PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Temporary Modular Unit Services July 12, 2017

1. Introduction:

1.1. Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, transportation and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to fabricate, deliver, and install 7 temporary modular building units to provide administrative space and restroom/shower facilities. The modular building units will be provided complete with access stairs, interior finishes, millwork, restrooms, potable water connection, smoke/fire detection, fire extinguishers, private and open offices, communication infrastructure, tie downs, and optional furnishings.

1.2. Background: The Operations and Maintenance Groups will be displaced during a concurrent construction contract for Building 600 and 2945. The first 7 temporary modular building units for Complex #1 will support the displaced members from 2945 for the entire duration of the construction contracts. The contracts for the building remodels are not awarded at this time; however, the government anticipates the award of the remodel contracts by September 30, 2017. Trailer proposal pricing should be valid until September 30, 2017.

1.3. General Information:

1.3.1. Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.3.2. Period of Performance: Fabrication and start date are to be determined. After contract award, a minimum of 70 days will be given for fabrication and delivery.

Base contract will be awarded for a maximum of one year service period due funding limitations. Subsequent options will be awarded for the period of time exceeding one year. See Section 5 for detailed information on “Initial” and “Follow-on” delivery schedule and requirements.

1.3.3. Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.3.3.1. New Year’s Day: January 1st

1.3.3.2. Martin Luther King, Jr.’s Birthday

1.3.3.3. President’s Day

1.3.3.4. Memorial Day

1.3.3.5. Independence Day: July 4th

1.3.3.6. Labor Day

1.3.3.7. Columbus Day

1.3.3.8. Veteran’s Day: November 11th

1.3.3.9. Thanksgiving Day

1.3.3.10. Christmas Day

1.3.4. Place and Performance of Services: The contractor shall provide serviefc2x es between the hours of 0730-1630 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be between Building’s 605 and 608.

The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.3.4.1. Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.3.4.2. The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.3.5. Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.3.5.1. COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.3.5.2. Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.3.6. Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.3.7. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.3.8. Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, or the KO if a COR is not assigned, to ensure performance of services, resolve issues, receive directions, and to resolve issues. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

2. Definitions and Acronyms:

2.1. Definitions:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. Acronyms:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/ Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3. Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1. Property: None.

3.2. Materials: None.

3.3. Equipment: None.

3.4. Services: A full time escort for areas within controlled areas will be provided to the contractor.

3.5. Utilities: The Government will provide limited access to power and water utilities for use by the Contractor. Incidental use of power outlets and water is permitted for minor applications such as tool charging and cleaning.

4. Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1. General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5. Requirements:

5.1. Temporary Modular Units

5.1.1. Fabricate, deliver, and set a total of 7 office modular units as shown in the attached Site Plan and Floor Plan drawings. See remainder of section 5.1 for additional modular unit requirements. The modular units will be staged as follows:

5.1.1.1. Complex 1: 64’x84’ Office Complex (7 Modular Units) to accommodate the Operations Group.

5.1.1.2. Complex 2: to be solicited and awarded approximately January 2018.

5.1.1.3. Complex 3: to be solicited and awarded approximately January 2018.

5.1.2. Fabricate, deliver, and set 1 12’x64’ wet modular unit as shown in the attached Site Plan and Floor Plan drawings. See remainder of section 5.1 for additional modular unit requirements.

5.1.2.1. It is the Contractors responsibility to design and layout one (1) Men’s and one (1) Women’s restrooms using the attached floor plan as a desired layout.

5.1.2.2. Showers shall be included per the attached layout.

5.1.2.3. Provide standard restroom accessories such as mirrors, toilet paper holders, grab bars, paper towel dispenser, and towel hooks.

5.1.2.4. Provide either on demand hot water heaters or energy star compliant water heaters in the Restroom.

5.1.3. Site Requirements

5.1.3.1. Contractor is responsible for any site contour adjustments required to accommodate and secure the modular units.

5.1.3.2. Modular units will be placed on both concrete pavement and soil. Units will need to accommodate potential movement differentials and thermal expansion tolerances.

