W91247-19-Q-0005_Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W9124719Q0005 06-Mar-2019

b. TELEPHONE NUMBER

910-643-3658

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 13 Mar 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912479. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ONEISHA S. PICKARD

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC CENTER - FORT BRAGG

MICC FORT BRAGG - BLDG. 2-1731 ARMISTEAD ST.

FORT BRAGG NC 28310

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

721110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF32

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Sleeping Rooms

FFP

The Contractor shall provide sleeping rooms for all attendees for the following dates: Check-in 29 MAR 2019, check-out: 01 APR 2019; NO SMOKING; double occupancy; indoor access, all rooms located on same campus, IAW the PWS.

Quantity: 700 nights NOTE: Actual number shall be provided the Tuesday prior to the event IAW the

PWS.

FOB: Destination

PSC CD: V231

NET AMT

0002 1 Job Full Breakfast Buffet

FFP

The Contractor shall provide meals for an estimated 460 servings per meal IAW the PWS Annex A. Quantity: 920 meals

0003 1 Job Full Lunch Buffet

FFP

The Contractor shall provide meals for an estimated 460 servings per meal IAW the PWS Annex A. Quantity: 460 lunches

0004 1 Job Meeting Space & Audio/Visual Equipment

FFP

The Contractor shall provide meeting rooms, conference rooms, office space for staff, and banquet rooms IAW the PWS 1.4 and 5.1.2, as well as, provide audio visual and event support IAW the PWS 5.1.3.

0005 1 Job Parking

FFP

The Contractor shall provide on-site parking.

0006 1 Job Transportation

FFP

The contractor shall provide shuttle transportation to and from the local airport IAW the PWS.

0007 1 Job Shipping

FFP

The contractor shall coordinate for the hotel to provide package and handling for logistics/resources for incoming shipments.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government

0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 27-MAR-2019 TO

01-APR-2019

N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

0004 N/A N/A N/A N/A

0005 N/A N/A N/A N/A

0006 N/A N/A N/A N/A

0007 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.212-1 Instructions to Offerors--Commercial Items OCT 2018

CLAUSE(S) 52.212-1 - ADDENDUM 52.212-1

ADDENDUM 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS.

All questions pertaining to the solicitation shall be submitted in writing no later than, March 13, 2019, no later than 12:00 p.m. EST. If Government responses to technical questions affect the requirement, an Amendment to the solicitation will be issued.

1. This is an ALL or Nothing requirement. Quoters must be able to provide all required services to be considered responsive. Additionally, Offerors are expected to submit a TOTAL QUOTE with technical specifications for each service that will accomplish the objectives described in this solicitation. Vendor may be required to submit additional information/specifications regarding any items submitted.

2. POINT OF CONTACT. The Government point of contact for this action is Oneisha Pickard (Contract Specialist) and SFC Eliud Temblador (Contracting Officer).

Contract Specialist can be reached via email: oneisha.s.pickard2.civ@mail.mil

3. VENDOR SHALL SUBMIT THE FOLLOWING INFORMATION.

a. Company Name/Address:

b. DUNS #:

c. Cage Code:

d. Federal Tax ID:

e. Business Size:

f. Business Type: ( i.e. Minority/Woman‐Owned/Disadvantaged/Veteran Owned, Service Disable Veteran Owned, HubZone, etc.)

g. Point of Contact

h. POC Phone/Fax/E‐mail:

4. PRICING. The Offeror must submit a proposed unit price and amount for each CLIN listed in the solicitation.

Quotes submitted must clearly identify the corresponding CLIN for each item priced as well as each item's unit price and quantity. A total price of all items shall also be included.

5. The Offeror shall incorporate all appropriate discounts in their quote that are applicable to this solicitation.

6. Quotes shall be good for at least 60 days after submittal.

7. Contract Type: Firm-Fixed Price (FFP)

8. Current SAM Registration is required.

9. The acceptable method of submitting quotes is via Email to Oneisha Pickard at oneisha.s.pickard2.civ@mail.mil and Eliud Temblador at eliud.temblador.mil@mail.mil by the closing date and time identified in the solicitation.

10. Award will be made to the Offeror on the basis of the lowest evaluated price that meets the specifications in solicitation W91247-19-R-9014.

(End of Addendum)

CLAUSES INCORPORATED BY REFERENCE

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(Contracting Officer shall insert the significant evaluation factors, such as (i) technical capability of the item offered to meet the Government requirement; (ii) price; (iii) past performance (see FAR 15.304); and include them in the relative order of importance of the evaluation factors, such as in descending order of importance.)

