W911SA-16-T-0065_solicitation.docx

W911SA-16-T-0065

Section SF 1449 - CONTINUATION SHEET

0001 GROUNDS BASE YR

FFP

Contractor shall provide all labor, transportation, equipment, tools, chemicals, materials, supervision, and other items or services necessary to perform ground maintenance at three locations in Michigan in accordance with the performance work statement, task and frequency charts, and the terms and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the performance work statement. Active performance periods of eight (8) months are from April through November of each year. Non-active performance period will be from December through March of each year. Please fill in the attached price schedule then transfer total dollar value to the corresponding CLIN on the SF1449.

FOB: Destination

PURCHASE REQUEST NUMBER: 0010809413

NET AMT

0002 SPRING/FALL CLEAN-UP BASE YR

Contractor shall provide all labor, transportation, equipment, tools, chemicals, materials, supervision, and other items or services necessary to perform spring and fall cleanup services at three locations in Michigan in accordance with the performance work statement, task and frequency charts, and the terms and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the performance work statement. Active performance periods of eight (8) months are from April through November of each year. Non-active performance period will be from December through March of each year. Please fill in the attached price schedule then transfer total dollar value to the corresponding CLIN on the SF1449.

NET AMT

0003 WEED/FEED BASE YR

Contractor shall provide all labor, transportation, equipment, tools, chemicals, materials, supervision, and other items or services necessary to perform weed and feed services at three locations in Michigan accordance with the performance work statement, task and frequency charts, and the terms and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the performance work statement. Active performance periods of eight (8) months are from April through November of each year. Non-active performance period will be from December through March of each year. Please fill in the attached price schedule then transfer total dollar value to the corresponding CLIN on the SF1449.

NET AMT

0004 CMR BASE YR

The contractor shall report all contractor manpower required for performance of this contract. Please refer to the CMR users guide at the website provided in the PWS to assess the level of effort that will be required to comply with this requirement. Inputs may be reported anytime during the Fiscal Year, all data shall be reported no later than October 31 of each calendar year. Invoicing for this CLIN shall not be submitted for payment until completion of reporting as indicated. If no direct cost is associated with providing the data, enter “NO CHARGE”.

NET AMT

FFP

Contractor shall provide all labor, transportation, equipment, tools, chemicals, materials, supervision, and other items or services necessary to perform ground maintenance at three locations in Michigan in accordance with the performance work statement, task and frequency charts, and the terms and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the performance work statement. Active performance periods of eight (8) months are from April through November of each year. Non-active performance period will be from December through March of each year. Please fill in the attached price schedule then transfer total dollar value to the corresponding CLIN on the SF1449.

NET AMT

FFP

Contractor shall provide all labor, transportation, equipment, tools, chemicals, materials, supervision, and other items or services necessary to perform spring and fall cleanup services at three locations in Michigan in accordance with the performance work statement, task and frequency charts, and the terms and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the performance work statement. Active performance periods of eight (8) months are from April through November of each year. Non-active performance period will be from December through March of each year. Please fill in the attached price schedule then transfer total dollar value to the corresponding CLIN on the SF1449.

NET AMT

FFP

Contractor shall provide all labor, transportation, equipment, tools, chemicals, materials, supervision, and other items or services necessary to perform weed and feed services at three locations in Michigan accordance with the performance work statement, task and frequency charts, and the terms and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the performance work statement. Active performance periods of eight (8) months are from April through November of each year. Non-active performance period will be from December through March of each year. Please fill in the attached price schedule then transfer total dollar value to the corresponding CLIN on the SF1449.

NET AMT

FFP

The contractor shall report all contractor manpower required for performance of this contract. Please refer to the CMR users guide at the website provided in the PWS to assess the level of effort that will be required to comply with this requirement. Inputs may be reported anytime during the Fiscal Year, all data shall be reported no later than October 31 of each calendar year. Invoicing for this CLIN shall not be submitted for payment until completion of reporting as indicated. If no direct cost is associated with providing the data, enter “NO CHARGE”.

