Generators_PWS_-_29_Apr_16_change_2.pdf

PERFORMANCE WORK STATEMENT

FOR

Generators

GUAM NATIONAL GUARD

29 April 2016

TABLE OF CONTENTS

I Description of Services 1

1.0 Scope of Work 1

1.1 PMI Plan Requirements 2

1.1.1. General Inspection 3-4

- Exhaust system

- Fuel system

- DC electrical system

- Engine

- Control system

- Maintenance Table

1.1.2. Lubrication service 4

1.1.3. Cooling system service 4-5

1.1.4. Fuel system service 5

1.1.5. Servicing and testing starting batteries 5-6

- Testing batteries

- Cleaning batteries

- Checking specific gravity

- Checking electrolyte level

1.1.6. Regular engine exercise 6

1.2 Reports and Records 6

II Service Delivery Summary 7

III Government-Furnished Property and Services 7

IV General Information 8

4.1 Personnel 8

4.2 Quality Control 8

4.3 Hours of Operation 9

4.4. Security Requirements 10

4.5. Environment Controls 11

V Appendix Appendix A – May/location of the Sewer Pump Station A-1

Section I

DESCRIPTION OF SERVICES

1.0 Scope of Work. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform the Generator preventive maintenance management twice monthly for the Guam Army National Guard located at the Barrigada Complex and Fort Juan Muna Installations.

The checks consisting of the following:

(A) Type Checks on the 15th of every month. Check on the 30th of the month. To include minor repairs when deemed necessary and approved.

(B) Type Checks will be done every six months or 250 operating hours whichever comes first or as for new unit(s) it will be done at the 100th hour mark for break in service. To include engine servicing and oil changes.

Given the mission of the Guam Army National Guard, it is necessary to make sure the equipment is mission capable and in readiness posture, hence the two maintenance checks per month.

Contractor shall provide 24 hour emergency on call service with a response time of 30 minutes or better. During Typhoon season Contractor will complete a before, during and after maintenance checks for the following generators:

Unit 1: Capacity 300 KW (350 KVA) Quantity: 1 each I.D. #: 100-A Model & Engine: Kohler w/Detroit engine ATS Location: US&PFO, Bldg. #100 Barrigada

Unit 2: Capacity 400 KW (500 KVA) Quantity: 1 each I.D. #: 200-A Model & Engine: Kohler w/Deutz engine Location: B.G. Santos Bldg. #200 Barrigada

Unit 3 Capacity 400 KW (500 KVA) Quantity: 1 each I.D. #: 300-A Model & Engine: Kato light w/John Deere engine Location: JFHQ, Bldg. #300 Barrigada

Unit 4: Capacity 350 KW (400 KVA) Quantity: 1 each

I.D. #: 400-A, FY2010

Model & Engine: Kohler w/Detroit engine Location: 105th TRP. CMD ,Bldg. # 400 Barrigada

Unit 5: Capacity 200 KW (250 KVA) Quantity: 1 each I.D. #: 500-A Model & Engine: Kato light w/John Deere engine Location: Bldg. #500A CST/WMD Barrigada

Unit 6: Capacity 200 KW (250KVA) Quantity: 2 each I.D. #: 01-A & 31-A Model & Engine: Kohler w/Deutz engine Location: Bldg. 01 & 31, Fort Juan Muna, Harmon

Unit 7: Capacity 100 KW (100 KVA) Quantity: 1 each I.D. #: 36-A Model & Engine: Kohler w/Deutz engine Location: Fort Juan Muna, Harmon

Unit 8: Capacity: Fire Pump Diesel Engine, 130 HP Quantity: 1 each I.D. #: 250-1 Model & Engine: 6BT Cummins Location: Bldg. #250, Barrigada

Unit 9: Capacity 300KW Quantity: 1 each I.D. #: 350-1 Model & Engine: DQDAC-1503943 Cummins Location: Bldg. #350, Barrigada

Unit 10: Capacity 600KW Quantity: 1 each I.D. #: 700 Model & Engine: C18DITA Caterpillar Location: Bldg. #700, Barrigada

Unit 11: Capacity 150KW Quantity: 1 each I.D. #: 800 Model & Engine: D150A Caterpillar Location: Bldg. #800, Barrigada

1.1 PMI Plan Requirements.

1.1.1. General inspection

- Exhaust system

- Fuel system

- DC electrical system

- Engine

- Control system

1.1.2. Lubrication service

1.1.3. Cooling system service

1.1.4. Fuel system service

1.1.5. Servicing and testing starting batteries

1.1.6. Regular engine exercise

1.1.1. General Inspection – Contractor should be inspecting the following when the generator set is running and to maintain a safe and reliable operation.

