W9124J-15-R-0068-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this amendment is to answ er RFI's from industry and to extend the solicitation closing date to 10:00 AM on 14 January 2016.

2. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Jan-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124J-15-R-0068

X 9B. DATED (SEE ITEM 11)

08-Dec-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Jan-2016

CODE

MICC - FSH

ATTN: MICC - FSH

2205 INFANTRY POST RD

210-466-2145

FORT SAM HOUSTON TX 78234-1361

W9124J 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124J-15-R-0068

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 08-Jan-2016 10:00 AM to 14-Jan-2016 10:00 AM.

The following have been added by full text:

RESPONSES TO RFI'S

W9124J–15-R-0068 Public Private Partnership (P30) Support Services

Requests for Information

1. Can you clarify with the above and below noted solicitation is indeed best value or LPTA. Rational for question is the bottom of page 96 states the following:

This is a best value (Lowest Price Technically Acceptable) source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition. Another reason I ask is that also found on page 25 there is a section that discusses evaluation factors in accordance with a best value procurement. See the following:

2.1.8. KEY PERSONNEL. Contractor employees that are critical for achieving Performance Work Statement objectives. Key personnel shall meet position qualification requirements indicated in the PWS.

When key personnel qualifications are used as an evaluation factor in a best value procurement, the Contracting Officer is the only one authorized to concur key personnel replacement after award of the contract. When proposed key personnel resumes are used as an evaluation factor in best value procurement, a letter of commitment may be required from the individual whose resume is provided.

A. The Government always procures services to obtain the best value. Best value for this requirement is defined by the Lowest Price Technically Acceptable (LPTA). Therefore, the intent is to award to technically acceptable proposal with the lowest evaluated price which will result in the best value for the Government.

2. Page 4 of 100, ITEM NO 0003, What is value $343,000 NTE based upon – historical data? What was the actual ITEM NO 0003 expense in FY 2015? What happens to the balance if less than the NTE value is spent in the respective contract period of performance?

a. Yes. The value is based on historical data.

b. The actual expense for Item Number 3 in FY 2015 (Base Year POP) was $162,711

c. Any unused funds under this Contract Line Item will be returned to the Government.

3. Page 4 of 100 – ITEM NO 0004 – Q – what is value $21,000 NTE based upon – historical data? What was the actual ITEM NO 0004 expense in FY 2015? What happens to the balance if less than the NTE value is spent in the respective contract period of performance?

a. Yes. The value is based on historical data.

b. The actual expense for Item Number 3 in FY 2015 (Base Year POP) was $2,317

c. Any unused funds under this Contract Line Item will be returned to the Government.

4. Page 10 of 100 – 1.3 – “….accepted jobs portal…” – What job portals are being considered? When will the decision regarding the jobs portal be made by the government?

A. The current accepted job portal for the Government is Veterans Employment Center (VEC).

5. Page 11 of 100 – 1.4.2.3 - What case management system/method is currently being used?

A. The current case management method utilized consists of excel spreadsheets.

6. Page 12 of 100 – 1.6.3 – What property management system is currently being used?

A. The property management system for GFE laptops is handled at by the Private Public Partnership Office staff. For specific procedures used please refer to PWS section Part 3.

7. Page 13 of 100 – 1.6.5.5 – Do we need to submit a DRAFT continuity of operations plan regarding vacancies with the proposal?

A. See Addendum to 52.212-1 Instructions to Offerors, Tab D2 – Staffing Plan.

8. Page 15 of 100 – 1.6.10.1.7 – “…other contractors…” What other contractors will support P3’s mission in

FY 2016?

A. The term “other contractor” refer to service providers from other Government agencies that collaborate in support of services provided by P3.

9. Page 16 of 100 – 1.6.13.1 – For the key personnel, does the government require a resume only or a letter of commitment?

A. Per PWS Section 1.6.13.1, Key Personnel, the Government requires a resume for PM and APM to be included with the proposal. Any changes to the names submitted with proposal shall be submitted with resume within 5 days after contract award. A letter of commitment is not required.

10. Page 16 of 100 – 1.6.13.1 – Can the Alternate Program Manager (APM) be located at the contractor’s site?

A. Under the current contract the Human Resources SSME serves also as the APM. Per PWS Technical

Exhibit 3 the Human Resources SSME needs to be located at Fort Belvoir.

11. PWS Section 5.1.2 – Page 30 of 100 – What “tracking method” is being used now? How is personally identifiable information (PII) being handled?

