A.07.23_W9123719T0037.pdf

SEE ADDENDUM

(No Collect Calls)

W9123719T0037 12 Mar 2019

b. TELEPHONE NUMBER

304-399-5046

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 27 Mar 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912379. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ALLISON LEWIS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81F8E83106448

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, CONTRACTING BRANCH

ALLISON LEWIS, 502 8TH STREET

HUNTINGTON WV 25701

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 963466 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SUTTON LAKE

BRANDY ACORD

SOUTH STONEWALL STREET

SUTTON, WV 26601-0426

TEL: 304-765-2816

304-399-5281FAX:

TEL: 304-399-5046 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000.00

NAICS:

721211

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF56

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

SPECIAL CONTRACT REQUIREMENTS

INSTRUCTION TO OFFERORS

Award will be made to the lowest priced responsive and responsible offeror. Prospective offerors must complete the information below.

Estimated Delivery Time: __________________________________ Unique Entity Identifier (formerly DUNS): ___________________________

TAX ID: ________________________

Registration at the following website is required to be awarded this contract:

http://www.SAM.gov. Please note, as of April 2018, GSA’s System for Award Management (SAM) system is requiring new registrations and renewals of existing registrations to submit an original, signed notarized letter identifying the authorized Entity Administrator. The notarized letter is not to be submitted to the Huntington Contracting Office as it is not our requirement.

Vendors are encouraged to check their entity’s status in SAM.gov and plan accordingly. If the prospective contractor is not registered in the SAM database, the Contracting Officer will follow the procedures in FAR 4.1103.

Contact the supporting Federal Service Desk at http://www.fsd.gov, or by telephone at 866-606-8220 (toll free) or 334-206-7828 (internationally) Monday through Friday from 8 a.m. to 8 p.m. (EDT), for FREE assistance. IMPORTANT NOTICE: Effective June 29, 2018 vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter.However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM. Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (known as DUNS). The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM. To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

Please direct all questions to Allison Lewis at (304) 399-5046 or Allison.Lewis@usace.army.mil . THE SOLICITATION AND RESULTING CONTRACT SHALL BE THE

GOVERNING DOCUMENT IN ALL CASES.

QUOTES SHALL BE SUBMITTED ELECTRONICALLY ONLY. QUOTES CAN BE FAXED OR E-MAILED

TO Allison Lewis at (304) 399-5281 or Allison.Lewis@usace.army.mil .

Per FAR Provision 52.212-3 Alt 1, the Contractor is required to complete the On-line Representations and Certifications Application (SAM) OR to complete paragraphs (c) through (m) of this provision and include with quote.

SUBMISSION OF INVOICES.

(a) An invoice for services performed shall be submitted for certification and authorization for payment.

ONE invoice shall be submitted MONTHLY, in DUPLICATE, for CLINS completed for that particular MONTH, and forwarded to:

Address: Resource Manager Sutton Lake South Stonewall Street http://www.sam.gov/

Sutton, WV 26601-0426 (304)765-2816

Invoices, submitted ONCE MONTHLY, for services performed shall include the following information:

• Contractor's name and complete business address with the telephone number and area code.

• Government Contract Number.

• Name of month invoiced services were performed in and the actual date of invoice preparation by the Contractor.

• Invoice Number - Invoices should be numbered in sequence.

• State and County where garbage disposal site is located, name of disposal site and

State Operating Permit Number, (if applicable).

PAYMENT UPON COMPLETION OF SERVICES. Payment shall be made for all services ordered/scheduled during the billing period have been satisfactorily completed.

CONTRACTOR'S RESPONSIBILITY. The Contractor shall be responsible that its employees strictly comply with all Federal, State and municipal laws that may apply to operations under the contract and it is understood and agreed that the Contractor assumes full responsibility for the safety of its employees, plant and materials and for any damage or injury done by or to them from any source or cause, except damage caused to plant or equipment by acts of the Government, it's officers, agents or employees, in which event such damages will be the responsibility of the Government in accordance with applicable Federal laws. For the purpose of this clause, the terms "officers, agents, or employees" of the Government shall not include persons who are employed by the Contractor and whose services have been furnished to the Government pursuant to this or any other contract.

REQUIRED INSURANCE FOR WORK UNDER THIS CONTRACT. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

1) Workmen's Compensation. Workmen's Compensation and Occupational Disease Coverage as legally required by the State wherein the work is being performed.

