Annex_A_Description_(updated)_Role_Player_Support_CTE_&_EXEVAL_Training.pdf

UT Region VIII HRF CTE & EXEVAL FY19 Annex A - Role Player Support

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1. Background. This Annex details contractor requirements for the Utah Region VIII Homeland Response CTE and EXEVAL FY19 training events conducted at the Magna Unified Fire Authority (UFA) Training Site, and at Camp Williams Utah.

a. Locations: Unified Fire Authority Training Site (Rubble Pile), 3950 S 8000 W, Magna, UT.

Camp Williams, 17800 S Camp Williams Road, Bluffdale, UT.

b. Dates: 03-04 November 2018, and 22-24 March 2019

c. On-site primary Project Officer: MAJ Robison, ryan.m.robison.mil@mail.mil and CPT Reitzel, alexander.m.reitzel.mil@mail.mil

d. Contracting Project Representative: CPT Spencer, douglas.j.spencer.mil@mail.mil and 2LT Muramoto, kami.k.muramoto2.mil@mail.mil

2. Objective. Annex A specifies and establishes performance requirements for contractor support in order to allow training organizations the maximum opportunity to exercise their personnel during the training and evaluation events.

3. Site Description.

a. The sites selected are accessible by hard-packed roads to support transporting of equipment and personnel.

b. The Unified Fire Authority Training Site (Rubble Pile), contains several structures to simulate collapsed buildings. There are additional training lanes, staging areas, equipment lay-down areas, and parking lots.

c. Weather

(1) Wind: Site may experience sustained winds of 40 and gusts up to 60 mph.

(2) Rain: Site may experience up to 1 inch per hour of rainfall.

(3) Snow: Site may experience snowfall.

(4) Temperature: Site may experience low temperatures.

(5) Storms: Site may experience thunder storms and hail up to 1 inch in diameter.

4. Training Specific Information.

a. Description: Specially structured to simulate challenges the recovery crews will face in real world situations. Crews can breach concrete with saws to extract victims, rappel down elevator shaft to find casualties trapped in rubble, and conduct confined space operations with the solos, shafts, and school buses on site. Conducting wide area search and rescue in an urban environment.

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b. Training site consists of:

(1) Collapse structure(s) to create appearance of a "real world".

(2) Search & Extraction (S&E) lanes.

(3) Wet and Dry Decontamination lanes.

(4) Medical lanes.

5. Requirements. The HRF will not be obligated to fund contracting staff unless manning, supplies, and equipment requirements are fully met. If any changes are necessary to personnel or equipment, the contractor must submit a request to the HRF contracting officer no later than (NLT) 30 days prior to the event.

6. Program Management.

a. Management Staff. The contractor is required to provide the minimum amount of staffing required to meet the task standards. Management staff is required on-site during all training periods.

b. Meals. The contractor will provide role players with a box lunch and supplementals to ensure proper feeding and hydration at the venue site, moulage facility, and staging areas. Box lunch and supplementals should be competitive with the current government lunch meal rate.

Breakfast and dinner meals for role players and role player management should only be provided when there is a documented overnight requirement.

c. Meetings and Planning Events. The contractor program manager or supervisor will attend all prior planning meetings beginning with the mid planning meeting in February. The contractor program manager or supervisor will attend all scheduled exercise briefs and daily After Action Review (AAR) meetings.

d. Tents and structures. Contractor must provide and set up all role player support, and staging tents in the vicinity of the moulage area. Contractor will provide their own lights and power generation. Contractor will provide all blankets, towels, food, water, heating and air conditioning necessary to support role players.

e. Role Player Medical Support. The military will contract an on-site medical support team that will consist of a fully stocked ambulance and (1) Advanced Life Support EMT, and (1) Basic Life Support EMT.

This team will provide on-site EMS care and support National Guard Soldiers, Airmen, and contracted civilians. They will be capable of transport to a local emergency room facility if necessary. The contractor, and not the government, is for the cost of any medical care that may be required using this medical support team.