A. The current case management method utilized consists of excel spreadsheets. Currently no PII is handled when using excel spreadsheets.

12. PWS Section 5.1.3 – Page 30 of 100 – Can the government elaborate regarding this requirement?

How is this currently being performed?

A. The Private Public Partnership Office (P3O) staff works with private, public, for profit, non for profit and

Academia in order to promote opportunities as defined in PWS Section 1.3. Efforts listed in PWS Section

5.1.3 includes but are not limited to facilitating opportunities for Soldiers by building and leveraging mutually beneficial relationships/partnerships with private sector partners, advising Soldiers, Veterans and Family members of available opportunities associated with PWS Section 1.3.

13. PWS Section 5.1.4 – Page 30 of 100 –“…P3 online registration tool…” Who designed the P3 online registration tool? Who implemented this tool? Who maintains and provides training on this tool?

A. The P3 online registration tool was designed and implemented by the United States Army Reserve (USAR) Army Reserve Communication (ARC) staff. ARC designated staff currently maintains and provides training on the P3 online registration tool.

14. PWS Section 5.2 – Page 41 of 10 – What are the current and historical staffing levels? How many additional contract staff support the existing subject contract in addition to the billable (direct labor) positions (65 FTEs in FY 2012)?

A. The current staffing level is 65 FTEs. Historical staffing levels for current contract have remained at 65 FTEs since award of current contract.

15. PWS Section 5.12 Reports – Page 39 of 100 - Which of these reports are required on the current contract?

Which reports are new with the subject solicitation?

A. All reports outlined in PWS Section 5.12 are required on the current contract. No new reports exists with the new subject solicitation.

16. PWS Section 5.13 Metrics – Page 39 of 100 – Which of these metrics are applicable/observed on the current contract? Which metrics are new with the subject solicitation?

A. All metrics in current contract are applicable and/or observed. Metrics under current solicitation are included in PWS Section 5.13.

17. Page 44 of 100 – “Performance Thresholds/Acceptable Quality Levels…” How is the current contractor

(incumbent) performing against these levels?

A. The Government shall not disclose the incumbent’s performance information to industry.

18. Page 49 of 100 – “Conduct deployment…” – How does this requirement fit into the macro USAR structure?

A. P3 services are to be provided in support of Soldiers as stated in PWS Sections 1, 1.2, 1.3, 5.1, 5.2, 5.2.1, 5.2.5.4, 5.7, 5.7.1, 5.7.1.2, 5.7.1.4 and 5.7.1.5.

19. Technical Exhibit 4 – Page 59 of 100 – a) What productivity software and other software (encryption, other) will the laptops have? b) Will the government (via support) provide help desk support and troubleshooting support for the laptops? c) How will personally identifiable information (PII) be handled at rest and in motion using the government furnished laptops?

A. At a minimum GFE laptops will have the following:, Processor Upgrade: Intel i7-4610M 3.0Ghz Dual Core, 8.0GB, DDR3-1600MHz, PC3-12800; 320GB 7.2K RPM HDD; Internal Smart Card Reader;

Standard Laptop Keyboard with integrated Touchpad and Pointing Stick, Intel HD Graphics 4600 with Express Card; Built-in Display and Dual External Independent Views; 1 VGA & 1 HDMI must be integrated into chassis without use of external adapters, Intel Dual Band Wireless-AC 7260 802.11ac/a/b/g/n 2x2 + Bluetooth; FIPS certified TPM activated;15.6in HD (1366x768) Anti-Glare LED screen; 8X DVD+/-RW Dual Layer - must be internal; Must have 4 USB 3.0 ports integrated; Dedicated docking port on bottom of chassis; Discrete Express Card/54 Wireless, supports 802.11i b/g/n; Wireless supports FIPS Mode w/ internal WiFi Device; 6-cell (60WH) Primary Lithium Ion Battery, Express charge Battery, 80% recharge in one hour, 4 year Next Business Day Onsite Service with Hard Drive, Retention & ability to self-dispatch parts option via online portal; Energy Star Qualified Category I2; Tri-Metal Metal casing; US Army Reserve 64bit image pre-loaded via the X-Image tool, set with current bios and settings.

(B) The Government will provide help desk support and troubleshooting support for GFE laptops issued.

(C) Applicable Government guidelines for handling PII are to be followed by the contractor as indicated in PWS Sections 1.6.10.2 thru 1.6.10.2.5 and PWS Section 1.6.13.3.2.4.

