Amendment 0001.pdf

W9124920R0010

MICC - FORT GORDON

HEATHER M. WOODWARD

HEATHER.M.WOODWARD2.CIV@MAIL.MIL

FORT GORDON GA 30905-5719

0011420029

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this modification is to:

1. Provide Government responses to vendor questions.

2. Add Attachment 5 Sample Consent Letter.

3. Extended the solicitation until 05 March 2020 5:00pm EST.

4. Provides changes to the PWS.

5. Provides changes to Addendums 52.212-1 and 52.212-2

6. All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 50

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Feb-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124920R0010

X 9B. DATED (SEE ITEM 11)

13-Feb-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Feb-2020

CODE

MICC - FORT GORDON

271 HERITAGE PARK LANE

BLDG. 35200

FT GORDON GA 30905

W91249 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W91249

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 05-Mar-2020 08:00 AM to 05-Mar-2020 05:00 PM.

The following have been added by full text:

ATTACHMENT 5

SUBCONTRACTOR/TEAMING PARTNER CONSENT FORM FOR THE RELEASE OF

PAST PERFORMANCE INFORMATION TO THE PRIME CONTRACTOR

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor's or teaming partner's consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime during exchanges. In an effort to assist the Government's Past Performance Evaluators in assessing your past performance relevancy and confidence, we request that the following consent form be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent forms should be submitted as part of your Past Performance Volume III Proposal.

SAMPLE

Dear (Contracting Officer)

We are currently participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the Mission and Installation Contracting Command request for Proposal (solicitation number) for the (program title or description of effort).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

GOVERNMENT RESPONSES

1. Vendor Question: Is there an incumbent? Is this contract new? Please provide current contract value.

Government Response: No, this is a new requirement.

2. Vendor Question: Is there an option to work remotely?

Government Response: No.

3. Vendor Question: Proposal preparation instructions 2(a) states “offerors shall submit an original and three (3) copies” while 2(c) Table 1 states offerors are to provide “one (1) original and two (2) copies”. Would the Government please clarify the number of hard copies required for proposal submission?

Government Response: Solicitation is updated 1 original and 3 copies.

4. Vendor Question: Proposal preparation instructions state file names to be “Company Name – Initial” for the first submission…" Without further information in the filename (such as volume number) all files will have the same name making it difficult to readily identify file information. May offerors prepend this title with the solicitation number and volume number?

Government Response: Yes. Company Name – Initial - Solicitation # - Volume #. For the revision, Company Name – Revision # - Solicitation # - Volume #.

5. Vendor Question: Must offerors submit Representations and Certifications in entirety for Volume I - General Tab D, or may offerors provide a statement certifying this information is accurate and complete within the System for Award Management (SAM)?

Government Response: Yes, Offerors need to submit Offeror Representation and Certifications in accordance with

FAR 51.212-3.

6. Vendor Question: Does the Government truly want to allow companies with no past performance conducting this specialized training and critical function for the Cyber School to have the same rating as companies that have proven themselves able to successfully perform the same or similar work?

Recommendation is to create a "Neutral" rating in this area and to assign that Neutral rating to those offerors without a record of relevant past performance.

Government Response: Solicitation has been updated. In accordance with FAR 15.305 (a) (2) (iv) and the Neutral Rating. In the case of an offeror without a record of relevant past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

7. Vendor Question: Section 77, Subfactor 1B, Reference: The Offeror shall provide the names of all personnel performing under this contract and proof of their certifications, security clearances and other qualifications required for their designated positions. Is the documentation to verify certifications, clearances, and other qualifications included in the page limit for Volume II?

Government Response: No.

8. Vendor Question: Section 10, Paragraphs 1.6.7 & 1.6.7.2, Reference: All contractors must have a TS/SCI clearance, receive SCI read-ons, and have a SIPR account with a SIPR token, and a JWICS account within two (2) weeks of the contract award date. The COR will identify contract employees that are required to have SIPRNET and/or JWICS access.

Should all contractor employees have the SIPR and JWICS access or will the Government identify which contractor employees should have it after award?

Government Response: All Instructors on this contract shall have SIPR and JWICS access as stated in section 1.6.7 of the solicitation.

