Electrical Panel Install SOW.docx

SECTION 01 11 00

STATEMENT OF WORK

February 28, 2022

CONSTRUCTION

Pre-RFP Draft Date: January 4, 2023

1. GENERAL DISCUSSION:

1.1. Project Identification

1.1.1. Project Title: Replace/Demo Electrical Panels

1.1.2. IJO Number(s): DER210261J

1.1.3. Project Package Number(s): PS2312

1.2. Description of Work

1.3. The Contractor shall supply all supervision, labor, equipment, and materials to perform all work in strict accordance with the contract, this statement of work, and identified drawings to Replace/Demo Electrical Panels in building 9646.

1.3.1. Location

1.3.2. Known Existing Site Condition

Bldg. 9646 is the MWR Car & Boat Storage

1.4. Principal Items To Be Accomplished

1.4.1. Base Item CLIN 0001: Replace/Demo Electrical Panels, DER210261J BLDG# 9646

1.4.1.1. Contractor shall Demo existing 600-amp Main Distribution Panel (MDP)and all circuit breakers contained in MDP, see Attach. #3, photo 1A. Coordinate with CLP for transformer shutoff.

1.4.1.2. Install new 600-amp MDP with 600amp main circuit breaker (MCB), three 225-amp breakers, one 150-amp breaker and two 70-amp breakers.

1.4.1.3. Verify circuits and provide new typewritten panel schedule for MDP and attach phenolic label, white on black “MDP”

1.4.1.4. Demo disconnect switch, attach. #3 photo 4B, remove conductors from weather head to disconnect, demo conduits up to weather heads.

1.4.1.5. Demo disconnect switch, attach. #3 photo 4C, demo conductors, and demo conduit and LB.

1.4.1.6. Demo panel in paint booth, Attach. #3 photo 4A and replace with new 8 space 70-amp main lug panel containing one 30-amp breaker and five 20-amp breakers. NOTE: If conductor from existing 15-amp breaker is smaller than #12 AWG, replace with #12 AWG. Verify circuitry and provide new typewritten panel schedule. Label this panel A with phenolic label and label panel fed from.

1.4.1.7. Demo panel, attach. #3 photo 3B and replace with new panel containing 225-amp MCB, twenty-eight 20-amp breakers, three 30-amp breakers, and one 50-amp breaker. Verify/trace circuits and provide new typewritten panel schedule. Label this panel B with phenolic label and label panel fed from.

1.4.1.8. Demo all electrical components, Attach. #3 photo 5A. Remove feeder conductors back to source and dispose.

1.4.1.9. Demo electrical components, Attch.3 photo 5B. Remove electrical conduit & conductors that feed air compressor.

1.4.1.10. Demo electrical components, Attach. #3 photo 5C and remove any unused conductors back to source.

1.4.1.11. Remove 225-amp panel, Attach. #3 photo 3A and replace with new 225-amp MCB panel, with nine 20-amp breakers, one 30-amp breaker, one 50-amp breaker, two 70-amp breakers, and one 100-amp breaker. Verify/trace circuits and provide new typewritten pane schedule. Label this panel D with phenolic label and label panel fed from.

1.4.1.12. Remove 100-amp panel, Attach. #3 photo 2B and replace with new 100-amp MCB panel with fourteen 20-amp breakers and one 30-amp breaker. Verify/trace circuits and provide new typewritten pane schedule. Label this panel C with phenolic label and label panel fed from.

1.4.1.13. Demo panel, Attach. #3 photo 2A and replace with new 50-amp MCB panel with thirteen 20-amp breakers. Verify/trace circuits and provide new typewritten pane schedule. Label this panel F with phenolic label and label panel fed from.

1.4.1.14. Demo panel, Attach. #3 photo 1B and replace with new 100-amp MCB panel with nineteen 20 amp and five 30-amp breakers. Verify/trace circuits and provide new typewritten pane schedule. Label this panel E with phenolic label and label panel fed from. Remove bank of switches to the left of this panel.

1.4.1.15. All new panels & breakers shall be “bolt-on” type and panel bus shall be copper.

1.4.1.16. All work shall comply with the latest edition of NFPA 70 & 70E

1.4.1.17. Arc Flash Hazard Analysis: The Contractor must provide an Arc Flash Hazard Final Report for all panels per NFPA 70E and per IEEE 1584-2004a and submit the Arc Flash Hazard Final Report to the DPW Project Manager for review. The Contractor must provide and install new arc flash and shock hazard labels for all panels per Code and per this Scope of Work. Labels must include the title Arc Flash and Shock Hazard, hazard risk category, arc flash hazard boundary, flash hazard distance, minimum PPE, shock hazard when cover is removed, glove class, limited approach distance, restricted approach distance, prohibited approach distance, date the arc flash study was completed with specific standard IEEE / code reference, specific equipment name for each label, the protective device maximum trip time and location, and the name of the company who completed the arc flash study with telephone number. The short circuit study report must have a company letterhead coversheet with preparation details; provide preliminary calculations for the Arc Flash Hazard Analysis; provide an up to date single line circuit diagram; provide calculations for the available fault current from the utility or generator, maximum available bolted fault currents at each location, minimum self-sustaining arcing current at each location; clearing times of all overcurrent protective devices and must be prepared by a qualified person per Code.