2) Comprehensive Automobile Liability Insurance. Bodily injury coverage with minimum limits of $200,000 per person and $500,000 per occurrence and $100,000 per occurrence for property damage shall be required. THUS, THE COMBINED SINGLE LIMIT SHALL BE AT LEAST $600,000.00.

(3) Comprehensive General Liability Insurance (to include government furnished or contractor furnished boat usage). Bodily injury coverage with minimum limits of $500,000 per occurrence shall be required. Property damage coverage with a minimum limit of $100,000 per occurrence shall be required. THUS, THE COMBINED SINGLE LIMIT SHALL BE AT LEAST $600,000.00.

Prior to commencement of work under this contract, the Contractor shall furnish a Certificate of Insurance to the Contracting Officer for approval. The Certificate of Insurance shall be for minimum 12 month duration. A new Certificate of Insurance shall be furnished 10 calendar days prior to expiration date of prior certificate. If no approved certificate is received prior to expiration period, all work will be stopped pending receipt of an approved certificate.

The Certificate of Insurance shall contain an endorsement to the effect that any cancellation or material change adversely affecting the Government's interest shall not be effective:

(b) for such period as the laws of the State in which this contract is to be performed prescribe; or,

(c) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

SAFEGUARDING OF KEYS. The Contractor shall be furnished keys for the comfort stations(s) (if applicable). The Contractor shall be responsible for the safeguarding of keys furnished and shall prohibit unauthorized personnel from entering the areas for which it is responsible.

AUTHORIZED REPRESENTATIVE. The Contractor or its authorized representative must be on the job site at all times that work is being performed. The name of the Contractor's Representative, who is designated to speak for the Contractor, shall be provided in writing to the Contracting Officer prior to the pre-work conference.

NOTICE. Offerors wishing to visit the project sites should contact the Project at the address and phone number listed in below, for the visit. (See FAR Provision 52.237-1)

Sutton Lake South Stonewall Street Sutton, WV 26601-0426 (304)765-2816

FAR 52.217-8, “Option to Extend Services,” is included in this solicitation and any resultant contract.

The rates to be used during the continued performance of any services will be the rates in effect at the time of the extension.

Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts In addition to complying with the requirements outlined in FAR Part 22.13, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract.

The following resources are available to assist USACE contractors in their outreach efforts:

U.S. Department of Labor Veterans employment: www.vets.gov/ Federal veteran employment information: www.fedshirevets.gov/index.aspx Veterans’ Employment and Training Service (VETS): http://www.dol.gov/vets/ Veterans Opportunity to Work (VOW) Program: http://benefits.va.gov/vow/ Hiring Our Heroes initiative: www.uschamberfoundation.org/hiring-our-heroes

PERFORMANCE WORK STATEMENT

Section C - Descriptions and Specifications

GERALD R. FREEMAN CAMPGROUND

SUTTON LAKE - SUTTON, WV

PARK ATTENDANT SERVICES

TABLE OF CONTENTS

SECTION C-1

GENERAL

C-1.1 PROJECT INFORMATION

C-1.2 SCOPE OF WORK

C-1.3 PAYMENT FOR PERFORMANCE

http://www.vets.gov/ http://www.fedshirevets.gov/index.aspx http://www.dol.gov/vets/ http://benefits.va.gov/vow/ http://www.uschamberfoundation.org/hiring-our-heroes

C-1.4 OFFERS

C-1.5 SCHEDULE OF WORK

C-1.6 PERMITS AND LICENSES

C-1.7 BONDING

C-1.8 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES

C-1.9 SAFETY REQUIREMENTS

C-1.10 DAMAGE REPORTS

C-1.11 SECURITY REQUIREMENTS

C-1.12 CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY

C-1.13 MINIMUM PERSONNEL QUALIFICATIONS

C-1.14 SUPERVISION

C-1.15 ENVIRONMENTAL PROGRAM

C-1.16 CONTRACTOR DISCREPANCY REPORT (CDR)

