Solicitation W911S823B002 (Amendment 1).pdf

1.0 BID SUBMISSION, PREPARATION INSTRUCTIONS, AND CONTENT

These instructions are designed to ensure the submission of necessary information to provide clear understanding and the comprehensive evaluation of bids. In the Sealed Bidding procedures, price will determine the “Apparent Low Bid;” however, the submission of a low bid does not in and of itself determine responsibility of a bidder or a fair and reasonable price. Therefore, it is necessary to require additional information in order that the Contracting Officer may make an award to the lowest, overall priced, responsible bidder.

1.1 Site Visit & Pre-Bid Conference:

The Government has scheduled a one-day site visit and pre-bid conference at Joint Base Lewis-McChord, WA, at 9:30 AM PDT on 9 March 2023. Please refer to FAR Provision 52.236-27 for additional information.

2.0 BID SUBMISSION

2.1. INSTRUCTIONS

a. Sealed Bids shall be submitted prior to 12:00 p.m. (PDT) on Friday, 17 March 2023 as identified in this solicitation and shall be submitted as follows:

One (1) digital/electronic copy shall be e-mailed electronically to Ms. Lauren Gatlin at lauren.gatlin.civ@army.mil with “W911S8-23-B-0002, Repair Electrical Panels (RV/Boat Storage) Bid Submission” on the subject line.

b. No other means of submission is authorized.

c. Bidders must be registered in the System for Award Management (SAM) database (https://www.sam.gov), with NAICS code 238210, All Other Specialty Trade Contractors, in order to be considered for award.

d. Any bid, modification, or revision, received after the exact time specified for receipt of bids will be considered late and will not be considered. Late bids will be processed as indicated in FAR Part 14.304.

e. The CS is the sole point of contact for this procurement. Address all questions or concerns regarding this solicitation, in writing, to the CS. Please, identify the applicable Statement of Work (SOW) paragraph number or solicitation reference with each question. The deadline for submission of questions is Friday, 10 March 2023 at

12:00 PM (PDT).

2.2 BID OPENING

The Government will host a public bid opening on Thursday, 02 March 2023 at 2:00 PM (PDT). However, in light of the COVID-19 outbreak and social distancing practices, this event will be held only via teleconference. Due to the established protocols to provide teleconferencing services, the Government intends to publish further instructions 72-96 hours prior to the stated bid closing time/date, which will include the teleconference number and specific relevant details of that process. Should the solicitation period need to be extended, referenced instructions will be provided 72-96 hours prior to the new bid closing time/date.

3.0 GENERAL INSTRUCTIONS

3.1. The basis of award for this requirement is price and price-related factors IAW FAR 14.101(e). (See Evaluation Factors for Award.) Noncompliance with the Invitation for Bids (IFB) requirements may hamper the Government’s ability to properly evaluate the bid and may be grounds to eliminate the bid from further consideration for contract award.

3.2. Submission of the documentation specified below will constitute the Bidder's acceptance of the terms and conditions of the IFB, concurrence with the SOW and contract type.

3.3. It is the Government’s intention to award without discussions IAW FAR sub-part 14.404-1(e) and (f). Bidders are, therefore, encouraged to present their best prices in their bid submission. However, the Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

3.4. Instructions outlined in paragraph 4 below prescribe the format for the bid submission and describe the approach for the development and presentation of bid data.

3.5. If a Bidder believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the Bidder shall immediately notify the CS in writing with supporting rationale. The Bidder is reminded that the Government reserves the right to award this effort based on the bid, as received, without discussion.

3.6. In accordance with FAR Subpart 4.8 – Government Contract Files, the Government will retain all copies of unsuccessful bids in the contract file.

3.7. All referenced documents for this solicitation are available on the new Government Point of Entry, beta SAM at https://beta.sam.gov/ and selecting “Search Contract Opportunities” under Contract Opportunities (FBO) on the landing page.

4.0 BID CONTENT

4.1 Bidders shall submit their bids in Adobe Portable Document (PDF), Microsoft Word, or Microsoft Excel format.

PDF files shall be searchable and shall allow the Government to copy and paste as text to another document.

4.2 Bidder’s submission shall consist of the following parts:

Part Title Original

(Electronic Copy) A Cover Sheet 1 B solicitation W911S823B0002 1 C Bid Schedule 1 D Letter from Bonding Company 1 E Bid Bond Guarantee 1 F Contractor Responsibility Information 1 G Representations & Certifications 1

4.3 Noncompliance with the Invitation for Bid (IFB) requirements may hamper the Government's ability to properly evaluate the bid and may render the offer nonresponsive. Before award, to be determined responsive, a prospective contractor must furnish the following information with their bid:

4.4 Part A: Cover Sheet. Coversheet shall be on company letterhead and must contain your DUNS number, CAGE code, Tax ID, and authorized representative(s) who can obligate your company contractually, sign the bid, and sign, other contract actions; include telephone number with area code and complete email address for each authorized representative.