2. PERFORMANCE AND SCHEDULING:

2.1. Performance Period Requirements

2.1.1. The Contractor is required to commence work under this Contract within ten (10) calendar days after the date of issuance of the Notice to Proceed (NTP) for the Base Item(s), prosecute the work diligently, and complete all work on all Base Item(s) no later than 360 calendar days after the date of issuance of the Notice to Proceed for the Base Item(s). The time stated for completion includes final cleanup of the premises and submission of all required close-out documentation.

2.1.2. Blank copies of Government forms required by this SOW will be provided to the Contractor within 14 calendar days of award issuance. Examples of these forms include: daily reports, ENG Form 4025-R, HJB 229, etc.

2.2. Construction Phasing Requirements

2.2.1. Contractor shall coordinate all shutdowns/outages with DPW.

2.3. Perform other work necessary

2.3.1. The Contractor shall be responsible for providing a complete and useable product/system and shall be responsible for accomplishing all tasks incidental to the completion of the project requirements. Requirements for a complete and useable product which are not explicitly called out in the SOW but are reasonably discernable via any other method than destructive testing shall be considered a requirement of the project/contract.

3. SUBMITTAL PROCEDURES:

3.1. Project Submittal Requirements: All submittals shall be submitted electronically (emailed) to the Government Project Manager (PM) in Adobe Acrobat .pdf format. An ENG Form 4025 shall accompany each submittal. These forms will be furnished to the Contractor by the PM. The submittal file name shall be in the format “Contract # – submittal #, submittal name” for example; “0020-001 RTU”. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Drawings if required by the SOW shall be in ACAD format and a second electronic copy in PDF format. Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements. Contractor shall check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified.

3.1.1. The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the KO from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirements to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

3.1.2. Duration for submittal review: The Government shall have up to 14 calendar days to review each submittal starting when the Government receives the electronic submission. Longer review times may be required on a case-by-case basis.

3.2. Project Schedule:

3.2.1. Prepare for approval a Project Schedule, as specified herein. Show in the schedule the sequence in which the Contractor proposes to perform the work and dates on which the Contractor contemplates starting and completing all schedule activities. The scheduling of the entire project, including construction sequences, is required. The scheduling of construction is the responsibility of the Contractor. Contractor management personnel shall actively participate in its development. Subcontractors and suppliers working on the project shall also contribute in developing and maintaining an accurate Project Schedule. Provide a schedule that is a forward planning as well as a project monitoring tool.

3.2.1.1. Approved Project Schedule. Use the approved Project Schedule to measure the progress of the work and to aid in evaluating time extensions. Make the schedule cost loaded and activity coded. The schedule will provide the basis for all progress payments

3.2.2. PROJECT SCHEDULE DETAILED REQUIREMENTS: The computer software system utilized to produce and update the Project Schedule shall be capable of meeting all requirements of this specification. Failure of the Contractor to meet the requirements of this specification will result in the disapproval of the schedule.

3.2.2.1. Critical Path Method. Use the Critical Path Method (CPM) of network calculation to generate the Project Schedule. Prepare the Project Schedule using the Precedence Diagram Method (PDM).

3.2.2.2. Level of Detail Required. Develop the Project Schedule to an appropriate level of detail. Failure to develop the Project Schedule to an appropriate level of detail will result in its disapproval. The KO will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

a. Activity Durations. Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods. Procurement activities are defined herein.

b. Permit Activities. Include permit activities, when required, with the necessary conferences and follow-up actions and dates. Include the permitting schedule in the Project Schedule, showing the sequence of events involved in carrying out the project permit tasks within the specific contract period. This shall be at a detailed level of scheduling sufficient to identify all major permitting tasks, including those that control the flow of work.

c. Procurement Activities. Tasks related to the procurement of long lead materials or equipment shall be included as separate activities in the project schedule. Long lead materials and equipment are those materials that have a procurement cycle of over 30 days. Examples of procurement process activities include, but are not limited to: submittals, approvals, procurement, delivery, start-up, and testing.

d. Mandatory Tasks. The following tasks (as required) must be included and properly scheduled:

1. Submission of closeout submittals, equipment commissioning, controls testing plan submission, controls testing, performance verification testing, other systems testing, Contractor’s internal project inspection, correction of punchlist from the Contractor’s pre-final inspection, final inspection.

2. Government Activities. Show Government and other agency activities that could impact progress. These activities include, but are not limited to: approvals, environmental permit approvals by State regulators, inspections, utility tie-in, Government Furnished Equipment (GFE) and Notice to Proceed (NTP) for phasing requirements.

