Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Extend the quote due date

2. Provide answ ers to the questions submitted

3. Incorporate a revised Performance Work Statement

No other changes made or implied.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Oct-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9123823Q0067

X 9B. DATED (SEE ITEM 11)

08-Sep-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Oct-2023

CODE

USACE SACRAMENTO DISTRICT

ATTN: CONTRACTING DIVISION

1325 J STREET

SACRAMENTO CA 95814-2922

W91238 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Oct-2023 11:00 AM to 26-Oct-2023 11:00 AM.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE OF WORK STATEMENT

Beale Project Office

18 January 2023 13 October 2023

OCCUPIED AREA 1: MODULAR BLDG (approx. 1,500 sq. ft.)

1. GENERAL

This is a services purchase order to provide for firm fixed priced, Janitorial Services. The Contractor shall provide janitorial service at the office located at:

Beale Project Office (BPO) USACE Trailer Behind B/2539 Beale Air Force Base, CA 95903

Janitorial services shall be performed between the hours of 8:00 a.m. and 11:00 a.m.

and/or 1:00 p.m. and 4:00 p.m., excluding federal holidays.

2. AUTHORITIES

Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

3. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

4. SCHEDULES & REQUIREMENTS

a. TUESDAY & FRIDAY SERVICE Tuesday work falling on a Federal Holiday shall be rescheduled for the Wednesday following. Friday work falling on a Federal Holiday shall be rescheduled for the Thursday prior. In accordance with the tasks below, the Contractor shall empty trash; dust horizontal work surfaces and windowsills, clean/disinfect surfaces, maintain contractor-furnished general cleaning and restroom supplies; Sweep and damp mop tile and vinyl floors; and vacuum all accessible carpeted surfaces.

Janitorial services must be performed during the working hours mentioned above in order to gain access to the office. No keys will be issued.

b. MONTHLY SERVICE In accordance with the tasks below, damp mop, remove removable marks and stains and apply wax or polish to tile and vinyl floor areas.

Remove all cleanable spots/stains from all visible wall, carpet, cabinet and baseboard areas. Vacuum and wipe dust from all accessible and harder to reach dust- gathering areas and surfaces, including, but not limited to, both sides of venetian blinds, window tracks, and accessible areas besides, below, and behind file cabinets, desks, tables, shelves, and chairs. Clean and disinfectant all common area cabinet handles.

Clean and remove all interior spider webs from walls, ceilings, and fixtures.

c. BI-ANNUAL SERVICE In accordance with the tasks below, the Contractor shall strip, clean, then re-wax or polish tile and vinyl floors; and shall deep, steam clean all spotted, stained or soil-ingrained carpet traffic areas by any effective and pre-approved, chemical-free or non-toxic standard of the industry methods. Clean all interior and exterior window surfaces. Contractor shall take care to ensure no damage in the removal and replacement of window screens. This service shall be performed once in May and again in November.

4. 5. PAYMENTS AND INVOICES

a. INVOICES: Payment shall be submitted upon completion of all tasks as outlined in the schedule. Invoices shall include all necessary information, including the contract number and any necessary supporting documentation. Invoices shall be submitted to the following agencies and individuals. Email is the recommended method for submission.

Original invoice WITHOUT additional information or supporting documentation:

USAED, Finance Center Attn: CEFC-FP5722 Integrity Dr. Millington, TN 38054-5005

CEFC-Payments@usace.army.mil

A copy of each invoice WITH all necessary supporting documentation as required by this Performance Work Statement shall be mailed to the following address:

U.S. Army Corps of Engineers

Beale Project Office Attn: COR

Email to be provided at time of award

NOTE: All invoices must reflect the contract number (Block 2 of the SF-1449) and the final invoice must be marked “FINAL,” otherwise your invoice may be rejected.

b. CONTRACT PAYMENTS: Payment is NET 30 unless the Contractor specifies prompt payment discount terms in the quote/proposal. The Government shall pay the Contractor upon submission of proper invoices for the supply/service delivered and accepted for the portion of the work actually performed under the contract. Payment shall be made as indicated in the contract’s schedule; payment is not based on percentage of completion.

Deliverables as defined in the schedule of the contract must be accepted by the Government before payment will be made. For any payment questions contact the COR.

6. PERFORMANCE STANDARDS

For the above objectives, reference the Quality Assurance Surveillance Plan (QASP) for performance standards, acceptable levels, and methods of inspection.

a. CORRESPONDENCE IN ENGLISH All correspondence with the Government associated with the execution of this contract shall be in the English language.

