W911YU-18-R-1004_Attachment_1_PWS.pdf

W911YU-18-R-1004

Attachment 1

PERFORMANCE WORK STATEMENT (PWS)

FOR

Pacific Based Weapons of Mass Destruction Training Exercise

1.0 General: The Guam Army National Guard (GUARNG) requires professional and technical support services needed to coordinate, execute, and evaluate a full scale, tiered response, Pacific based, weapons of mass destruction training exercise. The Contractor shall provide the services set forth in this PWS.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform services, as defined in this PWS.

1.2 Background: The Guam Army National Guard’s 94th Civil Support Team (CST) is one of three, Pacific based CST’s that serve as National Guard Bureau’s highly specialized first responder teams in the event of a chemical, biological, radiological, and/or nuclear real world emergency. In order to promote proficiency and joint interoperability, CST’s across the Pacific host and take part in small and large scale real world training scenarios.

1.3 Period of Performance: The contractor shall propose a period of performance necessary for coordination, preparation, and execution of the required 36 hour exercise.

Reference technical exhibit 3 for historical data.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day

1.4.4 Place and Performance of Services: The contractor shall provide services as needed, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall take place on the island of Saipan. Target dates are 13 – 17 August 2018. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Telecommuting is not authorized.

1.4.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.2 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the AEI. Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

a. Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

b. Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training (https://informationassurance.us.army.mil).

c. Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

d. Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

e. Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.5.3 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.4.5.4. CAC Requirements: N/A

https://informationassurance.us.army.mil/

1.4.5.5 AT Level 1 Awareness Training (AT): All contractor employees requiring access to Army Installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training.

Level 1 AT is available at https://atlevel1.dtic.mil/at/.

1.4.5.6 Information Awareness: All contractor employees with access to a government information system shall be registered in the ATCTS (Army Training Certification Tracking System) (https://atc.us.army.mil/iastar/index.php) prior to commencement of services, and shall successfully complete the DOD Information Assurance awareness training prior to access to the IS and then annually thereafter.

(https://ia.signal.army.mil/DoDIAA/).

1.4.5.7 WATCH Training: N/A

1.4.5.8 Classified Information. For Contracts That Require Handling or Access to Classified Information. The contractor shall comply with FAR Clause 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M) and applicable updates/changes.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control. N/A

1.4.7 Special Qualifications: The contractor must have qualifications that enable them to construct plausible, realistic WMD target site(s) and assess teams in accordance with DTMS CST CATS Tasks.

1.4.7.1 Special Qualifications of Contractor Staff: The contractor shall provide experienced and certified staff to create target sites that replicate elaborate chemical and biological laboratory production, radiological and explosives manufacturing labs, and act as role players in the scenario. The minimal roles include Incident Commander

(IC), FBI or local law enforcement, Explosives Ordnance Disposal (EOD), Safety

Officer, Staging Officer, and Medical reach-back. All staff must have a full understanding of the National Response Framework, Incident Command System (ICS) and their role in WMD events. Since staff will be playing the roles of trained Hazardous

Materials (HAZMAT) professionals and reacting to the decisions of the CST, they must be fully trained and possess at least 10 years of experience in HAZMAT operations to the level of “Technician” in accordance with National Fire Protection Association (NFPA) https://atlevel1.dtic.mil/at/ https://atc.us.army.mil/iastar/index.php https://ia.signal.army.mil/DoDIAA/

472. As these exercises are to assist in SOG construction and implementation, as well as reinforce Training and Evaluation Tasks enforced at a national certification level, prior contactor participation in at least three (3) national level training exercises to include having executed at least (5) CST Task Proficiency Evaluations (TPE) is vital to plenary understanding of the training requirements. All staff must be well versed in CST

Operations and all governing regulations to supplement the training and reinforcement of standard CST operating principals during the exercise. The contractor will possess at least three certified Emergency Medical Technicians (EMT). Contractor staff shall also possess basic skills in electrical, plumbing, and carpentry for target site adjustments.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government.

Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.13 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS

AFARS Army Federal Acquisition Regulation Supplement AOC Accession Option Criteria AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SOP Standard Operating Procedure TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will provide a suitable facility to conduct “classroom” trainings and briefings.

3.2 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform all services required by the PWS.

5.0 Requirements: The objective is to design and execute a 36 hour, full scale, tiered response, interagency, multi-Civil Support Team (CST), Chemical, Biological, Radiological, and Nuclear Weapons of Mass Destruction Field Training Exercise on the

Pacific island of Saipan from 13 – 17 August 2018. The exercise should create an environment to facilitate the accurate assessment of the twelve National Guard Mission

Essential Tasks outlined in the DTMS Combined Armed Training Strategy (CATS) Civil

Support Team Mission Essential Tasks dated Jan 13, the State and Federal Emergency

Response Plans, and Emergency Response Plans from each agency participating in the exercise. This exercise will involve the 93d (HI), 94th (GU), and 103rd (AK) CST’s as well as backfill members and strike teams from other stateside based CST’s.

