Q&A's__2.docx

Q&A #2 for W91242-18-R-0004

1. Will the government please provide the name, contract number AND task order(s) under which these services are currently being provided.

** Summit Technologies, Inc. (Cage 050V0) is the current contract holder for some of the previous functions however this requirement/contract is slightly different. W912JB-12-D-4001**

2. Are all positions currently filled or are there any vacancies?

** All positions currently filled **

3. Will the government consider selecting a more appropriate NAICS code including 541513 or 651611?

**No**

4. Technical Exhibit 2 does not include reference to the Quality Control Plan. Please update the exhibit to describe when the QCP is first required to be provided to the government.

** See amendment 001**

5. PWS 1.4.7 – Do Medical record Clerks have to have Bookkeeping/Accounting experience or is that requirement restricted to the Medical Record Technician?

** See amendment 001 for updated experience requirements**

6. PWS 1.4.8 – How would the government like to see offerors demonstrate OSHA & HIPAA compliance?

**HIPAA training will be completed prior to contractors receiving system accesses and COR will complete spot checks on compliance**

7. PWS 1.6 - What level FCL is required by the offeror? Will the gov’t provide a DD 254?

** FCL not required **

8. PWS 5.1.1 – Will the government please clarify this requirement? Is this requiring a SyS Admin? If not, will training be provided to successful awardee? Please clarify.

** Not system admin role/position. MEDPROS has regular updates and code changes throughout the system. The contractor is responsible in familiarizing themselves with these updates and code changes**

9. PWS 5.5.1 – Will employees have time post award to complete this training and gain access to the systems?

** See question #8, not applicable **

10. PWS 5.5.2 – This appears incomplete. Please clarify this requirement.

**MEDPROS has regular updates and code changes throughout the system. The contractor is responsible in familiarizing themselves with these updates and code changes**

11. Are the hours and records reflected in TE 3 describing annual requirements or total program POP estimated workloads?

**Annual estimated workload**

12. Please provide historical data for level of effort mapped to PWS. Without the information, there is no equal access to information and the incumbent contractor has an unfair advantage. In this LPTA RFP this is critical to level the playing field.

** There are currently 7 FTEs supporting the requirement; however the goal is to fulfill what is outlined in the PWS with whatever staffing you deem appropriate in terms of FTE and labor category of the two provided. Proposing too few without an adequate reasoning may deem you technically unacceptable given the anticipated workload as stated in the solicitation. **

13. In order to meet SCA WD requirement, please provide the dates of service for each of the employees by PWS.

Incumbent #1: 6 years Incumbent #2: 4 years, 7 months Incumbent #3: 11 months Incumbent #4: 9 months Incumbent #5: 8 years, 5 months Incumbent #6: 1 year, 2 months Incumbent #7: 7 years

14. Do proposed candidates need to have the NACI at time of award or will the government allow 14 days after award for employees to pass the NACI?

** Candidates not required to have favorably adjudicated NACI at time of award. **

15. How many MRC and MRT labor categories are required for this solicitation?

**See question #12 **

16. Can we choose if we want to employ MRC or MRTs or are we required to follow GOV direction?

** See question #12 and amendment 001**

17. What is the difference in the job duties for the MRC and the MRT labor cat?

** See question #12 and amendment 001**

18. Is there an incumbent contractor performing this effort?

** See question #1 **

19. What is the name of the incumbent company?

** See question #1 **

20. What is the contract number for the incumbent effort?

** See question #1 **

21. If possible, could you provide the price for services on the last year of the incumbent contract?

** This will not be provided as the requirement is slightly different **

22. Page 62 of 66: Instructions to offerors provides instructions regarding Block 10 of the SF 1449 cover sheet, however there is no 1449 cover sheet attached with the solicitation. Could you please provide the cover sheet in an amendment?

** SF 1449 is not allowed with a combined synopsis/solicitation. Block 10 however refers to the NAICS code, size standard, and small business set-aside. Page 1 of the combined synopsis/solicitation provides this information **

23. PWS 1.4.6 states that “Contractor travel is estimated to be twice per year per individual. Funding is provided as a Not to Exceed (NTE) contract line item on the contract and contractor will be reimbursed in accordance with Joint Force Travel Regulations”, however there is no Contract Line Item (CLIN) shown in Section B (Supplies or Services and Prices) for such travel. Will this be amended?

** A travel CLIN will be added to the contract award**

24. PWS 1.5.7 states that “All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment”, however, Technical Exhibit 2 (Deliverables Schedule) requires that these requirements be met “within 1 day of period of performance start”. Would the Government please clarify this requirement?