C-1.17 PERFORMANCE EVALUATION MEETINGS

C-1.18 QUALITY CONTROL

C-1.19 QUALITY ASSURANCE

C-1.20 DEFICIENCIES

C-1.21 GOVERNMENT PROPERTY, EQUIPMENT AND SUPPLIES

C-1.22 CONTRACTOR FURNISHED ITEMS

C-1.23 DAMAGE OR LOSS OF CONTRACTORS SUPPLIES AND PROPERTY

C-1.24 SAFEGUARDING GOVERNMENT PROPERTY

C-1.25 COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND

VOLUNTEERS

C-1.26 PREWORK CONFERENCE

C-1.27 REPORTS

C-1.28 DEFINITIONS

SECTION C-2

PARK ATTENDANT SERVICE

C-2.1 GENERAL

C-2.2 WORK TO BE PERFORMED

C-2.3 CAMPGROUND HOSTS

C-2.4 EQUIPMENT

END OF TABLE OF CONTENTS

SUTTON LAKE

GERALD R. FREEMAN CAMPGROUND

PARK ATTENDANT SERVICES

SECTION C-1

General

C.1.1. PROJECT INFORMATION. The project is located on the Elk River, a tributary of the Kanawha River in Braxton County near Sutton, West Virginia. The project purposes served are flood control, recreation, water quality control, fish and wildlife. Approximate annual visitation to U.S. Army Corps of Engineers operated recreation areas is 600,000. Gerald R. Freeman Campground has 158 sites. Park Attendants processed approximately 2,500 permits per year. Reservations for the campground are made through the National Recreation Reservation Service (NRRS).

C.1.2. SCOPE OF WORK. The Contractor shall furnish all necessary management, supervision, personnel, materials, supplies, fuel, and vehicles, except as otherwise provided herein, required to perform Park Attendant Services at the Gerald R. Freeman Campground at Sutton Lake project, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. Contractor shall perform all related Contractor administrative services necessary to perform the work such as quality control, control of campground finances, and maintenance of accurate and complete records and files.

The quantities listed in the price breakout schedule are approximate and are provided as information only to assist in preparation of offers. They are not guaranteed and the actual quantities may be more or less than shown.

The work described will be performed in a public recreation area. The U.S. Army Corps of Engineers is committed to "Customer Care" and providing quality professional service and expects that same commitment from the contractor in performance of these services.

C-1.3. PAYMENT FOR PERFORMANCE. Payment will be made for actual performance up to the maximum number of days within the billing period. All work under this contract will be invoiced on a monthly basis. The contractor will submit an invoice at the end of each month based on the pro-rated number of hours the Entrance Station was opened.

Example: 2016 has 1000 work hours. The Contractor offered $20,000 for 2016 services. The Contractor operated the Entrance Station 50 hours in May. The Contractor shall quote for 5/100th or 5% of the annual offer for 2016 ($20,000 x .05 = $1,000.)

C.1.4. OFFERS. Section B of the contract requires the prospective Contractor to prepare offers to perform work under this contract.

Offers shall include total costs for operating the Entrance Station , including all employees' wages and benefits, required safety equipment, vehicle, and all overhead expenses (to include but not limited to: insurance, bond, contractor supplies, management and supervision) incurred in the performance of this contract. The Contractor will not be required to provide more than two Park Attendants at any one time.

The lump sum offer shall be for operating the Entrance Station for one recreation season, in accordance with the corresponding calendar.

Office Use Fee Transmittal Contract Line Item Number (CLIN) will be used for the weekly Office Transmittals described in C-2.2.h

The Park Attendant CLIN (Hourly) will be used for Emergency situations, where the Contractor is required to work additional hours from those on the Work Calendars.

C.1.5. SCHEDULE OF WORK.

a. General. Entrance Station Operation shall consist of staffing the entrance station and providing surveillance in accordance with the Work Calendars. It is the Contractors responsibility to determine the number of personnel required to maintain essential customer service, process incoming campers in a timely manner, and respond to phone inquiries. Campers shall be processed in less than five minutes, and phone calls shall not be placed on hold for more than two minutes. Historically, two Park Attendants have been utilized on holiday weekends, Friday evenings from mid June thru late July, and occasionally for special events. Incoming reservation data is available to assist the contractor in determining staffing requirements.

b. Holiday Work. Six Federal holidays are observed during the course of this work. They are:

Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October Veterans Day (November 11th) Thanksgiving (4th Thursday in November)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday.

When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

Work will be required on Memorial Day, Independence Day and Labor Day holidays. Additional personnel may be required to handle the additional work load because of heavy visitation and are estimated on the Work Schedule calendars.

c. Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather unless the facilities are closed at the direction of the Government.

d. Emergency Work. During the course of work under this contract, situations may arise which constitute an immediate danger or health hazard to persons or a threat to property. When such situations arise, the Contractor may be required to respond. If the Contractor or their employee is on duty when the emergency is identified, they may be required to provide uninterrupted service until the emergency has passed.