NET AMT

FFP

Contractor shall provide all labor, transportation, equipment, tools, chemicals, materials, supervision, and other items or services necessary to perform ground maintenance at three locations in Michigan in accordance with the performance work statement, task and frequency charts, and the terms and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the performance work statement. Active performance periods of eight (8) months are from April through November of each year. Non-active performance period will be from December through March of each year. Please fill in the attached price schedule then transfer total dollar value to the corresponding CLIN on the SF1449.

NET AMT

FFP

Contractor shall provide all labor, transportation, equipment, tools, chemicals, materials, supervision, and other items or services necessary to perform spring and fall cleanup services at three locations in Michigan in accordance with the performance work statement, task and frequency charts, and the terms and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the performance work statement. Active performance periods of eight (8) months are from April through November of each year. Non-active performance period will be from December through March of each year. Please fill in the attached price schedule then transfer total dollar value to the corresponding CLIN on the SF1449.

NET AMT

FFP

Contractor shall provide all labor, transportation, equipment, tools, chemicals, materials, supervision, and other items or services necessary to perform weed and feed services at three locations in Michigan accordance with the performance work statement, task and frequency charts, and the terms and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the performance work statement. Active performance periods of eight (8) months are from April through November of each year. Non-active performance period will be from December through March of each year. Please fill in the attached price schedule then transfer total dollar value to the corresponding CLIN on the SF1449.

NET AMT

FFP

The contractor shall report all contractor manpower required for performance of this contract. Please refer to the CMR users guide at the website provided in the PWS to assess the level of effort that will be required to comply with this requirement. Inputs may be reported anytime during the Fiscal Year, all data shall be reported no later than October 31 of each calendar year. Invoicing for this CLIN shall not be submitted for payment until completion of reporting as indicated. If no direct cost is associated with providing the data, enter “NO CHARGE”.

NET AMT

FFP

Contractor shall provide all labor, transportation, equipment, tools, chemicals, materials, supervision, and other items or services necessary to perform ground maintenance at three locations in Michigan in accordance with the performance work statement, task and frequency charts, and the terms and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the performance work statement. Active performance periods of eight (8) months are from April through November of each year. Non-active performance period will be from December through March of each year. Please fill in the attached price schedule then transfer total dollar value to the corresponding CLIN on the SF1449.

NET AMT

FFP

Contractor shall provide all labor, transportation, equipment, tools, chemicals, materials, supervision, and other items or services necessary to perform spring and fall cleanup services at three locations in Michigan in accordance with the performance work statement, task and frequency charts, and the terms and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the performance work statement. Active performance periods of eight (8) months are from April through November of each year. Non-active performance period will be from December through March of each year. Please fill in the attached price schedule then transfer total dollar value to the corresponding CLIN on the SF1449.

NET AMT

FFP

Contractor shall provide all labor, transportation, equipment, tools, chemicals, materials, supervision, and other items or services necessary to perform weed and feed services at three locations in Michigan accordance with the performance work statement, task and frequency charts, and the terms and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the performance work statement. Active performance periods of eight (8) months are from April through November of each year. Non-active performance period will be from December through March of each year. Please fill in the attached price schedule then transfer total dollar value to the corresponding CLIN on the SF1449.

NET AMT

FFP

The contractor shall report all contractor manpower required for performance of this contract. Please refer to the CMR users guide at the website provided in the PWS to assess the level of effort that will be required to comply with this requirement. Inputs may be reported anytime during the Fiscal Year, all data shall be reported no later than October 31 of each calendar year. Invoicing for this CLIN shall not be submitted for payment until completion of reporting as indicated. If no direct cost is associated with providing the data, enter “NO CHARGE”.

NET AMT

FFP

Contractor shall provide all labor, transportation, equipment, tools, chemicals, materials, supervision, and other items or services necessary to perform ground maintenance at three locations in Michigan in accordance with the performance work statement, task and frequency charts, and the terms and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the performance work statement. Active performance periods of eight (8) months are from April through November of each year. Non-active performance period will be from December through March of each year. Please fill in the attached price schedule then transfer total dollar value to the corresponding CLIN on the SF1449.