Exhaust system – Inspect the entire exhaust system, including the exhaust manifold, muffler, and exhaust pipe. Check for leaks at all connections, welds, gaskets, and joints

— and make sure that the exhaust pipes are not heating surrounding areas excessively.

Repair any leaks immediately. Check for excessive smoke upon starting: It can indicate possible performance and air quality issues that may require immediate attention.

Fuel system – inspect the fuel supply lines, return lines, filters, and fittings for cracks or abrasions. Make sure the lines are free of friction that could cause an eventual failure.

Repair any leaks or alter line routing to eliminate wear immediately.

DC electrical system - Check the terminals on the starting batteries to make sure the connections are clean and tight. Loose or corroded connections create resistance, which can hinder starting.

Engine - Monitor fluid levels, oil pressure, and coolant temperatures frequently. Most engine problems give an early warning. Look and listen for changes in engine performance, sound, or appearance that will indicate that service or repair is needed. Be alert for misfires, vibration, excessive exhaust smoke, decreases in power, or increases in oil or fuel consumption. Record the engine running hours reading before and after Preventive Maintenance (PM) to get an actual engine running time at monitoring emissions.

Control system - Inspect the control system regularly, and make sure it is logging data properly during engine exercise. Be sure to return the control system back o normal automatic standby (AUTO) when testing and maintenance are completed.

Maintenance Table

Maintenance Service Bi-Weekly Qtrly 6 Mo Check coolant heater X Check coolant level X Check oil level X Check fuel level X Check charge-air piping X Check/clean air cleaner X Check battery charger X Drain fuel filter X Drain water from fuel tank X Check coolant concentration X Check drive belt tension X Drain exhaust condensate X Check starting batteries X Change oil and filter X Change coolant filter X Clean crankcase breather X Change air cleaner element X Check radiator hoses X Change fuel filters X Clean cooling system X

1.1.2. Lubrication service -

- Check the engine oil level when the engine is shut down at the interval specified in the Table. For accurate readings on the engine’s dipstick, shut off the engine and wait approximately 10 min. to allow the oil in the upper portions of the engine to drain back into the crankcase. Follow the engine manufacturer’s recommendations for API oil classification and oil viscosity. Keep the oil level as near as possible to the “full” mark on the dipstick by adding the same quality and brand of oil.

- Change the oil and filter at the intervals recommended in the Maintenance Table.

Check with the engine manufacturer for procedures for draining the oil and replacing the oil filter. Used oil and filters must be disposed of properly to avoid environmental damage or liability.

1.1.3. Cooling system service –

- Check the coolant level during shutdown periods at the interval specified in the Table.

Remove the radiator cap after allowing the engine to cool, and, if necessary, add coolant until the level is about 3/4 in. below the radiator cap’s lower sealing surface.

Heavy-duty diesel engines require a balanced coolant mixture of water, antifreeze, and coolant additives. Use the coolant solution recommended by the engine manufacturer.

- Inspect the exterior of the radiator for obstructions, and remove all dirt or foreign material with a soft brush or cloth. Use care to avoid damaging the fins. If available, use low-pressure compressed air or a stream of water in the opposite direction of normal air flow to clean the radiator. Check the operation of the coolant heater by verifying that hot coolant is being discharged from the outlet hose.

