CAS_0514_SOW.docx.pdf

BUTTE MEPS GRAPHICS PROCUREMENT AND INSTALLATION

STATEMENT OF WORK AND REQUEST FOR QUOTE (RFQ) PROCESS

PART I ‐ STATEMENT OF WORK

1.0 PRODUCTS AND SERVICES

As a result of a renovation for the Military Entrance Processing Station (MEPS) located in Butte, Montana, a graphic package is required to outfit the facility. This procurement serves to provide graphics for the facility. The requirement for this procurement is to provide and install graphics as specified within this solicitation package at the installation location identified below.

List of products, quantities, and technical requirements are included in this contract package and will be considered as part of the awarded order. The awardee contractor is responsible for adhering to the list of products, quantities, and technical requirements detailed in this contract.

2.0 LOCATIONS

Installation location:

Military Entrance Processing Station (MEPS) Butte Mike Mansfield Federal Building and Courthouse 400 North Main Street Butte, Montana 59701

The facility is a multi‐story building. The MEPS is located on the basement and first floor.

3.0 POINTS OF CONTACT

U.S. Army Corps of Engineers –Project Manager (COE PM) and Interior Designer (COE ID) Ms. Jennifer D. Wainwright 803 Front Street Norfolk, Virginia 23510‐1096 Email: jennifer.d.wainwright@usace.army.mil Phone: 757‐201‐7142

Military Entrance Processing Station Butte – (MEPS POC) Ms. Joanne Lindahl 22 West Park Street Butte, MT 59701 Email: joanne.m.lindahl.civ@mail.mil Phone: (406)723‐8883 ext 206 Fax: (406)723‐7252

4.0 HOURS OF OPERATION

Delivery of materials shall be scheduled when facility is open between the hours of 0800 and 1600 on Monday through Friday. On‐site contract services shall be performed after hours or on weekends unless otherwise approved by MEPS Commander. Deliveries and on site work must be coordinated through COR and against the operation schedule of the MEPS prior to commencement of work.

5.0 SCHEDULE OF COMPLETION

The MEPS facility is currently in operation and ready for delivery and installation of the new graphics.

Once deliveries arrive on‐site the installation of contracted items must be completed within a five (5) day period.

The work shall be completed within the following number of business days of the initial kick off meeting:

Site Visit – 15 days Design Submittal – 28 days Confirmation of design – 15 days Process of order – 5 days Manufacture and ship graphics – 30 days Building CCD (Construction Completion Date)/Ready for Graphics – 1 day Graphics installation – 5 days

Final acceptance walk through shall occur within five business days of completion of the installation. All punch list items shall be completed within 30 days of acceptance walk through.

Delivery of materials and installation of contract items shall not start without prior Government approval. Items that are manufactured earlier than other items shall be held off site at the Contractor’s expense until all contract items are ready for installation.

6.0 POST AWARD EFFORTS

6.1 SITE VISIT

After contract award, the Contractor shall perform a site visit to the facility to verify existing conditions.

Discrepancies between contract requirements and existing conditions shall be noted and brought to that attention of the COR immediately.

6.2 COORDINATION EFFORTS

Within four weeks post award, awardee will be required to submit a photo/graphic depiction for each proposed item that meet the salient characteristics of each ID TAG line item in the RFQ. Each item shall be clearly marked with the appropriate ID TAG to identify which line item the information represents. If product literature/cut sheets are provided, specific items must be clearly marked or highlighted and labeled with the appropriate ID TAG. Warranty information and care and maintenance shall also be provided for each item. Two copies of this information are required.

Conference calls between the Government and Contractor will be conducted on a weekly basis to schedule site visit, review project status, and coordinate efforts prior, during, and after installation.

6.3 DESIGN SUBMITTAL

Contractor shall prepare a floor plan and design package based on the contract requirements and post award site visit. The floor plan and design package shall be submitted to the Government for review and approval prior to the ordering of materials. Once the package is approved by the Government, the contractor may order materials. Although orders shall not be placed without Government approval, the contractor is responsible for ensuring that all products ordered under this contract meet all contract requirements and specifications. Government approval to order graphics does not alleviate the contractor’s responsibility to meet contract requirements.

6.4 INSTALLATION

The Contractor shall provide all necessary materials, equipment, labor, supervision, and management to coordinate deliveries, unload materials, assemble items as required, and properly dispose of all associated packaging/crating materials.

6.5 DELIVERY

All deliveries shall be coordinated and scheduled by the prime contractor through the Contracting Officer’s Representative (COR). Materials shall not be shipped without confirmation from the Government. Any temporary storage of items prior to the installation shall be the responsibility of the Contractor at no additional cost to the Government. Deliveries will not be accepted prior to the scheduled and approved delivery date.

