W911SA21Q3086LimitingCompetitionunderSATACC signed.pdf

Control No: W911SA21Q3086

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: The Mission and Installation Contracting Command (MICC) – Ft.

McCoy, WI is the procuring activity for this action: Army Reserve Aviation Command (ARAC) Fort Knox, KY –11th Aviation Command

2. Description of Action:

Nature: New Requirement

Contract Vehicle: X Purchase Order Number: TBD

Pricing/Contract Type: xx Fixed Price Time & Materials/Labor Hours

Cost Reimbursable Hybrid

Funds: Operations and Maintenance, Army Reservice (OMAR) FY 21

Name of Proposed Contractor(s) and Address:

Federal Key (DUNS # 079516515) 4010 Soleado Drive Westley Chapel, NC 28104-6692

Brand Name Buy: XX Yes No

3. Description of Services or Supplies: To provide technical support and updates to the existing KeyTrak Systems throughout the ARAC-Fort Knox, KY footprint. This requirement will also provide KeyTrak technical and maintenance support throughout the remainder of the options.

Base Period: 30 Sept 2021 to 29 Sept 2022 Value: $68,540.87 Option Period 1: 30 Sept 2022 to 29 Sept 2023 Value: $31,795.00 Option Period 2: 30 Sept 2023 to 29 Sept 2024 Value: $33,405.00 Option Period 3: 30 Sept 2024 to 29 Sept 2025 Value: $35,081.00 Option Period 4: 30 Sept 2025 to 29 Sept 2026 Value: $36,835.00 FAR Clause 52.217-8 option: 30 Sept 2026 to 29 Mar 2027: Value: $18,414.50

Total: $224,071.37

4. Authority:

X FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

Federal Key has been the designated provider for KeyTrak products/service since 2013.

No other source exists for Federal Key proprietary key control technologies, and Key Trak, Inc, does not manufacture systems under any other trade name or original Equipment Manufacture Agreement. KeyTrak is the only authorized provider of support services for Federal Key proprietary technology. Support by any other mean can negate future support from KeyTrak.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at 5.202(a)(13)(i).

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $150K, no posting required

Action is a brand name restriction, under $25K, no posting required X Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f)

FAR 8.405-6(b)(3)(iii)(A)

FAR 8.405-6(b)(3)(iii)(B)

FAR 8.405-6(b)(3)(iii)(C)

FAR 16.505(a)(4)(iii(C)

7. Market Research: Market Research was conducted by David Crockett. His research included contacting the manufacturer of KeyTrak, LLC and Federal Key, to receive a quote. Additional market research, conducted by the Contract Specialist revealed that there is only one source capable of completing the requirement. KeyTrak has provided an official sole source letter to confirm Federal Key is the exclusive retailer for KeyTrak products. Federal Key has been the designated provider for KeyTrak products/services since 2013. Failure to procure the services by any other means other than Federal Key would negate future support from on KeyTrak from Federal Key.

8. Other Facts: Without the technical support and upgrades from Federal Key the Key Trak system may fail and cause mission failure to the ARAC-11th AVN.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name: Kevin Claycomb Date:

Title:

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon the techniques identified at FAR 13.106-3, such as market research and a comparison with similar items in a related industry.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Signature:

Typed Name: Kelly J. Gordon Date:

Title: Contracting Officer