7. CLEANING STANDARDS

a. REMOVE TRASH. All waste receptacles including waste baskets, trash containers and any boxes, cans, or papers marked “TRASH” shall be emptied and removed from the building.

Removed trash shall be placed in Contractor furnished plastic bags, their tops tightly closed and secured and placed in the government supplied dumpster. All trash and debris falling in the facility or on the grounds during the removal process shall be cleaned up and removed.

Contractor-furnished liners shall be placed in each waste receptacle. The exterior surfaces of waste receptacles shall clean as necessary.

b. VACUUMING. We have approximately 1,000 square feet of carpeted surface, one (1) level of office space, and no stairs. Vacuuming shall be accomplished using equipment meeting or exceeding the high-efficiency particulate arresting (HEPA) standard of capturing 99.97% of dust particles

0.3 microns and larger and quiet operations meeting or exceeding sound attenuation of 65 dB at 6'6" (2012 mm) from the unit. Weekly vacuuming shall cover easily accessible areas throughout the building and under desks. Monthly vacuuming shall, in addition, include a more detailed focus on constricted and harder to reach, but accessible areas (utilizing vacuum hose extensions with protective brush ends, as necessary) for both sides of blinds, window tracks, and edges under and behind desks, tables and other furniture and equipment, except under objects (50 pounds or greater) which are flat on the floor. Vacuuming shall prevent dust build-up around furniture legs and in corners and crevices. Areas underneath easily tilted or movable furniture and trash containers, except office equipment or machines, shall be vacuumed and the items replaced to their original locations. Vacuumed areas shall have a uniform clean surface free of dirt, dust, lint, hair, or other debris.

c. DUSTING. Dusting is defined as removing dust from all dust collecting surfaces up to a height of eight (8) feet. Dust shall be removed from all surfaces to be dusted by using a vacuum cleaner or a treated duster of yarn or cloth. Except where damage to items could occur from its use, a dusting solution may be used to saturate dust mops or rags to facilitate removal of dust. Dust attractant chemicals or products shall only be applied to the dusters and shall not be sprayed or applied directly onto equipment or surfaces. Feather dusters, dusting brushes and methods that cause dust to relocate or become airborne shall not be used. After dusting, all dust, spider webs, lint or soil shall have been removed from all surfaces including all file cabinets, blinds, desks, tables, shelves, chairs, and window ledges. A surface is properly dusted when no residue is picked up on a clean cloth wiped across it, and when all corners, edges and crevices yield no dust when wiped.

d. SPOT CLEANING. After spot cleaning, all washable surfaces shall be free of smudges, fingerprints, marks, or streaks. Proposed chemicals and methods for spot removal from carpeting shall be submitted for acceptance and shall not result in potential mold or mildew, toxic or noxious residues, or aromas.

e. SWEEPING. Floors shall be swept. After sweeping, the entire floor area shall be free of litter, dust streaks, debris or marks showing where a dustpan was used.

f. FLOOR WAXING AND POLISHING After floors have been stripped, then waxed and/or polished, the entire floor shall have a uniform, glossy appearance. The floor shall be free of removable scuff marks; heel marks, stains and discoloration, and have a non-slippery surface.

Build-up of wax or polish is not allowed. All floor maintenance products, stains and marks shall be removed from baseboards. Floors shall be stripped, then waxed or polished two times a year during the months of May and November.

g. RESTROOMS. We have one (1) floor mounted toilet, one (1) wall mounted sink, and no urinals. The Contractor shall clean and disinfect sinks and toilets, with specific and highest detail in cleaning and disinfecting human contact surfaces. Sweep and damp mop floors, including underneath easily tilted or movable furniture and trash containers, then replace items to their original locations. Mopped areas, when completed, shall have a uniform clean surface free of mop strands, litter, dust, streaks, swirl marks on furniture and walls including baseboards.

Remove trash (the contractor shall supply all trash bags); maintain restroom supplies; clean light fixtures and doors. After cleaning, all sinks, mirrors, and surfaces shall be free of film, soap scum, mold, mildew, dirt smudges, water, streaks, or foreign matter. We do not have soap dispensers. The contractor shall provide hand washing soap from store bought dispensers. We do have one (1) towel dispenser. We have one (1) trashcan in the restroom.

There is one restroom, shared by all employees; we have 4 people working in the space every day.

W9123823Q0067

h. RESTROOM/KITCHENETTE SUPPLIES. The Contractor shall stock required supplies at point of use in restrooms and at sinks in quantities that will preclude depletion prior to the next scheduled cleaning. The contractor shall supply restrooms with toilet paper, paper towels, liquid hand soap, toilet seat covers, trash liners, urinal screens/deodorants, solid and/or aerosol room deodorizers at each bathroom toilet.

