W911SA-18-Q-3095_Final_Amendment_0001.docx

W911SA18Q3095

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 18-Apr-2018 10:00 AM to 02-May-2018 10:00 AM.

The following have been added by full text:

QUESTIONS AND ANSWERS

QUESTION 1: There are tree(s) in a wetland area, do we need a permit to do this work?

ANSWER 1: Please see Revised PWS paragraph 5.2.1

QUESTION 2: The tree(s) in the wetland are under water at this time and will be in waterlogged soil at best when removed, the RFQ calls for sod to be placed on the area of the ground stump. Do the tree(s) need to have their stump ground and sod placed on the stump area?

ANSWER 2: Please see Revised PWS paragraph 5.2.1

QUESTION 3: The trees in Columbus are in an unmaintained area, do these trees need to have stumps ground and sod placed on the stump area?

ANSWER 3: Please see Revised PWS paragraph 5.2.1

QUESTION 4: The area of removal is a storage area for vehicles and trailers will these be moved away from the work area?

ANSWER 4: Equipment won't be moved unless this is the only way of getting to the tree. The area has a 8 to 10 foot clear area along the fence line.

QUESTION 5: There is several downed limbs in the area that have fallen from the trees to be removed, are these limbs to be removed as well?

ANSWER 5: Yes larger limbs need to be removed. Any limb that is 6 inches in diameter or larger, when measured where it was connected to the tree needs to be removed from the area

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS)

Version 1.0; 01 March 2018

TREE REMOVAL

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide tree and other vegetation removal services as defined in this Performance Work Statement (PWS). Services shall occur at Army Reserve facilities located at Sites and Addresses per 7.1. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, labor, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform tree and other vegetation removal services as defined in the Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The 88th Army Reserve Support Command (RSC) was established and sited in 2006 at Fort McCoy, Wisconsin. The command supports approximately 50,000 Soldiers in 19 states to provide the best in class base operations support for Soldiers in the Northwest region.

1.3 Objectives: The objective of this contract is for the contractor to perform necessary tree and other vegetation removal services in a manner that will maintain safety concerns in a condition that presents a clean, neat, and professional appearance as defined in the Performance Work Statement.

1.4 Scope: The contractor shall perform to the standards and specifications outlined in the PWS. Note that any drawings or maps provided to the Contractor, either before or after the contract is awarded, are for reference purposes only and may not be to scale. Any Tree count provided, square footage, or other measurement, may be an approximation. It is the sole responsibility of the Contractor to determine or verify the actual site conditions and measurements.

0. Period of Performance: Contractor shall perform services within 2 months after contract award.

1.6 General Information:

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Inspection Requirements). A formal Quality Control Plan (QCP) is not required for this commercial service. However, the contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

1.6.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the performance standards in the PWS and referenced in Section 7, the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also issue a Contract Discrepancy Report (CDR) in which the contractor will be required to respond with the development of a Corrective Action Plan (CAP) which identifies the root cause, corrective action for the root cause, corrective action for the specific nonconformance, and the date the corrective action(s) will be complete. The Government may also reduce the payment to the contractor in accordance with (IAW) the Performance Requirements Summary (PRS), or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred, or may terminate this contract for default.

1.6.2.1 Nonconforming Supplies or Services: When a Contractor’s performance does not meet Contract requirements and/or approved work schedules and/or timeframes it is considered a nonconformance. Nonconformance shall be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re-performance or late performance, and the Contractor may be held liable for any damages sustained by the Government including, for example, the costs associated with re-inspection.

1.6.2.1.1 Level I (Minor) non-conformance: is defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor non-conformance usually can be corrected on the spot, where no further corrective action (CA) response is necessary, and can be issued by the COR to the contractor either through a verbal or written non-conformance report. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the Contracting Officer (KO).

1.6.2.1.2 Level II (Major) non-conformance: is defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non-conformances, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major non-conformance. Major non-conformance’s shall result in the issuance of a written CDR from the KO to the contractor requiring the development of a CAP by the contractor which identifies the root cause, corrective action for the root cause, corrective action for the specific non-conformance and the date the corrective action will be completed.

1.6.2.1.3 Level III (Critical) non-conformance: is defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II CDRs; or is for a non-responsive contractor to a level II CDR. Critical non-conformances shall result in the issuance of a written CDR to the contractor requiring the development of a CAP by the contractor which identifies the root cause, corrective action for the root cause, corrective action for the specific non-conformance and the date corrective action will be completed.