3. Contract Line Item Number (CLIN) Coding. Code all activities to the CLIN on the CLIN Schedule to which the activity belongs. An activity shall not contain more than one CLIN code. CLIN code all activities, even when an activity is not cost loaded (to include preconstruction and post construction activities).

3.2.3. Scheduled Project Completion and Activity Calendars. The schedule interval shall extend from Notice to Proceed (NTP) date to the required contract completion date. The contract completion activity (End Project) shall finish based on the required contract duration in the accepted contract proposal, as adjusted for any approved contract time extensions. The first scheduled work period shall be the day after NTP is received by the Contractor. Schedule activities on a calendar to which the activity logically belongs. Activities may be assigned to a 7-day calendar when the contract assigns calendar day durations for the activity such as a Government Acceptance activity. Assign the Category of Work Code - Weather Sensitive Installation to those activities that are weather sensitive. Original durations must account for anticipated normal adverse weather. The Government will interpret all work periods not identified as non-work periods on each calendar as meaning the Contractor intends to perform work during those periods.

3.2.3.1. Project Start Date. The schedule shall start no earlier than the date on which the NTP was acknowledged. Include as the first activity in the project schedule an activity called “NTP”.

3.2.3.2. Project Completion Date. Constrain completion of the last activity in the schedule by the contract completion date. Schedule calculations shall result in a negative float when the calculated early finish date of the last activity is later than the contract completion date. Include as the last activity in the project schedule an activity called "Project Completion”.

3.2.4. PROJECT SCHEDULE SUBMISSIONS: The Contractor shall provide the submissions as described below:

3.2.4.1. Project Schedule Submission. Submit the Project Schedule for approval within 7 calendar days after NTP. The schedule shall demonstrate a reasonable and realistic sequence of activities which represent all work through the entire contract performance period. The Project Schedule shall be at a reasonable level of detail as determined by the KO. This requirement is in addition to any required schedules or submittals submitted in response to a Request for Proposal (RFP).

3.2.4.2. Project Schedule Updates. At the request of the KO, the Contractor shall provide and submit an updated Project Schedule. These submissions will enable the KO to assess the Contractor's progress. If the Contractor fails or refuses to furnish the information and Project Schedule data, which in the judgment of the KO or authorized representative is necessary for verifying the Contractor's progress, the Contractor shall be deemed not to have provided an estimate upon which progress payment may be made.

3.3. Accident Prevention Plan:

3.3.1. Use a qualified person to prepare the written site-specific APP. Prepare the APP in accordance with the format and requirements of USACE EM 385-1-1 and as supplemented herein. Cover all paragraph and subparagraph elements in USACE EM 385-1-1, Appendix A, "Minimum Basic Outline for Accident Prevention Plan". Specific requirements for some of the APP elements are described below. The APP shall be job-specific and address any unusual or unique aspects of the project or activity for which it is written. The APP shall interface with the Contractor's overall safety and health program. Include any portions of the Contractor's overall safety and health program referenced in the APP in the applicable APP element and made site specific. The Government considers the prime Contractor to be the "controlling authority" for all work site safety and health of the subcontractors. Contractors are responsible for informing its subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out. The APP shall be signed by the person and firm (senior person) preparing the APP, the Contractor, the on-site superintendent, the designated site safety and health officer and any designated CSP and/or CIH.

3.3.2. Submit the APP to the Government personnel within 14 calendar days prior to the date of the preconstruction conference for acceptance. Work cannot proceed without an accepted APP.

3.3.3. Once accepted by the KO or their representative, the APP and attachments will be enforced as part of the contract. Disregarding the provisions of this contract or the accepted APP will be cause for stopping of work, at the discretion of the KO, until the matter has been rectified.

3.3.4. Once work begins, changes to the accepted APP shall be made with the knowledge and concurrence of the KO, or their representative, project superintendent, SSHO, and quality control manager. Should any hazard become evident, stop work in the area, secure the area, and develop a plan to remove the hazard. Notify the KO within 24 hours of discovery. Eliminate/remove the hazard. In the interim, take all necessary action to restore and maintain safe working conditions in order to safeguard on-site personnel, visitors, the public (as defined by ASSE/SAFE A10.34,) and the environment.

3.3.5. Copies of the accepted plan will be maintained at the KO's office and at the job site. Continuously review and amend the APP, as necessary, throughout the life of the contract. Incorporate unusual or high-hazard activities not identified in the original APP as they are discovered.

4. PROJECT REQUIRED SUBMITTALS:

4.1. Pre-Construction Submittals:

4.1.1. Quality Control Plan – Plan shall list Contractor POC’s with phone numbers and list any subcontractor’s used with POC’s and phone numbers.

4.1.2. Accident Prevention Plan with AHA’s

4.1.3. Construction/Project Schedule

4.1.4. Training and Completion Letters (AT/FP, OPSEC, iWATCH, E-Verify)

4.1.5. Submittal Register (ENG Form 4288-R)

4.2. Construction Submittals:

4.2.1. Manufacturer’s equipment specification sheets. All applicable items such as model numbers, sizes, and accessories shall be indicated using arrows or highlight.