NET AMT

FFP

Contractor shall provide all labor, transportation, equipment, tools, chemicals, materials, supervision, and other items or services necessary to perform spring and fall cleanup services at three locations in Michigan in accordance with the performance work statement, task and frequency charts, and the terms and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the performance work statement. Active performance periods of eight (8) months are from April through November of each year. Non-active performance period will be from December through March of each year. Please fill in the attached price schedule then transfer total dollar value to the corresponding CLIN on the SF1449.

NET AMT

FFP

Contractor shall provide all labor, transportation, equipment, tools, chemicals, materials, supervision, and other items or services necessary to perform weed and feed services at three locations in Michigan accordance with the performance work statement, task and frequency charts, and the terms and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the performance work statement. Active performance periods of eight (8) months are from April through November of each year. Non-active performance period will be from December through March of each year. Please fill in the attached price schedule then transfer total dollar value to the corresponding CLIN on the SF1449.

NET AMT

FFP

The contractor shall report all contractor manpower required for performance of this contract. Please refer to the CMR users guide at the website provided in the PWS to assess the level of effort that will be required to comply with this requirement. Inputs may be reported anytime during the Fiscal Year, all data shall be reported no later than October 31 of each calendar year. Invoicing for this CLIN shall not be submitted for payment until completion of reporting as indicated. If no direct cost is associated with providing the data, enter “NO CHARGE”.

NET AMT

SUPPLEMENTAL INFORMATION

In accordance with FAR 52.232-18, Availability of Funds, FY16 funds are not presently available for this solicitation and resultant contract.

Non-Personal Service to provide all labor, transportation, equipment, materials, supervision and other items or services necessary to perform ground maintenance services at three (3) facilities in Michigan: in accordance with the performance work statement and the terms and conditions of the solicitation and resultant contract. The contractor will furnish all supplies necessary to fulfill the Performance Work Statement. The period of performance is 01 April 2016 (or subsequent date) through 31 March 2017 with four (4) one year options.

1. Facility Information:

MI013 Raymond Zussman USARC, 3200 S. Beech Daly Rd, Inkster, MI MI020 MG George Custer USARC, 34451 Schoolcraft Rd, Livonia, MI MI029 1st LT Robt. L. Poxon USARC, 260402 W. Eleven Mile Rd, Southfield, MI

1. All discourse concerning this solicitation and its requirement shall be directed to the Fort McCoy Contracting Office. Any remarks, explanations or answers provided by any other government representative shall not change or qualify any of the terms or conditions of the solicitation. The solicitation shall only be changed by written amendment issued by the Fort McCoy Contracting Office.

1. ABILITYONE DESIGNATED ITEMS: In accordance with 52.208-9, contractors are referred to the web site of the Committee for Purchase from People Who Are Blind or Severely Disabled, the independent federal agency that administers the AbilityOne (formerly Javits-Wagner-O'Day or JWOD) Program for the lists of designated products and services http://abilityone.org/work_with_us/procurement.html.

1. This procurement is Set Aside as 100% Economically Disadvantaged Women Owned Small Business under the NAICS Code 561730 with a size standard of $7.5 Million.

1. An award for this requirement will be made pursuant to FAR 13.5, Simplified Procedures for Certain Commerical Items.

1. Quotes shall be submitted via email to laurie.a.ehlinger.civ@mail.mil.

1. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

1. If you have questions pertaining to this contract after contract award (i.e. questions regarding delivery, invoice procedures, etc.), please request assistance from the Contract Administrator. Be sure to include the contract number in your request for assistance. Requesting contract administration assistance from any other individual could result in a delayed response

1. Contract Administrator: To Be Determined at the time of Award.

1. Contracting Officer: To Be Determined at the time of Award.

1. Contracting Officer’s Representative (COR): To Be Determined at the time of Award.

1. SITE VISIT: A site visit will not be held for this requirement.

1. Written questions must be furnished to the Government no later 15 March 2016 at 9:00 AM CST; in order to ensure a timely response is provided by the solicitation closing date. All questions are to be submitted in writing at the time indicated in the solicitation or they may not be addressed before solicitation closing date; therefore, offerors are advised to submit questions as soon as possible. Please provide your company name, telephone, point of contact, e-mail address, and solicitation number on all questions. The Government will respond to questions via the issuance of an amendment which incorporates the question and the Government’s response.

