W9124924R0002 Amendment 03.pdf

MICC - FORT EISENHOWER

NINA M. RACHAL

NINA.M.RACHAL.CIV@ARM Y.M IL

FORT EISENHOWER GA 30905-5719

0011973228

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document refere nced in Item 9A or 10A, as heretofore change d, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Provide answers to vendor questions post site-visit.

2. All other terms and conditions remain the same.

1. CO NTRACT ID CODE P AGE OF P AGES

J 1 12

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY 27-Mar-2024

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer )(Signature of person authorized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X W9124924R0002

X 9B. DAT ED (SEE IT EM 11)

25-Jan-2024

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer is ext ended, X is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning 1 copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s a mendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FA ILURE OF YOU R A CKNOWLEDGMENT TO BE RECEIVED AT TH E P LACE D ESIGNATED FOR TH E RECEIPT OF OFFERS P RIO R TO THE HOUR AN D DATE SP ECIFIED MA Y RESULT IN

REJECTIO N OF YOUR OFFER. If by vir tue of thi s amendment you desire t o change an offer already submit ted, s uch c hange ma y be made by t ele gram or let ter, provided each t elegram or l ett er makes reference to the sol ici tat ion and this amendment , and is re ceived prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/ MODIFICATION NO. 5. P ROJECT NO .(If appli cable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Mar-2024

CODE

MICC - FORT EISENHOWER

271 HERITAGE PARK LANE

BLDG. 35200

FORT EISENHOWER GA 30905

W91249 7. AD MINISTERED BY (If other t han item 6)

4. REQUISITION/PU RCHASE REQ. NO.

CODE W91249

FACILITY CODECODE

EMAIL:TEL:

W9124924R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SITE-VISIT VENDOR Q&AS

W9124924R0002 Document Scanning Project Q&A After Mandatory Site

Visit

1. Q. Are the records that were damaged in the ceiling leak a part of the scanning project?

A. Yes, they are. The freeze drying and sublimation restoration process that was used to dry the documents restored them to full legibility and prevented any damage or adhesion between documents. They should not prove problematic in any way.

2. Q. Will you be releasing the results of the Q&A addendum?

A. Yes,

3. Q. Since the Latent Print documents are not boxed, will you require us to box them?

A. Yes, that is a part of the PWS for this requirement.

4. Q. You mentioned earlier that the documents will be returned and offloaded, are their specific certifications required for this process?

A. This will be covered by the same requirements for pickup.

5. Q. So, if they are not destroyed, they must be returned here and placed in their original location in the proper order?

A. Correct.

6. Q. Will there be a requirement for access to those records once they are at the location of the awarded contractor?

A. Yes.

7. Q. Do you want those files electronically or mailed?

A. Electronically if you can email them securely because we must convert them to electronic to send it out anyway.

8. Q. What will the turn-around time be for receiving the files?

A. Forty-eight (48) hours not including weekends and holidays per the PWS.

9. Q. Since destruction is still seemingly possible; we are doing quarterly pick-ups, are we required to sit on those records and maintain everything we processed so far with the possibility then we destroy them, or do we return them to this location until we figure that out?

A. Yes. It will all depend on when that decision has been made. As mentioned earlier, should we receive authorization to destroy the paper records, we will make the required modification to the contract if possible.

10. Q. For the digital retention of it, obviously the turnaround is over a year; are you requiring us to hold on to the to those records for an additional three years?

A. No. Any digital copies you have on hand other than those you provide to us will be erased at the completion of the contract.

11. Q. So, is our destruction process then based on when you give approval?

A. Yes. Once we check them and are satisfied with what you’ve given us that month, since the PWS specifies monthly deliveries, proceed with erasure and cleansing of your media and machines. It’s up to you to make sure you’ve done that before the end of the contract.

12. Q. Do you see a reason why a representative from here would have to go to the storage facility to see the files while their being converted and have to access them?

A. Other than for some reason we would have to visit for a Quality Assurance (QA) check, something like that but I don’t anticipate us having to come onsite. Certainly not on a regular basis.

13. Q. What is the year restriction? Why is the requirement restricted to a year?

A. The requirement must be completed in a year.

14. Q. In the PWS you mentioned that you had to have an average of 8.3% completion every year but what you’re not accounting for is the development and ramp-up time to reach that point. So, can that schedule be adjusted to meet that development and ramp-up time?