When emergency situations which require immediate action to preserve life or prevent injury are recognized by the Contractor, the Contractor shall perform necessary work to temporarily correct the situation, including but not limited to: locking public use facilities, barricading hazardous areas, and responding to accidents. The Contractor shall follow Emergency Response procedures in the Park Attendant Handbook, and shall advise the COR of the problem as soon as possible, but no later than 24 hours after the situation is recognized. If the nature of the emergency does not require immediate action, the Contractor shall follow Emergency Response procedures in the Park Attendant Handbook, and shall notify the COR prior to initiating any work.

e. Training. Training will generally be scheduled the week prior to the Entrance Station opening. One week prior to training, the Government will notify the Contractor of the time and place of training. Initial training generally lasts 6 – 12 hours. Refresher training generally lasts 4 – 6 hours. Prospective Park Attendants should be familiar with the Contract Specifications, Park Attendant Handbook, and the computer application ORMS, prior to training. NO payment to the contractor shall be made for Training. This work shall be included in the Contractor’s overall offer.

f. Changes to Schedule. The Government reserves the right to make changes to the schedule of work if necessary due to storm closures, budget restrictions, or other unforeseen circumstances. In the event of a schedule change, the Contracting Officer will process a Request for Proposal and negotiate changes in payment with the Contractor.

C.1.6. PERMITS AND LICENSES. The Contractor shall, at his own expense, obtain any licenses or permits required to perform all aspects, requirements and work of this contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

C.1.7. BONDING. Attendants must be fully bonded (Fidelity Bond) to cover funds not received by the government as provided for in the specifications. The Contractor is required to furnish to the government proof of such a bond.

Bond amount required is $5,000.00. Work will not begin until proof of such bond is furnished. Proof of bond shall be provided at least one week prior to the pre-work conference.

C.1.8. IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES. Contract employees shall wear uniform, short-sleeve shirts. Shirts shall clearly identify the individual as a Park Attendant. Company and individual names on the shirts are optional. Uniform shirts shall be worn with jeans, slacks or walking shorts (extending below the employees fingertips). All clothing shall be neat and clean. If caps are worn, they shall be uniform. Uniforms shall not resemble U.S. Army Corps of Engineers uniforms. Closed toe, comfortable shoes, (not high heels, sandals, crocs, etc.) shall be worn at all times. All vehicles used by the Contractor to perform work under this contract shall be readily identified as Park Attendants on both front doors of vehicles used for Park Patrol.

If transportation other than a traditional vehicle is used, it must be readily identifiable as an official vehicle. Means of identification and marking must be approved by the Contracting Officer Representative (COR).

C.1.9. SAFETY REQUIREMENTS.

a. General. Contractor shall comply with all Federal, State and Local safety requirements including those specified by the Occupational Safety and Health Act (OSHA) in 29 CRF 1910 General Industry Standard, 1926 Construction Standard and the U.S. Army Corps of Engineers Safety & Health Requirements Manual EM 385-1-1 as currently revised at date of solicitation. Where a conflict exists between safety standards/requirements the contractor shall comply with the more stringent requirement. If the Contractor fails or refuses to promptly comply with safety requirements as specified herein, any project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

b. Contractor Abbreviated Accident Prevention Plan (AAPP). The Contractor shall prepare a site-specific Abbreviated Accident Prevention Plan as outlined in EM 385-1-1, Appendix A beginning with subparagraph 3.k on page A-10. Contractor must address each element/sub-element in the order they appear in the outline. Any element the contractor feels is not applicable to work under this contract must be listed and a brief explanation provided.

Plan must be accepted by the Contracting Officer prior to commencement of any work. Contractors are encouraged to contact the USACE Safety & Occupational Health Office for questions or information regarding the development of contract Accident Prevention Plans. Office hours are Monday-Friday 8:30 a.m. - 4 p.m. at (304)399- 5039/5032/5326.

The web address for EM 385-1-1 is:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf.