7. Casualty Role Players.

a. Decontamination Process (Decon). Each training event will include a decon process that role players will participate in. The decon process may be wet or dry, depending on HRF

Version 3 - 20180808 training requirements. When identified as required a wet decon will occur regardless of weather, unless the exercise director and HRF Commander deem otherwise.

b. Cut-away Clothing. The government is planning on 75% of requested daily total of role players will have their clothing cut-away each presentation, each day. Contractor is to supply all clothing to be cut-away. The clothing allowance for cut-away clothing is $30.00 per role player/per day, up to 75% of the total daily requested role player amount. The estimated clothing cost per event is as follows:

(1) UT HRF 03-04 November 2018 CTE: 75 role players x $30.00 x 2 days = $4,500.00

(2) UT HRF 22-24 March 2019 EXEVAL: 90 role players x $30.00 x 3 days = $8,100.00

c. Role Players will serve as casualties and displaced civilians. They must be moulaged by the contractor, and available for placement at requested site no later than (NLT) start hours on date(s) requested. Although no specified experience is required as a role player, past performance and experience as such is desired. Each training event will include a decon process that role players will participate in. The decon process may be wet or dry, depending on HRF training requirements. When identified as required, wet decon will occur regardless of weather, unless the exercise director and HRF Commander deem otherwise. All role players must provide, and arrive to training events wearing a swimsuit underneath their clothing. Each role player must read, sign, and submitting a Unified Fire Authority release form prior to any training event participation. Failure to sign release form will result in prohibiting individual role player participation.

d. Mannequin(s) and Mannequin Body Parts. Contractor will be provide (20) mannequins. The contractor is responsible for ensuring mannequin security when not in use. All mannequins are to be moulaged IAW listed injuries listed below. The mannequins will be placed throughout the Rubble Pile, per on-site coordinator instructions. The contractor will also provide mannequin body parts that will be used to simulate missing or severed heads, limbs or body parts. The contractor will include these body parts as part of the moulaged mannequins provided for each presentation.

e. Required Injuries. The evaluated event scenario is focused on a 10T nuclear detonation with a HRF response of event +7 days. Role player and Mannequin injury priorities are as follows:

(1) Beta burns

(2) Back injuries

(3) Compound fractures

(4) Head Injuries

(5) Lacerations

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(6) Radiation poisoning

(7) Impalements

(8) All degree of burns

(9) Respiratory distress

(10) TBI

(11) Pregnancy Issues

(12) Tympanic membrane eruptions

(13) Eye injuries

(14) Blunt force trauma

8. Incident Management Team.

a. The Incident Management Team (IMT) is a (3) person team required for certain training events that mirrors the ICS structure. The team consists of: Incident Commander, Operations Chief, and Logistics /or Planning /or Finance Chief. These individuals are considered experts in the EMS field. These individuals must have minimum of (1) year experience in emergency services or emergency management, and will have operational experience in the IMT role they are identified to fill. Individuals contracted for Incident Commander must have successfully completed ICS 300, ICS 400, FEMA/EMI training for Incident Command/NIMS, and have a minimum of (1) year real-life IC experience. The IMT role players also serve as mentors for IC members in training. Instructor training certification is highly desirable.

b. The HRF reserves the right to refuse compensation if IMT is incomplete, or does not meet requirements as listed.

9. Medical Support Team.

a. The Medical Support Team (MST) is a (2) person team that consists of: (1) ALS provider,

(1) BLS provider, and (1) fully stocked ambulance truck. An MST is required at each training event. The MST will remain on identified sites during all active operations, and will coordinate with site POC prior to departure at the close of each day. All required Utah State licensures and certifications as appropriate for the skill level of each provider (ALS, BLS, CPR, etc.), are required to be current and a copy furnished to site coordinator prior to each training event.

10. Billable Services.

a. Contractor must provide an itemized, by line list of all billable services. The contractor will provide an itemized list of billable services on a daily basis to the HRF contracting officer, or representative. An additional final itemized list will also be provided to the HRF contracting officer, or representative at the conclusion of the training exercise. All items and prices must be

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b. Rubble Pile Training Map.

a. Unified Fire Authority Training Site (Rubble Pile), 3950 S 8000 W, Magna, Utah.