1. Post award Conference: In the event the Contracting Officer decides to conduct a Post award Conference in accordance with DFARS 242.5, the successful offeror will be notified and will be required to attend. The Contracting Officer’s notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

1. DUNS NUMBER ______________________________.

1. TAXPAYER ID #______________________________.

1. SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already registered, please register in the SAM database at https://www.sam.gov.

a. A DUNS number is required for SAM registration. If your company does not have DUNS #, obtain one by calling 800-333-0505.

b. Whether your company is a current or new registrant in the SAM database, your registration must indicate that you are a provider of NAICS 561730 under the Goods – Services section of the registration to be eligible to receive a contract for this solicitation.

c. If the prospective awardee for this request for quotes is not registered in the SAM database by close of solicitation, including NAICS 561730 under the Goods – Services section, depending on mission requirements, the government reserves the right to proceed to award to the next otherwise successful registered offeror.

1. In accordance with FAR 52.223-2, Affirmative Procurement of Bio-based Products under Service and Construction Contracts, contractors are required to submit annual bio-based reports to the reporting module in the System for Award Management (SAM) at https://www.sam.gov.

1. OFFEROR REPRESENTATIONS AND CERTIFICATIONS REQUIREMENT: Prospective contractors who have not completed electronic annual representations and certifications at https://www.sam.gov/portal/public/SAM/ in conjunction with required registration in the SYSTEM for AWARD MANAGEMENT (SAM) database, shall complete and submit FAR 52.212-3 Alternative 1 Offeror Representations and Certifications - Commercial Items, and all the DFARS clauses contained in this solicitation must be in SAM to be eligible to receive an award for this solicitation.

1. If an offer is based on a teaming/partnering relationship or a joint venture, the offeror shall provide, with the proposal, all required solicitation information for all parties including a copy of the teaming/partnering or joint venture agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship.

1. The “Equal Employment Opportunity Is The Law” notice (poster) referenced in FAR Clause 52.222-26(b)(3), Equal Opportunity, is located at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf.

1. In accordance with FAR Clause 52.222-41(g), the contractor must notify each service employee working on this contract of the minimum wage and fringe benefits required to be paid pursuant to this contract, or shall post a copy of the wage determination and Department of Labor Form WH-1313 in a prominent place at the worksite. The applicable wage determination is incorporated into the contract. The WH-1313 poster is located at http://www.dol.gov/whd/regs/compliance/posters/sca.htm.

1. INFORMATION FOR EVALUATION

This section supplements clause 52.212-1 and 52.212-2 which is included elsewhere in this request for quotes. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

This solicitation shall be evaluated by awarding to the quote that is technically acceptable and the lowest price.

1. TECHNICAL FACTOR:

Evaluation –Each item in Technical Requirements Table will receive one of the adjectival ratings defined below. Any criterion that receives “U” rating will result in an overall unacceptable rating for the factor and are not eligible for award.

The offeror has no active or inactive exclusions listed in their Entity Record on the System for Award Management (SAM).

In accordance with FAR 42.15, the offeror does not have any relevant Past Performance rated at “Marginal” or “Unsatisfactory”.

1. PRICE FACTOR:

Submission Instructions – Offeror shall submit a fully completed SF 1449, Pricing Schedule, or acceptable alternative as identified in 52.212-1 or elsewhere in the RFQ.

The agreed upon items and quantities will be multiplied times their respective unit prices found in the RFQ.

As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-

8) by adding six (6) months of the offeror's final option period price to the offeror's total price. Offerors are required only to price the base and option periods. Offerors shall not submit a price for the potential six month extension of services period. The Government may choose to exercise the Extension of Services at the end of any performance period (base or option periods), utilizing the rates of that performance period.