1.6.2.1.4 The contractor will be notified of Government inspection results within 5 business days. The contractor shall acknowledge receipt of the inspection results via email or letter within 2 business days. The contractor may be notified of inspection results verbally or via email. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, acceptance or rejection of work will be made on the basis of the initial inspection.

1.6.2.1.5 Performance Evaluation Meetings: The Contractor Point of Contact (POC) shall meet with the COR prior to start of the contract. However, meetings may be held whenever deficiencies are noted by the COR. A mutual effort shall be made to resolve all problems identified.

1.6.3 Federal Government Holidays: Except as noted in the Schedule of Work, work shall not be performed on the following holidays or on holidays observed in lieu thereof.

1.6.4 Unforeseen Installation Closures: When the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closing; the Contractor will be notified by the COR of an installation closure. The Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Government shall have the following options:

1.6.4.1 To require the Contractor to perform the work on the following day unless the following day is a Saturday or Sunday and routine work is not scheduled for Saturday or Sunday.

1.6.4.2 To reschedule the work on any day satisfactory to both parties.

1.6.5 Hours of Operation: The Contractor shall normally perform work during normal duty hours, 7:30a.m. to 4:00p.m. Arrangements for work performed during other than normal duty hours shall be made with the COR or Designated Representative.

1.6.6 Key Control: If applicable, the Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the Government are not lost, or misplaced, and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. NOTE: All references to keys include key cards.

1.6.6.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.6.2 The Contractor may be required to replace, re-key or reimburse the Government for replacement of locks or re-keying as a result of Contractor losing keys. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due.

1.6.6.3 The Contractor shall report the occurrences of a lost key immediately to the COR no later than the next business day.

1.6.6.4 It is the responsibility of the Contractor to prohibit the use of keys issued by the Government by any persons other than the Contractor’s employees. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

1.6.6.5 Lock Combinations: If Applicable, the Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.6.7 Conservation of Utilities: If applicable, the Contractor shall be directly responsible for instructing employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions, which preclude the waste of utilities, which shall include but shall not necessarily be limited to:

1.6.7.1

1.6.7.2

1.6.7.3

1.6.7.4 Government telephones shall be used by Contractor employees only for emergencies.

1.6.8 Damages Caused by the Contractor: The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, furnishings, equipment or grounds caused by the Contractor or his employees. The Contractor shall instruct his employees to immediately inform the building manager or Designated Representative of any damages to property resulting from the performance of their duties.

1.6.9 Parking for Contractor’s Employees & Contractor Vehicles: Contractor employees shall park their personal and Contractor’s vehicles during the times and in the area designated by the COR or Designated Representative.

1.6.10 Circumstances to Be Reported: The Contractor or the Contractor’s employees shall report any circumstances of needed repair of the facility or unusual soiling of an area which may affect the performance of the work, present unhealthy or hazardous conditions, or create any delays or interference with the work caused by the employees of the Government. Such report shall be made immediately upon discovery by the Contractor to the COR or Designated Representative.

1.6.11 Hazardous Materials: The Contractor shall provide an inventory listing of all hazardous materials used onsite. Safety Data Sheets (SDS) will be maintained and readily available for any chemicals or hazardous materials used onsite. It is the Contractor’s responsibility to properly train his personnel on the existence and safe use and storage of chemicals and hazardous materials.

1.6.12 Loss of Contractor Property: If applicable, the Contractor shall be responsible to retain supplies and equipment within each building, in a safe and secure manner. Storage rooms shall be kept clean. The Government will not be held liable for any loss of supplies or equipment owned by the Contractor; nor the loss of any personal property belonging to employees of the Contractor.

1.6.13 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer, COR, or Designated Representative will apprise the contractor of how the government views the Contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.14 Contracting Officer Representative (COR): The COR will be identified by a separate letter and in the Supplemental Information of the contract. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.15 Key Personnel: The following personnel are considered key personnel by the government: designated Point Of Contact (POC) and an alternate Point of Contact: The Contractor shall provide a designated POC who shall be responsible for the competent performance of the work required under the specifications of this contract NLT 5 business days after contract award and as changes occur. The name and contact information of the POC and an alternate, who shall act for the contractor when the POC is absent, shall be designated in writing to the KO and COR. The POC or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC or alternate shall be available between 7:30 a.m. to 4:00 p.m. Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. The POC(s) and alternates shall be able to read, write, speak, and understand English.

