Performance_Work_Statement.pdf

For Official Use Only (FOUO)

PERFORMANCE WORK STATEMENT (PWS)

HAZARDOUS TREE REMOVAL SERVICES at

JOINT BASE LEWIS-MCCHORD (JBLM), WA

Performance Work Statement Hazardous Tree Removal Services Joint Base Lewis-McChord, WA

TABLE OF CONTENTS

1.0 Introduction…………………………………………………………………………………..3

1.1 Background……………….…………………………………………………………..3

1.2 Objectives……………………………………………………………………………..3

2.0 Requirements……………………………………………………………………………

2.1 Scope…………………………………………………………………………………..3

2.2 Description of Services.……………………………………………………………….4

2.3 General Information.…………………………………………………………………..4

2.3.2 Place of Performance and Hours of Operation ……………………………………..5

2.4 Emergency Services…………………………………………………………………..6

2.5 Contract Administration and Management …………………………………………..6

2.5.9 Quality Control ……………………………………………………………………..7

2.5.10 Government POC ………………………………………………………………….7

2.6 Contract Employees …………………………………………………………………..7

2.7 Special Requirement, Security, Training and Safety …………………………………9

2.8 Environmental Requirements ………………………………………………………..12

3.0 Performance Requirements and Summary …………………………………………………..13

3.2 Cutting Requirements………………………………………………………………..13

3.4 Contractor Manpower Reporting Application (CMRA) ……………………………14

4.0 Performance Requirements Summary (PRS) ……………………………………………….15

4.1 Quality Assurance …………………………………………………………………..15

4.2 Quality Control Plan ………………………………………………………………...15

5.0 Deliverables …………………………………………………………………………………16

6.0 Related Documents ………………………………………………………………………….17

6.1 Definitions and Acronyms …………………………………………………………..17

6.2 Applicable Directives and Publications ……………………………………………..25

6.3 Technical Exhibits …………………………………………………………………..26

6.4 Government-Furnished Material/Property/Equipment ……………………………...26

6.5 Contractor-Furnished Material/Property/Equipment ………………………………..27

6.6 Contractor Vehicles …………………………………………………………………28

6.7 Contractor Equipment Safety ……………………………………………………….28

6.8 Contractor Facilities ………………………………………………………………...28

6.9 Privately Owned Weapons on JBLM ……………………………………………….28

1.0 Introduction. This is a non-personal services contract to provide Tree Services on Joint Base Lewis-McChord (JBLM). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform tree services, on Joint Base Lewis-McChord as defined in Paragraph 3.0 of this Performance Work Statement (PWS).

The contractor shall perform to the standards of this PWS.

1.1 Background. JBLM is a United States military Installation located in Pierce and Thurston counties, WA. The JBLM Directorate of Public Works (DPW), Engineering Services Division’s mission is to provide backup field support and sustainment for all units assigned to JBLM and supported units, as required.

1.2 Objectives. The contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this PWS in support of mission requirements for users, residents, and visitors to the Installation. The contractor shall provide commercially established tree services, on JBLM. The map shown in TE-1, indicates where the services will take place on JBLM.

2.0 Requirements.

2.1 Scope. The contractor shall cut down trees and leave in place as identified in this PWS. JBLM operates under the American National Standards Institute (ANSI) and International Organization for Standardization (ISO) 14001, Environmental Management System. The contractor’s service delivery shall conform to the JBLM Environmental Policy at http://www.lewis-McChord.army.mil/publicworks/sustainability/EMS/environ_policy.aspx, environmental laws, and JBLM regulations so that JBLM may remain in compliance with ANSI and ISO 14001. In addition, contracting officials should review and conform to EMS-235 at http://www.lewis-mcchord.army.mil/publicworks/sustainability/EMS/tierII/EMS235.pdf.

