W911SA-18-Q-1003-0002_Solicitation_Amendment_0002.docx

W911SA-18-Q-1003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

AMENDMENT PURPOSE

The purpose of solicitation amendment 0002 is to revise the SOW and extend the solicitation closing date.

The only changes to the SOW are as follows:

Paragraph B2.

Changed from:

The Contractor shall provide all tools, labor, equipment, supervision, transportation and materials necessary to manage and perform all operations incidental to the supplying of propane gas, propane gas tanks and the moving of propane gas tanks as directed by Directorate of Public Works (DPW) at Fort Hunter Liggett, California. The Contractor must be able to provide immediate response for all malfunctions with Contractor-owned LP tanks, regulators or fittings. Immediate response is defined as being physically on site within two hours of notification.

To:

The Contractor shall provide all tools, labor, equipment, supervision, transportation and materials necessary to manage and perform all operations incidental to the supplying of propane gas, propane gas tanks and the moving of propane gas tanks as directed by Directorate of Public Works (DPW) at Fort Hunter Liggett, California. The Contractor must be able to provide immediate response for all malfunctions with Contractor-owned LP tanks, regulators or fittings. Immediate response is defined as responding to Functional POC via telephone within one hour of notification and being physically on site within a mutually agreed upon timeframe between the Functional POC and Contractor, not to exceed four hours from notification.

Paragraph D1.

Changed from:

The Contractor shall deliver all daily fill tickets to the Functional POC by the end of each delivery day via email. Delivery tickets shall include date and time of delivery, address/location, facility number, tank serial number, gallons delivered, cost per gallon, total charge and tank level (typically 80%). A meter ticket shall be included for each delivery showing a starting meter reading and ending meter reading, giving a total number of gallons pumped for the location.

To:

The Contractor shall deliver all daily fill tickets to the Functional POC by the end of each delivery day via email. Delivery tickets shall include date and time of delivery, address/location, facility number, tank serial number, gallons delivered, total charge and tank level (typically 80%). A meter ticket shall be included for each delivery showing a starting meter reading and ending meter reading, giving a total number of gallons pumped for the location.

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 08-Dec-2017 11:00 AM to 12-Dec-2017 10:00 AM.

The following have been modified:

STATEMENT OF WORK

A. BACKGROUND

There is a propane gas requirement for the Department of Army, Fort Hunter Liggett, CA with 97 delivery points currently estimated on the installation.

The following is a list of Contractor and Government tanks currently being filled and operated. This list is subject to change prior to and after the award of this contract. It is anticipated that with Ft. Hunter Liggett becoming a Net Zero installation, which means the goal is to eventually convert most of our facilities that are propane dependent that, with our ever expanding solar farm, would limit our dependency on propane over the next five years.

Government Owned Tanks:

5 - 250 gallon tanks 3 - 287 gallon tanks 1 – 320 gallon tanks 16 - 499 gallon tanks 6 - 500 gallon tanks 1 - 575 gallon tanks 1 - 999 gallon tanks 15 - 1000 gallon tanks 1 - 1154 gallon tanks 3 - 1999 gallon tanks 1 - 2250 gallon tanks 1 - 2900 gallon tanks 1 - 4200 gallon tanks 1 - 5000 gallon tanks 1 - 5290 gallon tanks 1 - 9200 gallon tanks 2 – 18,000 gallons tanks

Contractor Owned Tanks:

2 - 250 gallon tanks 1 – 287 gallon tanks 4 – 288 gallon tanks 1 – 350 gallon tanks 24 – 499 gallon tanks 1 - 500 gallon tanks 1 – 563 gallon tanks 2 - 1000 gallon tanks 1 – 1154 gallon tank

Listed below is the historical usage in gallons, which is provided for informational purposes only:

January 16 – 47,013.5 Gallons February 16 – 29,961.4 Gallons March 16 – 15,624.2 Gallons April 16 – 21,067.4 Gallons May 16 – 11,685.3 Gallons June 16 – 6,553.6 Gallons July 16 - 2,369.3 Gallons August 16 - 7,903 Gallons September 16 - 9,132 Gallons October 16 - 11,758.1 Gallons November 16 - 32,761 Gallons December 16 - 25,398 Gallons January 17 - 32,406 Gallons February 17 - 26,331 Gallons March 17 - 23,040.5 Gallons April 17 – 8,388.2 Gallons May 17 – 11,685.3 Gallons June 17 – 6,553.6 Gallons July 17 – 1,754.4 Gallons August 17 – 1,585.3 Gallons September 17 – 11,388.8 Gallons

B. GENERAL REQUIREMENTS

1. The Contractor shall provide and maintain contractor owned propane gas tanks to specific designated areas in the Ft. Hunter Liggett Cantonment Area, Ammo Supply point, Range areas, training, and/or other applicable areas within the boundaries of Fort Hunter Liggett. Propane tanks shall be sized appropriate to Government requirements and shall meet all Federal State and Local Regulations.

2. The Contractor shall provide all tools, labor, equipment, supervision, transportation and materials necessary to manage and perform all operations incidental to the supplying of propane gas, propane gas tanks and the moving of propane gas tanks as directed by Directorate of Public Works (DPW) at Fort Hunter Liggett, California. The Contractor must be able to provide immediate response for all malfunctions with Contractor-owned LP tanks, regulators or fittings. Immediate response is defined as responding to Functional POC via telephone within one hour of notification and being physically on site within a mutually agreed upon timeframe between the Functional POC and Contractor, not to exceed four hours from notification.

3. All licenses, permits and fees required in performance of the contract shall be the responsibility of the Contractor for the entire contract period. All work is to be done in accordance with all existing Federal, State and Local Codes, Laws and Army regulations as they pertain to the transportation and delivery of propane gas and in accordance with the following requirements and specifications.

4. All tanks shall be monitored and filled on a keep fill basis. However, no delivery should be made if it exceeds the amount that is currently funded on the contract. When the solar power conversion timeline is finalized, the Contractor shall monitor the LP tank levels at the locations to be converted so the LP gas remaining in the tanks can be used up to get the tank levels down to 15% and also ensure the tanks do not run dry prior to the conversion.

5. Set/Move/Removal of Propane Gas Tanks - The Contractor must support Fort Hunter Liggett Army demands that will require the setting, moving and removal of specific propane tanks filled with propane gas. This includes all copper line, plastic pipe, risers, parts, fittings, and other material necessary to get the tanks hooked up, as well as labor, trenching, leak tests of lines and regulators to make the tanks operational and any required pumping of tanks in the case of tank movement or removal. All gas lines shall be buried in the ground at the time of installation. Trenches shall be filled in completely to insure buried LP line is free of ruts. The Contractor shall be responsible for contacting Ft. Hunter Liggett DPW to acquire a dig permit, and to coordinate locates. The Contractor shall wait the required time before digging begins and complete digging within the timeframes specified by DPW dig permit.

6. A tank set up shall include the following: The connections shall be hooked up from the tank to the building which includes the first 10 feet of copper line. The line and regulators shall be tested for leaks and performance. The tank shall be filled and put into service. If the building does not have a concrete pad to place the LP tank on, the Contractor shall provide and place concrete blocks as part of the tank set up. The Government is responsible for installation of the 2nd stage regulator, but on occasion may not be able to install the 2nd stage regulator. In this case, by request from the Functional Point of Contact (POC) or Contracting Officer (KO), the Contractor shall install the 2nd stage regulator. Any 2nd stage regulators purchased from and installed by the Contractor shall become the property of the Government. The Government owns the 2nd stage regulators to all buildings. On occasion, by request from the Functional POC or KO, the Contractor shall install a drip leg and shut off valve. In the event of a tank set up, the Contractor shall respond to the Functional POC within 4 hours of notification. The Contractor shall install propane tanks within 48 hours of notification. New tanks as ordered on CLINs 0003-0005 and the respective following contract years, once accepted will become property of the Government.