1.6.15.1 The POC shall meet with COR to discuss immediate problems areas. The POC shall respond by phone or email to the COR within two (2) hours after notification of deficiencies and correct the deficiency(s) the next business day. The Contractor shall provide the telephone number and email of the POC to the COR.

1.6.16 Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a recent color photo of the employee, prior to them entering Government facilities. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the COR prior to the listed employees entering Government facilities and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.17 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or Subcontractor employees.

1.6.18 Access and General Protection / Policy and Procedures. For standard installations, the contractor and all associated sub-contractor employees shall provide all information required for background checks necessary to meet installation access requirements. These checks will be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. For non-standard installations, such as most Army Reserve Centers, the contractor and all associated sub-contractors shall obtain background checks per 1.6.6.3.1 when unescorted access is required for employees without a CAC and associated background investigation. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.18.1 For Contractors that do not require CAC, but require access to a DoD facility or installation. The contractor shall obtain a background check for all contractor employees, including subcontractor employees, requiring unescorted access to government facilities. The background checks must include a check of the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB). In cases where obtaining an NCIC-III/TSDB background check is not possible, the contractor may submit background checks conducted by a third party entity. If third party checks are used, they must include a national criminal records check (including felonies and misdemeanors), Department of Motor Vehicles records check, and a check of the national sex offender registry. These checks must be completed on applicable employees within 6 months from the Notice to Proceed date. Background check reports will be provided to the COR by the third party or through the contractor. Under no circumstance will reports obtained by the employee be provided to the COR. These background checks will cover the previous ten years and include all states of previous residence during that time period.

1.6.18.1.1 Documentation of background checks, including the reports, will be sent to the COR by either the contractor or third party for each employee prior to the employee entering Army-controlled installations or facilities.

1.6.18.1.2 If adverse information is contained in the background check, unescorted access may be denied in accordance with Army Directive 2014-05 (Policy Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors).

1.6.18.1.3 Contractor employees who will be entering Army-controlled installations or facilities and who do not possess a valid CAC, including subcontractor employees, must present a Federal personal identity verification card or authorized identification issued by state, or local governments.

1.6.18.2 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date, new employee hire, or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 60 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

1.6.18.3 The Contractor will submit the list of employee's requesting unescorted access, along with their background checks, 20 business days prior to needing access. Upon receipt of this list, the COR will review the list of employees and create an Access Control Roster (ACR) that identifies those personnel authorized unescorted access. The COR will return the ACR to the contractor when review is complete.

1.6.18.4 Individuals may be denied unescorted access if derogatory information includes, but is not limited to, the following:

1.6.18.4.1 The background check contains criminal arrest information about the individual that causes the Senior Commander to determine that the individual presents a potential threat to the good order, discipline, or health and safety of the organization.

1.6.18.4.2 The installation is unable to verify the individual's claimed identity based on the reasonable belief that the individual has submitted fraudulent information concerning his or her identity in the attempt to gain access.

1.6.18.4.3 The individual has a current arrest warrant in NCIC, regardless of the offense or violation.

1.6.18.4.4 The individual is currently barred from entry or access to a Federal installation or facility.

1.6.18.4.5 The individual has been convicted of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography, trafficking in humans, drug possession with intent to sell or drug distribution.

1.6.18.4.6 The individual has a U.S. conviction for espionage, sabotage, treason, terrorism, or murder.

1.6.18.4.7 The individual is a registered sex offender.

1.6.18.4.8 The individual has a felony conviction within the past 10 years, regardless of the offense or violation.

1.6.18.4.9 The individual has been convicted of a felony firearms or explosives violation.

1.6.18.4.10 The individual has engaged in acts or activities designed to overthrow the U.S. Government by force.

1.6.18.4.11 The individual is identified in the TSDB as known to be suspected of being a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity.

1.6.18.5 In cases where an uncleared Contractor employee, including any subcontractor employee, is denied access based on derogatory information, the individual may request a waiver.

1.6.18.6 iWATCH Training. All Contractor employees, including subcontractor employees, to be briefed on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Contracting Officer. This training to be completed within 30 calendar days of Notice to Proceed and within 30 calendar days of new employees commencing performance with the results reported to the Contracting Officer no later than 60 calendar days after Notice to Proceed.

1.6.18.7 Activity Regulations for Contractor Access and Use of Premises:

1.6.18.7.1 Follow all current Army Security Regulations concerning strict visitor control and preservation of all Government assets. Immediately report all security concerns to the Contracting Officer, who will notify the Security Office.