9. Vendor Question: Sections 12 and 13, Paragraphs 1.6.7.14 & 1.6.7.20, Reference: CAC card must be turned in to the COR on contractor employee's last day of employment. Contractor employee will inform Corporate Facility

Security Officer (FSO)/Security Manager of approval/denial of CAC application, and will return CAC to Corporate FSO upon departure or dismissal.

To whom should the CAC card be turned into?

Government Response: Please refer to Section 1.6.7.15 Eligibility Verification for Employment.

10. Vendor Question: PWS: 1.6.12. Contractor Travel: Not Applicable - Page 16 indicates not applicable;

however, PWS 1.6.5 (page 10) indicates up to 20% CONUS and OCONUS travel. Please clarify. Also, there are no travel CLINS with NTE travel amount to support the required MTTs below:

1.6.5 Place of Performance: Work outlined in the PWS will be performed at various locations within the Cyber School located on Fort Gordon, Georgia 30905-5715. All Contract instructors may be required to travel to participate in training development conferences, attend necessary training/certification, and to facilitate Mobile Training Team (MTT) at CONUS and OCONUS locations. Contract instructors may be required to travel up to 20% of the time.

Government Response: Travel has been removed in its entirety from the solicitation.

11. Vendor Question: (d) Volume IV- Price: Page 73: Does the government mean a rate per labor category where salaries are requested given this is a FFP requirement?

Provide a total compensation plan depicting salaries and fringe benefits proposed for the professional employees who will work under the contract. The proposal compensation plan shall clearly demonstrate sound management approach and understanding of the contract requirement.

Government Response: This is a Firm Fixed Price contract, the Government still requires a compensation plan identified by its proposed staffing (by number of personnel, by labor categories and by location) and any plans to cross utilize or rely on reach-back, part-time or temporary personnel to perform this requirement in accordance Addendum 52.212-1 and Addendum 52.212-2.

12. Vendor Question: SUBFACTOR 1B: Staffing, Recruitment, Retention, and Management Approach- Page 70:

Since there is an incumbent, would the government allow all bidders to submit the names and proof of certifications upon award? Also, Security clearances cannot be proved until an offer letter to a candidate is accepted and therefore, we would not be able to provide proof of security clearances with the proposal. Please consider removing these requirements until award.

The Offeror shall provide the names of all personnel performing under this contract and proof of their certifications, security clearances and other qualifications required for their designated positions

Government Response: This is a new contract, we are not tracking incumbents. Government will accept names and proof of certifications upon award.

Government will accept proof of security clearance at contract award, but names of all personnel performing under this contract shall be provided with their proposals.

13. Vendor Question: 4. Submission Requirements. Page. 72: Attachment 5 is missing, please provide. The offeror shall submit a Past Performance Volume containing the following: Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. A sample consent letter is attached as Attachment 5.

Government Response: See attached.

14. Vendor Question: Is the contract currently covered by SCA? If yes, what are the labor categories used for the FTEs?

Government Response: Doesn’t fall under Service Contract Act as the position for this requirement are professional positions.

15. Vendor Question: Paragraph 1.6.1 of the Solicitation states the initial QCP will be delivered with the proposal, however there is no mention of the QCP in Section C "Proposal Preparation Instructions" or in the Proposal Content section. Question: Is the QCP due with the proposal, or within 30 days of contract award?

Government Response: QCP is due within 30 days of the contract award and within 5 working days when changes are made in accordance with Section 1.6.1.

16. Vendor Question: In section C "Proposal Preparation Instructions" it lays out physical preparation instructions (volumes, spiral-bound binders, etc.). However, in Table 1 of section C it states "No. Hard Copies (applies to hand carry and mail offer)" and then goes on to include a column of email copies. Question: Is an email only submission acceptable?

Government Response: Solicitation is updated: 1 original and 3 copies. For clarification under Table 1 “No.”

means number # of copies not “no.”