4.2.2. Applicable materials meeting specifications of SOW.

4.3. Closeout Submittals:

4.3.1. Operation and Maintenance (O&M) manual to include:

4.3.1.1. Contractor’s Warranty Letter

4.3.1.2. Equipment operations and maintenance manual

4.3.2. One printed Operation and Maintenance (O&M) manual in 3-ring binder

4.3.3. The Contractor shall provide a letter of non-retention for all contract documents, plans, drawings, and specifications after the destruction of all copies that are not required by the Contractor to meet legal requirements.

4.3.4. C&D Diversion and Disposal Reporting Form (HJB Form 229)

5. DRAWINGS , SPECIFICATIONS & CODES:

5.1. Drawings

5.1.1. The drawings outlined below are attached:

Attachment #1 – Project Location

Attachment #2 – Floor Plan

Attachment #3 – Photos

5.1.2. Dimensions and utility locations are approximate and must be verified in the field.

5.2. Specifications

5.3. Codes

5.3.1.1. Applicable Unified Facilities Criteria (UFC)

5.3.1.2. UFC 1-200-01: General Building Requirements

5.3.1.3. UFC 1-200-02: High Performance and Sustainable Building Requirements

5.3.1.4. ASA IE&E SDD policy

5.3.1.5. UFC 1-201-01 Non-Permanent DOD Facilities in Support of Military Operations

5.3.1.6. EM 385-1-1 (http://www.publications.usace.army.mil/USACEPublications/EngineerManuals.aspx)

5.3.1.7. National Electrical Code, NFPA 70

5.3.1.8. National Fire Protection Association (NFPA) Codes

5.3.1.9. Telecommunication Industry Association/Electrical Industry Association Wiring Standards (Building Telecommunication Wiring Standards)

5.3.1.10. Army Installation Information Infrastructure Architecture Policy (I3A)

5.3.1.11. JBLM Design Standard specifications (https://www.lewis-mcchord.army.mil/designstandards/index1.htm)

5.3.1.12. JBLM 420-1

5.3.1.13. JBLM Master Plan, which includes Architectural Appearance Standards

5.3.1.14. PWE-707, Standard Operating Procedure for Construction and Demolition (C&D) Waste Planning and Reporting (Available through Government Project Manager) National Pollutant Discharge Elimination System (NPDES) small Municipal Separate Storm Sewer Systems (MS4) Permit No. WAS-026638. Use guidance documents found at https://home.army.mil/lewis-mcchord/index.php/my-Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division/stormwater.

6. SAFETY:

6.1 In addition to the detailed requirements included in the provisions of this contract, comply with USACE EM 385-11, and all Federal, state, and local, laws, ordinances, criteria, rules, and regulations. Submit matters of interpretation of standards to the appropriate administrative agency for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern.

6.2 Activity Hazard Analysis (AHA):

6.2.1 The AHA format shall be in accordance with USACE EM 385-1-1. Submit the AHA for review at least 14 calendar days prior to the start of a project; an accepted AHA is required to start onsite work. Format subsequent AHA’s as amendments to the APP. The analysis should be used during daily inspections to ensure the implementation and effectiveness of the activity's safety and health controls.

6.2.2 The AHA list will be reviewed periodically (at least monthly) and updated as necessary when procedures, scheduling, or hazards change.

6.2.3 Develop the activity hazard analyses using the project schedule as the basis for the activities performed. Any activities listed on the project schedule will require an AHA. The AHA will be developed by the Contractor, supplier, or subcontractor and provided to the prime Contractor for submittal to the KO or their representative.

6.3 HOT WORK:

6.3.1 Obtain a permit prior to performing "Hot Work" (welding, cutting, etc.) or operating other flame-producing/spark producing devices. The JBLM Fire Prevention Branch provides a training for Contractors so that they may self-issue hot work permits. CONTRACTORS ARE REQUIRED TO MEET ALL CRITERIA BEFORE BEING ABLE TO SELF ISSUE A PERMIT. The Contractor will provide at least two (2) twenty (20) pound 4A:20 BC rated extinguishers for normal "Hot Work". All extinguishers shall have current inspection tags, approved safety pin, and tamper resistant seal. It is also mandatory to have a designated FIRE WATCH for any "Hot Work" done at this activity. The Fire Watch shall be trained in accordance with NFPA 51B and remain on site for a minimum of 30 minutes after completion of the task or as specified on the hot work permit.

6.3.2 When starting work in the facility, require personnel to familiarize themselves with the location of the nearest fire alarm boxes and place in memory the emergency Fire Department phone number. ANY FIRE, NO MATTER HOW SMALL, SHALL BE REPORTED TO THE RESPONSIBLE FIRE DEPARTMENT IMMEDIATELY.

6.3.3 Obtain services from a NFPA Certified individual for "HOT WORK" within or around flammable materials (such as heating preformed thermoplastic) that have the potential for flammable or explosive atmospheres.