1.6.18.7.2 The Contractor shall adhere to requirements as directed in Federal Acquisition Regulation – 52.222-54; Employment Eligibility Verification. Contractors shall be enrolled in the Department of Homeland Security E-Verify Program. Information on registration for and use of the E-Verify program can be obtained via the Internet at the Department of Homeland Security Web site: http://www.dhs.gov/E-Verify.

1.6.18.7.3 The Contractor shall ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

1.6.18.7.4 The Contractor shall return within two business days all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a Contractor employee no longer requires access to the installation or facility.

1.6.18.7.5 The Contractor shall comply with all personnel identity verification procedures. Employees must be accompanied by an authorized Government employee at all times while providing services in secure areas.

1.6.18.7.6 During Force Protection Conditions (FPCON) Charlie and Delta, services are discontinued and services shall resume when the FPCON level is reduced to level Bravo or lower.

1.6.19 Lost and Found Property: It is the responsibility of the Contractor to ensure that all items of possible personal or monetary value found by the Contractor’s employees are turned in to the Contracting Officer Representative (COR) or Designated Representative.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions: As used throughout this performance work statement, the following terms shall have the meaning set forth below:

2.1.1 Business Day: Shall mean any day banking transactions can be conducted in New York City, NY, USA and does not include any day which is a federal or state holiday in such location.

2.1.2 Contract Administrator. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.3 Contractor. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.4 Contracting Officer (KO). A person with the authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The KO is the only individual who can legally bind the Government.

2.1.5 Contracting Officer's Representative (COR). An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. Note: This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Defective Service. A service output that does not meet the standard of performance associated with the PWS.

2.1.7 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Designated Representative. A Government employee or Contractor employee performing duties in the position of Area Facility Operations Specialist (aFOS), Facility Coordinator (FC) or Acting Facility Coordinator or otherwise approved by the COR to assist the COR with duties such as coordinating schedules with Contractors to perform work at a facility, provide facility access to Contractors, and perform inspection of Contractor’s work and provide results of their inspections back to the COR, both orally and in writing. A Designated Representative does not have the authority to assign work to Contractors or discuss Contractor performance issues; but may discuss these issues with the COR for potential further action. The only individuals with the authority to discuss Contractor performance issues are warranted Contracting Officers and Contracting Officer Representatives specifically delegated this authority by a warranted KO via an appointment letter.

2.1.9 Government-Furnished Property (GFP), Government-Furnished Equipment (GFE), or Government-Furnished Facility (GFF). Property or area in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.10 His/Her. Wherever used in the Performance Work Statement, the term “his” is meant to be synonymous with “her” unless otherwise stated. The same shall be true for him and her.

2.1.11 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.11.1 Other Vegetation. To include bushes, vines, shrubs that may be encountered along line fence requiring clearing.

2.1.12 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.13 Policing (of Facility). Means to remove loose or wind-blown litter, debris, dead tree branches, brush, and leaves from all readily accessible grounds and parking areas.

2.1.14 Quality Assurance. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.15 Quality Assurance Specialist. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.16 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.17 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.18 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.19 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.20 Work Week. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. Acronyms:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND FACILITIES

3. Government Furnished Items: There will be no Government Furnished Property (GFP), Government Furnished Equipment (GFE), or Government Furnished Facilities (GFF) provided under this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items: The Contractor shall furnish all personnel, labor, materials, supplies, tools, labor, equipment, transportation, supervision, and services needed to perform this contract and meet the requirements of the PWS.

4.1 Materials: The Contractor shall furnish all materials necessary to perform the tasks specified in Section 5.

4.2 Equipment & Tools: The Contractor shall furnish all equipment and tools necessary to properly perform the work defined in this contract.

4.2.1 All equipment shall have bumpers and guards to prevent marking or scratching of trees, shrubbery, fixtures, utilities, or building surfaces.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Scope: The Contractor shall be responsible for performing tree and other vegetation removal. It is anticipated that during the course of this contract there will be workload increases and decreases. Payment will only be made by the Government for services ordered, received, and accepted at the prices specified in the contract. The contractor shall perform to the standards and specifications outlined in the PWS.