20. Page 60 of 100 – “Technical Exhibit 5” – What are the FY 2015 current staffing levels?

A. The FY 2015 current staffing levels is 65 FTEs.

21. On page 55 of 100, Technical Exhibit 3, are positions 66-70 new positions (not on the current contract? Is there a minimum education and experience requirement for these contract staff positions?

A. Positions 66-70 listed are new positions. The minimum education and experience requirements are listed in

PWS section 1.6.13.3.1.9

22. Reference Section 1.6.13.1, RFP Page No. 93 – Key Personnel, under ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS, Paragraph 3.b) Volume II: Technical Capability, subparagraph 1) Technical Capability: last sentence states that submission of resumes is not required. Therefore, are the resumes for the Program Manager and Alternate Program Manager positions to be submitted with the proposal?

A. Resumes shall be submitted for the Program Manager and Alternate Program Manager as stated in

Section 1.6.13.1. Resumes for positions other than those specifically requested are not required.

23. Reference Section 1.6.21. –Phase in Period which states, “The Offeror shall propose a preliminary Phase-In approach with their proposal.” Is this to be included in Proposal Volume II, Tab D1? If not, where in the proposal would this be included?

A. Yes the preliminary Phase-In approach needs to be included in the proposal submission Volume II, Tab D1.

24. Reference Section 1.6.22.–Phase out Period which states, “The Offeror shall propose a preliminary Phase- Out approach with their proposal.” Is this to be included in Proposal Volume II, Tab D1? If not, where in the proposal would this be included?

A. Yes, the preliminary Phase-Out approach needs to be included in the proposal submission Volume II, Tab D1.

25. Reference Section 5.1.2, What tracking systems does the government utilize in the performance of this effort currently?

A. The Government currently uses excel spreadsheets, See Number 11.

26. Reference Section 5.1.2, Will there be an opportunity for the Offeror to demonstrate the capabilities of the proposed tracking method prior to contract award?

A. Yes. The Contractor shall clearly demonstrate the tracking method capabilities in the information provided with the proposal. A face-to-face demonstration period will not be provided.

27. Reference Section 5.1.2. “This tracking method shall maintain data that supports P3’s program and initiatives.” Is there a migration of current P3 program data associated with this task?

A. Information associated with data that support P3’s program currently resides in Baseline Microsoft services provided as part of the Joint Enterprise Licensing Agreement which includes Share Point, Access, Excel, Word and Power Point. The Government expects a migration of current P3 program data to be conducted within Phase-in Period.

28. Reference Section 5.1.2. “The Contractor shall also ensure that P30 staff has access to tracking method and supporting data.” How many P30 staff will required access (named users)?

A. The approximate number of P3O staff requiring access is 25. Please keep in mind, however, that the number is approximate. Exact number of personnel will be provided at contract award.

29. Reference Section 5.1.4. “P3 online registration is to be used in conjunction with the tracking method mentioned under PWS Section 5.1.2.” Is the intent for the P3 online registration data and data captured in the proposed tracking method to be integrated (i.e. reside on the same database); or is the intent to have an interface between the two (i.e. separate databases would be maintained)?

A. The intent for the P3 online registration data is to be used in conjunction with the proposed tracking method.

30. Reference Section 5.1.4. “P3 online registration is to be used in conjunction with the tracking method mentioned under PWS Section 5.1.2.” What is the P30 expectation of an implementation timeline associated with this integration or interface?

A. The expectation is the P3 online registration and tracking to be online and ready to use during the Phase-In period as indicated in PWS section 1.6.21.

31. Reference Section 5.1.4. “P3 online registration is to be used in conjunction with the tracking method mentioned under PWS Section 5.1.2.” Aside from the P3 online registration tool, are there any other web portals the proposed tracking method will need to integrate/interface with?

A. Yes, the Contractor will be required to access other websites to gather information relating to employment services and veterans benefits as well as publicize the services provided by the P30 per the PWS. The tracking method, however, will not directly integrate/interface with web portals.

32. Section 1.6.13.1 states: “The Contractor shall submit a resume for the Program Manager and Alternate Program Manager positions with their proposal.” The Proposal Content portion (93/100) states “Submission of resumes is not required.” I interpret this to mean that only the two above stated resumes are required and that no other resumes are needed during the submittal phase. Is that correct?