5.1.4. Power

5.1.4.1. Each modular unit shall be wired back to a 100A, single phase 208V subpanel.

5.1.4.2. See drawings for duplex outlets and GFCI outlets locations.

5.1.4.3. Connection points shall be identified on the contractor provided drawings.

5.1.5. Lighting

5.1.5.1. Interior Lighting: Each modular unit shall have adequate office lighting for administrative purposes utilizing standard recessed diffused fluorescent fixtures. Each room shall have independent control of its associated overhead lighting (i.e. individual room light switch and/or motion sensor).

5.1.5.2. Exterior Lighting: The contractor shall utilize building mounted wall packs to provide night illumination above all building entrances and along sidewalks.

5.1.5.3. Emergency exit lighting and signs with integral battery backup shall be installed at appropriate places within the facility.

5.1.6. Heating, Ventilation, and Air Conditioning

5.1.6.1. Each modular unit shall have central air conditioning with electric, heat ducted supply and return capable of maintaining base heating standard temperature range of 68-70 degrees Fahrenheit and a cooling temperature of 72-74 degrees Fahrenheit.

5.1.7. Communication

5.1.7.1. The Contractor shall furnish and install all facility Inside Plant (ISP) telecommunication cabling and associated equipment for the modular unit complexes (not including the wet unit), to include:

5.1.7.1.1. Faceplates/jacks (quads in designated locations)

5.1.7.1.2. TIA-568 Category 6 UTP (unshielded twisted pair) cabling (between faceplates and patch panels in Telco rooms)

5.1.7.1.3. Patch panels (in Telco Rooms)

5.1.7.1.4. 19" Racks (in Telco Rooms) to house patch panels, Government Furnished Equipment (GFE) network switches and UPS(s)

5.1.7.1.5. Each Telco room should be lockable, and provide adequate cooling or airflow. Contractor shall bore/drill thru telco rooms for both ISP and Outside Plant (OSP) cabling. Outside cabling to be completed by NEANG Comm. officials.

5.1.7.1.6. Each of the modular complexes shall have either a 1” PVC pipe or similar roof penetration for GFE RF cabling for radios/antennas with specific location(s) to be determined by customers.

5.1.7.2. Outside Plant (OSP) connection points shall be identified on the contractor provided drawings.

5.1.7.3. See attached modular unit floor plans for Cat-6 faceplate locations.

Each Cat-6 faceplate should have an associated 120VAC outlet adjacent.

5.1.7.3.1. Complex 1 shall have no less than XX quad Cat-6

faceplates. Locations to resemble attached floor plans.

5.1.7.3.2. Removed.

5.1.7.3.3. Removed.

5.1.8. Water and Sanitary Sewer

5.1.8.1. The wet modular unit shall be plumbed with water and sanitary capable of receiving one 1.5” water line, and one 4” sanitary sewer line.

5.1.8.2. Connection points shall be identified on the contractor provided drawings.

5.1.8.3.

5.1.8.4.

The wet modular unit shall include a backflow preventer.

The wet modular unit shall include a water heater and a tank capable of supporting all showers and lavs.

5.1.9. Miscellaneous

5.1.9.1. Each modular unit shall be secured on blocks with sufficient tie downs and leveled.

5.1.9.2. Modular unit skirt shall be installed at the perimeter of each office complex.

5.1.9.3. Doors:

5.1.9.3.1. Solid core wood doors shall be used throughout interior.

5.1.9.3.2. Each entrance door to be supplied with locking door handle and/or crash bar and with an independent dead bolt lock.

Minimum 3’-0” x 6’-8”. Use Best locks or equivalent. All door handles and dead bolt locks are to operate from the same key.

5.1.9.3.3. Each interior offices, restrooms, communication rooms, and mechanical rooms shall be lockable with key.

5.1.9.3.4. Insulated steel door in steel frame with vision panel shall be used at exterior entries.

5.1.9.4. Suspended acoustical ceiling shall be used throughout.

5.1.9.5. Each entrance is to be supplied with a stairway and entrance platform as indicated on drawings. All stairs and platforms to have handrails in compliance with building codes.