17. Vendor Question: In section C under "Subfactor 1B Staffing, Recruitment, Retention, and Management Approach" it states "The Offeror shall provide the names of all personnel performing under this contract and proof of their certifications, security clearances and other qualifications required for their designated positions". Also in this section it states "The Offeror shall provide letters of intent (signed within 60 days of proposal submission) and resumes for key personnel". Question: Is it the Government's intent for the contractor to submit the Resume, Letter of Intent, and Qualifications of the Key Personnel (Program manager) with the proposal, and then the rest of the personnel after contract award and upon completion of all vetting and hiring of incumbents / new hires?

Government Response: Yes

18. Vendor Question: Technical Exhibit #2 -CDRL’s do not match the PWS CDRLs. Please update.

Government Response: Updated

19. Vendor Question: RFP section 1.1, Page 1: What type of facilities, transportation does the contractor need to provide?

Government Response: None

20. Vendor Question: RFP section 1.3, Page 1: What is meant by the contractor must maintain classrooms?

Government Response: Instructors must ensure classrooms are cleaned daily by student learners and that all equipment is in good working order (should report issue to the building coordinator). Ensure

21. Vendor Question: RFP section 1.6.7, Page 4: Who is financially responsible for the cost of the SIPR and JWICS accounts?

Government Response: The activity (customer).

22. Vendor Question: RFP section 1.6.8.1, Page 8: Does the Program Manager need to have any specific certifications?

Government Response: No certifications, but qualifications.

23. Vendor Question: RFP section 1.6.11, Page 10: "The name of this person (PM) and an alternate for the contractor when the PM is absent shall be designated in writing to the contracting officer" Is a resume required for both the PM and Alternate PM in the proposal submission? Or will their names suffice?

Government Response: Offeror shall provide a resume for PM and Alternate PM.

24. Vendor Question: RFP section 1.6.13, page 10: If the contractor is going to use software that they previous developed do they lose ownership if they use it on this contract?

Government Response: Yes. Contractors should only use approved Cyber School software. If adopted/developed for school, it will become school property.

25. Vendor Question: Technical Exhibit 3, page 28: How any classes per year does the government estimate that the contractor needs to teach?

Government Response: PME-ULO Supports CyCCC and CyBOLC, combined total of 8 classes per year. May increase by two if Cyber School receives and approves TRAP request.

26. Vendor Question: Addendum 52.212-1: C.2(c), page 67: For the electronic copies being submitted via email, should they be password protected? If so, would you like the passwords sent in a separate email?

Government Response: No.

27. Vendor Question: Addendum 52.212-1: C.3 (b) c., page 70: "The Offeror shall provide the names of all personnel performing under this contract and proof of their certifications, security clearances and other qualifications required for their designated positions." Does the staffing plan require to have names attached to all proposed positions, but only the key personnel (Program Manager) requires a resume?

Government Response: Program manager must submit resume and proof of Security Clearance

28. Vendor Question: Addendum 52.212-1: C.3 (b) c., Page 71: It says the key personnel resumes must have "Certifications (certification member ID; expiration date)" but the only position marked Key Personnel is the Program Manager, and no certifications were required. Please advise.

Government Response: Only the Program Manager and Alternate Program Manager is key personnel and this position has only qualifications.

29. Vendor Question: Can the Program Manager also be an instructor on the contract?

Government Response: No.

30. Vendor Question: Can other instructor courses, such as the Defense Intelligence Agency’s (DIA) Institute for Learning (IFL) Certification, be substituted? (PWS 1.6.8.3)

Government Response: No.

31. Vendor Question: Can 29 or 35 MOS Series be substituted for 11, 13, 18, 19 MOS series? (PWS 1.6.8.3)

Government Response: No

32. Vendor Question: How will best value be determined if the only ratings are acceptable and unacceptable?

Government Response: N/A

33. Vendor Question: Would the government consider adding a one week extension to the proposal due date?

Government Response: No.

The following have been modified:

ADDENDUM 52.212-1

ADDENDUM 52.212-1 Offeror’s Instructions

A. PROPOSAL SUBMITTAL AND INQUIRIES

1. Proposals shall be submitted prior to the closing date and time identified on SF 1449, to the following address:

Mission and Installation Contracting Command ATTN: Trina Wadley and Heather Woodward

271 Heritage Park Lane Bldg. 35200, Room #135 Fort Gordon, GA 30905

2. Electronic submission via facsimile will not be accepted. Offers can be hand carried or mailed through a commercial carrier.