A. Yes. This statement is correct.

33. Reference Technical Exhibit 5, The Government provides historical staffing data from FY 12. This data is extremely dated. Will the Government provide staffing hour data for the last two years of the current contract?

34. Reference Technical Exhibit 5, Are all existing employees full time?

A. All existing contractor employees are full time. For further information refer to PWS 1.6.5.2.

35. Reference Wage Determinations pg. 80, The Government provides the WDs for the locations served by this contract. Given the requirements for the positions do not appear consistent with SCA employees, would the Government identify which labor categories are subject to the SCA?

A. All labor categories under this contract are subject to the SCA.

36. Reference 1.6.13.1 Key Personnel, Does the Government require a resume for the key personnel? If so, in which section of the proposal response?

A.Yes. See PWS Section 1.6.13.1 – Key Personnel B. Please include in proposal response Volume II Tab D (See Instructions to Offerors for specific instructions).

37. Reference Technical Exhibit 1, on page 44 states the metrics for offeror to follow and the performance standards. In order to provide an acceptable response, will the government provide existing historical information in a number of the areas?

a. How many Soldier Support Request (SSR) are received on an annual basis?

A. SSR is not part of the current contract, therefore, this information is not available.

b. How many Soldier’s and eligible dependent’s request for assistance are received on an annual basis?

A. Approximately 19,767 services have been provided to date (since March 2015). Please keep in mind that this number is approximate.

c. How many ARCD transition issues were received on an annual basis?

A. This information is not tracked on current contract, however, approximately 7,834 transitioning soldiers were assisted.

d. How many contacts were identified and documented on an annual basis?

A. This information is not currently tracked on the current contract.

e. How many emails and letters were documented that were sent out to sector partners and collaborators on an annual basis?

A. This information is not tracked on the current contract.

f. How many trainings were held on an annual basis?

A. This information is not tracked on the current contract.

g. It states on 50 to “Communicate with no less than 33% of current and prospective industry list of private sector partners and collaborators on a monthly basis.” Are the prospective private sector partners new? If so, is it anticipated that this program will grow? If for example, an offeror were to add 10 new a quarter, and you must contact 33% a quarter, that task will have a perpetual increase.

A. Prospective private sector partners can be new or existing partners. Refer to PWS Section 5.2.4.2 for specifics on private sector partners and collaborators. PWS section 5.3.1, 5.3.1.2 and 5.3.1.3 further explains P3O private sector outreach efforts.

h. How many Battle Assembly Trainings were held each month on an annual basis?

A. This information is not tracked on the current contract. Additionally, per Technical Exhibit 1, Performance

Requirements Summary- the contractor is responsible for retrieving an annual Battle Assembly training schedule. They do not conduct the training.

i. How many private sector partners and collaborators outreach meetings and events were held each month on an

A. Estimated 10 per month and approximately 150 per year.

j. How many deployment and redeployment briefings were held each month on an annual basis?

A. This information is not currently tracked.

k. How many unit briefings were held per ARS on P3O services and opportunities to USAR units per month on an

A. Estimated approximately 950 per year..

38. Section L, para 3. Proposal Preparation Instructions, subpara 1) Proposal Content, subpara a) Volume 1, paragraph iii) TAB C Contact Information, page 92, Can the Government please define key personnel in reference to Tab C: Contact Information? Are offerors required to provide point of contact information for CONTRACT Key Personnel or Key Personnel within the offeror’s organization who are authorized to negotiate on behalf of the company?

A. Proposal should include contact information for Key Personnel and the person(s) who is authorized to negotiate on behalf of the company (if different from the initial key personnel).

39. What is the tracking system referenced on page 30, paragraph 5.1.2? Can the Government explain the purpose and elaborate on the system requirements?

A. The Government currently uses excel spreadsheets. The purpose of this tracking system is to monitor at a minimum services provided to Soldiers in accordance with PWS 5.2.1. Refer to PWS section 5.1.2 and PWS section 5.13 for specific areas of consideration for system requirements.

40. On page 17, Paragraph 1.6.13.2.1.1 Key Personnel Minimum requirements. Each LCAT lists a Bachelor’s Degree as substitution for 10 years of experience, though a Bachelor’s Degree is a minimum requirement.

Does the government mean “Graduate Degree”?

A. No. The Government does not mean a Graduate or Masters Degree. The Government requires a Bachelor’s degree (at minimum) as requested.