1.1.4. Fuel system service –

- Diesel is subject to contamination and deterioration over time, and one reason for regular generator set exercise is to use up stored fuel before it degrades. In addition to other fuel system service recommended by the engine manufacturer, the fuel filters should be drained at the interval indicated in the Maintenance Table. Water vapor accumulates and condenses in the fuel tank — and also must be periodically drained from the tank along with any sediment present. Bacterial growth in diesel fuel can be an issue in warm climates. Consult the generator set manufacturer or dealer for recommendations on treating stored fuel with a biocide. Regular testing and fuel polishing may be required if the fuel is not used and replenished in three to six months.

1.1.5. Servicing and testing starting batteries – Weak or undercharged starting batteries are a common cause of standby power system failures. Even when kept fully charged and maintained, lead-acid starting batteries are subject to deterioration over time and should be replaced approximately every 24 to 36 months — or when they no longer hold a proper charge. NiCad starting batteries require less maintenance than lead-acid and are often used in mission-critical applications. However, they are also subject to deterioration and need to be regularly tested under load. See the Table for the recommended inspection interval for lead-acid batteries and the charging system.

- Testing batteries: Merely checking the output voltage of the batteries is not indicative of their ability to deliver adequate starting power. As batteries age, their internal resistance to current flow goes up, and the only accurate measure of terminal voltage must be done under load. On some generators, this diagnostic test is performed automatically each time the generator is started. On other generator sets, use a manual battery load tester to verify the condition of each starting battery.

- Cleaning batteries: Keep the batteries clean by wiping them with a damp cloth whenever dirt appears excessive. If corrosion is present around the terminals, remove the battery cables and wash the terminals with a solution of baking soda and water (¼ lb baking soda to 1 quart of water). Be careful to prevent the solution from entering the battery cells, and flush the batteries with clean water when finished. After replacing the connections, coat the terminals with a light application of petroleum jelly.

- Checking specific gravity: In open-cell lead-acid batteries, use a battery hydrometer to check the specific gravity of the electrolyte in each battery cell. A fully charged battery will have a specific gravity of 1.260. Charge the battery if the specific gravity reading is below 1.215.

- Checking electrolyte level: In open-cell lead-acid batteries, check the level of the electrolyte at least every 200 hr. of operation. If low, fill the battery cells to the bottom of the filler neck with distilled water.

1.1.6. Regular engine exercise -

- Generator sets on continuous standby must be able to go from a cold start to being fully operational in a matter of seconds. This can impose a severe burden on engine parts.

However, regular exercising keeps engine parts lubricated, prevents oxidation of electrical contacts, uses up fuel before it deteriorates, and, in general, helps provide reliable engine starting. Exercise the generator set at least once a month for a minimum of 30 min. loaded to no less than one-third of the nameplate rating. Periods of no-load operation should be held to a minimum because unburned fuel tends to accumulate in the exhaust system. Whenever possible, test the system with actual building loads in order to exercise the automatic transfer switches and verify performance under real-world conditions. If connecting to the normal load is not convenient for test purposes, the best engine performance and longevity will be obtained by connecting it to a load bank of at least one-third the nameplate rating. Be sure to return the generator control to AUTO at the conclusion of any maintenance.

REPORTS AND RECORDS. The contractor shall provide a monthly invoice for services rendered. Invoice shall be submitted to the Government no later than five (5) workdays following the month of service. The contractor shall also forward monthly invoice to the appropriate Finance Office as required by the Government. Contractor shall provide a copy of monthly PM report or checklist to CFMO following the work stated on the PMI Plan (refer to PMI Plan Requirements). These reports have significant value to environmental concerns such as Air and Emission Inventory Reports (AEI) and their permitting.

Section II

SERVICE DELIVERY SUMMARY (SDS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

These thresholds are critical to mission success.

Performance Objective

SOW para. Performance Threshold (Bi-Weekly)

Provide services to the Generator Units located at Fort Juan Muna and Barrigada Complex.

SOW para. 90% of valid (Bi-Weekly) customer complaints or QAP observations are resolved in time allotted.

Provide reports and records with all required information in a timely manner.

SOW para. 95% of the time

Perform unscheduled emergency as required by the Contracting Officer or Government QAP.

S SOW para. 98% of the time

Comply with Environmental rules and regulations, security and safety requirements.