A. That is an expected monthly average.

15. Q. In the Latent Print (LP) section, it was mentioned NIST, and I know NIST ADA which is applied to storage was in the PWS. I just want to validate that NIST 171 or 53 as far as the paper goes is not scope; it was not in the document. That could really affect everything; because if we have to get certified, that could be a six-month process?

A. The contractor must be NIST 53 compliant.

16. Q. Based on the requirements, there was nothing in the Q&A or the PWS about limits on subcontracting. So, I am going to assume there is no subcontracting limitation.

A. Please see FAR Clause 52.219-14 Limitations on Subcontracting.

17. Q. I kind of look at this as two contracts, fingerprint standards and case files. Is there any requirement on priority of one versus the other? Do we just process both of them?

A. Yes, both requirements are priority. The bottom line is all of these records need to be converted appropriately.

18. Q. What is accessed more on a daily basis, the fingerprint records of the case files? What would we have to pull more based on your requirements?

A. The difference is those fingerprint records are not in the fingerprint record database. So, they’re not being searched. We want to get those into the database as soon as reasonably possibly. As far as the case files go, they are accessed infrequently, probably an average of 1-3 times per month, at the most, a case file must be pulled for updating or discovery purposes.

19. Q. Are the fingerprint records simplex or duplex? There were prints on both sides of the cards.

Secondly, do you have to have a 1000 dpi?

A. Some pages are duplex. The fingerprint records must be scanned to the specifications in the PWS and saved as EBTF version 10.x:

-There are approximately 150,000 sets of hardcopy standards that need to be scanned. Each set contains tenprints and/or palm prints with writer’s palms, or approximately 450,000 pages. This equates to approximately 173 file boxes (at 15” each).

-Many hardcopy standards, especially the palms, are in non-standard format (i.e., not on a FD card but inked onto white bond paper) and may not have plain impressions either.

-The hardcopy standards need to be scanned at 1000 ppi resolution into the latest EBTS 10.x compliant file, which can be found at the FBIBiospecs site under the EBTS Archive at https://fbibiospecs.fbi.gov/ebts- 1/transaction.

-Fill in the fields provided on the hardcopy standard. Fields not present on the hardcopy standard will utilize a default value. CAR fields with defined values are in the table below. SPMNT fields are provided for reference.

Tag Element CAR SPMNT Field Value

1.02 VER 1 1 VER file version vary

1.04 TOT CAR

1.05 DAT

1.06 PRY Use “4” as default.

1.07 DAI 1 1 Use “WVIAFIS0Z” as default.

1.08 ORI 1 1 Use “VAUSA1400” as default.

1.09 TCN 1 1 Should be automatically generated when scanning an EBTS.

2.005 RET 1 Use “N (Not retained at FBI)” as default.

2.006 ATN 0..1 0..1 Use T-number (USACIL control number) written on card.

2.009 OCA 0..1 0..1 Use case number written on card.

2.016 SOC 0..4 0..4 Use “012345678” if unknown.

2.018 NAM 1 0..1 Use “LNU, FNU” if no name is present. (LNU=Last Name

Unknown, FNU=First Name Unknown.)

2.020 POB 1 0..1 Use “XX” if unknown.

2.022 DOB 1..5 0..5 Use “19000101” if unknown.

2.024 SEX 1 0..1 Use “X” if unknown.

2.025 RAC 1 0..1 Use “U” if unknown.

2.027 HGT 1 0..1 Use “711” (7’11”) if unknown.

2.029 WGT 1 0..1 Use “000” if unknown.

2.031 EYE 1 0..1 Use “XXX” if unknown.

2.032 HAI 1 0..1 Use “XXX” if unknown.

2.045 DOA 1 Use current date if not present.

2.047 ASL 1..999 For Date of Offense (DOO), use current date if not present.

For Arrest Offense Literal (AOL), use “Criminal Inquiry Only”.

2.067 IMA 0..1

2.070 RAP 0..1 Use “Y” as default.

2.073 CRI 1..3 0..3 Use “VAUSA1400” as default.

2.084 AMP 0..13 0..13 Use as appropriate or empty.

2.087 TAA 0..1

2.096 RPR 0..1

2.098 NDR 0..10 1** Use “151” as default.

2.2052 MAI 1*** (If SPMNT, use default “ADD”.)

2.8701 Criminal

Investigation Record Type

Use “ELIMINATION” as default.

2.8703..1 Date of Offense

Same as DOO above.

2.8703..2 Offense Code

Use “888” as default.

2.8703..3 Offense Description

Use “DOD AFIS FINGERPRINT - USACIL USE ONLY” as default.