41. Can the Alternate Program Manager (APM) also be one of the SSMEs?

A. Under the current contract the APM is also the Human Resources Strategic Subject Matter Expert. The Government expects the APM to perform the duties as indicated in PWS Section 1.6.13.1 and meet the minimum qualification requirements IAW PWS Section 1.6.13.2.1.1.

42. Reference Section 5.1.2, “The Contractor shall provide a tracking method utilizing enterprise services requiring no additional code approved by the KO in order to track and monitor at a minimum, Soldiers, Veterans and Family members assisted by P3O Soldier Support Services listed under PWS section 5.2.1, Individual, Leader, and Unit readiness Lines of Effort needs.”

a. Is there a specific hosting requirement for the proposed tracking method (e.g. DISA milCloud, Microsoft Azure Government Cloud, etc.)?

A. The tracking method is to be hosted in a multi-tenant SharePoint environment for collaboration.

b. Would the government client take ownership of the tracking method or will the contractor be responsible for long-term maintenance?

A. The Government maintains the ownership of the content of the tracking method. The Government expects that the contractor updates the tracking method content in order to reflect accurate information as indicated in PWS section 5.1.2.

43. Which amounts are to be used for completing Section B? The NTE plug amounts stated in Section B or the table from the instructions on page 96.

A. Error is corrected. Both amounts are the same. Please use either amount.

44. The base plug figure NTE amounts for Travel are different in Section B and the instructions on page 96, the instructions are much higher. Which amounts should be used?

45. Which amounts will be used to evaluate the total price, the Section B NTE plug amounts or the amounts resulting from the calculation table in the instructions on page 96?

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS

1) Replace paragraph (c) entitled “Period for acceptance of offers” with the following instructions:

(c) Period for acceptance of offers. The Offeror agrees to hold the offer firm for 90 calendar days from the date specified for receipt of offers.

2) Replace paragraph (e) entitled “Multiple offers” with the following instructions:

(e) Multiple offers. Offerors should submit only one offer presenting the terms and conditions or commercial items for satisfying the requirements of this solicitation.

3) Replace paragraph (h) entitled “Multiple awards” with the following instructions:

(h) Multiple awards. The Government will award on an “all or none” basis.

Submission of Offers. Submit signed and dated offer at or before the exact time specified in this solicitation.

Failure to provide all required documents or information may exclude the offeror(s) from further consideration. A paper/hard copy offer will be accepted at the address identified below. Only signed offers submitted on the SF 1449 will be accepted. Emailed and faxed proposals will not be considered.

Regular mail: Via Mail Courier or Hand Carried:

Mission and Installation Contracting Command Mission and Installation Contracting Command MICC-Fort Sam Houston MICC- Fort Sam Houston

ATTN: CCMI-CSH-SH ATTN: CCMI-CSH-SH

(Mr. Gary L. Stevens) (Mr. Gary L. Stevens) Solicitation Number W9124J-15-R-0068 Solicitation Number W9124J-15-R-0068 2371 Infantry Post Rd., BLDG 602 2371 Infantry Post Rd, BLDG 602 Fort Sam Houston, Texas 78234 Fort Sam Houston, Texas 78234

a. Electronic submissions via email or fax will not be accepted. Offers should be mailed through a commercial/Government carrier or hand carried.

b. This is an electronic solicitation release. No hard copies will be mailed. Amendments to the solicitation will be posted to Federal Business Opportunities at fbo.gov. It is the responsibility of each Offeror to review the webpage for notice of amendments, updates, or changes to current information.

c. All inquiries during the solicitation phase should be directed to the Contracting Officer Mr. Gary L.

Stevens at gary.l.stevens.civ@mail.mil. Offerors are requested to review the solicitation and submit only written questions and/or comments with email subject line reference: Ref: Solicitation Number W9124J-15-R-0068, Questions and/or Comments Private Public Partnership Office. All questions must be submitted no later than 18 December 2015 to allow a reasonable time for the Government to respond. All questions submitted after that date and time may not be answered.

d. Late proposals will be processed in accordance with FAR 52.212-1 (f) “Late submissions, modifications, revisions, and withdrawals of offers.”

2. General Instructions.

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under ADDENDUM TO FAR 52.212-2 Evaluation - Commercial Items (Jan 1999). Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold discussions. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2).