5.2 Tree and Vegetation Removal: The Contractor shall remove trees, stumps, and other vegetation as indicated in 7.1. Stumps shall be ground to minimum depth of 5 inches below grade to include removal of stump grindings. (All areas where stumps have been removed and areas disturbed by the removal operation shall be backfilled with enough pulverized black dirt (topsoil), tapped down firm and sod applied so that after settling has occurred, the surface will be level with the adjoining grade. All holes shall be backfilled within twenty-four (24) hours of debris removal. The Contractor shall supply all needed topsoil. The topsoil shall be properly leveled and compacted so as to ensure a minimum of settlement of the backfill material. Grindings (chips) and debris will not be used as backfill material. All disturbed areas and areas where backfill material was installed will be sodded. Sod shall be what is commonly used in this region of the State. The Contractor shall assure, for 90 days after tree or other vegetation removal work, the repaired ground remains level with the adjoining unrepaired grass surface. The Contractor shall remove and properly dispose of all material at an appropriate off-site facility.

5.2.1 Wetland Areas: No permits are needed for tree removal in a wetland area. Contractor remove trees without the use of heavy equipment in the wetland area. Trees shall be cut down by a person with a chainsaw and all the slash associated with the dead tree removed by hand. Stump grinding shall not be a requirement in a wetland area. Sod replacement will not be required for tree removal occurring in a wetland area.

5.2.1.1 Trimming Fence Lines: Trees, stumps and other noted vegetation shall be removed within 15’ (feet) on exterior side of required MEP fence lines, and up to 12’ -15’ above the fence line in areas identified on 7.1.

5.2.1.2 The Contractor shall provide a coordination schedule, to include start and estimated completion dates, at least 5 working days prior to the project start date. Further, the Contractor shall provide weekly status reports while the project is under construction indicting percentage complete and status of major activities. These reports may be in the form of an e-mail and submitted to the COR.

5.2.1.3 Trash and Debris Removal: Contractor shall ensure the area of tree removal is free of all visible trash and debris upon completion of tree removal work.

5.2.1.4 It shall be the Contractor responsibility to repair or replace, at Contractor’s expense, all damage that occurs due to Contractor actions. The Contractor shall immediately repair any damages caused by the Contractor’s equipment, including but not limited to: repair any structures which are damaged, repair any landscaping including trees, shrubs, and grass. To repair vehicle and equipment ruts by leveling the ruts, place topsoil, and sod to the disturbed area to bring the disturbed area back to original condition. The Contractor shall assure, for 90 days after any damage repair, the repaired ground remains level with the adjoining unrepaired grass surface.

5.3 Service Tickets: The contractor shall provide a service ticket for all tree and other vegetation removal services provided each time services are performed on location and shall be submitted with the invoice. The service ticket shall indicate tree and other vegetation removal services were performed on which date and shall have a signature from the Contractor POC and COR or Designated Representative. COR or Designated Representative signature does NOT indicate acceptance of services, but simply indicates that the Contractor was on site working that day. The government still holds the right to perform surveillance as indicated in PWS 1.6. A sample service ticket for use is included in Part 7 of the PWS. The Contractor may use their own service ticket provided it contains which services were completed, the date they were completed and signature lines for the Contractor and COR or Designated Representative. The Contractor shall enter the service ticket into Invoicing Receipt Acceptance Property Transfer (iRAPT) (formerly Wide Area Work Flow (WAWF)).

5.4 Contractor Management Reporting (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 88th Readiness Division via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

Note that the ECMRA data must be input no later than October 31 of each calendar year.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications: RESERVED.

PART 7

TECHNICAL EXHIBITS AND ATTACHMENTS

7 Technical Exhibits and Attachments: The following documents are a part of the contract award and will be uploaded as separate attachments:

7.1 Attachment 1 - Tree Location - Type - Size

7.2 Attachment 2 – AT OPSEC (3 Pages)

7.3 Attachment 3 – SUS Tri-fold

SUPPLEMENTAL INFORMATION

1. In accordance with FAR 52.232-18; Availability of Funds: FY18 funds are not presently available for this solicitation and resultant contract.

2. Non-Personal Service to provide all labor, transportation, equipment, materials, supervision and other items or services necessary to perform Tree Removal Services; in accordance with the performance work statement and the terms and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the Performance Work Statement.