5.1.9.6. Windows to be standard fixed vinyl windows with blinds or louvers. See drawings for locations.

5.1.9.7. Floor finish to be vinyl composite tile.

5.2. Furniture: None identified or requested.

5.3. Delivery and Schedule: Sequence of mobilization and demobilization are broken into two phases (initial and follow-on). The ‘follow-on’ mobilization occurs approximately 6 months after the initial phase. Modular unit rental lease timeframe is approximate only, and may fluctuate up to 12 months beyond the identified schedule below.

5.3.1. Initial: Complex 1 shall be placed for approximately 20 months

5.3.2. Initial: Wet modular unit shall be placed for approximately 25 months

5.3.3. Follow-on: Complex 2 shall be placed for approximately 14 month.

5.3.4. Follow-on: Complex 3 shall be placed for approximately 19 months

5.3.5. Contractor to provide the COR a scaled drawing of each trailer layout within one week of contract award.

5.4. Pricing Structure

5.4.1. Base Bid:

See Combined Synopsis Solicitation for CLIN structure for pricing

5.4.2. Additional Option years for period of performance beyond one year:

See Combined Synopsis Solicitation for CLIN structure for pricing

5.5. Mobilization and Demobilization

5.5.1. Contractor is responsible for sequencing all mobilization and demobilization efforts to ensure other occupied modular units and/or utility infrastructure is not disturbed.

5.5.2. At the termination of the lease the contractor shall remove the modular units and all associated construction.

5.6. Maintenance and Repairs of Leased Modular Units:

5.6.1. Maintenance activities including, but not limited to, janitorial services, replacement of light bulbs, filters, and other related activities shall be the responsibility of the user with the following exceptions:

5.6.1.1. Maintenance supplies: The contractor shall provide the incandescent and florescent light bulbs, HVAC system filters, water filters, and other necessary supplies to perform user maintenance.

5.6.1.2. Toiletries shall be provided by the user.

5.6.1.3. Daily cleaning supplies will be provided by the user.

5.6.2. Maintenance activities such as periodic regularly scheduled required maintenance is the responsibility of the contractor to perform:

5.6.2.1. Servicing of the heating and air-conditioning systems and electrical systems.

5.6.2.2. Annually steam cleaning soiled carpeting.

5.6.3. Repairs:

5.6.3.1. It is the responsibility of the contractor to perform necessary repairs to facilities.

5.6.3.2. It is the responsibility of the contractor to perform an inspection of the modular units and initiate repairs at three months after initial delivery, and every six months thereafter.

5.6.3.3. Minor repairs: minor repairs which do not affect normal operations/functions may be deferred until one of the periodic inspections or repaired at the convenience of the contractor.

5.6.3.4. Emergency repairs: in the event of a problem that affects the user’s operations/functionality the Contractor is responsible to respond to the service call within 24 hours and perform the repairs at that time or within a timely period if parts are required. The user will be kept informed of the status of all emergency repairs.

5.7. Contractor Manpower Reporting Application (CMRA):

5.7.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

5.7.2. The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6. Applicable References and Contacts:

6.1. References:

6.1.1. All applicable state and national building codes and standards shall be followed

6.1.2. National Fire Protection Association (NFPA)

6.1.3. Air Force Instructions (AFI)

6.1.4. Air National Guard Instructions (ANGI)

6.1.5. American Society for Testing and Materials (ASTM)

6.1.6. American National Standards Institute (ANSI)

6.1.7. American Society of Quality Control (ASQC)

6.1.8. Underwriters Laboratories (UL)

6.2. Points of Contact:

6.2.1. NEANG Base Civil Engineer, Maj Barry Veen; 402-309-1502;

barry.r.veen.mil@mail.mil

6.2.2. NEANG Deputy Base Civil Engineer, Capt Ryan Watson; 402-309-1504;

ryan.e.watson4.mil@mail.mil

6.2.3. NEANG Facility Manager, SMSgt Sarah Bredthauer; 402-309-1513;

sarah.a.bredthauer.mil@mail.mil

6.2.4. Civil Engineer Work Control Desk; 402-209-1511

6.2.5. ANG Security Control Center; 402-309-1552

6.2.6. Fire Station; 402-309-1500