The contractor’s service delivery shall:

(1) Support compliance with grounds-related requirements in the most current Unified Facilities Criteria 1-200-02 and Assistant Secretary of the Army for Installations, Energy, and Environment (ASA IE&E) Sustainable Design and Development (SDD) Policy [e.g., potable water use reduction via plant selection, xeriscaping, soil health and structure, etc], as feasible given other requirements under this contract.

http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-02 http://www.asaie.army.mil/Public/ES/policy.html

(2) Conform to Guidance for Federal Agencies on Sustainable Practices for Designed Landscape, as applicable and feasible given other requirements under this contract.

https://obamawhitehouse.archives.gov/administration/eop/ceq/sustainability/landscaping-guidance.

(3) Ensure plantings support federal and Department of Defense pollinator protection policy, in coordination with DPW Fish and Wildlife Program https://www.whitehouse.gov/blog/2015/05/19/announcing-new-steps-promote-pollinator-health https://www.fs.fed.us/wildflowers/pollinators/BMPs/.

http://www.denix.osd.mil/nr/legislationandpolicy/lawsandstatutes/sikesact/policyandguidance/dod-policy-to-use-pollinator-friendly-management-prescriptions-2014/ http://www.pollinator.org/PDFs/PacificLowlandrx8.pdf

(4) Ensure products and service conform to federal sustainable acquisition laws and Executive Order requirements (see also Part 23 of the Federal Acquisition Regulation) https://sftool.gov/greenprocurement https://www.epa.gov/greenerproducts https://www.epa.gov/sites/production/files/2015-09/documents/finaleppguidance.pdf

(5) Ensure the amount of hazardous and toxic materials used and/or stored are minimized to the maximum extent practicable; that all pest control operations conform to Department of Defense requirements and the JBLM Integrated Pest Management Plan (IPMP) and are coordinated with and approved by the Installation Pest Management Coordinator (IPMC); and that all hazardous materials are authorized by the JBLM Pollution Prevention Program prior to use or storage on JBLM.

(6) Divert waste to the maximum extent practicable. This includes recycling of packaging, empty containers, etc., and composting of green waste (usually via transport and drop off at the JBLM Earthworks composting facility or state approved recycling center).

2.2 Description of Services. The contractor shall plan, program, administer, manage, and execute the work necessary to provide the specified services. The contractor shall provide personnel, management, and other items and services not considered base support, necessary to perform tree services, as defined in this Performance Work Statement (PWS). The contractor shall comply with all applicable Department of Defense (DoD), Army, Air Force, federal, state, and local laws, regulations, codes, technical manuals, and acceptable commercial practices in the delivery of required services.

2.2.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization.

2.3 General Information.

2.3.1 Period of Performance. The period of performance shall be for one (1) base period of four (4) months as follows:

Base Period: September 28, 2018 - January 26, 2019.

2.3.2 Place of Performance. The work to be performed under this contract will be performed on JBLM as illustrated in TE-1, Map (JBLM Cantonment Area).

2.3.3 Hours of Operation. Unless otherwise specified, the contractor is responsible for conducting business between the hours of 7:00 AM to 5:00 PM, Monday through Friday, unless otherwise directed, excluding legal federal holidays, or when the Government closes the facility due to local or national emergencies, administrative closings, or similar Government-directed facility closings. The Government will not reimburse the contractor when the Government closes the facility for the above reasons. The contractor shall maintain an adequate workforce at all times to ensure the uninterrupted performance of all tasks defined within this PWS when the Government does not close the facility for the above reasons. If the contractor, for its convenience, desires to perform during other than normal working hours or on other than normal workdays, the contractor shall reimburse the Government for any additional expense occasioned the Government thereby, such as, but not limited to, overtime pay for Government inspectors and utilities services.

2.3.4 Work Clearance Requests. DPW will issue a Work Clearance for digging to ensure safety from damage to underground utilities and protection of cultural resources. Per JBLM Installation Regulation 200-1, a digging permit is required for all digging on JBLM. The point of contact for dig permits is located in Building 2044, Door #3 on Lewis Main, JBLM. Walk-in hours are Monday-Friday, 7:30 AM – 3:30 PM at telephone number (253) 967-5237.

2.3.5 Traffic Control Plan. The contractor shall plan and accomplish all work so that minimum interference and inconvenience to occupants in the building / vicinity and pedestrian / vehicle traffic. The contractor must coordinate, and receive prior approval by the COR, of any complete blockage of building exits or driveways, streets, or sidewalks. Traffic Control Plans must be submitted to the COR and KO within 10 working days of contract award. Thereafter, no later than five (5) working days after changes are made. The contractor shall perform all such blockages in accordance with the Manual on Uniform Traffic Control Devices (MUTCD).