SOW para. 100% of the time

SECTION III

GOVERNMENT FURNISHED PROPERTY AND SERVICES

The Government will not furnish property and/or services.

SECTION IV

GENERAL INFORMATION

4.1 PERSONNEL.

4.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and alternate shall be designated in writing to the Contracting Officer prior to contract start date. Changes to personnel shall be submitted to the Government within 5 workdays of the change. The contract manger or alternate shall have full authority to act on all contract matters relating to the daily operation of the contract. The contract manger or alternate shall be available to meet with the Contracting Office or Government QAP within one (1) hour of request within normal operating hours and two (2) hours after normal operating hours. The contractor shall also furnish after hour telephone numbers of the Contract Manager, Alternate and Quality Control Manger.

4.1.2. Contractor Employees. The selection, assignment, and management of contractor employees is the responsibility of the contractor; however, the contractor shall not employ any individual who is identified as a potential threat to the health, safety, security and general well being, or operation of the installation’s mission or personnel. Contractor employees shall present a neat appearance and be easily recognized as contractor employees. The contractor shall be responsible to ensure that the Federal and the Territory of Guam licensing and certification requirements are met and kept current. The contractor shall provide documentation of employee licensing and certification upon request.

4.2 QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure refuse and recycling services are performed in accordance with requirements stated herein and commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in Section II, Service Delivery Summary.

4.2.1. The contractor shall also appoint an individual as the Quality Control Manager for the subject contract. Quality Control Manager shall ensure daily operations are on schedule and completed within requirements of contract. Contractor quality control procedures and practices shall be independent from Government quality control inspections. Quality Control Plan and name of appointed individual shall be submitted to the Government prior to contract start.

4.2.2. Quality Assurance. The Government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The Government QAP will evaluate the contractor’s performance through intermittent on-site inspections of the contractor’s quality control program and receipt of complaints from installation tenants. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if performance dictates.

The Government will also receive and investigate complaints from various customers located on the installation.

4.3. HOURS OF OPERATION.

4.3.1. Hours of operation shall normally be between the hours of 0730 to 1700 Monday – Friday. The Government reserves the right to change hours of operation or restrict contractor access. Work outside these hours is prohibited without Contracting Officer approval. Approval for extended hours during exercises or mission changes will not be unreasonably withheld.

4.3.2. Recognized Holidays. The contractor shall provide regular scheduled services except approved holidays. Scheduled services for Thanksgiving Day, Christmas Day, and New Years Day shall be completed the following workday. Completion of services schedule for these days shall have no bearing or impact on the contractor’s responsibility to complete all regularly scheduled collections/service.

4.3.3. Hours of Operation Other Than Normal. The contractor shall work whatever hours necessary to resolve an emergency occurring within his or her area of responsibility. There are numerous mission situations that may require the contractor to work other than normal hours.

Some of these situations include but are not limited to: military exercises, contingency operations, weather emergencies, or other special circumstances.

4.3.4. Emergency Services. Emergency services include accident and rescue operations, civil disturbances, natural disasters, and unanticipated/unscheduled military peacetime and wartime contingency operations and exercises.

4.3.4.1. Any emergency situations, i.e. typhoons, etc or as directed by the Contracting Officer, the contractor shall begin within two (2) hours of notification, and shall be completed as expeditiously as possible.

4.3.4.2. The contractor shall use the priorities established by the Contracting Officer if the activation or exercise of multiple contingency plans generates conflicting support requirements.

The Government may elect to augment surge requirements to ensure accomplishment of mission.

4.3.4.3. When access to a work area conflicts with an Army mission requirement, the contractor shall schedule his or her work to minimize the disruption. Such scheduling may require work to be accomplished at times other than normal duty hours.

4.4. SECURITY REQUIREMENTS.

4.4.1. Employee Identification and Vehicle Passes. The contractor shall ensure all employees requiring access to the installation have completed all requirements and obtained authorization from the Guam National Guard’s Security Manager. Vehicle passes must also been obtained and all contractor-owned and operated vehicles must be clearly identified with the Company Name, Logo, and vehicle identification numbers to include license plates. Vehicles shall be operated in accordance with the installation’s traffic rules and regulations. The Government reserves the right to limit or deny access to the installation as it sees fit.