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizzopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

8. Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The KO will notify offerors who were in the competitive range of the source but were not selected for award in accordance with FAR 15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

3. Proposal Preparation Instructions. Offeror’s proposal will consist of five (5) separate volumes: RFP Documents, Technical Capability, Past Performance, Price, and OCI (if applicable).

Proposal Format. All pages of each offer must be appropriately numbered and identified with Solicitation Number: W9124J-15-R-0068 in the header and/or footer of each page. If RFP page limits are exceeded, the pages in excess of the limit will be removed and not evaluated.

In addition to submitting hard copies of the proposals, electronic copies of all five volumes shall be provided in the quantities indicated below. Page limitations are indicated in the chart below:

Volume Title Format Number Of

Copies Maximum Page

Limit

Volume I

RFP Documents Executive Summary Exceptions/

Assumptions Signed SF 1449 and

Amendments Contact Information Representation, Certifications, and Other Statements of Offerors

OCI (if applicable)

MS Word 2013 or earlier

1 Original, 1 electronic copy

None

Volume II Technical Capability

1 Original, 3 Copies, 1 electronic copy

25 page count includes: (8.5 x 11 inch paper);

Printing shall be easily readable (12-pitch type.)

Includes any fold-outs used for charts, tables. 11 x 17 foldouts are permissible up to 10 pages and are excluded from page count. 8.5 x 14 fold-outs will count as a page.

Volume III Past Performance

1 Original, 3 Copies, 1 electronic copy

Volume IV Price: Completed Schedule B and Price Narrative Section (if applicable)

MS Excel 2013 or earlier; if narrative is included: MS Word 2013 or earlier

1 Original, 1 electronic copy, (One Protected and One Unprotected)

Volume Labels. All original volumes and copies will have cover sheets that identify volume number, title, copy number or “Original,” solicitation number, and company’s name.

Page Limit Includes: All Appendices, Charts, Graphs, Diagrams, Tables, Photographs, Drawings, etc.

Page Limit Does Not Include: Title Page, Table of Contents, Lists of tables and drawings and/or Cross Reference Matrix’s, covers for Volumes, Glossary of Terms/Abbreviations and Acronyms, Indices, section dividers and/or job qualifications. Cross-references should be utilized to preclude unnecessary duplication of data between sections.

Paper Copies. Each copy of the proposal volumes will be separately bound in a three-ring loose leaf binder that will permit the volume to lie flat when open. A cover sheet will be included inside each binder and may be placed on the front cover of each binder, but labels and other identifying data should NOT be placed in the outside spine of each binder. Document protectors shall not be used.

Proposal Labels. The exterior of the envelope or box containing proposal Volumes, either mailed or hand delivered, shall be labeled with company’s name, title, solicitation number, and marked “ Package X of X” (with “X” indicating the number of packages) and “To be Delivered Unopened to the Contracting Officer.”

Electronic Copies.

a. All electronic copies of volumes shall be submitted on one (1) CD-ROM disk with a separate file for each volume.

b. The electronic copies of the proposal will be an exact duplicate of the “original” paper proposal. The Government will not perform a word-by-word check of the “original” vs. the electronic copies.

However, if discrepancies are identified between the electronic copies and the “original” paper proposal, the paper proposal shall prevail.

c. Sound or video (e.g. MPEG) files should not be embedded into the proposal files.

d. The CD-ROM and protective sleeve will be clearly marked as to volume number, Offeror's name, solicitation title, solicitation number, and marked as “Initial” or “Revision X,” with “X” indicating the number of the revision. Elaborate CD-ROM disk labels are not required or desired.

Glossary of Abbreviations and Acronyms. Each volume will contain a glossary of all abbreviations and acronyms used, with an explanation for each.

No pricing information is to be presented in any part of the proposal outside of the Volume IV.

1) Proposal Content.

a) Volume I – Offerors are required to submit a completed SF 1449 (including acknowledgment of

Amendments) and FAR Provision 52.212-1. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. Volume I will be organized as follows and contain the identified information.

i) TAB A Executive Summary – Provide an executive summary that describes the significant attributes of the offeror’s proposal and introduces the contractor’s team.

ii) TAB B Signed SF 1449 and Amendments - The SF 1449 will be submitted fully completed. The offeror is cautioned that the SF 1449 must contain an original signature in block 30a. of the form. The contractor will acknowledge all amendments to the RFP in accordance with the instructions on the SF 1449 and with Addendum to FAR 52.212-1, Instruction to Offerors Commercial Items.