3. The points of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Address all questions or concerns the offeror may have to the Contract Specialist (Heather Woodward) and Contracting Officer (Trina Wadley). The SUBJECT LINE shall be“W91249-20-R-0010, Question(s) – Company Name. . . ATTN: Heather Woodward & Trina Wadley.” All questions regarding this solicitation shall be submitted in writing via email.

Procuring Contracting Officer Name: Trina Wadley Email: trina.k.wadley.civ@mail.mil

Contract Specialist Name: Heather M. Woodward Email: heather.m.woodward2.civ@mail.mil

Both, Contracting Officer and Contract Specialist both will be copied on all correspondence.

The Government reserves the right not to respond to any questions received concerning this solicitation after the questions receipt date above. Accordingly, offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government as early as possible.

4. Site Visit. The Government will not hold a site visit for this requirement.

B. GENERAL INSTRUCTIONS

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under Addendum 52.212-2, Evaluation Factors for Award. Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c) (2).

4. Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. All referenced documents for this solicitation are available on the beta.SAM.gov website formerly (FedBizOpps) website at https://beta.sam.gov/

8. Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The KO will notify offerors who were in the competitive range but were not selected for award in accordance with FAR 15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

C. PROPOSAL PREPARATION INSTRUCTIONS

1. Offeror’s proposal shall consist of four (4) volumes: (1) General, (2) Technical, (3) Past Performance and (4) Price.

2. Proposal Format

(a) Offerors shall submit an original and three (3) copies, in paragraph (c) below of their proposal.

(b) Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and subfactors. Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format below.

Table 1 - Solicitation Exceptions Solicitation Document Page / Paragraph Requirement / Portion Rationale & Impact Section B, PWS/SOO/ SOW, Section L&M, etc.

Applicable Page and Paragraph Numbers Identify the requirement or portion to which exception is taken Describe The rationale and impact of the exception

(c) The proposals shall be organized into 4 volumes. Each volume of the proposal should be separately bound in a coil-bound or spiral-bound binder (no three binders). A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. The same identifying data should be placed on the spine of each binder. All text shall be single spaced paragraphs, Font Size 11, Times New Roman Font, printed in black Color Font, on white paper, in a Word document. (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos, spreadsheets, are unacceptable).

Printing shall be easily readable (12-pitch type or 10 point proportional spacing.)

Cross-references should be utilized to preclude unnecessary duplication of data between sections.

In addition to submitting hard copies of the proposals, electronic copies shall be provided via email. The file name shall be “Company Name – Initial-Solicitation # - Volume #” for the first submission. The file name of later submissions (if necessary), shall be “Company Name – Revision # - Solicitation # -Volume # with # indicating the number of the revision. Page limitations are as follows:

Table 1 Volume Total No. of Hard Copies

(applies to hand carry and mail offer)

No. of Email Copies

Page Limits

I General 1 original and 3 copies 1 No limitations

II Technical 1 original and 3 copies 1 (20) twenty III Past Performance 1 original and 3 copies 1 3 pages per reference IV Price 1 original and 3 copies 1 N/A

(d) Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

(e) Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(f) Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(g) What Counts As A Page? A page shall be an 8 ½” X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable.

Fold-outs will be counted as the appropriate number of pages based on an 8 ½” X 11” sheet of paper.

Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(h) Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

(i) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

(a) Volume I – General. Offerors are required to submit a completed SF 1449 (including acknowledgment of Amendments), SF 1449 – Continuation Sheets (Supplies or Services and Prices/Costs, and 52.213-3 Alt I, Offeror Representations and Certifications. All final monetary extensions shall be in whole dollars only. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

TAB A, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB B, Solicitation, Offer and Award – The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449 must contain an original signature in block 30A of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 1449 and with Addendum 52.212-1, Instruction to Offerors—Competitive Acquisition. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB C, SF1449 – Continuation Sheets -- Supplies or Services and Prices/Costs – This section shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established Contract Line Items Numbers (CLINS).