**See amendment 001 - within six months of employment**

25. Could you provide if applicable the incumbent Contractor along with the incumbent price and Contract Number?

**See question #1**

26. Also can you say if the previous contract is HUBZone Set A Side?

** Previous contract was not solicited as HUBZone set-aside**

27. Is there an incumbent contract for these positions? If so, will the government please provide the name of the company, the total length of the period of performance, and the total value?

** See question #1**

28. If there are incumbent personnel, will the government please provide their contact information for seniority information?

** See question # 13. Contact information will be provided upon contract award. **

29. In paragraph 1.4.6 – Travel, will the government provide travel funding after contract award, or does this need to be built into pricing?

** See question #23**

30. If it is to be built into pricing, will the government provide a CLIN for travel for pricing purposes?

** See question #23**

31. IS there an incumbent on this project now?

** See question #1**

32. Can you please share the award number?

** See question #1**

33. What is the distribution between Clerks and Techs on this project?

**See question #12**

34. After extensive research through several large résumé databases, we haven’t found any qualified personnel who would accept SCA rates. Can we bid at rates higher than SCA rates?

** The purpose of the SCA wage rates are to set a minimum the personnel must be paid, not maximum**

35. Are there incumbent employees? If so, what is the current tenure of each incumbent employee?

** See question #13**

36. Are the incumbent employees currently meeting the quality metrics specified in the Performance Requirements Summary?

** Yes **

37. Which duties outlined in the Performance Work Statement fall under the purview of the Medical Record Technicians and which duties fall under the purview of the Medical Record Clerks?

** See question #12 and amendment 001**

38. Is there a transition or phase-in period for this contract?

**No**

39. Who is the current or previous vendor?

** See question #1 **

40. What is the current or previous contract number?

** See question #1 **

41. What is the current or previous contract value per year?

** See question #21 **

42. Does the EXECUTIVE ORDER 13495 - Nondisplacement of Qualified Workers Under Service Contracts apply?

**Yes, FAR 52.222-17 applies**

43. If this was previously funded, why is funding no longer available?

**Funding is anticipated prior to award**

44. If performance is to begin June 11, 2018, when does the government expect to receive funding authorization?

** Funding is anticipated prior to award**

45. Please confirm that proposal submittal is limited to 4 pages of Management Capability and pricing?

** Management capability proposal is limited to 4 pages. Pricing may be submitted separately and is not included in the 4-page limit**

46. May a vendor also submit past performance?

** Past performance may be submitted as part of management capability**

47. Is there an SF-1449 or similar document available for this solicitation (W91242-18-R-0004) ? If not, is a Letterhead submission anticipated?

** No, see question #22. Letterhead submission acceptable**

48. Is there an incumbent contractor providing these services? If so, can you provide contractor name, contract number and total contract value?

** See question #1**

49. If there is an incumbent, are all positions currently filled? (And in the same Labor Categories?)

** See questions #2 and #12**

50. Does FAR 52.222-17 apply to this solicitation?

**Yes**

51. Is there any change in the number of personnel from any current contract?

**See question #12**

52. Is the requirement covered under any Collective Bargaining Agreement (CBA)?

** No **

53. Please advise if FAR 52.222-62 - Paid Sick Leave applies (as indicated in the WD embedded within the solicitation)?

** Yes **

54. Do these employees need to possess a security clearance? If yes, what level of security clearance is required?

** A favorably adjudicated National Agency Check with Inquiries (NACI) or higher is required**

55. We would like to thank you for identifying the anticipated labor categories associated with this requirement, the associated experience levels, and Government Equivalents, e.g. 12160-Medical Records Clerk/GS-5 (2 years) and 12190-Medical Records Technician/GS-7 (6 years). Can the government provide any insight into the numbers of each anticipated ? Technical Exhibit 3 seems to indicate a total of 7 contractor employees (7 fte). We are interested in how many of each would be required?

** See amendment 001 and question #12 **

56. Given that FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2017) ALTERNATE I (OCT 2014) is included in Section L. Can we assume only paragraph b) is applicable to vendors registered in SAM ? Are there other Reps and Certs the government is expecting to see in the bid returned by contracting community?

** Correct, only para (b) applies to SAM registered vendors. No other Reps & Certs required**

57. Section M indicates there are only two items desired with our proposal for evaluation: A) Technical: Management capability and B) Price; is that correct?

** Correct **

58. Since Section B seems have no CLINs for ODC's or Travel, how will the travel anticipated in para's 1.4.6 & 5.6 be accounted for and bid? What is the NTE number the government alludes to?

** See question # 23. Travel costs not related to bid**