7. A tank move shall include the following: the Contractor shall unhook tank. The Contractor shall pump tank if necessary. The Contractor shall move the tank to desired location. The Contractor shall ensure the connections are hooked up from the tank to the building which includes the first 10 feet of copper line. The line and regulators shall be tested for leaks and performance. The tank shall be filled and put into service. Any LP gas pumped from tanks as part of a tank move shall be relocated as directed by the Functional POC or KO. When an LP tank is moved, the Contractor shall cap abandoned LP gas lines. The Contractor shall not be responsible for removing buried LP gas lines. In the event of a tank move, the Contractor shall respond to the Functional POC within 4 hours of notification. The Contractor shall move propane tanks within 48 hours of notification.

8. A tank removal shall include the following: The Contractor shall unhook tank. The Contractor shall pump tank if necessary. The contractor shall remove the tank. Any LP gas pumped from tanks as part of a tank removal shall be relocated to another tank as directed by the POC or KO. After the conversion to solar power is complete, the Contractor shall remove all Contractor owned LP tanks at these locations within 30 days of the conversion. As part of the tank removal, the Contractor shall pump the Contractor-owned LP tanks and deliver the LP gas to other tank locations on the installation as directed by the POC or KO. When an LP tank is removed, the Contractor shall cap abandoned LP gas lines. The Contractor shall not be responsible for removing buried LP gas lines. In the event of a tank removal, the Contractor shall respond to the POC within 4 hours of notification. The Contractor shall remove propane tanks within 48 hours of notification.

9. All devices transferring propane to the storage tanks shall have a calibrated meter. The meter shall be calibrated annually. Proof of calibration will be provided to the Functional POC within 30 calendar days following calibration.

10. Pumping of Government owned tanks as a result of the solar power conversion will consist of the following: The Contractor shall remove all gas from the tank; any LP gas pumped from Government owned tanks shall be relocated to another tank as directed by the Functional POC or KO. The Contractor must be capable of pumping and relocating within 48 hours from notice to pump and relocate LP gas.

11. Copper line must be soft copper, type K or L, and satisfy the Specification for Seamless Copper Tubing and Refrigeration Field service and must have a minimum wall thickness of 0.032 inches. The Contractor shall use plastic pipe when requested by the Functional POC or KO. The Contractor shall provide and install Uponor Aldyl UAC 2000 polyethylene pipe (or equivalent) for use with liquefied petroleum gas. When plastic pipe is requested by the Functional POC or KO, the Contractor shall provide and install a riser, one at the LP tank and one at the facility. Any other parts or materials required when plastic pipe is used shall be included in the cost of the tank set up.

12. Tanks provided for the contract shall be maintained by the Contractor. Tanks shall be clean, rust-free and painted. Tank hoods shall be in full working condition with the ability to be secured by a padlock. All tanks placed or currently located at the installation shall be inspected to ensure they are clean, rust-free and painted. All tanks placed or currently located at the installation shall be inspected to ensure the tank hoods are in full working condition with the ability to be secured by a padlock.

13. The Contractor shall provide the Government the current listing or inventory of all the tanks with address/location, facility number, tank capacity, tank serial number within 30 days after transition/initial installation is completed.

14. After the transition/initial installation identified in paragraph 13 above, the Contractor shall provide an updated inventory/listing of all changes, such as address/location, facility number, tank capacity, tank serial number and/or new additional tanks installed by the Contractor in spreadsheet format and as requested by the Functional POC within five (5) working days of the change or Functional POC request.

15. The Contractor shall furnish all materials, supplies, tools, services, temporary work places and equipment to perform this contract, except for items specifically identified as Government Furnished.