TAB D, 52.213-3 Alt I, Offeror Representations and Certifications – The offeror shall ensure this section is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

(b) Volume II – Technical Volume

1. The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical factors defined in Addendum 52.212-2, Evaluation Factors for Award. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

2. The Technical Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in Addendum 52.212-2 of this solicitation.

The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS. The offeror shall address as specifically as possible the actual methodology you would use for accomplishing the PWS tasks. The volume shall be organized according to the following general outline:

•Table of Contents •List of Table and Drawings •Cross Reference Matrix •Exceptions/Assumptions (Identification and explanation of any exceptions or deviations).

Additionally, identify any assumptions used in preparing the proposal.

a. Basis for Contract Award

(1) This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Award will be made to a single offeror who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR), whose proposal conforms to the solicitation requirements, and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Lowest Priced Technically Acceptable offer.

(2) Trade-offs between cost/price and non-cost/price factors are not permitted. Unreasonably high, unbalanced, inaccurate or incomplete price proposals, may be the grounds for eliminating a proposal from competition.

The Government will evaluate proposed prices for reasonableness using price analysis techniques. Proposed prices evaluated as unreasonable may be grounds for eliminating a proposal from competition.

b. Award for All of the Work. The Government intends to award one (1) contract as a result of this solicitation. Offers received for less than the stated number of items listed in the Solicitation Schedule will be considered ineligible for award. As set forth in FAR 52.215-1 (f)(4), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a), Clarifications and award without discussions). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In the event that discussions are held, a competitive range determination will be made. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

c. Evaluation Criteria

The proposals will be evaluated under the following three evaluation factors:

Factor 1: Technical Capability

Subfactor 1A: Overall Technical Ability Subfactor 1B: Management Approach & Staffing Approach Subfactor 1C: Demonstrated understanding of the scope of work and requirements

Factor 2: Past Performance

Subfactor 1A: Capability and Experience of Key Personnel Subfactor 1B: Previous demonstrated experience and past performance

Factor 3: Price

Factor 1: Technical Capability consists of two Subfactors:

Sub-factor 1A – Technical Ability Sub-factor 1B – Management Approach & Staffing Approach

SUBFACTOR 1A: Technical Ability The Offeror’s overall technical approach shall demonstrate its knowledge and understanding of the magnitude and complexity of this requirement and its capability to perform all tasks in the Performance Work Statement. The Offeror’s technical approach shall also concisely and clearly address the Offeror’s approach to plan, organize, control and perform the major performance objectives below:

• Provide Program Management

• Provide Classroom Instruction

• Provide Training Support and Course Development for prompt and sustained land combat operations.

• Depict technical knowledge and understanding of prompt and sustained land combat operations.

SUBFACTOR 1B: Management Approach & Staffing Approach The Offeror’s management approach shall describe the extent to which subcontractors and/or teaming partners (hereafter referred to as “personnel”) shall be used to perform this requirement by task and by percentage of the costs of service performed. The Offeror shall also describe procedures for managing subcontractors to include identification of interface points, assignment of management responsibilities to any subcontractors, and procedures for both technical and managerial problem resolution to ensure all requirement are met. The Offeror’s management approach shall address its procedures to monitor and manage performance by all personnel, across numerous geographic locations, to ensure timely quality work and to control costs. The Offeror’s staffing approach shall identify its proposed staffing (by number of personnel, by labor categories and by location) and any plans to cross-utilize or rely on reach-back, part-time or temporary personnel to perform this requirement. The Offeror’s staffing plan shall describe its plans for recruiting and retaining personnel with all of the qualifications necessary to perform this requirement. The Offeror shall provide the names of all personnel performing under this contract and proof of their certifications, security clearances and other qualifications required for their designated positions. The Offeror’s staffing, recruitment, retention, and management approach shall describe the methods by which the Offeror shall recruit and retain highly qualified personnel. A sound staffing and management approach to perform program management, address its procedures to plan, organize, control, and perform the major performance objectives, and manage and monitor all personnel to ensure all PWS requirements are met. The offeror’s staffing, recruitment, retention, and management approach shall address the following The Offeror shall provide letters of intent (signed within 60 days of proposal submission) and resumes for key personnel. Resumes and Letters of Commitment are not included in the page count. Résumés must conform to the following format:

(1) Name

(2) Education (Degree/discipline/year attained, educational institution)