If a joint venture, the vendor must provide:

a. The primary member of the joint venture shall complete solicitation W911S823B0002 and provide a Corporate Certificate unless a written agreement by the joint venture is furnished with the proposal designating one firm with the authority to bind the other member(s) of the joint venture. In addition, the Offeror shall submit a copy of the joint venture agreement with the proposal. Failure to comply with the foregoing requirements may eliminate the IFB from further consideration.

b. The SBA must receive the joint venture agreement prior to the proposal due time/date and approved before award of any resulting contract. If an Offeror is contemplating a joint venture on this project, it must advise its assigned

SBA Business Opportunity Specialist (BOS) as soon as possible. It is also recommended that the agreement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when its BOS has adequate time for a thorough review before the proposal due time/date.

4.5 Part B: Completed Solicitation W911S923B0002 along with acknowledgement of any amendments. All bidders are cautioned to complete all relevant sections within solicitation W911S823B0002.

4.6 Part C: Bid Schedule

a. Bidders shall submit a complete Bid Schedule.

b. A unit price shall be inserted for each SUBCLIN. Total amount for the completed Bid Schedule shall match the amount is Block 22 of the SF1442.

c. In case of a discrepancy between the unit price and the totals, the unit price will govern.

d. Failure to submit a price for each SUBCLIN shall render your bid as non-responsive.

4.7 Part D: Letter from Bonding Company. Letter must indicate the bidder’s ability to obtain performance and payment bonds. Failure to provide this letter could render your bid as nonresponsive.

**Please note the Government is not requesting actual bonds at this time. The winning bidder will provide actual performance/payment bonds after contract award**

4.8 Part E: Bid Bond Guarantee. Per FAR 52.228-1, failure to provide a bid bond guarantee per FAR 52.228-1 could render your bid nonresponsive.

4.9 Part F: Contractor Responsibility Information: This information will assist the Government in determining Contractor responsibility. This determination will be based on demonstrated experience of the organization and key personnel in construction, past performance on construction projects and financial viability.

a. Current job commitments, dollar values, anticipated completion dates, and points of contact with telephone number.

b. Letter from your banker regarding financial capability or the ability to obtain financial resources.

c. The percentage of work this contract will represent for your business.

4.10 Part G: Representations and Certifications. The bidder shall ensure that their business has completed an online Representations and Certifications at the System and Awards Management (SAM) website, which may be found at https://sam.gov/SAM. It is the bidder’s responsibility to ensure that the information provided in each representation and certification is completed truthfully and completely. A bidder’s failure to complete the online representations and certifications prior to the close of the Solicitation (to include listing of the applicable NAICS code and applicable size standards) will result in their bid being deemed non-responsive and eliminated from further consideration. Bidders shall submit the representations and certifications listed in this solicitation or provide a printed version of the documents from their corporate SAM profile. Bidders must be registered in the database IAW FAR 52.204-7 in order to be awarded a contract and have the applicable NAICS code listed in FAR 52.219-1(c), Small Business Program Representations (Alternate I), Representations.

a. The solicitation provides the following fill-in representations and certifications that must be provided with bid submissions:

- 52.204-24 Representation Regarding Certain Telecommunications And Video Surveillance Services or Equipment

- 52.204-26 Covered Telecommunications Equipment Or Services

5.0 EVALUATION FACTORS

5.1 Basis of Award: The Government will award a single firm-fixed-price contract, within the time for acceptance specified in the IFB, to the responsible bidder whose bid is responsive to the terms of the invitation for bids and is most advantageous to the Government, considering only price and the price related factors included in the invitation.

Award will be made to the responsible bidder who offers the lowest reasonable price. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 15.404-1(b). All prices provided in response to this solicitation must include all costs associated with work elements, applicable taxes, permits, and licensure. Prices shall also include the overall project management, superintendent oversight and quality control necessary for the planning and execution of work requirements.

5.2 Price & Price Related Factors

a. Price - IAW FAR Part 14.408-2, the Contracting Officer will determine that the prices offered are fair and reasonable using price analysis techniques in FAR 15.404-1(b) before awarding the contract. The price analysis shall also consider whether bids are materially unbalanced (see FAR 15.404-1(g).

b. Price Related Factors - IAW FAR 14.201-8, the following Price-Related Factors shall be evaluated prior to award as applicable: Changes made, or requested by the bidder, in any of the provisions of the invitation for bid, if the change does not constitute a ground for rejection under FAR Part 14.404.