Included in Exhibit C, for your information and use is CESO Checklist A-01. This checklist was developed to assist you in the development of a site-specific Abbreviated Accident Prevention Plan. This checklist is provided as a tool only and does not replace a written Accident Prevention Plan.

c. Contractor Risk Management Process. Contractor may use Job Safety analyses (JSAs), Job Hazard Analyses (JHAs) or Activity Hazard Analysis (AHA) for the purpose of risk assessment. Before beginning each work activity Contractor performing that work activity shall prepare an initial assessment (AHA/JSA/JHA) listing each job step, anticipated hazards, site conditions, equipment, materials, personnel and control measures to be implemented. A Risk Assessment Code (RAC) shall be assigned to each step assessing the level of risk remaining after implementation of controls. Once this process is complete a RAC will be assigned to the activity as a whole (cannot be lower than the highest step RAC). Residual risk must be communicated to the proper authority for acceptance in order to proceed. It is the Contractor's responsibility to prepare the AHA/JSA/JHA. Analysis with RAC shall be accepted by the GDA and discussed with al engaged in the activity including Contractor, subcontractor(s), and on-site government representative prior to commencement of work.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

d. Contractor shall employ a minimum of one Competent Person to function as the Site Safety and Health Officer (SSHO). The SSHO as a minimum must have completed the 10-hour OSHA General Industry or Construction Safety class or it’s equivalent. SSHO responsibilities may be collateral duty.

e. First Aid / CPR Training. Work crews of two or more must have two people holding current qualifications in First Aid and CPR from the American Red Cross, American Heart Association or a licensed physician. Training must include a hands-on element and the contractor must maintain appropriate First Aid kit on site. Single individuals working alone must have current certification in First Aid as a minimum.

f. Contractor Safety Meetings. Special attention is given to the requirement for monthly and weekly safety meetings. The Contractor may use safety program materials available from the Huntington District's Safety and Occupational Health Office for these meetings, subject to availability. The Contractor shall inform the COR a minimum of 7 days prior to each Contractor monthly safety meeting of the date, time, location, and agenda of that meeting.

g. Public Safety. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor shall immediately report to the COR any potential hazards found by his employees on the project. The Contractor APP shall include procedures to be taken to provide for public safety.

Additionally, the Contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work.

h. Accident/Mishap Reporting: The Contractor shall report all recordable mishaps to the GDA within 24-hours in accordance with EM 385-1-1 Section 01.D. Accidents shall be investigated to determine causal factors and corrective actions shall be implemented. Accidents resulting in: days away injuries, days away illnesses, restricted/transfer injuries, property damage of $5,000.00 or more shall be investigated and reported to the GDA using the USACE Accident Investigation Report Form ENG 3394 within 24 hours of the occurrence.

(1) Immediate notification to the GDA is required for all serious accidents:

a. Fatal Injury/illness;

b. Permanent totally disabling injury/illness;

c. Permanent partial disabling injury/illness;

d. One (1) or more persons hospitalized as inpatients as a result of a single occurrence;

e. $500,000 or greater accidental property damage;

f. Three (3) or more individuals become ill or have a medical condition suspected to be related to a site condition, or a hazardous or toxic agent on the site;

g. USACE aircraft destroyed or missing;

The Contractor shall maintain an OSHA Log of Work Related Injuries and Illnesses, OSHA Form 300 and comply with all accident reporting and recordkeeping requirements specified in 29 CFR 1904.39.

(2) In addition to the above, any mishap occurring in any of the following high hazard areas shall be reported immediately to the GDA, investigated and corrective actions implemented.

a. Electrical (includes Arc Flash, electrical shock, etc.);

b. Uncontrolled Release of Hazardous Energy (includes electrical and non-electrical);

c. Fall-from-Height (any level or other than same surface);

i. Work Along Roadways. Contractor employees working along highways and roads, or close to vehicular traffic, heavy equipment or equipment loading operations shall wear High Visibility Apparel, meeting, as a minimum, ANSI/ISEA 107-2004 Performance Class 2 requirements. Contractor vehicles involved in work along project and public roads must be equipped with an orange rooftop revolving light, a rear mounted warning sign, and reflective tape on the rear bumper.

C-1.10. DAMAGE REPORTS. All instances where Government materials, supplies, property, and/or equipment are damaged shall be reported immediately to the COR. Where the damage was caused by contract employees, a written report of the incident and extent of such damage, shall be submitted to the COR, within two (2) days (less weekends and holidays) of occurrence.