4.4.2. Restricted Areas. During the course of the contract, certain areas/sites may be restricted or closed to contractor personnel. The contractor shall comply with requirements for entry to include signing in or securing an entry badge.

4.4.3. Physical Security.

4.4.3.1. The contractor shall conduct work so that property, personnel, and work areas shall be protected at all times from inconvenience, damage, or injury. In the event of damage of any nature, caused by contractor operations or employees, due to improper protection, precaution, or safety measures, such manages shall be repaired or replaced by the contractor at his expense.

4.4.4. Safety Requirements.

4.4.4.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.4.4.2. Take such additional immediate precautions as the Contracting Officer may reasonably require for safety and mishap prevention purpose.

4.4.4.3. Record and report promptly (within one (1) hour) to the COR, all available facts relating to each instance of damage to Government property or injury to either contractor or Government personnel.

4.4.4.4. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the COR.

4.4.4.5. If the Government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

4.4.4.6. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract to include cooperation and assistance in accident/mishap reporting and investigation.

4.5. ENVIRONMENTAL CONTROLS.

4.5.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Federal, State, local laws, regulations, and requirements regarding environmental protection. Contractor shall abide and become familiar with GUARNG’s Environmental Program Divisions (EPD) Environmental Management Systems (EMS) and its programs. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer and negotiate a modification to the contract.

4.5.2. Notification of Environmental Spills. If the contractor spills or release any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the Installation Security at 671-777-4072 and the COR. The liability for the spill or release of such substances rest solely with the contractor and its agent. A GUARNG Spill Incident Report Form will be filled and turned into the GUARNG Environmental Programs Division Office located in building #28 at Fort Juan Muna upon completion of an investigation.

4.5.3. Contractor-Furnished/Operated Vehicles. Vehicles shall be maintained in good operating order and meet all Federal, State, local and installation requirements. This includes but is not limited to: compliance with environment laws, and safety requirements. The contractor shall not perform vehicle maintenance or repair on Government property unless classified as an emergency or as approved by the Contracting Officer.

APPENDIX A

MAP/LOCATION OF THE GENERATORS

Barrigada Complex

Fort Juan Muna

Sample of PREVENTIVE MAINTENANCE SERVICE CHECKLIST

Customer Name : ____________________ location / Building: ____________

Date: _____________________ Engine Runhrs reading:

Before PM: ___________

After PM : ___________

Activities Comments

1. Check electrical connections and wiring ____________________________

2. Check V-belts and drives for proper tension and wear _____________________________

3. Check and lubricate all grease points and linkages _____________________________

4. Check oil levels and condition ____________________________

5. Check all radiator coolant level and hoses and clamps _____________________________

6. Visually check for fuel, oil and water leaks _____________________________

7. Drain fuel filters of sediment and water _____________________________

8. Check battery electrolyte level _____________________________

9. Check battery charge operation and adjustment output ____________________________

10. Inspect and clean air filters as necessary ___________________________

11. Start and test run generator ____________________________

12. Check generator voltage, frequency and load balance ___________________________

13. Check automatic and manual transfer switch operation ___________________________

14. Replace lube oil and filters (if needed) ___________________________

15. Replace fuel filters and re-prime system (if needed) __________________________

16. Test safety system of the unit ___________________________

17. Replace air filters as required (if needed) ___________________________

18. Clean and removed rust on metal surfaces, primed and

Finish with rust inhibitor paint. ___________________________

19. In the case of new generator after 100 hrs of initial

Operation, the contractor will change the oil, oil filters

Fuel filters _______________________

20. At least every 6 months or upon 250 hrs of operation

From the last services, whichever is sooner, the contractor

Will lubricate oil and filters, fuel filters and re-prime the

Fuel system, test all safety protection of the unit, inspect and

Replace if necessary the air filters as required ________________________

21. Maintenance run hours. ________________________

Comments and recommendations

Technician Name : _____________________________ Date: _________________________

Gu-CFMO Representative: _______________________ Date: __________________________