2.8703..4 Send IAFIS Use “N” as default.

2.8703..5 Collect

DNA

Use “N” as default.

2.8703..6 NIBRS

Code

Use “N/A” as default.

2.8703..7 Offense Note empty

-Provide all EBTS files on an encrypted drive.

20. Q. So, the set aside side is for disabled veterans, correct?

A. Correct.

21. Q. So, if they subcontract, are they required to perform 51% of the work within their company?

A. Please see the limitation on subcontracting FAR Clause 52.219-14 (Dev) Limitations on Subcontracting

(DEVIATION 2021-O0008).

22. Q. There were at least two items that referenced the index field or index values, and they were not the same.

A. The index fields listed in Part 5 of the PWS are correct. I will edit the PWS so that the missing index field in Section 1.3 is added there. Please see the updated PWS.

23. Q. So, we discussed, at this point, returning the files is a part of the job versus destruction. Is it a possibility that the work can be performed onsite?

A. Unfortunately, no the work cannot be perform on site.

24. Q. You listed in the Q&A that 4% of the volume would be 35mm. Was that 35mm and x-ray combined?

A. Yes 5% if you’re including the autoradiographs.

25. Q. Will the CD/DVD images be part of the volume listed or is that going to be above and beyond the scope?

A. Yes. Most of those will be fairly limited what was on electronic media because that is only going to be stuff that we have not been printing out in the case files.

26. Q. What do you want us to do with the floppies and cd’s that are in the case files? Within my experience, most of them are already going bad. Are we reporting we can’t get anything off of them?

A. Yes, return it to the government and annotate that information in the electronic record.

27. Q. In section 1.3 under the objectives it’s listed here in the index phase and specific tasks there is only one discrepancy. Date received at USACIL listed here but not in the there.

A. Yes. That is part of the requirements. Please see the updated PWS.

28. Q. You mentioned manual indexing. There is manual indexing on the fingerprint cards. On the cards there are 35 indexing fields, but there are supposed to only be 5 fields that are mandatory by the FBI.

A. The software has mandatory fields that are required.

29. Q. Depending on the scanners that were listed, every scanner has different software and that is a concern. Are we sure our scanner software will process the requirement?

A. The LSMS software documentation lists compatible scanners.

30. Q. Will any scanner system listed in Appendix F that has been certified and scans at 1000 dpi will suffice?

A. Correct. The only requirement is that the fingerprint record file is saved in the EFTS version 10.X format.

31. Q. Do we have to remove staples? Do we re-staple them?

A. If staples must be removed for scanning, yes. The pages don’t have to be stapled back together.

32. Q. Are all the packet sizes the same?

A. They vary in size and number of pages.

33. Q. Where are the case numbers on the fingerprint cards?

A. Some cards have the case numbers on a printed label and others have it written on the labeled or typed on the card. They also vary by location.

34. Q. Do you have a people count?

A. No, it is estimated about 150,000 people.

35. Q. Our expertise is in document scanning and not in the fingerprint card requirement. Can we bid on one portion of the contract and not the other?

A. No, the Offeror have to provide all of the requirement.

36. Q. You listed it as a firm-fix price as basically all-in. If the requirements are separated out, in industry it’s usually by image price, the services, and everything else. Can you look at changing it to that versus all-in as there are many variables there.

A. No, per the solicitation the requirement will be firm fixed price.

37. Q. Is the requirement for an inventory to be provided of what we’re picking up? Is it required at each pick when leaving the facility? Or can that be provided after we inventory it at our location?

A. Yes, inventory have to be completed at the facility prior to picking up. The government must have that before the vendor seal the cases, down to the case file level as listed on each box.

38. Q. Clarification. Pull these boxes off the shelf, we are going to open the box, record all the files that are in there, create that manifest stating these files belong to this box case number (on the box).

A. We must verify the files listed on the box are what is actually in the box and on the manifest. We don’t have to go below the file level. To avoid any problems, this must be done upfront.

39. Q. We know your folder have barcodes on them. Can we just scan them?

No, the barcodes on the case files do not contain actual descriptive information. Since we no longer use that old information management system there is no way of easily converting that barcode to a case number, so no.

Q. 40. While the government currently uses HID products to create compliant EBTS records.

A. There are other software options that can complete the tasks.

The following have been deleted:

UPDATED PWS

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM 52.212-1 Instructions to Offerors

Proposal Submittal and Inquiries.