iii) TAB C Contact Information- The offeror should include a contact list (with phone numbers, fax numbers, mailing addresses, e-mail addresses, etc.) of all key personnel to include personnel authorized to negotiate on behalf of their company.

iv) TAB D Representation, Certifications, and Other Statements of Offerors- In accordance with provisions FAR 52.212-3 Alt I and DFARS 252.212-7000, Offeror Representations and Certifications -- Commercial Items, the offeror will ensure that Representation, Certifications, and Other Statements are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely. If offeror has completed Representations, Certifications, and Other Statements of Offerors via the System for Award Management (SAM) (www.sam.gov.), please indicate date registered and date of expiration. The Government reserves the right to request a copy of SDVOSB status by providing a copy of vetbiz.gov certification letter.

TAB E Responsibility Statement - In accordance with FAR 9.104-1. The following shall be submitted and will be used in the Government’s determination of responsibility for the offeror: An overview of their company’s history, organization, and general experience, to include the company’s tax identification number. A narrative that demonstrates the offeror’s financial health and has adequate financial resources.

vi) TAB F Organizational Conflict of Interest (OCI) Mitigation Plan – Each offeror shall provide an OCI mitigation plan, if applicable, to its proposal.

b) Volume II: Technical Capability

1) Technical Capability: The Technical Capability Volume II should be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. The offeror should address as specifically as possible the actual methodology used for accomplishing the PWS tasks. The proposal should not simply rephrase or restate the Government's requirements, but rather should provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors should assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror’s proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. Submission of resumes is not required.

2) The Technical Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS.

The offeror shall address as specifically as possible the actual methodology you would use for accomplishing the PWS tasks. The volume shall be organized according to the following general outline:

(a) TAB A Table of Contents

(b) TAB B Glossary of Abbreviations and Acronyms

(c) TAB C List of Table and Drawings and /or Cross Reference Matrix (if applicable)

(d) TAB D Technical Capability TAB D1- Management Approach TAB D2- Staffing Plan TAB D3- Recruitment and Retention Plan

Technical Capability Volume – The Technical capability volume shall include, at a minimum, the following information.

TAB D1- Management Approach - The Management Approach must reflect a clear understanding of the program’s objectives, operating environment, use of a tracking method and the demands and constraints in regards to the customers supported. The offeror approach shall include:

(a) An organizational chart that identifies the management structure of key personnel with a description of roles and responsibilities and a comprehensive list of all labor categories deemed necessary to perform the contract.

(b) Address the roles of each team member/subcontractor/consultant role to include how team members will be managed and controlled at each of the P3O support service locations.

(c) A clear understanding of employment program office objectives to execute employment support services as defined in the PWS.

(d) Identify the tracking method and describe it use for effective results.

TAB D2 - Staffing Plan – To be deemed technically acceptable, the Offeror’s Staffing Plan must demonstrate:

(a) A clear understanding of the level of effort required (to include a listing of labor categories and number of hours for each area supported) to execute employment support services as defined in the PWS.

(b) A clear understanding of the qualifications, skills, capabilities, clearances, certifications and education of each labor categories required to fulfill requirements in the PWS.

(c) Discuss your ability to be fully staffed and operational by the full performance date of the contract, that also discuss the procedures that will be used to establish and retain a workforce sufficient to satisfy the requirements, over the entire periods of performance of the contract.

TAB D3 – Recruitment and Retention Plan - The Recruitment and Training Plan shall discuss the procedures that will be used to establish and train a workforce sufficient to satisfy the requirements of the contract. Methodology must show a realistic and effective plan to accommodate immediate staffing needs due to unexpected turnover, initial and annual training requirements, and recruitment of qualified experienced personnel for the term of the contract.

c. Volume III: Past Performance The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort of Employment Services. Recent and relevant past performance shall be discussed for all team members/subcontractors proposed to support this contract. A list of no more than three (3) of the Offeror’s most recent and relevant past performance information on education services in support of Reserve component military entities: similar in size, scope, and complexity to the services being procured under this solicitation), performed for Government agencies and/or commercial customers within the last three (3) years from the solicitation release date.

Offerors shall include a name, telephone number, and fax or email for each contract listed. The past performance volume shall include, at a minimum, the following information:

(a) Provide information regarding any relevant technical experience acquired in providing employment services to Active, Reserve, National Guard component military entities and/or commercial entities in the last three

(3) years that will enable successful execution of the proposed approach and satisfy the requirements of the contract.