As part of its proposal, the offeror will provide the estimated total cost (if any) incurred to comply with the enterprise Contractor Manpower Reporting Application (eCMRA) requirement. Offeror will determine, in the schedule, CLIN(s) X004, to price or not separately price the CMRA requirement. CLIN(s) X004 shall be the CLIN(s) under which the Contractor shall bill for all costs associated with the eCMRA requirement.

Evaluation – Price will not be assigned an adjectival rating; and will be evaluated to determine if the offeror quoted price is fair, reasonable, and balanced. The government may determine that an offer is unacceptable if prices are significantly unbalanced. Price shall be evaluated at estimated quantities multiplied times their respective unit price.

Unrealistically Low Prices: Prices quoted may be reviewed to determine whether they reflect a lack of technical understanding of the requirements and to assess the risk inherent in an offeror’s quoted prices. Unrealistically low quoted prices, initially or subsequently, may be grounds for rejection for this solicitation.

Unbalanced Pricing: Offeror is cautioned against submitting quote that contains unbalance pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of cost or price analysis techniques. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or subline items. Quotes that are determined to be unbalanced may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government.

1. ALTERNATE DISPUTES RESOLUTION: In furtherance of Federal policy and the Administrative Dispute Resolution Act of 1990 (ADR Act), Public Law 101-552 and FAR Clause 52.233-1, Subparagraph (d) (2) (1) (B) (2), the Contracting Officer will try to resolve all post award acquisition issues in controversy by mutual agreement of both parties. Interested parties are encouraged to use alternative dispute resolution procedures to the maximum extent practicable, in accordance with the authority and requirements of the ADR Act.

1. CONTRACT PERFORMANCE:

a. Purpose. IAW with FAR Subpart 42.1500 contractor past performance information (PPI) is relevant information for future source selection purposes regarding a contractor’s actions under previously awarded contracts. It includes, for example, the contractor's record of conforming to contract requirements and to standards of good workmanship; the contractor's record of forecasting and controlling costs; the contractor's adherence to contract schedules, including the administrative aspects of performance; the contractor's history of reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the contractor's business-like concern for the interest of the customer. Contractor past performance information is one of the tools that support Army efforts to acquire best value and is used to evaluate performance risk in source selection. The feedback provided by the government to the contractor in collecting PPI, and the knowledge that PPI will be used in future source selection decisions, should result in improved performance and a greater contractor focus on customer satisfaction.

b. Assessment Period. Performance Assessment Reports (PAR) shall be prepared IAW AFARS Subpart 42 upon physical completion of the contract. If the period of performance will exceed 18 months, an “interim” assessment report shall be prepared at the completion of 12 months performance and annually thereafter until the contract is physically complete. An out-of-cycle or “addendum” report may be prepared if there is a need to record an extraordinary event prior to the next regularly scheduled evaluation or if it is necessary to report a meaningful occurrence during the period between physical completion of the contract and contract closeout. Additionally, addendum reports may be prepared to record contractor’s performance relative to contract closeout and other administrative requirements (e.g. final indirect cost proposals, technical data, etc.).

c. Completion Due Date. The government will complete the PAR within 60 days after the end of the assessment rating period.

d. Evaluators. The Contracting Officer and the Contracting Officer’s Representative will jointly complete the performance assessment.

e. Contracts Performance Elements. The contractor’s performance shall be assessed in accordance with elements and rating system set forth in AFARS Subpart 42.

f. Contractor Review. The Contracting Officer will furnish a copy of the PAR to the contractor requesting that the contractor submit comments, rebutting statements, or additional information to the Contracting Officer within 30 calendar days of receipt. Failure to respond within the designated timeframe will be taken as agreement with the assessment.

g. Contract Concurrence. Where a contractor concurs with, or takes no exception to a PAR, such report shall be considered final and releasable for use in source selection and other deliberative purposes.

h. Contractor Rebuttal. Where a contractor takes exception to a performance report, the Contracting Officer will review the contractor’s rebuttal or comments and make appropriate changes. If the Contracting Officer makes changes, the changed rating will be reflected in the narrative. The Contracting Officer will make all reasonable efforts to reconcile the report and the contractor’s comments. However, it is not necessary that they reach agreement on the report where such is clearly impracticable. The contractor’s rebuttal or comments shall be made part of the PAR.