2.3.6 Recognized / Government Holidays. The contractor’s performance shall not be required on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published Army calendar.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

2.3.7 The contractor shall provide personnel support outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) Maintenance Division mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the Contracting Officer. The Program/Project Manager or the Alternate Project Manager shall be available after normal duty hours to serve as the central point of contact for contractor operations. Contractor personnel shall not be scheduled for overtime work.

2.4 Emergency Services.

2.4.1 The contractor shall make available competent personnel trained and capable of dealing with minor personnel injuries. The contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The contractor will, in turn, notify the Contracting Officer (KO) and Contracting Officer’s Representative (COR) within two (2) hours of the incident.

2.4.2 Emergency medical treatment and services for contractor personnel is the responsibility of the contractor;

however, 911 can be utilized in emergency situations.

2.5 Contract Administration and Management.

2.5.1 Post Award Conference/Performance Evaluation Meetings. The contractor shall attend the post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The contractor shall not leave the meeting until they have fully read and understand the contract in its entirety. The KO and Contracting Officer’s Representative (COR) shall meet periodically (at least quarterly) with the contractor to review the contractor's performance. Written minutes of such meetings will be recorded by the Government and signed by the Program/Project Manager and the Contracting Officer or COR, and distributed within five (5) working days following the meeting. The contractor may request a meeting with the KO or COR when the contractor believes such a meeting is necessary. Written minutes of such meetings shall be recorded by the contractor and signed by all participants involved and distributed within five (5) working days following the meeting. In either case, if the contractor does not concur with any portion of the minutes, recorded by the Government or contractor, such non-concurrence shall be provided in writing to the KO within two (2) working days following receipt of the minutes.

2.5.2 Contract Administration. Notwithstanding the contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the Government and the contractor.

2.5.3 The following provides the roles and their respective authority during the performance of the contract:

2.5.4 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the KO. In the event the contractor effects any such change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk of the contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in, or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

2.5.6 Contracting Officer’s Representative (COR). The KO shall designate contract level CORs during the term of this contract, under Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.201-7000 “Contracting Officer’s Representative.” The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform in accordance with the responsibilities and duties identified in the Interim Army Contracting Command – Contracting Officer’s Representative Policy Guide Pamphlet 70-1, (ACC PAM 70-1, dated 26 March 2010).

2.5.7 COR Authority. A letter of designation issued to the COR by the KO, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2.5.8 The Contractor shall not in any way represent that it is a part of the U. S. Government, or that it has the authority to contract or procure supplies for the account of the United States of America.

2.5.9 Quality Control (QC). Quality Control is the responsibility of the contractor. The contractor shall provide and maintain a quality control system that is acceptable to the Government. (The QCP is addressed in PWS Paragraph 4.2)

2.5.10 Government Points of Contact.

Contracting Officer Contract Administrator Contracting Officer’s Representative

Robert Phelps Nathan Shelton John Greer robert.a.phelps2.civ@mail.mil nathan.b.shelton.civ@mail.mil john.c.greer6.civ@mail.mil

(253) 966-3487 (253) 966-4411 (253) 966-1735

2.5.11 COR Functions. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, and specifications;

monitor contractor's performance and notify both the KO and contractor of any deficiencies; coordinate availability of Government-Furnished Property (GFP), and provide site entry to contractor personnel.

2.6 Contractor Employees.

2.6.1 Key Personnel. The following personnel are considered key personnel by the Government: Contract Project Manager (PM), Alternate Project Manager (APM) and the Quality Control Officer. The contractor shall submit resumes and an organization chart, to include contact information for initial key personnel and replacements, in electronic format to the COR and KO within 10 business days after contract award. The contractor shall provide a PM and APM who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act on behalf of the contractor when the project manager is absent, shall be designated in writing to the KO. The PM or APM shall have full authority to act on behalf of the contractor on all contract matters relating to daily operation of this contract. The PM or APM shall be available by phone between 0730 – 1600 Monday through Friday except for federal holidays or when the Government facility is closed for administrative reasons.