Technical and past performance, when combined, are . (Contracting Officer state, in accordance with FAR 15.304, the relative importance of all other evaluation factors, when combined, when compared to price.)

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.farsite.hill.af.mil and/or http://www.acqnet.gov/far

(End of clause)

252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

AND RECEIVING REPORTS (DEVIATION 2018-A000l) (DEC 2017)

(a) Definitions. As used in this clause-

(1) "Invoice payment" have the meaning given in section 32.001 of the Federal Acquisition Regulation.

(3) "Payment request" means any request for contract invoice payment submitted by the Contractor under this contract.

(3) "Receiving report" means the data required by the clause at 252.246-7000, Material Inspection and Receiving Report.

(b) Except as provided in paragraph (c) of this clause the Contractor shall submit payment requests and receiving reports using WA WF, in one of the following electronic formats that WA WF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Internet at https://wawf.eb.mil/.

(c) The Contractor may submit a payment request and receiving report using other than WAWF only when-

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment;

(2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System);

(3) DoD makes payment for rendered health care services using the TRICARE Encounter Data System (TEDS) as the electronic format;

(4) The Governmentwide commercial purchase card is used as the method of payment, only submission of the receiving report in electronic form is required; or

(5) Submitting payment requests and receiving reports to the Supplier SelfServices (SUS) system accessible via the Wide Area WorkFlow (WAWF) website as an authorized participant in the vendor portal invoicing pilot program.

(d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0409

Issue By DoDAAC W91247

Admin DoDAAC** W91247

Inspect By DoDAAC W81PNH

Ship To Code W81PNH

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) W81PNH

Service Acceptor (DoDAAC) N/A

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

oneisha.s.pickard2.civ@mail.mil

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Yellow Ribbon Reintegration Program Events

PART 1

GENERAL

INFORMATION

1. General: This is a non-personal services contract to provide support for Yellow Ribbon Reintegration Program (YRRP) events. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Prime Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform YRRP events as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the terms, conditions and standards in this contract.

1.2 Background: The YRRP is a Department of Defense mandated initiative designed to provide information, services, referrals, and proactive outreach programs to Army Reserve Soldiers and their families through all phases of the deployment cycle in accordance with DoD Directive 5124.02, DoD Instruction 1342.28, and USARC Operation Order (OPORD) 16-004. The overall objective of the program is to prepare and sustain Soldiers and their families before and after their mobilization.

This event is for all Soldiers and their families who are assigned to the United States Army Reserve Command. All attendees are placed on official travel orders and/or Invitational Travel Orders (ITOs) in accordance with the Joint Federal Travel Regulation (JFTR), the Joint travel regulation (JTR) and USARC OPORD 16-004.

Family members are authorized to travel on Invitational Travel Orders (ITOs).

During these events, families gain practical, useful information based on curriculum designed specifically for military families. Through small group and one-on-one activities, family members learn how to maintain closeness, and leverage resources during frequent relocation, long separations, and repeated reunions. This approach provides the continuum of care needed to ensure successful Soldier and family reintegration.

1.3 Objectives: The contractor must provision for the requested number of attendees’ lodging and meeting space to accommodate 1 event, to ensure adequate space for learning and to meet the needs of the units within the United States Army Reserve Command (USARC). Contractor shall provide hotel rooming, meeting space rooms, audio-visual (screens, audio connections, computer hookups, and microphones), and space for community partners, parking, and serve three meals. The contractor shall ensure there is a conducive learning environment/atmosphere at the event venue to support Yellow Ribbon presentations and training and shall provide those government personnel and their families attending the event with quality accommodations and identified support services.

1.4 Scope: The Government is anticipating between 250-400 attendees. Attendees will arrive on the Friday and register at the event location that day. Attendees will depart on Sunday by noon. Readiness Division (RD) Core staff will arrive the Wednesday before the event, and the advance party members will arrive on Thursday.

RD Core staff will depart on Monday, all other support staff and attendees will depart on Sunday.

1.4.1 The contractor shall provide a hotel that will offer the following: lighted parking lot, small gift shop (for sundries), an exercise room, full-service restaurant or food court, elevators for access to other than the ground floor, and ice machines.

Restricted Access afterhours, such as key cards are used as a security measure to enter the hotel. As a minimum, individual lodging rooms shall be equipped with the following: television with remote, telephone, internet access, and refrigerator. The event venue shall have meeting space for multiple simultaneous briefings, a staff operations center, and counseling rooms. The event venue shall have sufficient seating to meet the requirements for the anticipated attendance plus normal occupation within reasonable proximity to the meeting spaces. The Contractor shall provide an on-site representative from the time the advance party arrives on the Thursday before the event until the advance party leaves on the Sunday and departure of the Government’s event staff. A preliminary number of actual sleep room numbers will be provided upon contract award. A final number of actual sleep room numbers will be provided the Tuesday prior the event.