5.1 Tasks: The contractor shall provide the necessary, personnel, labor, materials, supplies, and equipment as indicated below to perform the tasks outlined:

5.1.1 Scenario Development: The series of exercises will not only measure the training and readiness level of the team in accordance with DTMS Combined Armed

Training Strategy (CATS) CST Mission Essential Tasks, but will also reinforce interoperability in support to Civil Authorities, communications, and RIP/TOA procedures and aid in the development of standard operating guidelines (SOGs). The scenarios must include at least one (1) Chemical, one (1) Biological, and one (1)

Radiological hazard that will allow each team to challenge their individual section capabilities and equipment. The scenarios must be designed to aid in the identification of possible team shortcomings and weak areas, and to re-train those areas as necessary. They must also provide an environment ready for on-the-fly injects as necessary to ensure all of the DTMS Combined Armed Training Strategy (CATS) CST

Mission Essential Tasks are completed to standard. Should any weak areas be found, the scenarios should provide for immediate re-training in those areas. The scenarios must provide the complexity and realism to represent an actual Weapons of Mass

Destruction (WMD) event. Contractor will provide realistic training aids, devices, and simulations that properly simulate current CST detection and analytical equipment enabling the CST to make sophisticated assessments and decisions. Realism and technical exactitude are crucial for all laboratories, training aids, devices, simulators, and locations. The full scenarios should each provide for one complete, continuous and demanding training exercise not to exceed 36 hours.

5.1.2 Training Sites: The contractor ensures locations/buildings meet the requirements for target location, vehicle footprint, communications equipment, egress, and functioning utilities (electricity, water supply) in accordance with the DTMS Combined Armed

Training Strategy (CATS) Civil Support Team Mission Essential Tasks dated, FM 3-

11.22, and unit Standard Operating Guidelines (SOG).

5.1.2.1 Target Site: The contractor will acquire and prepare the target sites as necessary to enhance the realism of the scenarios. Role players with the proper casualty simulation makeup will be necessary in some or all exercises. Contractor must possess the ability to transport hazardous materials which require warning placards, or contract for said service. The contractor will possess the skill set required to perform basic plumbing, carpentry, paint and finish, and electrical work (not requiring permit) to adequately prepare target buildings or, must be able to obtain such services as necessary to insure a realistic training environment. All furniture, decorations, props and chemical toilets (with servicing) will also be provided by the contractor.

5.1.2.2 Site Adjustments: Any necessary adjustments to the site (to include building construction, inoperable vehicle placement, demolition, fabrications) will be made by the contractor. This may include the use of heavy and or specialized equipment that the contractor may sub-contract if unable to perform this function with onsite staff. On average, contractor will be required to improve/modify a minimum of (2) abandoned structures acquired for each exercise. The buildings range from approximately 500 –

2000 sq ft in size and are generally at 25%-100% disrepair. Moderate to elaborate construction within the buildings will / may be required, such as: secret room construction, false walls, doors and windows installation, repair or removal. All modifications required will be driven based on the scenario. Minor changes not requiring monetary adjustment to the contract may be negotiated by the COTR or individual designated by the Contracting Officer (KO). The KO must negotiate any changes requiring increased expense to the contractor. At the conclusion of the exercise, the contractor will return the site to its previous state. All clean-up will be done by the contractor.

5.1.3 Performance Assessment: The WMD-CST teams participating must be accurately assessed based on the twelve National Guard Mission Essential Tasks outlined in the DTMS Combined Armed Training Strategy (CATS) Civil Support Team

Mission Essential Tasks dated May 09, requiring the contractor to assemble a realistic and appropriate environment as well as an effective scenario development and facilitation method.

5.1.3.1 After Action Reviews: The contractor shall provide detailed after actions review of the exercise to include any deficiencies noted as they pertain to the DTMS CATS

WMD-CST Mission Essential Tasks and/or SOG. Any major deficiencies will be noted and provided immediately the day after execution.

5.2 Contractor Manpower Reporting Application (CMRA):

5.2.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau or Guam Army National Guard via a secure data collection site.

5.2.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6.0 Applicable Publications: N/A

http://www.ecmra.mil/ http://www.ecmra.mil/

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task Performance Standard

Acceptable Quality Levels

(AQL)

Surveillance Method / By Whom

5.1.1 Scenario

Development & Master Scenario

Events List

(MSEL)

Refined scenario development that incorporates one each:

chemical, biological, and radiological hazard

90% of DTMS

CATS CST

Mission Essential Tasks

100% Inspection/COR/QA

POC

5.1.4 Assessments Accurately

assess performance based on the scenario

90% DTMS

Combined

Armed Training Strategy

(CATS) Civil Support Team

Mission Essential Tasks

100% Inspection/COR/QA

POC

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.5.5 AT Level 1

Awareness

Training Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR/QA POC

5.1.1 Exercise

Scenario

Summary &

MSEL

Provide 10 calendar days prior to exercise execution

1 Electronic Submission

COR/QA POC

5.1.4.1 AAR Provide no later

than 1 calendar day after observation of major deficiencies

2 Electronic or Hardcopy

Submission

COR/QA POC

5.1.4.1 AAR Provide no later

than 7 calendar days after completion of exercise

2 Electronic Submission

COR/QA POC

TECHNICAL EXHIBIT 3

Historical Data

PWS Reference Task Description Estimate

1.3 Period of Performance Site Preparation of chemical, biological, radiological, and explosives labs

5 – 7 days (8 hours per day)

Facilitate Exercise scenario Coordination and Execution

2 days

Site Sanitization and clean-up

1 day