6.4 ARC/FLASH HAZARD ANALYSIS:

6.4.1 Contractor shall provide an Arc Flash Hazard Analysis and Final Report IAW NFPA 70E and IEEE 1584-2004a for all newly installed electrical panels. For new panels the Contractor must provide and install new arc flash and shock hazard labels per NFPA 70E and IEEE 1584-2004a. Labels must include the following:

6.4.1.1 Titled “Arc Flash and Shock Hazard”

6.4.1.2 System Voltage

6.4.1.3 Hazard risk category

6.4.1.4 Arc flash hazard boundary

6.4.1.5 Flash hazard distance

6.4.1.6 Minimum Personal Protective Equipment

6.4.1.7 Shock hazard when cover is removed

6.4.1.8 Limited, Restricted, and Prohibited approach distance

6.4.1.9 Date the arc flash sturdy was completed

6.4.1.10 Specific equipment name for each label

6.4.1.11 The protective device maximum trip time and location

6.4.1.11.1 The name of the company who completed the arc flash study with telephone number.

6.5 SAFETY LOCKOUT/TAGOUT PROCEDURES:

6.5.1 Contractor shall ensure that each employee is familiar with and complies with these procedures and 29 CFR 1910.147.

6.5.2 No person, regardless of position or authority, shall operate any switch, valve, or equipment that has an official lockout/tagout tag attached to it, nor shall such tag be removed except as provided in this section.

6.5.3 No person shall work on any equipment that requires a lockout/tagout tag unless he/she, his or her immediate supervisor, project leader, or a subordinate has in his/her possession the stubs of the required lockout/tagout tags.

6.5.4 When work is to be performed on electrical circuits, only qualified personnel shall perform work on electrical circuits.

6.5.5 A supervisor who is required to enter an area protected by a lockout/tagout tag will be considered a member of the protected group provided they notify the holder of the tag stub each time they enter and depart from the protected area.

6.5.6 Identification markings on building light and power distribution circuits shall not be relied on for established safe work conditions.

6.5.7 Before clearance will be given on any equipment other than electrical (generally referred to as mechanical apparatus), the apparatus, valves, or systems shall be secured in a passive condition with the appropriate vents, pins, and locks.

6.5.8 Pressurized or vacuum systems shall be vented to relieve differential pressure completely.

6.5.9 Vent valves shall be tagged open during the course of the work.

6.5.10 Where dangerous gas or fluid systems are involved, or in areas where the environment may be oxygen deficient, system or areas shall be purged, ventilated, or otherwise made safe prior to entry.

6.5.11 Tag Placement. Lockout/tagout tags shall be completed in accordance with the regulations printed on the back thereof and attached to any device which, if operated, could cause an unsafe condition to exist.

6.5.12 If more than one group is to work on any circuit or equipment, the employee in charge of each group shall have a separate set of lockout/tagout tags completed and properly attached.

6.5.13 When it is required that certain equipment be tagged, the Government will review the characteristics of the various systems involved that affect the safety of the operations and the work to be done; take the necessary actions, including voltage and pressure checks, grounding, and venting, to make the system and equipment safe to work on; and apply such lockout/tagout tags to those switches, valves, vents, or other mechanical devices needed to preserve the safety provided. This operation is referred to as "Providing Safety Clearance."

6.5.14 Tag Removal. When any individual or group has completed its part of the work and is clear of the circuits or equipment, the supervisor, project leader, or individual for whom the equipment was tagged shall turn in their signed lockout/tagout tag stub to the KO or their representative. That group or individual's lockout/tagout tags on equipment may then be removed on authorization by the KO.

7. CONTRACTOR QUALITY CONTROL (CQC) DAILY REPORTS:

7.1. Maintain current daily records providing factual evidence that required quality control activities and/or tests have been performed. Contractor shall use the Government provided daily inspection form. Daily inspection forms shall start at first day of NTP and continue until the project is 100% complete. Indicate a description of trades working on the project, the number of personnel working and hours worked, weather conditions encountered, equipment on site and hours used, and any delays encountered. Cover both conforming and deficient features and include a statement that equipment and materials incorporated in the work and workmanship comply with the contract. Additionally, annotate job safety evaluations/observations and their results, and any instructions given/received and any conflicts in plans and/or specifications. Furnish the electronic copy of the report to the Government daily within 24 hours after the date covered by the report. Reports need to be submitted for days on which no work is performed. As a minimum, prepare and submit one report for every 7 days of no work and on the last day of a no work period. All calendar days must be accounted for throughout the life of the contract. The first report following a day of no work will be for that day only. Reports must be signed and dated by the CQC Manager or Site Superintendent.

8. CONTRACTOR PERSONNEL AND SUB-CONTRACTOR QUALIFICATIONS:

8.1. The Government will not exercise any supervision or control over Contractor or subcontractor employees performing work under this contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for all Contractor employees.