2.6.2 Contractor Identification. All contract personnel shall be identified as a contractor, i.e., badge, company logo, or uniform. All contractor personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are government officials. They shall also ensure that all correspondence (documents, emails etc.) or reports produced by the contractor are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.6.3 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The contractor shall ensure that personnel present a professional appearance. The contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The contractor shall remove, from the job site, any employee for reasons of misconduct or security. The contractor shall ensure employee conduct complies with 41 U.S.C. 2101-2107, Procurement Integrity. The contractor shall also ensure that no contractor employees conduct political related activities or events on the Installation.

2.6.4 Organizational Conflict of Interest (OCI). Contractor and sub-contractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.6.5 Utilizing Electronic Mail (e-mail) and other written correspondence. When prime contractor or sub-contractor personnel send e-mail messages or other written correspondence as a part of contract or task order (TO) performance (or otherwise relating to contract or TO matters), each sender shall include his/her name (both first and last names), his/her e-mail or mailing address and the word “Contractor”. This applies whether the contractor uses a government or private e-mail or mail system. The contractor shall ensure that all documents or reports produced by the contractor are suitably marked as contractor products or that the documents or reports appropriately disclose contractor participation.

2.6.6 Business Relations. The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness and quality of problem identification to a degree acceptable to the Government. The contractor shall provide corrective action plans, timely identification of issues and effective management of subcontractors. The contractor shall assure customer satisfaction and professional and ethical behavior of all contractor personnel

2.7 Special Requirements / Security / Training / Safety.

2.7.1 The contractor shall comply with JBLM security regulations: JBLM IR 210-1, JBLM Post Regulations, Chapter 7, section XVII; JBLM Regulation 190-16, Access to and Conduct while upon the JBLM Military Reservation; and JBLM Regulation 190-5, Installation Traffic Code. The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, Headquarters Department of the Army (HQDA), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or Installation change, the Government may require changes in contractor security matters or processes.

2.7.2 The contractor shall also provide all information required for background checks to meet Installation access requirements to be accomplished by Installation Provost Marshal Office, Director of Emergency Services (DES) or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. Additionally, Executive Order 13465, 8 September 2008, mandates that all federal contractors and subcontractors are required to use E-Verify for all employees working directly on any federal contract to determine the employee’s eligibility to work in the United States legally.

2.7.3 Physical Security: The contractor shall safeguard all Government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured by the contractor.

2.7.4 iWATCH Training: iWatch is simply common awareness program much like Community Watch. Contractor employees with an area of performance within an Army controlled Installation, facility or area shall view the iWatch video and review information at the website: https://www.bliss.army.mil/iWATCH/. This training will inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to JBLM law enforcement or 911. The training time is approximately one hour long. The contractor shall complete this training within 30 calendar days of contract award, within 30 calendar days of the start of each option year, and within 30 calendar days of new employees commencing performance with the results reported to the COR and KO not later than 30 calendar days after contract award, option year award, or start of employment for new employees. The contractor shall furnish a list of affected contractor and subcontractor employees (names and signatures) that have completed the training within seven (7) calendar days after completion of training.

2.7.5 AT Level I Training. All contractor employees, to include sub-contractor employees, requiring access to Army Installations, facilities and controlled access areas shall complete AT Level I awareness training. The contractor shall complete this training within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR not later than 30 calendar days after contract award, option year award, or start of employment for new employees. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR and KO within (7) calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html.

2.7.6 Security Requirements: The contractor shall comply with Joint Base Lewis-McChord, Washington, security regulations: JBLM Regulation 210-1, Fort Lewis Post Regulations, Chapter 7, section XVII; JBLM Regulation 190- 16, Access to and Conduct While upon the Fort Lewis Military Reservation; and JBLM Regulation 190-5, Installation Traffic Code. Contractor employees shall display either contractor-provided identification badges or the identification badges issued under the RAPIDGate Program. If the contractor does not participate in the RAPIDGate program, it shall submit its proposed design for its employee identification badge to the COR and KO at least 10 workdays prior to the performance start date for approval. The contractor-provided identification badge shall be made of nonmetallic material, easily readable and include the employee's name, the contractor's name, and a recent color photograph of the employee. Anticipate delays in getting commercial vehicles on post and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits through JBLM.