The Government may reject overpowering or otherwise hazardous deodorizer scents, at the discretion of the COR. Contractor shall supply kitchenette sink with paper towels and liquid hand soap.

i. WINDOWS. Our windows are nine (9), 4-foot x 4-foot sliding windows with screens. After cleaning the glass, frames and sills, surfaces shall be free of all traces of film, dirt, smudges, water, streaks or any foreign matter.

j. CLEAN/DISINFECT. Under weekday cleaning routines, the contractor shall clean and disinfect all interior and exterior door handles, light switches and refrigerator and microwave handles. Disinfectant solutions or sprays shall never be poured, or spray applied directly to switches, surfaces or equipment, but only to cleaning wipes or cloths then thoroughly wrung out, if necessary, to preclude dripping prior to wiping/cleaning.

k. Monthly cleaning requirements include disinfection wiping/cleaning of common area, centralized file cabinet handles.

8. Storage: There is no storage space for the contractor to keep any supplies, tools or cleaning products.

9. SECURITY

GENERAL SECURITY REQUIREMENTS AND GUIDANCE: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. Security training is not required by Beale AFB in association with the background check(s) required for base access; however, we do require security clearance, which is basically, an application for access and a background check done by Beale AFB itself. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations.

Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

a. ANTITERRORISM (AT) LEVEL I TRAINING: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

b. PHYSICAL SECURITY AND ACCESS CONTROL REQUIREMENTS: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC- III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

c. SUSPICIOUS ACTIVITY REPORTING TRAINING (E.G. IWATCH, CORPSWATCH, OR SEE SOMETHING, SAY SOMETHING): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

d. PRE-SCREEN CANDIDATES USING E-VERIFY PROGRAM: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at

(https://www.e-verify.gov/) (Website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

10. SAFETY

Contractor shall provide and post in the Janitorial product storage area, Material Safety Data Sheets (SDS) for all chemical products used in the performance of this contract.

Contractor equipment and activities shall comply with Engineering Manual 385-1-1, Safety and Health Requirements Manual. EM 385-1-1 may be obtained at the following website:

http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.htm.

SUSTAINABILITY

a. EPA DESIGNATED: Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit:http://www.epa.gov/epawaste/conserve/tools/cpg/products for a complete list of designated products and the associated recommended content levels.

Offerors shall be able to demonstrate that each offered product meets minimum content levels upon request from the Contracting Officer.

b. BIO-BASED: The United States Department of Agriculture (USDA) designates certain bio-based products for federal procurement and specifies minimum bio-based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred’s minimum bio-based content level. Visit the BioPreferred web site for the complete list of designated products and the associated minimum bio-based content level requirements.

11. QUALITY ASSURANCE SURVEILLANCE PLAN

a. Monitoring Performance. During the course of the evaluation period, the COR will track Contractor performance. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

b. Contractor Self-Assessment. Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period. The self-evaluation shall not exceed 1 page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the payment re-calculation determination.

c. COR Recommendation. The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

d. Payment Determination. The Contracting Officer may meet with the COR to discuss the COR's report. The Contracting Officer will make a final determination in writing as to the percentage of work successfully completed, and the resulting payment to be made. A copy of the determination will be provided to the Contractor no later than 45 calendar days after the end of the period being evaluated. All Contracting Officer decisions regarding payment re-calculations are unilateral decisions made solely at the discretion of the Government.

e. Payment Re-Calculations. Notwithstanding any other clause of this contract, payment re-calculations will be made within the later of 60 days after the end of the evaluation period or 30 days after receipt of an approved invoice.

f. The Quality Assurance Surveillance Plan. An evaluation method the government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the contractor’s performance.

Quality Assurance Surveillance Plan (QASP

Performance Requirement

Summary (PRS) Acceptable Quality Level Means of Measurement Remedy

Contractor shall comply with the

Performance Work Statement and

Schedule

a. Timeliness - 100% Completion of all tasks in accordance with weekly/monthly/quarterly schedule

b. Quality - All work is performed to industry standard 95% of the time

Periodic or 100% Surveillance

Inspection by the Government

The CONTRACTOR shall develop a plan for completion of all tasks.

The CONTRACTOR shall have an opportunity to reperform services within 24 hours of notification by the COR until cleaning is satisfactory. No more than 2 discrepancies per month.

(End of Summary of Changes)