8.2. The Contractor shall take appropriate personnel action, as required, in the event any employee becomes involved with civilian or local authorities because of misconduct. The Contractor’s employees are subject to the same general rules of conduct while on the Government installation that apply to Government civilian employees.

8.3. The Government reserves the right to refuse access to Government installation grounds to any Contractor employee if the KO determines it to be in the best interest of the Government.

8.4. The Contractor shall not allow any employee to perform work under the contract while under the influence of alcohol, drugs, or any other incapacitating agent.

8.5. The Contractor shall provide a Site Superintendent at the work site during any construction and shall be the main point of contact for the Government QA. The Site Superintendent shall not be delegated to a subcontractor. If the Site Superintendent is responsible for multiple projects, they need not be at the project site at all times as long as they visit the project site at least once per work day and are available on-site within four hours if needed.

8.6. The Contractor shall provide a Site Safety and Health Officer (SSHO) as required in the EM385-1-1. The Contractor SSHO may be assigned other duties in addition to the duties required as SSHO. The SSHO may not be delegated to subcontractor.

8.6.1. Provide and designate an individual as the Site Safety and Health Officer (SSHO). Provide a site SSHO at the work site at all times to perform safety and occupational health management, surveillance, inspections, and safety enforcement for the Contractor. The Contractor Quality Control (CQC) person can be the SSHO on this contract. Meet the following requirements within the SSHO (Level 3):

8.6.1.1. A minimum of 5 years safety work on similar projects.

8.6.1.2. 30-hour OSHA construction safety class or equivalent within the last 5 years.

8.6.1.3. An average of at least 24 hours of formal safety training each year for the past 5 years.

8.6.1.4. Competent person training as needed.

8.6.2. Construction Safety Hazard Awareness Training: In addition to the above experience, education, and training requirements, the SSHO must have completed the course entitled "Construction Safety Hazard Awareness Training for Contractors". If the SSHO does not have a current certification, they must obtain the course certification within sixty (60) calendar days from award.

8.6.3. SSHO Duties (to include but not limited to):

8.6.3.1. Conduct daily safety and health inspections and maintain a written log which includes area/operation inspected, date of inspection, identified hazards, recommended corrective actions, estimated and actual dates of corrections. Attach safety inspection logs to the Contractors' daily quality control report.

8.6.3.2. Conduct mishap investigations and complete required reports. Maintain the OSHA Form 300 and Daily Production reports for prime and subcontractors.

8.6.3.3. Maintain applicable safety reference material on the job site to include required equipment inspections.

8.6.3.4. Attend the preconstruction conference, pre-work meetings including preparatory inspection meeting, and periodic in-progress meetings.

8.6.3.5. Implement and enforce accepted APP and AHA.

8.6.3.6. Maintain a safety and health deficiency tracking system that monitors outstanding deficiencies until resolution. Post a list of unresolved safety and health deficiencies on the safety bulletin board.

8.6.3.7. Ensure subcontractor compliance with safety and health requirements.

8.7. The Contractor shall provide a Construction Quality Control (CQC) System Manager. The CQC may not be delegated to subcontractor. The Contractor shall also provide an alternate CQC System Manager. The alternate CQC System Manager may not be delegated to the subcontractor. The requirements for the alternate are the same as the CQC System Manager.

8.7.1. The CQC is required to possess specialized skills to assure the required work is being performed properly. The Contractor's CQC staff must maintain a presence at the job site at all times during progress of the work and have complete authority and responsibility to take any action necessary to ensure contract compliance.

8.7.2. The CQC System Manager must be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of 5 years construction experience on construction similar to this contract or a construction person with a minimum of 10 years in related work.

9. QUALITY CONTROL REQUIREMENTS:

9.1. Quality Control Plan: Include as a minimum, the following to cover all construction operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers, and purchasing agents and consultants:

9.1.1. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement the three phase control system for all aspects of the work specified. Include a CQC System Manager who reports to the project superintendent.

9.1.2. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

9.1.3. A copy of the letter to the CQC System Manager signed by an authorized official of the firm that describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work that is not in compliance with the contract. Letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities will be issued by the CQC System Manager. Copies of these letters shall be furnished to the Government.

9.1.4. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents, and consultants.

9.1.5. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. (Laboratory facilities approved by the KO shall be used.

9.1.6. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

9.1.7. Procedures for tracking construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

9.1.8. Reporting procedures, including proposed reporting formats.

9.1.9. A list of the definable features of work. A definable feature of work is a task that is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section.

9.2. USACE 3 Phase Inspection Plan:

9.2.1. Preparatory Phase: This phase is performed prior to beginning work on each definable feature of work; after all required plans/documents/materials are approved/accepted, and after copies are at the work site. This phase includes:

9.2.1.1. A review of each paragraph of applicable specifications, reference codes, and standards. Make available during the preparatory meeting a copy of those sections of referenced codes and standards applicable to that portion of the work to be accomplished in the field. Maintain and make available in the field for use by Government personnel until final acceptance of the work.