1.4.2 RD Core Staff will arrive at the hotel for each event on Wednesday and will require lodging for 5 sleeping rooms for 5 nights. Advance Party will arrive at the hotel for each event on Thursday and will require lodging for 25 sleeping rooms for 3 nights for 1 event.

1.4.3 The contractor shall ensure parking is provided at the hotel. The hotel shall have a 24 hour business center with at least two computers, scanner, a printer and a fax machine. The hotel shall have a 24 hour fitness center accessible to all with no additional cost. The hotel shall have at least one full service restaurant on property, and within walking distance (less than 1.5 miles) via sidewalks to commercial restaurants. The contractor shall provide complimentary high speed Internet access in each room and provide handicap accessible rooms at no additional cost. All sleeping rooms shall not exceed the Government’s per diem rate.

1.4.4 The Contractor shall contact the Government Point of Contact the Tuesday prior to the training start date to reconfirm the actual number of attendees and review the agenda. The quantities ordered in the consultant contract are estimates.

The contractor shall invoice for actual services/supplies provided. Actual services/supplies provided/rendered in accordance with the terms and conditions of this contract will be accepted and paid for by the Government.

1.4.5 The Contractor shall provide conference space located in the same facility as the guest rooms. No onsite renovations, noise, unsightly distractions or other activities shall interfere with meeting space. Padded chairs shall be provided to accommodate extended meetings. Meeting spaces shall not be allowed in basements. The contractor shall secure meeting rooms for attendees, staff, government information, supplies, equipment and other properties. Limit conference area entries to outsiders during the 3 day event. All conference spaces and meeting rooms shall be in the same hotel. The contractor shall establish a government staff operations room Thursday prior to each event through the Sunday with internet connectivity for up to 20 staff members.

1.4.6 Friday. The contractor shall setup a Yellow Ribbon registration desk on the Friday of each event, beginning at 9:00 a.m. and concluding at 7:00 p.m. preferably in the lobby of the lodging facility or in proximity to the lodging facility’s registration desk.

The area shall provide sign-in, welcome, and orientation packages for attendees.

The area shall have approximately thirteen (13) registration tables and the tables shall be properly dressed with table cloths and skirted. Complimentary wireless high-speed Internet access shall be provided for the Registration Area. Rope stanchions and easel stands shall be available upon request. A meeting room to accommodate a training session for 50 presenters/counselors shall be needed beginning on Friday at 9:00 a.m. to 7:00 p.m. The contractor shall provide a concierge space on Saturday and Sunday. The Contractor shall provide four tables properly dressed and skirted as needed on Friday- Sunday between the hours of 6:00 A.M. to 5:00 P.M. to address and answer all attendee questions and concerns. The desk shall be in a visible location.

1.4.7 Saturday. The first formal program event will begin at 7:30 AM on the Saturday of each event. The program will start at 7:30 AM and end NLT 5:00 PM. The program will consist of up to 1 general session for all attendees as well as 6-8 breakout rooms for up to 400 attendees each for small group training sessions.

1.4.8 Sunday. On the last event day, each event will consist of general session again that will begin at 7:30 a.m. and end at 12:00 p.m. that will include up to 8 breakout sessions with attendees traveling. Event participants will commence travel home the afternoon and evening of the Sunday of each event. The Contractor shall provide space for up to 40 Community Partners to be located in an area adjacent to the General Session room.

1.5 Period of Performance: March 27 – 1 April 2019 in Phoenix, Arizona

1.6 General Information:

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Terms and Conditions – Commercial Items). The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP will be delivered via email within 30 days after contract award to the KO and COR. If changes are made to the QCP they must be submitted within 5 days of changes. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Performance Requirements Summary (PRS).

The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the Performance Requirements Summary (PRS), the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also issue a Contract Discrepancy Report (CDR) in which the contractor shall be required to respond with the development of a corrective action plan (CAP) which identifies the root cause, corrective action (CA) for the root cause, CA for the specific nonconformance, and the date the CAs shall be complete. The Government may also reduce the payment to the contractor IAW the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred and/or may terminate this contract for cause.

1.6.2.1 Non-conforming Supplies or Services: When a contractor’s performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non-conformance. Non-conformance shall be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re-performance or late performance.

1.6.2.1.1 Level I (Minor) non-conformance: is defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor non-conformance usually can be corrected on the spot, where no further CA response is necessary, and can be issued by the Contracting Officer Representative to the contractor either through a verbal or written non-conformance report. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the Contracting Officer (KO).