The Contractor shall comply with all site security regulations and shall initiate procedures to minimize the impact to on‐site personnel. Check‐in at the front desk is mandatory upon delivery truck arrival.

Driver shall have valid driver’s license, vehicle registration, proof of insurance, shipping manifest and the name and telephone number of the receiving point of contact personnel. Driver’s license must be kept on the person at all times.

6.6 RECEIVE AND UNLOAD

The Contractor shall unload, inspect, assemble and install contract items during the hours identified in the contract and in accordance with the approved delivery dates. Working outside of the hours identified in this contract requires prior approval from the Contracting Officer’s Representative (COR).

The contractor shall maintain a complete file of all damaged items, overages, shortages, etc. and shall ensure such matters are raised to the attention of the Government (COR). All damaged items, overages, and shortages shall be noted on the final punch list and resolved within 30 days of final walk through acceptance.

6.7 ASSEMBLE, PLACE AND INSTALL

Contract items shall be installed in accordance with manufacturer’s instructions and graphic items shall be installed in accordance with the approved design package. If no installation location is provided, graphics shall be placed as directed by the COR. Contractor shall remove all stickers, labels, etc. and ensure that no adhesive residue remains on surfaces. Contractor shall ensure items are level, plumb, square and in proper alignment. If required, graphics shall be securely attached to building. Contractor shall clean items installed under this contract and ensure that items are free from surface dirt and defects. The Contractor shall be responsible for notifying the COR of any discrepancies between the actual placement of graphic items against the approved design package.

6.8 PROTECTION OF PROPERTY

Prior to the start of installation, the Contractor shall perform an inspection of the building, grounds, and installation locations to identify any pre‐existing damage to the building or its contents. The Contractor shall document any existing damage and submit a report to the Government. The Contractor will not be held liable for pre‐existing damage provided that it is documented in the inspection report.

The Contractor shall protect contract items from damage during the installation period and shall take measures to prevent damage to the building and its contents. Any damage caused by the Contractor shall be repaired or replaced at the Contractor’s expense with like materials. Material‐handling equipment shall have rubber wheels.

Prior to contract completion and transfer of contracted items to the Government, the Contractor shall be responsible for securing the area where work is being performed. If keys were provided to the Contractor for access, the Contractor shall maintain accountability and control of keys, and shall return all keys upon completion of work.

6.9 PRODUCT DOCUMENTATION

The Contractor shall provide all warranty information, assembly instructions, maintenance and care instructions to the Government (COR) upon completion of the graphic installation.

The Contractor shall turn over any special assembly tools, security hardware wrenches, and spare parts to the Government (COR) upon completion.

6.10 CLEAN‐UP AND DISPOSAL

The Contractor is responsible for the removal and disposal of all trash associated with the uncrating and assembling of contract items. Packing materials generated by the Contractor shall not be stored within the building.

The Contractor is responsible for providing their own trash and recyclable receptacles on site as necessary and is responsible for routing trash and receptacles off site on a regular basis and at the completion of the contract.

7.0 ANTITERRORISM/OPERATIONS SECURITY REQUIREMENTS

7.1 Prior to contract start date employees or subcontractor employees commencing performance under this contract, all contractor employees, to include subcontractor employees, requiring access to government installations, facilities and/or controlled access areas shall complete the training listed in paragraphs 7.1.1 through 7.1.3 below. This training takes approximately 2.5‐3 hours to complete. Upon completion of training, the contractor shall submit to the Government point of contact (COR) a certificate (where a certificate is provided) or the name of each affected employee who has completed training. All training will be made available at the following website:

http://www.mepcom.army.mil/contractors.html

7.1.1 AT Level I Awareness Training.

7.1.2 IWATCH Training.

7.1.3 OPSEC Training – Contractors shall follow the USMEPCOM OPSEC policies and regulations.

7.2 All contractor employees, to include subcontractor employees, requiring access to government installations, facilities, and/or controlled access areas shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures as provided by the government POC (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce shall comply with all personal identify verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this task order awarded hereunder, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in the contractor security matters or processes.

Deliverable Chart

SECTION TITLE FORMAT DATE REQUIRED

FREQUENCY

COPIES DISTRIBUTION

7.1.1 AT Level I

Awareness Training

Certificate Prior to contract start date

Initially 1 COR

7.1.2 iWatch Awareness Training

Written Confirmation

Prior to contract start date

Initially 1 COR

7.1.3 OPSEC Training Certificate Prior to contract

start date

Initially 1 COR

8.0 INVOICING AND FINAL CLOSE OUT

This contract does not allow for partial payments.