1. Proposals shall be submitted prior to the closing date and time identified on SF 1449, to the following address:

2. Electronic submissions via facsimile will not be accepted. Offers shall be emailed. It is the offeror’s responsibility to verify receipt of proposals prior to the closing date/time. Late proposals will not be accepted. The proposal shall be valid for one hundred and eighty (180) calendar days from the date of initial proposal submission.

3. Address all questions or concerns the offeror may have to the Contract Specialist (Nina Rachal) and Contracting Officer (Mr. Charles Smith). The SUBJECT LINE shall be “W91249-24-R-0002, Question(s) – Company Name. . . ATTN: Ms. Nina Rachal & Mrs. Sherrilyn Rice” All questions regarding this solicitation shall be submitted in writing via email (email is the preferred method) NLT 11:00AM Eastern Standard Time (EST) on 08 February 2024 to the following:

Procuring Contracting Officer Name: Mrs. Sherrilyn Rice Email: sherrilyn.u.rice.civ@army.mil Contract Specialist Name: Nina Rachal Email: nina.m.rachal.civ@army.mil

Both, Contracting Officer and Contract Specialist will be copied on all correspondence.

The Government reserves the right not to respond to any questions received concerning this solicitation after the questions receipt date above. Accordingly, offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government as early as possible.

4. Site Visit. The Government will hold a site visit for this requirement on 19 March 2024.

FAR Clause 52.237-1 Site Visit (Apr 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Any proposals received without a site visit will not be considered.

SITE VISIT ATTENDANCE IS MANDATORY

The site visit information:

Date: 19 March 2024 Time: 9:00 A.M. EST Place: 4930 N 31st Street, Bldg 925 Archives, Forest Park, GA 30297

Email the company name, attendees and telephone numbers to the following personnel before the site visit:

Contract Specialist: Nina Rachal nina.m.rachal.civ@army.mil

Contracting Officer: Sherrilyn Rice sherrilyn.u.rice.civ@army.mil

Directions to the site will be provided after requested information is received. All attendees for the site visit must be provided to the above personnel NLT 12 March 2024. You are reminded that after the site visit, all questions must be submitted to the Contract Specialist and Contracting Officer identified above.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under Addendum 52.212-2, Evaluation Factors for Award. Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c) (2).

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. All referenced documents for this solicitation are available on the SAM.gov website formerly (FedBizOpps) website at https://sam.gov/.

8. Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The KO will notify offerors who were in the competitive range but were not selected for award in accordance with FAR 15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

9. In accordance with FAR Part 19.7, the offeror will need to submit a small business subcontracting plan with your proposal.

C. Proposal Preparation Instructions

1. Offeror’s proposal shall consist of four (4) volumes: (1) General, (2) Technical, (3) Past Performance and (4) Price.

2. Proposal Format

(a) Offerors shall submit an original of each volume as noted in Table 2 of paragraph (c) below of their proposal.

(b) Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and subfactors. Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format below.

Table 1 - Solicitation Exceptions

Solicitation Document

Page/Paragraph Requirement/Portion Rationale & Impact

Section B, PWS, Addendum 52.212-1 and FAR 52.212-2 Evaluation-- Commercial Items under Addendum - Evaluation Factors for Award etc.

Applicable Page and Paragraph Numbers

Identify the Requirement or Portion to which exception is taken

Describe the Rationale and Impact of the exception

(c) The proposals shall be organized into 4 volumes. Each volume of the proposal should be submitted as a separate attachment. A cover sheet should be included in each volume, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. All text shall be single spaced paragraphs, Times New Roman Font, Font Size 11 printed in black Color Font, on white paper, in a Word document. (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos, spreadsheets, are unacceptable).

Printing shall be easily readable (12-pitch type or 10 point proportional spacing.)

Cross-references should be utilized to preclude unnecessary duplication of data between sections.

Table 2 Volume Title No. of

Email Copies

Page Limits DIGITAL

FORMAT

(d) Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

(e) Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(f) Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(g) What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½” X 11” sheet of paper. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(h) Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

(i) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

(a) Volume I – GENERAL.

Volume I must be clearly marked “VOLUME I – GENERAL Volume, RFP W91249-24-R-0002.

Offerors are required to submit a completed SF 1449 (Solicitation, Offer and Award) (including acknowledgment of Amendments), SF 1449 continuation sheet, Representation and Certifications, and other statements of Offerors. All final monetary extensions shall be in whole dollars only. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

TAB A, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

I General 1 No Limitations MS Word or

PDF

II Technical 1 (20) MS Word or

PDF

III Past Performance

1 3 pages per reference

MS Word or

PDF

IV Price 1 N/A 1 - MS Excel

1- PDF

TAB B, Solicitation, Offer and Award - The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449 must contain an original signature in block 30a of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the SF 1449 and with Addendum 52.212-1, Instruction to Offerors—Competitive Acquisition. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB C, SF 1449 – Continuation Sheets -- Supplies or Services and Prices/Costs – This section shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established Contract Line Items Numbers (CLINS).