1.6.2.1.2 Level II (Major) non-conformance: is defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non-conformances, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major non-conformance.

Major non-conformance’s shall result in the issuance of a written Contract Discrepancy Report from the KO to the contractor requiring the development of a Corrective Action Plan by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.6.2.1.3 Level III (Critical) non-conformance: is defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II CDRs; or is for a non-responsive contractor to a level II CDR. Critical non-conformances shall result in the issuance of a written CDR to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.6.2.1.4 Inspection Results: The contractor will be notified of Government inspection results. The contractor shall acknowledge receipt of the inspection results. The contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, acceptance or rejection of work will be made on the basis of the initial inspection.

1.6.3 Hours of Operation: The contractor is responsible for conducting business 24 hours daily through arrival of the advance party until conclusion of the event on the last day, or unless unforeseen holdover attendees with air travel arrangements for the morning following the event conclusion. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS at the contractor’s place of business, with exception of severe weather and/or government shutdown/closures. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Type of Contract: The government will award a Firm Fixed Price Contract.

1.6.5 Security Requirements: The contractor shall provide room lockout keys for logistics storage area, staff operations room, logistics storage room(s) and Military Family Life Consultants (MFLC) presenter room to secure pilferable items. Contractor personnel performing work under this contract must allow the USARC Provost Marshall to conduct a Vulnerability Threat Assessment no later than two weeks prior to each event for each hotel chosen.

1.6.6 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5, Post Award Orientation. The Contracting Officer or COR may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer or COR will apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall not take any action as a result of these meetings without written authorization from the Contracting Officer. The contractor shall provide the Contracting Officer a written notification if there is an additional price or cost associated with any proposed change or action related to the contract. Upon Contracting Officer notification, appropriate action shall be taken to resolve outstanding issues as soon as possible. These meetings shall be at no additional cost to the Government and the use of conference calls is acceptable methods to conduct these meetings.

1.6.7 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting order, direct action that changes the negotiated price of the contract (either increase or decrease) or changes delivery dates.

1.6.8 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.9 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor and subcontractor employees’ performance.

1.6.10 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interest (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1 CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or Contractor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT

PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.14 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AOR Area of Responsibility AR Army Regulation BASOPS Base Operations CAP Corrective Action Plan CDR Contract Discrepancy Report CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation FSC Federal Service Code FY Fiscal Year GFP Government Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996

IAW In accordance with KO Contracting Officer MFLC Military Family Life Consultant NLT No later than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OFT Operations, Functional, Training ODC Other Direct Costs PDHRA Post Deployment Health Reassessment PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control QCP Quality Control Plan RSC Regional Support Command TE Technical Exhibit UIC Unit Identification Code

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will not provide any services, facilities, or utilities, equipment or material to the contractor to assist the contractor with the requirements of this PWS.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Basic Services. The contractor shall provide services to support Yellow Ribbon Events that include lodging, meeting space, meals, audio/visual, additional support items, parking, and shuttle service. The Government will not be responsible for room service charges, long distance phone calls, movie rental charges, laundry, or other incidental room charges. Any such charges shall require the occupants to provide their personal credit cards to secure payment for those charges. The Government shall provide a preliminary room count upon award of the contract and a final room count the Tuesday prior to the arrival of the Advance party. The Government shall only pay for lodging rooms used.

5.1.1 Lodging and Meeting Rooms: The Contractor shall provide lodging for staff and a ttendees for 1 Yellow Ribbon event. At a minimum, the lodging establishment shall meet International Hospitality Association (IHA) Three Star rating criteria. The total estimated rooms for attendees, staff and presenters for an estimated total of 3 night stays; broken down as follows:

5.1.1.1 The contractor shall provide rooms for attendees: Estimated attendees will need lodging for a total of 2 nights, (assumption: 1 room per family) Attendee rooms under contract for 2 nights)

5.1.1.2 The contractor shall provide staff – 3 nights: 25 estimated Advance party will need lodging for 3 nights for each event (assumption: 1 room per staff. Estimated room total for Staff staying 3 nights is 75. ((6 Core Staff x 5 nights) + (25 advance party x 3 nights) = 105 nights)

5.1.1.3 Security: Contractor shall limit conference area entries to outsiders during the event.

5.1.2 Room Accommodations.

5.1.2.1 Meeting Rooms. Contractor shall provide meeting rooms for to 1 General Session room, 6-8 Breakout session rooms, Staff Operations room and staff preparation. The Government shall provide a preliminary meeting room count and a final room count the Tuesdays prior to the arrival of the Advance party. The Government shall only pay for meeting rooms used.