Upon completion of the final acceptance walk through and completion of all items on the final punch list, a submission for payment may be submitted. All submissions for payment shall be submitted electronically to CENAO.ECA/EInvoicing@usace.army.mil and copied to the USACE PM (jennifer.d.wainwright@usace.army.mil).

All submissions for payment must include a completed ENG FORM 93, an itemized invoice, and a final contract release form. If any information is incorrect, incomplete, or appropriate forms are not submitted, submissions for payment will be returned to submitter.

PART II ‐ REQUEST FOR QUOTE SELECTION PROCESS

1.0 OVERVIEW

This is a Request for Quote (RFQ). The Government intends to award a firm fixed price contract to the lowest price, responsible contractor whose quote conforms to all the terms and conditions of the RFQ.

1.1 BASIS OF AWARD

The Contracting Officer will award a firm fixed price contract to the lowest price, responsible contractor whose quote conforms to the RFQ and is determined fair and reasonable. The intent of this RFQ is to obtain the lowest priced quote. Accordingly, award shall be made on the basis of the lowest price.

Quotes which do not contain pricing for all items identified on the bid schedule shall be excluded from consideration for award.

The Government reserves the right to reject all quotes. The Government will not award a contract to a contractor whose quote contains a deviation, as described below. The Government shall not award a contract to a contractor whose quote does not contain pricing for all items contained on the bid schedule or whose quote changes or deviates from any bid items.

1.2 GENERAL INSTRUCTIONS

Contractors are reminded to include their lowest prices in their initial quotes and to automatically assume that they will NOT have an opportunity to participate in discussions or be asked to submit a revised quote. The Government intends to make award without discussions, if deemed to be within the best interest of the Government.

By submitting a quote, contractors are agreeing to provide items that meet all contract requirements as set forth in the request for quote and contract.

2.0 RFQ SUBMITTAL REQUIREMENTS

A responsive quote must contain a completed Bid Schedule.

Submit a completed Bid Schedule with all pricing, installation, project management, freight and delivery, and any other associated fees. Associated fees need to be clearly defined and included as part of the

Total Bid Amount.

Bid Schedules that include a complete listing of all ID TAG line items with correct quantities as stated in the RFQ and individual unit costs and total costs will be considered for award. Quotes that do not include a complete listing of all required “ID TAG” line items, quotes which do not provide incorrect quantities from those stated in the RFQ, or quotes which do not provide individual and total costs for each “ID TAG” line item will be considered non‐responsive and will NOT be considered for award.

3.0 DEVIATION

A deviation is defined as when a quote implies or specifically offers a difference from the specified criteria. A deviation is a deficiency. The contract shall NOT be awarded to a quote containing a deviation.

BUTTE MEPS GRAPHICS PACKAGE- BUTTE, MONTANA- TECHNICAL SPECIFICATIONS- AS OF 13 JULY 2016 ***Dimensions provided are estimates. Contractor responsible for field measuring site.

*** For bidding purposes, assume existing wall surfaces are vinyl wall covering throughout facility.

***All acrylic shall be non- glare and edges shall be polished smooth.

*** All graphics are to be designed and provided by Contractor. All graphics must be approved by User. Reselection may be required after submittal is reviewed by User.

ID TAG LOCATION DESCRIPTION QTY

A VISITOR LOUNGE/WAITING Provide and install a custom designed, digital printed wall covering (approximately 16'6" x 9'0"); Wall covering shall completely cover wall from corner to corner or stop at an acceptable breaking location. Wall covering shall run from top of wall base to ceiling grid. Walls shall be prepped and primed to accept wall covering. Final wall graphic shall be protected with a sealed coating applied over the wall covering. Coating shall be a water based polyurethane applied in two coats using a back rolling method with a mohair roller or equal protection application to protect against scratches/dents/damages.

B VISITOR LOUNGE/WAITING Provide and install a custom designed, digital printed wall covering (approximately 13'6" x 9'0"); Wall covering shall completely cover wall from corner to corner or stop at an acceptable breaking location. Wall covering shall run from top of wall base to ceiling grid. Walls shall be prepped and primed to accept wall covering. Final wall graphic shall be protected with a sealed coating applied over the wall covering. Coating shall be a water based polyurethane applied in two coats using a back rolling method with a mohair roller or equal protection application to protect against scratches/dents/damages.