Procedures for commercial vehicle access to JBLM are subject to change without prior notice. Specific requirements for identification badges are issued under the RAPIDGate Program. Contractor personnel shall wear the identification badge at all times when performing work under this contract at a government site, including while attending government meetings that may take place outside the government facility. Unless otherwise specified in the contract, each contractor employee shall wear the identification badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

2.7.7 Installation Access and Control. JBLM is a closed base. Unscheduled Installation closures or lockdowns may occur at any time, including closures resulting from inclement weather or terrorist activities. Thus, anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits through JBLM. All vehicles and personnel are subject to search and seizure of contraband and unauthorized government property IAW Army Regulation (AR) 190-22. Procedures for commercial vehicle access to JBLM are subject to change without prior notice.

2.7.8 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. Four training areas shall be completed, four (4) OPSEC classes: OPSEC 1301 Fundamentals; OPSEC Awareness for Military Members, DoD Employees, and Contractors; Social Media and Operations Security Training; and Social Networking. These shall be completed and certificates submitted within

20 calendar days after contract award date to the COR for each affected contractor employee and subcontractor employee. These courses are available online at the following websites:

http://www.lewis-mcchord.army.mil/des/OPSEC%20Training/index.htm. (Approximate 4 hours).

2.7.9 Access and General Protection Policy and Procedures: Contractor and all associated sub-contractors employees shall comply with applicable Installation, facility and area commander Installation/facility access and local security policies and procedures. The contractor shall also provide all information required for background checks to meet Installation access requirements to be accomplished by Installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. Additionally, Executive Order 13465, 8 September 2008, mandates that all federal contractors and sub-contractors are required to use E-Verify for all employees working directly on any federal contract to determine the employee’s eligibility to work in the United States legally.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or Installation change, the Government may require changes in contractor security matters or processes.

For contractors that do not require CAC, but require access to a DoD facility or Installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable Installation, facility and area commander Installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.7.10 Services during Crisis or Heightened Security. In the event of crisis or heightened security caused by a national emergency, natural disasters, or other causes, continue performance may or may not be necessary in support of JBLM mission.

2.7.11 Vehicle Registration, Licensing, and Operation. Contractor personnel shall comply with JBLM’s policies and regulations concerning personal vehicle registration.

2.7.12 Personnel Badges. Contractor employees shall display either contractor-furnished identification badges or the identification badges issued under the RAPIDGate Program. The contractor-furnished identification badge shall display the information: company name, employee’s name, color photograph, badge number, date issued, and expiration date (not to exceed the of the final option year, if applicable). Upon termination of this contract or the employment of any individual, the contractor shall destroy the affected individual’s badge(s).

2.7.13 Safety. The contractor shall safeguard and maintain all government and contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The contractor shall comply with AR 385-10, The Army Safety Program.

2.7.14 Safety Plan. The contractor shall develop and implement a safety program for its employees. The contractor shall submit the Safety Plan to the KO and COR for review and acceptance within 10 days of commencement of work. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

2.7.15 Occupational Safety and Health. The contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The contractor shall be responsible for ensuring adherence to all applicable JBLM, State of Washington, and federal rules and regulations.

2.7.16 The PM must have at least five (5) years tree removal and tree planting experience. The PM shall provide a resume detailing the level of experience required within 30 days of award.

2.8 Environmental Requirements.

2.8.1 Sustainable Acquisition. In order to comply with federally mandated sustainable acquisition requirements and Department of Defense (DOD) and Department of the Army (DA) Green Procurement Program (GPP) policies, Joint Base Lewis-McChord (JBLM) requires the purchase, supply, and use of environmentally preferable products and services. Program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, and environmentally preferable products. For a listing of designated items, associated requirements and managing program websites, see https://sftool.gov/greenprocurement. Requirements for products typically classified under landscaping can be found at https://sftool.gov/greenprocurement/green-products/6/landscaping-products/0.