9.2.1.2. Review of the contract requirements.

9.2.1.3. Check to assure that all materials and/or equipment are on hand, and have been tested, submitted, and approved as required.

9.2.1.4. Review of provisions that have been made to provide required control inspection and testing.

9.2.1.5. Examination of the work area to assure that all required preliminary work has been accomplished.

9.2.1.6. Review of the hazard analysis.

9.2.1.7. Discussion of procedures for controlling quality of the work including repetitive deficiencies. Document construction tolerances and workmanship standards for that feature of work.

9.2.1.8. Check to ensure that the portion of the plan for the work to be performed has been accepted by the KO.

9.2.1.9. Discussion of the initial control phase.

9.2.1.10. The Government must be notified at least 72 hours in advance of beginning the preparatory control phase. Include a meeting conducted by the CQC System Manager and attended by the superintendent, other CQC personnel (as applicable), and the foreperson responsible for the definable feature. Document the results of the preparatory phase actions by separate minutes prepared by the CQC System Manager and attach to the daily CQC report. Instruct applicable workers as to the acceptable level of workmanship required in order to meet contract specifications.

9.2.2. Initial Phase: This phase is accomplished at the beginning of a definable feature of work. Accomplish the following:

9.2.2.1. Check work to ensure that it is in full compliance with contract requirements. Review minutes of the preparatory meeting.

9.2.2.2. Verify adequacy of controls to ensure full contract compliance. Verify required control inspection and testing.

9.2.2.3. Establish level of workmanship and verify that it meets minimum acceptable workmanship standards. Compare with required sample panels as appropriate.

9.2.2.4. Resolve all differences.

9.2.2.5. Check safety to include compliance with and upgrading of the safety plan and activity hazard analysis. Review the activity analysis with each worker.

9.2.2.6. The Government must be notified at least 48 hours in advance of beginning the initial phase. Prepare separate minutes of this phase by the CQC System Manager and attach to the daily CQC report. Indicate the exact location of initial phase for future reference and comparison with follow-up phases.

9.2.2.7. The initial phase should be repeated for each new crew to work onsite, or any time acceptable specified quality standards are not being met.

9.2.3. Follow-up Phase. Perform daily checks to assure control activities, including control testing, are providing continued compliance with contract requirements, until completion of the particular feature of work. Record the checks in the CQC documentation. Conduct final follow-up checks and correct all deficiencies prior to the start of additional features of work that may be affected by the deficient work. Do not build upon nor conceal non-conforming work.

10. CONTRACTOR INSPECTIONS:

10.1. Near the completion of all work or stated elsewhere in the specifications, the Contractor QC Manager shall conduct an internal inspection of all the work performed to ensure it meets all the requirements of the base contract as well as the specific requirements within each TO. During this process, the Contractor QC Manager shall develop the Contractor’s punch list and provide it to the Government PM as a submittal. Once this is accomplished, the Contractor shall notify the Government that the facility is ready for the Government pre-final inspection. The Contractor shall give a minimum 5 working day notice to the Government QAR when requesting a pre-final inspection.

10.2. Pre-Final Inspection and Punch List Items. Upon request for a pre-final inspection, the Government will schedule a pre-final inspection to verify that the facility is complete and ready to be occupied. For this inspection to commence the Contractor QC Manager and representatives from the Directorate of Public Works (DPW) and Contracting shall be present. A Government pre-final punch list may be developed as a result of this inspection which shall detail the items needing correction. The Contractor’s QC Manager shall ensure that any and all items noted on the pre-final inspection have been corrected within 7 calendar days. Once these items have been addressed, the Contractor shall notify the Government to request a final inspection, giving a minimum 5 working day notice.

10.3. Final Inspection and Acceptance. Upon request for a final inspection, the Government will schedule a final inspection to verify that the facility is complete and ready to be occupied. For this inspection to commence the Contractor QC Manager and representatives from DPW and Contracting shall be present. If all items listed in the pre-final punch list have been corrected, and all work meets the requirements of the Base Contract and Contract SOW, Specifications, and Drawings, (if included) the Government shall accept the work and take ownership of the site. If during the pre-final inspection it is discovered that there are no discrepancies, the pre-final inspection may turn into a final inspection. If any items requiring correction are discovered after the pre-final inspection but before the final inspection, those items must be corrected within 7 calendar days.

10.4. Beneficial Occupancy Determination. On a per project per section/phase basis, the Government or Contractor may request a Beneficial Occupancy Determination (BOD). This request is used to allow Government acceptance of a portion of the project in order for the Government to operate, occupy, or use the facility, area, or equipment. This determination does not alleviate the Contractor’s responsibility to accomplish all other requirements of the project. The Contractor shall give the Government a minimum 3 working day notice when requesting a BOD and the BOD will be scheduled by the Government QAR. The requirement for the Contractor’s QC Manager to provide their punch list as a submittal discussed in section 10.1 above also applies to the BOD inspection.