C THROUGHOUT FACILITY Provide and install a non-glare acrylic/PVC panel measuring 48” wide by 32 - 36” high, 1/4" thick. Each panel shall have a digital graphic image fused onto the back of the acrylic layer and shall be mounted to the wall using four (4) stainless steel stand-off hardware brackets. 10

D OVERHEAD SIGNS FOR DIVISIONS Provide and install an overhead identity sign; ceiling mounted hanging from SAPC ceiling in corridors; aluminum and wood laminate finishes to match building finishes; 8"-9" raised metal/acrylic lettering in capitals to read to name of the division, double sided; securely attached to ceiling with typical installation method; approximate overall dimensions of 10" high x 48" wide x 1/2" thick; Divisions include "OPERATIONS", "COMMAND SUITE", "LIAISONS", "TESTING", "MEDICAL".

E MEDICAL WAITING Provide and install a custom designed, digital printed wall covering (approximately 15'9" x 9'0"); Wall covering shall completely cover wall from corner to corner or stop at an acceptable breaking location. Wall covering shall run from top of wall base to ceiling grid. Walls shall be prepped and primed to accept wall covering. Final wall graphic shall be protected with a sealed coating applied over the wall covering. Coating shall be a water based polyurethane applied in two coats using a back rolling method with a mohair roller or equal protection application to protect against scratches/dents/damages.

F THROUGHOUT FACILITY Provide and install a frame with overall dimensions of 36” wide x 24” high, ¼” thick, non-glare acrylic/PVC. Photo/image print shall be the same size as the plaque and shall be fused onto the back of the panel surface. Secure to wall with four (4) stainless steel stand offs. Apply to existing wall. 38

G LOGO STICKER OF ETCHED

GLASS/COLOR ON COMMAND

SUITE DOOR

Provide and install a 20" diameter vinyl appliqué, with an etched glass appearance or in full color, applied directly to the door. Logo shall be a MEPCOM logo. 1

H ABOVE THE FRONT DESK CHECK IN

COUNTER

Provide and install 10” high, 1/4" thick, three-dimensional, upper case, letters with a brushed stainless steel finish. Font shall be Arial Bold. Letters shall be all capitals and read “WELCOME TO BUTTE MEPS”. Install, flush mount, over existing wall finish. (Note the quantity column is per letter.) 18

I CEREMONY ROOM DEDICATION

PLAQUE

Provide a framed shadow box with biography and story awards; frame shall have a clear acrylic/glass/ wood finish stained to match/ complement the wood stain and species in the ceremony room/ through the facility; Photo and written biography shall be provided by installers; awards provided by MEPS shall be incorporated in the collage which may have different depths for interest; frame shall be approximately 4' x 3';

security apparatus shall be used to ensure frame is not removable by applicants.

J FRAMES FOR OATHS /DIRECTIONS

FOR MEDICAL PROCEDURES

Provide and install a poster holder with 2 layers of 1/4" thick clear acrylic and hardware; Image to be provided by User prior to installation; Contractor to print image and provide in final poster holder; poster holders shall be installed on to existing wall with brushed stainless off-sets/chrome edge grips; Panel approximately 48" high x 36" wide x 1/2" thick. 8

K BOOT PRINTS ON ORTHO ROOM

FLOOR

Provide and install a vinyl image/appliqué on existing VTC floor. Each vinyl image/appliqué shall simulate a set of boot prints. 8" high image shall coordinate with the color of the interior finishes. Material shall be applicable for foot traffic and shall be slip resistant. 40

L ENTRANCE OF EACH LIAISON

OFFICES

Provide and install a non-glare acrylic/PVC panel 66” high x 30” wide x 1/4" thick. Image shall be fused to the back side of 1/4" thick acrylic with polished edges. Image on each panel shall include service logo/seal on the top portion, the creed in the center portion, and the ranking within each branch on the bottom portion. Panels shall be installed to existing wall with six (6) chrome edge grips or stainless steel stand offs. Each panel should represent one of each of the service branches to include: Army, Navy, Air Force, Marines, National Guard.

M CEREMONY ROOM Provide and install a 15-18" diameter hard plastic/strofoam, three diminsional, color seal; securely mounted to the existing wall. Seals include: Army, Air Force, Navy, Marines, National Guard. 5

N MAIN CHECK IN COUNTER Provide and install a 20" diameter vinyl appliqué, color seals applied directly to the face of the reception counter. Seals include: Army, Air Force, Navy, Marines, National Guard, and MEPS Logo. 6

O MAIN CORRIDOR Provide and install 6" high three-dimensional, 1/4" thick, upper case letters with a brushed stainless steel finish. Font shall be Arial Bold. Letters shall be all capitals and read “CHAIN OF COMMAND”. Install, flush mount, over existing wall finish. (Note the quantity column is per letter.) 14

P EMERGENCY EXIT Provide and install a frame consisting of two (2) pieces of 8.5"x11" clear acrylic with polished edges with computer printed emergency exit diagrams provided by Users. Mount to wall with four (4) chrome edge grips. 15

ARMY NG

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