i. Resolving Disagreements between the Government and the Contractor. In the event disagreements between the parties regarding the PAR occur, the Contracting Officer will review the rebuttal and make appropriate changes. If no agreement is reached, the PAR is forwarded to the Reviewing Official (Director of Contracting) along with the Contracting Officer’s Findings and Recommendation and supporting documentation. The decision of the Reviewing Official is final. Copies of the PAR and the contractor’s response and review comments, if any, shall be retained as part of the evaluation.

j. Release of Contractor Performance Evaluation Information. The evaluation will not be released to other than government personnel and the contractor whose performance is evaluated. The performance evaluation information will be input into the applicable module within Contractor Performance Assessment Reporting System (CPARS) database (or Government system in use at time of the evaluation).

k. Source Selection Information. Departments and agencies will electronically access the PAR information to support future award decisions.

1. REQUIRED INSURANCE:

In accordance with FAR clause 52.228-5 entitled, “Insurance--Work on a Government Installation” the following minimum amounts of insurance are required.

Within ten (10) calendar days after contract award, the Contractor shall certify to the Contracting Officer, in writing, that the required insurance has been obtained.

1. LEGAL COMPLIANCE: The Contractor shall comply with all Federal, State, and Local Laws, codes and regulations applicable to his performance under this contract, and shall be solely responsible for all costs associated with said compliance.

1. In accordance with FAR 52.222-42, the classes of service employees expected to be employed under the contract states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination

1. TECHNICAL EXHIBITS AND ATTACHMENTS: The following documents are a part of the contract award and will be uploaded as separate attachments:

PERFORMANCE WORK STATEMENT

I013, MI020 and MI029 GROUNDS MAINTENANCE

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide grounds maintenance services at MI013, 3200 S. Beech Daly Rd., Inkster, MI 48141-2648, MI020, 34451 Schoolcraft Rd., Livonia, MI 48150-1399, MI029, 26402 W. 11 Mile Rd., Southfield, MI 48034-2295. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, labor, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grounds maintenance services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The 88th Army Reserve Support Command (RSC) was established and sited in 2006 at Fort McCoy, Wisconsin. The command supports approximately 50,000 Soldiers in 19 states to provide the best in class base operations support for Soldiers in the Northwest region.

1.3 Objectives: The objective of this contract is for the contractor to perform necessary grounds maintenance services in a manner that will maintain satisfactory lawn, tree, shrub, and other exterior flora in a condition that presents a clean, neat, and professional appearance as defined in the Performance Work Statement.

1.4 Scope: The Contractor shall be responsible for performing Lawn Maintenance and General Spring and Fall cleanup. The contractor shall perform to the standards and specifications outlined in the PWS.

0. Period of Performance: Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. Active performance periods of eight (8) months are from April through November of each year. Non-active performance period will be from December through March of each year.

1.6 General Information

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Inspection Requirements). A formal Quality Control Plan (QCP) is not required for this commercial service. However, the contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the Performance Requirements Summary (PRS) acceptable quality level (AQL) (see A.1.), the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also issue a Contract Discrepancy Report (CDR) in which the contractor will be required to respond with the development of a corrective action plan (CAP) which identifies the root cause, corrective action (CA) for the root cause, CA for the specific nonconformance, and the date the CAs will be complete. The Government may also reduce the payment to the contractor IAW the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred, or may terminate this contract for default.

1.6.2.1 Nonconforming Supplies or Services: When a Contractor’s performance does not meet Contract requirements and/or approved work schedules and/or timeframes it is considered a nonconformance. Nonconformance shall be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re-performance or late performance, and the Contractor may be held liable for any damages sustained by the Government including, for example, the costs associated with re-inspection.

1.6.2.1.1 Level I (Minor) non-conformance: is defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor non-conformance usually can be corrected on the spot, where no further corrective action (CA) response is necessary, and can be issued by the COR to the contractor either through a verbal or written non-conformance report. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the Contracting Officer (KO).