3. The period of performance is 1 May 2018 (or subsequent date) through 30 June 2018.

4. PLACE OF PERFORMANCE:

IL035, 401 Anderson Rd, Fort Sheridan, IL 60037 IL079, 20610 South Arsenal Road, Elwood, IL 60421 IL131, 3155 Blackhawk Drive, Fort Sheridan, IL 60037 MI029, 26402 West 11 Mile Road, Southfield, MI 48034 OH028, 765 Taylor Station Road, Blacklick, OH 43004 WI039, 3125 South 10th Street, Manitowoc, WI 54220

5. ALL DISCOURSE CONCERNING THIS SOLICITATION AND ITS REQUIREMENT SHALL BE DIRECTED TO THE FORT MCCOY CONTRACTING OFFICE. ANY REMARKS, EXPLANATIONS, OR ANSWERS PROVIDED BY ANY OTHER GOVERNMENT REPRESENTATIVE SHALL NOT CHANGE OR QUALIFY ANY OF THE TERMS OR CONDITIONS OF THE SOLICITATION. THE SOLICITATION SHALL ONLY BE CHANGED BY A WRITTEN AMENDMENT ISSUED BY THE FORT MCCOY CONTRACTING OFFICE.

6. ABILITYONE DESIGNATED ITEMS: In accordance with 52.208-9, contractors are referred to the web site of the Committee for Purchase from People Who Are Blind or Severely Disabled, the independent federalagency that administers the AbilityOne (formerly Javits-Wagner-O'Day or JWOD) Program for the lists of designated products and services http://abilityone.org/work_with_us/procurement.html.

7. This procurement is Set Aside as 100% Woman Owned Small Business, under NAICS Code 561730, with a size standard of $7.5 Million.

8. An Award for this requirement will be made pursuant to FAR 13.5, Simplified Procedure for Certain Commercial Items.

9. Quotes, to include a completed, signed SF 1449 (solicitation) shall be submitted via EMAIL to katie.j.opper.civ@mail.mil.

10. CENTRAL TIME: Quotes are due to the Government by the time specified in CENTRAL TIME zone.

11. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

12. If you have questions pertaining to this contract after contract award (i.e. questions regarding delivery, invoice procedures, etc.), please request assistance from the Contract Administrator. Be sure to include the contract number in your request for assistance. Requesting contract administration assistance from any other individual could result in a delayed response.

13. Contracting Officer’s Representative (COR): To Be Determined at the time of Award.

14. Contract Administrator: To Be Determined at the time of Award.

15. Contracting Officer: To Be Determined at the time of Award.

16. SITE VISIT:

***The government will conduct two (2) site visits for this requirement. Work at all locations will be similar in nature. The first site visit will be conducted at OH028, 765 Taylor Station Road, Blacklick, OH 43004 at 10:00AM Local Time on 10 April 2018. The second site visit will be conducted at IL131, 3155 Blackhawk Drive, Fort Sheridan, IL 60037 at 10:00AM Local Time on 12 April 2018. ***

***The government will conduct two (2) additional site visits for this requirement. Work at all locations will be similar in nature. The first site visit will be conducted at WI039, 3125 South 10th Street, Manitowoc, WI 54220 at 10:00AM Local Time on 24 April 2018. The second site visit will be conducted at MI029, 26402 West 11 Mile Road, Southfield, MI at 12:00 PM Local Time on 25 April 2018. ***

For Site Visit information, see Site Visit clause 52.237-1. Unless you already have a permanent vehicle pass, you will be required to obtain a one-day vehicle pass. You will be required to present the following information: (1) vehicle registration, (2) valid driver’s license, (3) or car rental agreement (if applicable).

Attendees at the pre-proposal conference/site visit are cautioned that the Government will not wait for anyone who is late or lost and will not hold another pre-proposal conference/site visit. Remarks, explanations and answers provided by Government representatives before, during and after the site visit shall not change or qualify any of the terms or conditions of the solicitation. The solicitation can only be changed by a formal written amendment issued by the Fort McCoy Contracting Office.

17. Written questions must be furnished to the Government no later than APRIL 27 2018 at 10:00AM (Central Time); in order to ensure a timely response is provided by the solicitation closing date. All questions are to be submitted in writing at the time indicated in the solicitation or they may not be addressed before solicitation closing date; therefore, Offerors are advised to submit questions as soon as possible. Please provide your company name, telephone, point of contact, e-mail address, and solicitation number on all questions. The Government will respond to questions via the issuance of an amendment which incorporates the question and the Government’s response.

18. Post-Award Conference: In the event the Contracting Officer decides to conduct a Post-Award Conference in accordance with DFARS 242.5, the successful offeror will be notified and will be required to attend. The Contracting Officer’s notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

19. DUNS NUMBER .

20. TAXPAYER ID # .

21. SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already registered, please register in the SAM database at https://www.sam.gov/

a. A DUNS number is required for SAM registration.