(3) Certifications (certification member ID; expiration date)

(4) Security Clearance (List clearance(s) currently held)

(5) Proposed Labor Category

(6) Experience

(7) Present Position

a. Company and title of position

b. Dates of employment (month/year to month/year or to “present”)

c. Brief description of duties and responsibilities, including supervisory experience

d. Number and type of personnel supervised

Provide an Organizational Chart, which shall reflect positions and address lines of communication, decision making authority, and problem resolution. The Offeror shall delineate the organization’s chain of command and delegations of authority relating to the execution of the work required in the Performance Work Statement. Describe and outline the strategy(s) and method(s) that will utilized to locate and actively recruit highly qualified and experienced personnel and manage personnel with the required knowledge, skills, education, experience, and applicable position descriptions, certifications, training (to include refresher training), security clearances, and licenses required to support specific positions in accordance with the PWS and necessary to perform and manage contract requirements.

• Describe and outline the strategy that will be utilized to effectively account for challenges in locating, relocating, and retaining personnel that are qualified to meet all requirements and a recruitment strategy(s) to motivate personnel to relocate to Fort Gordon area and work for the Government.

• Address how risk will be mitigated and/or eliminated from a technical, staffing, and management perspective.

SUBFACTOR 1C: Demonstrated understanding of the scope of work and requirements

The proposal includes an overview of the company, qualifications of personnel working on projects, and examples of similar work for other organizations.

(c) Volume III - Past Performance. Offeror shall identify and submit recent and relevant performance/experience information from at least three (3) but no more than five (5) Federal, State, or Local Government task orders or contracts that the Offeror has performed. Recent is defined as within the past three (3) calendar years from the closing date of this RFP. Relevant is defined as work performed that is similar to that anticipated by the PWS. Each narrative shall also include contract number and amount: the name, telephone number, and email address of the Government representative who can verify past performance. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Addendum 52.212-2.

Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 51% of the proposed effort based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

1. The offeror is requested to submit the Past Performance by the scheduled due date, to the Contracting Officer at the address specified in Addendum 52.212-1.

2. The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than 3 years for services for the submitted data. The past performance data shall document a successful history of past contract performance.

3. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR

15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

4. Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

Table of Contents

Summary Page describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience in accordance with Attachment 4.

Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. A sample consent letter is attached as Attachment 5.

Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

Organization Structure Change History— Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

Specific Relevant Contracts Format - Sheets in accordance with Attachment 4 and are limited to 3 pages per reference. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

Past Performance Questionnaire - See Attachment 6, Past Performance Questionnaire. For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to Heather Woodward at heather.m.woodward2.civ@mail.mil prior to the closing of the RFP. Any questionnaires not returned directly to the Contract Specialist will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance.

New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

(d) Volume IV- Price – The offeror shall complete SF1449 – Continuation Sheets -- Supplies or Services and Prices/Costs section of the solicitation. Offerors shall use Government provided Not-to-Exceed estimates for ODC CLINs.

The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price.

ADDENDUM 52.212-2

Addendum 52.212-2

EVALUATION FACTORS FOR AWARD

a. Basis for Contract Award

(1) This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Award will be made to a single offeror who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR), whose proposal conforms to the solicitation requirements, and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Lowest Priced Technically Acceptable offer.

(2) The best value will be the combination of the evaluated technical cost, Past Performance/Past Experience, Small Business Subcontracting Plan, and impact of the overall assessed benefits and risks for the services required to provide and then sustain requirements.

(3) Trade-offs between cost/price and non-cost/price factors are not permitted. Unreasonably high, unbalanced, inaccurate or incomplete price proposals, may be the grounds for eliminating a proposal from competition.

The Government will evaluate proposed prices for reasonableness using price analysis techniques. Proposed prices evaluated as unreasonable may be grounds for eliminating a proposal from competition.

b. Award for All of the Work. The Government intends to award one (1) contract as a result of this solicitation. Offers received for less than the stated number of items listed in the Solicitation Schedule will be considered ineligible for award. As set forth in FAR 52.215-1 (f) (4), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a), Clarifications and award without discussions). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In the event that discussions are held, a competitive range determination will be made.