C-1.11. SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on this contract who require access in and/or around any Huntington District facilities shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Huntington District Security Management Office shall submit contractor(s) personal information in order to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results provided by the Huntington District Security Management Office of the background investigation. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Huntington District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted unescorted access in or on District facilities. The Contractor must also provide the following:

(1) Name of the Contract Specialist with whom he/she is working,

(2) Project Name,

(3) Contract Number and

(4) Task Order Number when applicable.

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form).

FD 258, Contractor Fingerprint Card (one card for digital prints, two for ink prints) (NOTE: a trained/qualified individual must take prints, ORI block on the FD 258 must be USOPM000Z) (Contractor Fingerprint Cards (FD-

258) may be obtained by Contracting Division by contacting the Huntington District Security Management office).

Contractor shall report any changes in personnel or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Security Management Office will conduct an initial criminal check based upon the information provided. If there are no issues, Security Management Office will make recommendations to the PCO or their Designated Representative. The Security Management Office cannot give approval due to unfavorable report(s). The Security Management Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise Contractor of the decision.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign http://www.opm.gov/forms/

Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters Staff to accomplish. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on U.S.

Army Corps of Engineers’ contracts shall be approved by the Headquarters U.S. Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following a U.S. passport, Certificate of U.S.

Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, Contractor is encouraged to work closely with the Security Management Office. All Foreign National Visit Requests MUST be submitted to the Security Management Office 30 days in advance of the visit per Army Regulation 380-10, Foreign Disclosure and Contacts with Foreign Representatives. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Security Management Office by phone, letter, or email at the following numbers/addresses:

CELRH-SM

502 Eighth Street Huntington, WV 25701

Stephen R. Curry, phone (304) 399-5695; email stephen.r.curry@usace.army.mil Matthew D. Green, phone (304) 399-5294; email matthew.d.green@usace.army.mil Sandra L. Hardwick, phone (304) 399-5612; email sandra.l.hardwick@usace.army.mil

AT/OPSEC Requirements. The following shall be accomplished by the contractor before any work will be ordered:

AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within thirty

(30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within five (5) calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at/; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

Access and General Protection/Security Policy and Procedures. All Contractor and all associated sub‐ contractors employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative).

The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at mailto:stephen.r.curry@usace.army.mil mailto:matthew.d.green@usace.army.mil mailto:Sandra.L.Hardwick@usace.army.mil https://atlevel1.dtic.mil/at/ any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors who do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

For Contracts that Require OPSEC Training. All new contractor employees will complete Level I OPSEC

Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify

Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements.

The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

C.1.12. CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY. All Contractor employees shall conduct themselves in a proper manner at all times. Since the majority of work shall be performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Use of controlled substances or consumption of beer or alcoholic beverages by Contractor employees while on duty is strictly prohibited.

The Contractor expressly agrees to remove from the site any individual whose continued employment is deemed by the COR to be contrary to the public interest or inconsistent with the best interests of the U. S. Army Corps of Engineers; and, will not use such individual to perform duties or services under this contract.

The COR may require the Contractor to immediately remove from the work site any employee of the Contractor who is incompetent, or who endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform the work. Notification to the Contractor shall be made in person or by telephone promptly and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement shall be made as required.

C.1.13. MINIMUM PERSONNEL QUALIFICATIONS AND CONDUCT.

https://www.iad.gov/

a. General. Only properly trained and qualified employees shall be used in the performance of any work under this contract. Only drivers with a valid state driver's license will be permitted to operate vehicles. All employees shall be subject to such Government or other regulations that are applicable during the time spent on Government property. Park Attendants shall also be certified in CPR and First Aid. Subcontractors are the responsibility of the Contractor and are subject to the same requirements as Contractor employees.

b. Basic skills necessary to be certified and work as Park Attendants are:

(1) Ability to effectively deal with the public.

(2) Ability to use a computer system for the Use Fee Collection and processing, including typing skills sufficient to enter data into a computer promptly and accurately.

(3) Ability to handle money and keep accurate records.

(4) Ability to do basic math calculations quickly and accurately.

c. Training. The Government will provide initial training and testing for Park Attendants. The training covers visitor registration, fee collection, the campground management computer program, Emergency responses, and other topics concerning operation of the Entrance Station. Additional training required as a result of poor quality control or excessive personnel changes shall be by the responsibility of the Contractor at no additional cost to the Government. Service effectiveness training will be provided as part of the Park Attendant Training. This training is designed to strengthen customer care skills and provide basic guidance in dealing with the public. All Contract employees, whether Government or Contractor trained, must successfully complete a project specific written and practical certification test before they will be permitted to perform Park Attendant services. The practical test will include verification of the individual’s ability to use the computer system efficiently and accurately.

d. Park Attendant Conduct.