2.8.2 Environmental Compliance. The contractor shall comply with all applicable federal, state, local, Department of Defense, Department of the Army, and Installation environmental laws, Executive Orders, rules, and plans. This includes all JBLM environmental requirements, including the most current Installation regulation 200-1 (Environmental Protection and Enhancement) unless otherwise directed by the JBLM Directorate of Public Works, Environmental Division via the KO or the COR. The current regulation is available at http://www.lewis-mcchord.army.mil/designstandards/pdf/pwref/FLReg_200-1.pdf. The contractor shall use chemicals, and equipment used in the performance of services on the Installation IAW industry standards, local, federal, and state laws, and according to manufacturer’s recommendations. Storage of hazardous materials is not authorized on base; only daily use amounts of hazardous materials are authorized and may be in possession of the contractor. The contractor shall make all environmental and hazardous records available at the beginning of the next contractor’s workday after the Government’s request to view the records.

2.8.3 Anti-Idling. The contractor shall monitor its use of vehicles and other energy-consuming equipment for abuse and unnecessary use beyond that needed to perform the contracted action. The contractor shall turn off engines when vehicles are parked or a driver/operator is not at the controls unless maintenance operations require the engine to be running. The contractor shall idle engines for no longer than is necessary to produce sufficient temperature and pressure for driving. For sedans, carryalls, and light trucks, this is usually 30 seconds to one minute. The contractor shall turn off equipment when not in use or undergoing maintenance.

2.9 Type of Contract: The Government will award a firm-fixed-price single award contract.

3.0 Performance Requirements and Standards.

3.1 Tree Service. The contractor shall only cut down trees identified by the COR and follow industry standards/OSHA guidance. The contractor shall fell, cut, and drop trees in a direction that will not strike surrounding trees, buildings, or infrastructure and leave in place when complete. Only diseased trees, dead trees with thin, ragged crowns with yellowing needles marked with Red paint will be cut down. (See TE 1) The contractor will have 120 days after contract award to complete the service.

3.2 Cutting Requirements.

a) Hung up trees will not be allowed.

b) Trees shall be completely severed from the stump.

c) The cut surface of the stumps shall be cut flat.

d) Tree stumps shall be not more than (12) inches above the ground.

e) Excessive damage is established when more than 5 percent of the leave trees are damaged in a specific area. The damaged trees will be identified by the Government. Unless otherwise specified by this contract, the Contract Officers Representative shall identify damaged adjacent or leave trees that shall be paid for.

f) No heavy logging equipment, new roads or skid trails will be allowed within 75 feet of any wetlands.

g) Fire Precaution. Contractor shall comply with restrictions imposed by State guidelines under the Industrial

Fire Precaution Level (IFPL). During fire season, prior to daily operations, Contractor will check the IFPL at: http://www.dnr.wa.gov/ifpl.

h) Fire Responsibility. The Contractor shall be responsible to familiarize his/her employees with the Washington State Forest Fire Protection and shall adhere to them at all times. The operation will be subject to inspection for adherence/compliance to state regulation and presence of fire tools. All spark emitting engines must be equipped with approved spark arresters. A pump truck or trailer will be required if heavy equipment is used during the closed season per WA Department of Natural Resources (DNR) specifications.

i) Laws, Rules and Regulations. The Contractor will assure that the Contractor, its subcontractors and invitees are in compliance with all Federal, State, local and Joint Base Lewis-McChord laws, rules and regulations applicable to this contract and the Joint Base Lewis-McChord military installation.

j) a. In the event that human remains, artifacts or features of archaeological interest are inadvertently discovered, the Contractor shall immediately cease activity in the vicinity of the discovery, stabilize and protect such discoveries from further disturbance or public disclosure and provide immediate notice (within 24 hours following the discovery) by telephone and e-mail to the Installation Cultural Resources Manager may not proceed in the vicinity of the discovery until authorized to proceed by the Installation Cultural Resources Manager and the Contract Administrator. The Cultural Resources Office phone number is (253) 966-1766. If not available, please contact (253) 967-1499.