1.6.2.1.2 Level II (Major) non-conformance: is defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non-conformances, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major non-conformance. Major non-conformance’s shall result in the issuance of a written CDR from the KO to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.6.2.1.3 Level III (Critical) non-conformance: is defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II CDRs; or is for a non-responsive contractor to a level II CDR. Critical non-conformances shall result in the issuance of a written CDR to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.6.2.1.4 The contractor will be notified of Government inspection results. The contractor shall acknowledge receipt of the inspection results. The contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, acceptance or rejection of work will be made on the basis of the initial inspection.

1.6.2.1.5 Performance Evaluation Meetings; the Project Manager shall meet with the COR prior to start of the contract. However, meetings will be held whenever deficiencies are noted by the COR. A mutual effort will be made to resolve all problems identified.

1.6.3 Federal Government Holidays: Except as noted in the Schedule of Work, work shall not be performed on the following holidays or on holidays observed in lieu thereof.

1.6.4 Unforeseen Installation Closures: meaning when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Contractor will be notified by the COR of an installation closure. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Government shall have the following options:

1.6.4.1 To require the Contractor to perform the work on the following day unless the following day is a Saturday or Sunday and routine work is not scheduled for Saturday or Sunday.

1.6.4.2 To reschedule the work on any day satisfactory to both parties.

1.6.5 Hours of Operation: The Contractor shall normally perform work during normal duty hours, 7:30a.m. to 4:00p.m. Periodic work, such as tree pruning and Spring/Fall cleanup may be performed other than normal duty hours. Arrangements for work performed during other than normal duty hours shall be made with the COR

1.6.6 Key Control: The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the Government are not lost, or misplaced, and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that will be included in his/her quality control plan. NOTE: All references to keys include key cards.

1.6.6.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.6.2 The Contractor may be required to replace, re-key or reimburse the Government for replacement of locks or re-keying as a result of Contractor losing keys. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due.

1.6.6.3 The Contractor shall report the occurrences of a lost key immediately to the COR no later than the next Government Business day.

1.6.6.4 It is the responsibility of the Contractor to prohibit the use of keys issued by the Government by any persons other than the Contractor’s employees. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

1.6.6.5 Lock Combinations; the Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.7 Conservation of Utilities: The Contractor shall be directly responsible for instructing employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions, which preclude the waste of utilities, which shall include but shall not necessarily be limited to:

1.6.7.1 Lights shall be used only in areas where and at the time when work is actually being performed.

1.6.7.2 Mechanical equipment controls for heating, ventilation, and air conditioning systems will not be adjusted by contracted workers.

1.6.7.3 Water faucets or valves shall be turned off after the required usage has been accomplished.

1.6.7.4 Government telephones shall be used only for emergencies.

1.6.8 Damages Caused by the Contractor: The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, furnishings, equipment or grounds caused by the Contractor or his employees. The Contractor shall instruct his employees to immediately inform the building manager of any damages to property resulting from the performance of their duties.

1.6.9 Parking for Contractor’s Employees & Contractor Vehicles: Contractor employees shall park their personal and Contractor’s vehicles during the times and in the area designated by the COR.

1.6.10 Circumstances to Be Reported: The Contractor or the Contractor’s employees shall report any circumstances of needed repair of the facility or unusual soiling of an area which may affect the performance of the work, present unhealthy or hazardous conditions, or create any delays or interference with the work caused by the employees of the Government. Such report shall be made immediately upon discovery by the Contractor to the COR.

1.6.11 Hazardous Materials: The Contractor shall provide and post a list of hazardous materials used and disposed of. Material Data Safety Sheets (MSDS) will be maintained in the same location as stored cleaning materials. It is the Contractor’s responsibility to properly train his personnel on the existence and safe use and disposal of hazardous materials.

1.6.12 Loss of Contractor Property: The Contractor shall be responsible to retain supplies and equipment within each building, in a safe and secure manner. Storage rooms shall be kept clean. The Government will not be held liable for any loss of supplies or equipment owned by the Contractor; nor the loss of any personal property belonging to employees of the Contractor.

1.6.13 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.14 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and…