Amend 01 W9123623Q5016_FINAL.pdf

PLEASE ACKNOWLEDGE ALL AMENDMENTS IN YOUR QUOTE

W9123623Q5016 Amendment 00001 29 June 2023 Craney Island Mosquito Treatment is hereby amended as follows:

1. Revise language in section “Electronic Submission of Quotes in PIEE” and “Receipt of Submission”. The text that appears with strike through is no longer applicable, with the revised language in red.

ELECTRONIC SUBMISSION OF QUOTES IN PIEE:

In accordance with FAR 13.105, electronic commerce may be used to issue Request for Quotations (RFQs) and to receive proposals, modifications, and revisions when contracting by Simplified Acquisition Procedures. Proposals will be submitted through PIEE (https://piee.eb.mil/). via email to Katelyn Vance at katelyn.vance@usace.army.mil cc’d eartha.d.garrett@usace.army.mil and stormie.b.wicks@usace.army.mil. Please indicate W9123623Q5016 in the subject line. All proposals must be submitted via email uploaded into PIEE infrastructure not earlier than 12 July 2023, and not later than 17 July 2023 at 2:00 P.M., Eastern Daylight Time (EDT).

Receipt of Submissions

For the purposes of establishing whether a proposal submission is considered timely, the Government considers the date and time the submission is completely uploaded in the PIEE website submitted via email to Katelyn Vance at Katelyn.vance@usace.army.mil cc’d eartha.d.garrett@usace.army.mil and stormie.b.wicks@usace.army.mil. Do not assume that electronic communication is instantaneous. It can take several minutes or even hours in some cases. The electronic proposal submittal contents shall conform to the details of the solicitation and subsequent amendments. Each proposal shall be submitted electronically as detailed above. The Government intends for PIEE email to serve as the primary means for submitting the proposals. Accordingly, proposals received by email, modifications thereto, or cancellations of proposals will not be accepted unless the offeror sends an email containing the required proposal documents along with an explanation as to why the proposal was not submitted via PIEE. Emails are to be sent to POC: Katelyn Vance at Katelyn.vance@usace.army.mil and cc:

eartha.d.garrett@usace.army.mil and must be received by the Government electronic infrastructure prior to the exact time set for receipt of proposals.

The offeror will be solely responsible for ensuring that the email and the proposal in its entirety are received timely. The emailed version will then serve as the offeror’s official submission.

Late proposals will be handled in accordance with FAR 15.208.

The proposal shall be submitted in an 8-1/2 inch x 11 inch format (except that tables and graphic representations may be submitted on Z-folded 11 inch x 17 inch pages). Pages shall be numbered. Text shall have a minimum eleven (11) point Arial or Times New Roman font.

Variation of these fonts such as bold, italics, narrow is also acceptable. Any text that appears to https://piee.eb.mil/ mailto:katelyn.vance@usace.army.mil mailto:eartha.d.garrett@usace.army.mil mailto:stormie.b.wicks@usace.army.mil mailto:Katelyn.vance@usace.army.mil mailto:eartha.d.garrett@usace.army.mil mailto:stormie.b.wicks@usace.army.mil be using font of a lesser size than specified, may lead to information not being considered. No proposal information may be included by reference. Proposals shall adhere to the allowable number of pages specified under each evaluation factor. If a proposal submission exceeds the page number limits reflected throughout the Solicitation, the Government will not consider the matters submitted within the pages that exceed the limits. Text printed on two sides of a page will be counted as two (2) pages. Font smaller than size 11 is acceptable in tables and illustrations as long as the items are legible without usage of magnifying glass or similar zoom-in procedures.

Offerors are responsible for ensuring electronic copies are virus -free and shall run an anti-virus scan before submission upload into PIEE. DO NOT INCLUDE PASSWORD PROTECTED

DOCUMENTS. MATTERS OF FINANCIAL RESPONSIBILITY MAY BE EMAILED DIRECTLY TO THE

CONTRACTING OFFICER. Any information that is changed as a result of negotiations or quotation revisions shall be of a different color and clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated. All pages shall be appropriately numbered and identified by the complete project name, installation name, solicitation number, and the Offeror’s name in the header and/or footer. Each volume shall have a Table of Contents and use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11” Z-folded pages are acceptable for tables/graphic representations and will be counted as one page.

The following additional restrictions apply:

i. File Packaging. Electronic copies of each volume shall be compatible with the following software products: Adobe Acrobat Reader 11 and Microsoft Office Suite (Excel and Project) 2019. The electronic copy shall be in Adobe Acrobat (except for Microsoft Excel documents) portable document file (pdf) searchable text format. PDF Files shall be submitted in read-only format. All price breakdown information shall be submitted in Microsoft Office Excel 2019 Excel Workbook (*.xlsx) format and viewable in Microsoft Excel 2019 to aide in the price evaluation.

ii. Content Requirement. All information shall be confined to the appropriate volume. The Offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner and to permit a complete and accurate evaluation.

iii. All constituent members of the Offeror, if applicable, MUST sign the SF1442 and the bid bond unless a written agreement executed by all team members is furnished with the proposal designating one firm with the authority to bind the other members. Failure to comply with this requirement WILL eliminate the proposal from further consideration. The proposal must comply with any additional instructions in FAR clause 52.215-1 incorporated into this solicitation.

iv. Any deviation and/or exceptions to the contractual terms and conditions of the solicitation (e.g., standard terms and conditions) may result in a determination to reject a proposal.

2. ‘Enclosure 1 Craney Mosquito Treatment BID SCHEDULE’ has been revised to replace “IFB number” with “RFQ number”.

3. The below bidder inquiries were received via email and corresponding Government responses are hereby incorporated:

Bidder Inquiry 01 The contract year bid sheets indicate an IFB Number. Is this number the Notice ID number? If not, what is the IFB number?

Government Response 01:

This is a Request for Quotation (RFQ) not IFB. Bid sheet has been updated to replace IFB number with RFQ number.

Bidder Inquiry 02 We plan to submit our proposal on required letterhead in as a PDF file with the three bid sheets in the Adobe Acrobat Reader format supplied in the notice. Is this an acceptable submission?

Government Response 02:

Yes.

Bidder Inquiry 03 Will the above cited formats load into the PIEE system? If not, how should we submit the quotation package?

Government Response 03:

PIEE is no longer required for this requirement. Please submit quotation via email.