10.5. Notification of Noncompliance: The KO will notify the Contractor of any detected noncompliance with the foregoing requirements. Noncompliance includes but is not limited to; late submittal of daily reports, daily reports lacking sufficient detail, Contractor punchlist checklists not being submitted during request for inspections, Government inspections showing multiple missed items on the Contractor punchlist checklist, etc. Contractor shall take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the work site, will be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders will be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

11. BILLING AND PAYMENT INVOICE:

11.1.1.1. Prior to submitting each invoice, the Contractor shall ensure that they have provided the following:

a. All certified payrolls for the period in which they are invoicing. Instructions for providing certified payrolls can be obtained from the Contract Specialist or the COR. These documents shall be emailed to the Contract Specialist associated with each individual Contract with a carbon copy (CC) sent to the COR.

b. All submittals required for the period of performance of the invoice have been submitted and approved by the Government.

c. SF 1413 submitted for all subcontractors to the Contract Specialist with a CC to the COR (this shall be completed before the start of any work).

d. All daily reports have been submitted to the Government QAR and the percent complete on the daily reports is equal to or more than the billing percentage. Daily reports are not to be revised due to billing percentages; the approved daily reports establish the accepted percentages for billing.

11.1.1.2. The Contractor shall email the DPW Procurement Technician a copy of the following items and CC the COR. The subject line of the email shall include the Contract #, Government QAR name, and Government PM Name. Items to be sent are:

a. Contractor’s invoice.

b. Contractor’s schedule of values (SOV). SOV shall be in tabular form showing a breakdown of the major elements of work from the approved project schedule.

c. WAWF Checklist (blank copy may obtained from the COR). Note: the WAWF checklist is for DPW internal use only and will not be returned to the Contractor.

d. AF Form 3065 Contract Progress Report (blank copy may obtained from the COR).

e. If the invoice being submitted is a final invoice, the Contractor shall also supply a release of claims for the Contract.

11.1.2. For approved invoice forms, input the invoice information into WAWF and send a WAWF-generated e-mail to the Contract Administrator and Inspector (COR). Failure to notify the Contract Administrator and the Inspector via the WAWF email will result in the rejection of the WAWF invoice and will require resubmission. For disapproved invoice checklists, make the necessary corrections and submit a new Progress Report and Invoice Form.

12. ELECTRONIC FILE FORMATS:

12.1. The Contractor shall establish and maintain the capability to open, create, and send all documents, including contract submittals in Microsoft Office (EXCEL, WORD, PROJECT, etc.), Adobe Acrobat (.pdf), and other similar formats.

13. ELECTRONIC MAIL (E-MAIL) ADDRESS:

13.1. The Contractor shall establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments in Microsoft, Adobe Acrobat, and other similar formats. The Contractor shall provide the Contracting Officer a single (only one) e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for quotes, and other correspondence. The Contracting Officer may also use e-mail to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes, terrorist threats, etc. Multiple e-mail addresses will not be allowed. It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field office(s). The Contractor shall promptly notify the Contracting Officer, in writing, of any changes to this e-mail address.

14. ENVIRONMENTAL AND CULTURAL RESOURCES:

14.1. Asbestos Containing Material

14.1.1. Existing suspect materials involved with all disturbance work are assumed to be Asbestos-Containing Material (ACM). It is the Contractor’s responsibility to either test for, or to assume the suspect material is ACM, and that it is abated /encapsulated in accordance with AHERA, Federal, and Local regulations. No Asbestos Hazard Emergency Response Act (AHERA) inspection is required when the suspect materials are assumed to be ACM. The Government reserves the right to accept assumptions of ACM-positive, or to require such AHERA surveys to be performed.

14.1.2. Available AHERA survey data will be included with each Contract. The Contractor shall determine the adequacy of the existing survey documentation and include additional AHERA inspections in the proposal if necessary.

14.1.3. When performed, inspections shall be accomplished in accordance with the Asbestos Hazard Emergency Response Act (AHERA), Federal and Local regulations. A Certified AHERA Asbestos Building Inspector shall perform all inspections. The inspection documentation shall comply with AHERA, Federal and Local regulations and shall include assessment of each Asbestos-Containing Material (ACM), its location, quantity, type, friability and percentage of asbestos.

14.1.4. If the tested material is positive for asbestos, or assumed to be ACM and must be disturbed during project execution, Contractor shall have a certified Asbestos Contractor perform all asbestos disturbance work necessary to complete the project in accordance with 29 CFR 1926.1101, WAC 296-62-077, 296-65, and PSCAA Regulation 3.4. A certified abatement plan and all other applicable requirements of ‘UFGS 02 82 00 Asbestos Remediation’ are also required to be submitted and accepted before work is started. If this effort is believed to constitute differing site condition(s), then submit an RFI identifying the situation.

14.2. Lead-Containing Paint

14.2.1. Existing suspect painted surface materials involved in disturbance work will be considered to contain detectable lead paint.