(b) Provide a description of the project(s) in which relevant technical experience was obtained. Offerors shall specify the date(s) of performance for this experience, a detailed description of the contract effort, its relevancy to this acquisition, the size of the contract action, and what type of contract vehicle (Cost, Firm Fixed Price, etc.)

was utilized. A table may be used to delineate technical experience and this table will be excluded from the page count limitation.

(c) The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

Recency Assessment. To be recent, the effort must be ongoing or must have been performed during the past three

(3) years from the date of issuance of this RFP. Information that fails the recency assessment will not be evaluated.

Relevancy Assessment. To be relevant, the effort must be similar to the nature of work, size, magnitude, complexity and scope to the work required by this RFP. The Government will conduct an in-depth evaluation of all recent performance information provided to determine if it is the same or similar in nature, size, and complexity to the services/products being procured under this RFP. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. Relevant experience information that fails this condition will not be evaluated.

The Government reserves the right to obtain past performance data from other sources than those identified by the offeror in evaluating past performance. This includes, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

d. Volume IV: Price

i. All information relating to the proposed price will be included in both paper copy and electronic form.

Electronic versions of the Price proposal will be submitted in MS Office Excel format (2013 or earlier) ONLY, one protected and one unprotected. The one exception is for strictly narrative cost/price language, such as in the Price Narrative Section, which may be submitted in Word format. All formulas, lookup tables, and links should be intact, and no links should exist to files not included with the submission. Spreadsheets will not contain hidden worksheets. PDF or flat files will not be considered adequate. Failure to comply with these formatting requirements may result in rejection of your proposal.

ii. The Price Volume IV will be organized according to the following general outline:

a) TAB A - Table of Contents

b) TAB B - Glossary of Abbreviations and Acronyms

c) TAB C - Contract Pricing Schedule iii Contract Pricing Schedule. The pricing schedule shall be submitted fully completed and error free.

It shall contain the Offeror’s prices for the established Contract Line Item Numbers (CLINS).

Offerors should provide the proposed prices for the Phase-In, base year, option period 1, and option period 2. Offerors should provide the proposed prices for the Phase-In, base year, option period 1, and option period 2. Subtotal prices for each year and the total contract price shall also be provided. Plug figure amounts have been provided for CLINs 0003, 0004, 1002, 1003, 2002 and 2003. These Plug figure amounts are estimates and are for proposal evaluation purposes only. These Plug figure amounts should be included in your proposal as stated in the Schedule.

iv) Contract Line Items (CLINs)

a) Phase-In: CLIN 0001; Contractor shall provide a Firm Fixed Price unit price for a 60 day phase in period IAW the PWS.

b) Private Public Partnership Office Services: 0002, 1001, and 2002; Contractor shall provide a monthly rate for Private Public Partnership Office Services IAW the PWS.

c) Travel and ODC CLINs Adjustments: CLINs 0003, 0004, 1002, 1003, 2002 and 2003. Travel and ODC shall be based on the following plug figures for the base and all option years. The total figure for each CLIN shall be entered in the Schedule B CLIN Description Amount G&A/OH Rate Total________

CLIN 0003 Travel $ 343,000.00 X _______ = $__________

CLIN 0004 ODC $ 21,000.00 X _______ = $__________

CLIN 1002 Travel $ 411,600.00 X _______ = $__________

CLIN 1003 ODC $ 21,000.00 X _______ = $__________

CLIN 2002 Travel $ 411,600.00 X _______ = $__________

CLIN 2003 ODC $ 21,000.00 X _______ = $__________

The Offeror shall identify any Indirect Rates (G&A, Overhead, Material Handling, etc.) that will be applied to Travel and ODC. The Offeror shall provide the Indirect Rate to be applied to Travel and

ODC. The indirect rates proposed by the Offeror shall reflect the Offeror’s actual cost accounting practices and indirect rate structure. The Offeror shall identify any indirect rates that are currently included in a DCAA Provisional Rate Agreement or under a Forward Pricing Rate Agreement and/or Recommendation. The Offeror shall include the date of the submission and/or approval of the Indirect Rates and the associated agency responsible for coordinating the agreement. The proposal shall provide a breakdown of the cost allocation pool and base to support any proposed indirect rates not currently under a Forward Pricing Rate Agreement. The Offeror shall apply the applicable Indirect Rates to the estimated values provided by the Government for Travel and ODC in accordance with their cost accounting practices.