16. The Contractor shall be held responsible for any cost incurred by the Government resulting from an interruption in gas supply, unless the interruption is caused by the Government or acts of nature not under the control of the Contractor (failure by the Contractor to maintain sufficient fill that results in a line freeze up and/or rupture is under the control of the Contractor and would not constitute an act of nature).

17. The Contractor shall be held accountable and liable to the Government for any damages to facilities, equipment or grounds caused by the Contractor or their Employees.

18. Technical Exhibit A provides descriptions of the tank locations and sizes. Quantities and location of tanks may vary as requirements change.

19. The Contractor is required to provide LP tanks in sizes and numbers sufficient to provide service under the contract. This variance of sizes and numbers is open to the Contractor’s discretion, so long as service is provided where needed.

20. The Contractor shall inform and coordinate with Functional POC or KO all work related to the relocation and movement of the propane tanks on the installation. If the Contractor receives a request for placement and movement of tanks from anyone other than the Functional POC or KO, the Contractor shall refer the requesting party to the Functional POC or KO.

21. The Government will not provide a staging area for the Contractor to store gas and tanks being supplied to the installation.

22. The Contractor shall make and execute any necessary preparations to be able to commence full operation of supplying propane gas on the date the contract is award. Therefore, as part of the quote, along with pricing, offerors shall submit for Government review a Phase-In/Phase-Out Plan that specifically states how they intend to execute the transition and initial installation.

23. All work associated with the contract shall occur during the hours of 7:00 AM to 3:30 PM, Monday – Friday excluding Federal Holidays, unless otherwise requested and approved by the Functional POC or KO.

C. PHASE IN/PHASE OUT

1. The Contractor shall provide the Contracting Officer a finalized Phase In/Phase Out Plan with their quote. The Phase In/Phase Out Plan shall include, but not be limited to, either a scenario if the Contractor purchases the current tanks from the incumbent Contractor or a scenario if the Contractor cannot purchase the current tanks. If the first scenario is planned, it shall include, but not be limited to, inspection of all tanks, regulators and fittings to ensure tanks are up to code with current regulations. The latter scenario shall include, but not be limited to, a plan of how tanks will be switched out, and how the LP gas will be transferred from the current tanks to the new tanks. The quoted scenario shall include a schedule for tank inspection and/or schedule to switch out tanks, a visual inspection of 2nd stage regulators and a safety plan.

2. The Contractor shall coordinate with the incumbent Contractor and the Government and participate in a Phase In/Phase Out meeting within the first two weeks of the Phase In performance period to execute the transition/initial installation of propane gas tanks.

3. The Contractor shall execute and complete the transition/initial installation with the incumbent Contractor and make sure that the supply of gas to the installation is not interrupted.

D. INVOICE AND BILLING INFORMATION

1. The Contractor shall deliver all daily fill tickets to the Functional POC by the end of each delivery day via email. Delivery tickets shall include date and time of delivery, address/location, facility number, tank serial number, gallons delivered, total charge and tank level (typically 80%). A meter ticket shall be included for each delivery showing a starting meter reading and ending meter reading, giving a total number of gallons pumped for the location.

2. In order to initiate payment, the Contractor shall submit proper invoices and supporting documentation for reimbursement in the manner and format described herein. The Contractor shall supply monthly invoices that detail current monthly charges only, including copies of delivery tickets. One original invoice shall be submitted on a monthly basis to the Functional POC, Directorate of Public Works, Fort Hunter Liggett CA. Failure to provide the required information shall be cause for rejection of the invoice. The following data must be included on the monthly invoice for it to constitute a proper invoice:

Name and address of Contractor Invoice date and invoice number Contract number and Delivery Order Number

E. SPECIAL REQUIREMENTS

1. AT Level I training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Functional POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

2. Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3. Access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4. IWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Functional POC. This training shall be completed within 10 calendar days of contract award and within 10 calendar days of new employees commencing performance with the results reported to the Functional POC NLT 10 calendar days after contract award. And within 10 calendar days of new employees commencing performance.

5. OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

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