TAB D, 52.213-3 Alt I, Offeror Representations and Certifications – The offeror shall ensure this section is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

(b) Volume II – Technical Experience

Volume II must be clearly marked “VOLUME II – TECHNICAL EXPERIENCE Volume, RFP W91249-24-R- 0002.

(1) The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Responses will be evaluated against the Technical factors defined in Addendum 52.212-2, Evaluation Factors for Award. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal.

Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired. Volume II shall not include any pricing information.

(2) The Technical Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in Addendum 52.212-2 of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS. The offeror shall address as specifically as possible the actual methodology you would use for accomplishing the PWS tasks. The volume shall be organized according to the following general:

Table of Contents List of Table and Drawings Cross Reference Matrix Exceptions/Assumptions (Identification and explanation of any exceptions or deviations).

Additionally, identify any assumptions used in preparing the proposal.

Factor 1: Technical Capability

The Offeror’s overall technical approach shall demonstrate its knowledge and understanding of the magnitude and complexity of this requirement and its capability to perform all tasks in the Performance Work Statement. The Offeror’s technical approach shall also concisely and clearly address the Offeror’s approach to plan, organize, control and perform the major performance objectives below:

Required Vendor Certifications/Accreditations:

- Vendor must demonstrate National Archives and Records Administration (NARA) 36 CFR 1234 compliance.

- Vendor must be ISO9001 Compliant (or equivalent quality management conformance)

- Vendor must be System and Organization Controls (SOC) 2 compliant (American Institute for Certified

Public Accountants)

- Vendor must be Criminal Justice Information Services Division (CJIS) compliant (Federal Bureau of

Investigation)

- Vendor must be National Association of Information Destruction (NAID) AAA Compliant

Minimum required performance characteristics:

- Vendor must provide secure transport of physical documents/records with complete inventory by file number and content, and chain of custody from pick-up through destruction or return.

- Vendor must provide 100% quality review and ensure 99.9% data reproduction accuracy

- Vendor must scan all USACIL case files in hardcopy format and convert to digital format (Adobe Acrobat

.pdf)

- Files must be indexed on USACIL case number, Date Received at USACIL, Agency Case Number(s), Submitting Agency Office Name, Subject name(s), Victim name(s), and Location of Origination (post, base, station, or city of submitting agency).

- Vendor must provide indexed .pdf files on encrypted hard drives delivered monthly.

- Vendor must have sufficient throughput capacity to scan and convert 4,400 10”x12”x15” file boxes containing approximately 2,000 pages each of mixed media and documents along with 173 file boxes containing 150,000 sets of hardcopy fingerprint standards (no more than 450,000 pages) in no more than twelve months from the start date of the contract. Fingerprint records must be scanned at 1000 ppi resolution into the latest EBTS 10.x compliant file, which can be found at the FBIBiospecs site under the EBTS Archive at https://fbibiospecs.fbi.gov/ebts-1/transaction.

- Vendor must provide a detailed proposal supporting their ability to meet all requirements outlined in the salient characteristics listed above and detailed in the Performance Work Statement for this project.

- Vendor must provide documentary evidence of all certifications and accreditations listed above.

(c) Volume III - Past Performance.

Volume III must be clearly marked “VOLUME III – Past Performance, RFP W91249-24-R-0002.

(1) Past Performance: Offeror shall identify and submit recent and relevant performance/experience information from at least three (3) but no more than five (5) Federal, State, or Local Government task orders or contracts that the Offeror has performed. Recent is defined as within the past three (3) calendar years from the closing date of this RFP. Relevant is defined as work performed that is similar to that anticipated by the PWS. Each narrative shall also include contract number and amount: the name, telephone number, and email address of the Government representative who can verify past performance.

The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Addendum 52.212-2.

Vendor must provide a list of completed projects similar in scope, volume and complexity to the requirements described above that demonstrate the capability to complete this project in no more than one year from award (PoP less than or equal to 365 calendar days).

(d) Volume IV - Price – The offeror shall complete SF1449 – Continuation Sheets -- Supplies or Services and Prices/Costs section of the solicitation.

The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price.

(End of Summary of Changes)