All rooms shall have the following:

1. One (1) 10 x 10 projector screen or larger.

2. One (1) LCD projector with connections.

3. One (1) A/V table at the back of the room with 1 wireless microphone and one

(1) lavaliere microphone

4. Provide sound connection for laptops to play videos.

5. Internet service and power strips for each area.

5.1.2.2 Headquarters Room. The contractor shall provide one (1) headquarters room to be used as the staff administrative operations office. The room shall be available upon arrival and departure of the Yellow Ribbon Staff. The room shall have complimentary wireless Internet access for approximately twenty (20) users, and power strips for area. The room shall encompass a conference table with chairs. The room shall consist of the following items per-day: One (1) hotel phone with capabilities to call any in-house number, Pens and note pads, Keys, Water station with cups.

5.1.2.3 The contractor shall Provide one (1) General Session room capable of holding the all attendees notified five days in advance. Rounds of 8 (preferably rounds of 10 if 72 inch diameter tables are available) from Friday at 5:00 p.m. until Sunday at 12:00 p.m. The General Session Room shall not be used as the Breakout Rooms or re-arranged to serve as Breakout Rooms. The General Session Room and the Breakout Rooms shall be separate spaces. The following requirements shall be met for the General Session Room: The room shall be available for the entire event days, and accessible 24 hours of the conference, and capable of holding the minimum number of attendees. This room shall be used for dining purposes as well. A stage that is completely dressed. The stage shall include seating podiums with 1 wireless microphones and one (1) lavaliere microphone. This room shall have 2 projectors, 2 projector screens and a podium with complimentary high-speed Internet, and power strips for this area. One (1) American flag with pole and stand. If the room has multiple points of entry, the hotel shall provide rope stanchions to cover all doors. This room shall be available for A/V check on Friday before the event NLT 5:00 p.m.

5.1.2.4 The contractor shall provide up to maximum of four (4) parlor style rooms for individual counseling (MFLC), JAG and operation of the DEERs/RAPIDS with tables and chairs provided. The DEERs/RAPIDS parlor style room shall include an Ethernet port with direct access to the internet. Internet connectivity must NOT prompt username/password or any other type of verification to connect onto to the internet.

The DEER Machine does have an interface to configure any setting. The counseling room can be in the general vicinity of the rest of the meeting spaces, but must be private and have limited access.

5.1.2.5 The contractor shall provide one (1) exhibitor/vendor room capable of holding up to a minimum of 40 tables for vendors displays. Room needs to be available for setup NLT 6:00 a.m. Saturday and Sunday. The contractor shall provide one ballroom or foyer area capable of supporting Conference attendees for the resource fair in close proximity to the General Session Room. Complimentary wireless Internet and power strips shall be available for this area.

5.1.2.6 The contractor shall provide one (1) room to be used for logistics storage beginning Thursday through Sunday for Logistics/Resources and IT equipment storage (up to 6 pallets, plus 4 large crates) in room that is equivalent to a 50 person occupancy room. Room will require double doors (no middle bar on doors) to move pallets in and out, preferably near the freight elevator (if equipped).

5.1.2.7 The contractor shall have contain water stations and/or pitchers filled with water, and glasses/cups for the each breakout room from 8:00 AM until 4:30 PM each day Saturday, and 8:30 to 11:00 a.m. Sunday. *Shall provide Event Agendas for break times to refresh rooms.

5.1.3 Audio Visual: Contractor shall provide audio visual equipment for General Session rooms and Breakout rooms to include screens, handheld wireless and lavalier microphones (mics), and laptop audio connections.

5.1.3.1 The contractor shall Provide two (2) 10 x 10 Screens (preferably larger) x two

(2) days (Saturday and Sunday) for the Main General Session room (depends on room layout and attendance numbers). Prefer to have screens placed in each corner on an angle for best viewing. The contractor must also provide two (2) LCD projector screens with connections, one (1) podium, and internet service and power strips shall be available for this area.

5.1.3.2 The contractor shall Provide one (1) 10 x 10 screens (preferably larger) x two

(2) days (Saturday and Sunday) for each of the Breakout Session rooms for Events 1 and 2 (this depends on room layout and attendance numbers). The contractor must also provide one (1) LCD projector screen with connections, one (1) podium, and internet service and power strips shall be available for this area.

5.1.3.3 The contractor shall provide handheld wireless and lavaliere mics for each of the breakout session rooms.

5.1.3.4 The contractor shall provide audio connections for each presentation laptop a maximum of eight (8).

5.1.3.5 The contractor shall Provide one (1) high speed internet access point for up to 20 connections) in the Staff Administration Center from the Thursday…