The Park Attendant shall be knowledgeable of, and abide by, Title 36, Code of Federal Regulations, and all other rules and regulation. If they visit the recreation area while not working, they are subject to all rules and policies as any other visitor.

a. Pets shall not be permitted in or around the Entrance Station. Unobtrusive pets may be permitted at the camping unit with prior approval of the COR.

b. Contractor shall not possess, or allow his employees to possess or maintain firearms or other weapons on the project. Firearms and other weapons shall not be stored in any vehicle or camper. Violation of this paragraph will be grounds for immediate termination of the contract.

c. The Park Attendant shall not use any tobacco products, prepare food in the Entrance Station, or eat while dealing with the public.

d. Contractor shall cooperate with U.S. Army Corps of Engineers personnel, Campground Hosts, Volunteers, and with those who have contracts with the U.S. Army Corps of Engineers.

C.1.14. SUPERVISION. The Contractor or a Contractor Representative shall personally supervise the work, or be readily available by phone or other means of communication to respond to any contract issue that may arise when work is in progress. The Contractor Representative(s) shall conduct overall management coordination and be the central point of contact with the Government for performance of all work under the contract. The Contractor and/or Contractor Representative may be the same person, and may perform Park Attendant duties along with Contractor Representative duties.

Each Contractor Representative shall have full authority to contractually commit the Contractor for prompt action on all matters pertaining to administration of this contract, and shall be responsible for safety and quality control.

The Contractor shall maintain and review copies of contract work requirements, specifications, AHA, etc., at the work site which relate to each person's work responsibilities, to insure employees comprehension of a job.

The names and telephone numbers of all individuals authorized to act on behalf of the Contractor as Contractor Representatives shall be submitted in writing to the COR before work is performed.

C-1.15. ENVIRONMENTAL PROGRAM. The Contractor shall comply with Federal, State, and local laws, regulations and standards regarding environmental protection. The Contractor shall conduct all activities in a manner to prevent contamination of Government land and property. Citations against Government facilities operated by the Contractor for non-compliance with environmental standards are a matter for resolution between the Government and the issuing office. Payment of fines or penalty charges associated with citations issued by Federal, State or local officials will be paid by the Government. If the citations are issued due to faulty operation or maintenance practices of the Contractor, the OO or Contracting Officer will deduct the fine from any monies due the Contractor.

The Contractor shall ensure all petroleum products, cleaning materials, or any other hazardous substances are not spilled, leaked or disposed of on Government property and are disposed of in accordance with environmental regulations. If spills or contamination occur, the Contractor shall be responsible for cleanup in accordance with Federal, State and Local Law. Such spills shall be reported to the COR immediately.

C.1.16. CONTRACT DISCREPANCY REPORT (CDR). A CDR is a formal document used by the Government to process defects in services (see Exhibit G). As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor shall provide his written response on the CDR form within 24 hours of issuance. The Contractor's response must:

a. Identify the cause and corrective action taken, and

b. Identify Contractor action to prevent recurrence.

The COR will evaluate the Contractor's response and take appropriate action, which may include the Contracting Officer making necessary monetary deductions. Upon finalization of the CDR, the Contractor and the COR must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer.

The Contracting Officer monitors all CDR's issued, and CDR's are the principle evidence used by the Contracting Officer in determining Government contract actions such as termination.

C.1.17. PERFORMANCE EVALUATION MEETINGS. The Contractor or his authorized representative (CR) shall contact the COR by telephone at least once per week on the first work day of the week to discuss contract work items, performance of work, inspections and quality control. If problems exist, such as the issuance of a CDR, the Contractor or his authorized representative shall meet with the COR in person. Meetings will be held at the Project Office. The COR may reduce this schedule, or change the calling time and reporting place if mutually agreeable time and location between the COR and the Contractor can be agreed upon.

C.1.18. QUALITY CONTROL (QC). The Contractor shall have a Quality Control program to assure the requirements of the contract are provided as specified. The primary purpose of Quality Control is to identify and correct deficiencies in the quality of services performed before the level of performance is unacceptable.

The program…