k) b. A cultural resources survey will be made by an archaeologist and/or historian recognized as competent by Washington State to evaluate the significance of the resources site. If, in the opinion of the archaeologist and/or historian, logging operations can continue without damage to the cultural resources, logging operations may be resumed. If it is determined that damage to the cultural resource would result from continuing the logging operations, the site will be deleted from the timber sale contract. Any fines and/or other reprimands received by the Contractor as a result of operations under the terms of this contract are the sole responsibility of the Contractor. (What about accidental damage prior to discovery.

l) Trees tops and limbs outside the JBLM boundary as a result of Contractor's operation shall be removed (Keep it off of private/county land)

m) Trees shall be fell as close to the ground as practicable and away from capital improvements (County Roads).

n) Logging Equipment. Without regard to weather or ground condition, the Contractor must at all times keep tractors, trucks, or other required equipment in operation within the scope of the operation (100 feet from roadway) as determined by the Contracting Officer. The Government reserves the right to restrict the type and size of equipment used.

3.3 Damage. As directed by the KO, the contractor shall repair government property damaged within the boundaries on TE-1. The contractor shall furnish all labor, materials, and equipment to perform the repair work and restore equipment, buildings, fencing etc… to its original condition.

3.3.1 Third Party Repair Damaged Areas. In the event that the contractor discovers damages caused by another party, the contractor shall notify the COR of the extent of the damage and proposed corrective action. The contractor shall make no repairs until authorized by the KO or the COR.

3.3.2 Damage Caused by Contractor. During the execution of contractor provided services, damages caused by its employees shall be repaired at no cost to the Government. The Contractor shall notify the COR and KO and shall return the damaged area to its previous condition.

3.3.3 Damage Report. The Contractor shall submit a monthly damage report to the COR that annotates the damage, corrective action, and date corrected.

3.4 Enterprise Contractor Manpower Reporting Application (eCMRA)

3.4.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Joint Base Lewis-McChord via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with the current year of contractor performance. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

4.0 Performance Requirements Summary (PRS)

Technical Exhibit 2 Performance Requirements Summary (PRS)

Performance Requirement PWS Section

Performance Standard

Allowable Deviation

Cut down trees. Paragraph

3.1 & 3.2

Complete tree service within 120 days after contract award IAW the

PWS.

Contractor shall complete at least 95% of trees within 120 days after contract award.

Contractor Manpower Reporting

(CMR)

Paragraph 3.4

Complete this task no later than the 31st of October each contract year.

Shall be 100 percent complete.

4.1 Quality Assurance. The Government will evaluate the Contractor’s performance under the contract, in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. The Government plan defines how the performance standards will be applied, the frequency of surveillance, and items to be inspected. Although the Government will develop a QASP, Government surveillance of contractor performance is not limited to the QASP or the performance objectives, incentives / remedies, etc. as outlined in the PRS. The Government retains the right to inspect and test all services called for by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements, at no-cost to the Government.

4.2 Quality Control Plan (QCP). Quality control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services / supplies to the Government (Ref. FAR 52.246-1, Contractor Inspection Requirements).

The contractor shall develop, implement, and maintain an effective Quality Control System that includes a written QCP. The QCP shall implement standardized procedures and methodologies for monitoring and documenting contract performance to ensure that the contractor has met all contract requirements. The contractor’s QCP shall contain a systematic approach to monitor operations to ensure that the contractor provides acceptable services/products to the Government.

The QCP as a minimum shall address:

Continuous process improvement Procedures for scheduling, conducting and documentation of inspection Discrepancy identification and correction Corrective action procedures to include procedures for addressing Government-discovered non-conformances

Procedures for root cause analysis to identify the root cause Root cause corrective action to prevent re-occurrence of discrepancies Procedures for trend analysis Procedures for collecting and addressing customer feedback/complaints

Upon request, the contractor shall provide its Quality Control (QC) documentation to the Government. The contractor shall submit a QCP within 14 calendar days after the contract award date. The contractor shall submit the QCP to the Contracting Officer (KO) and Contracting Officer’s Representative (COR) electronically in a MS Office format. After acceptance of the QCP, the contractor shall receive the KO’s acceptance in writing of any proposed change to its QC system.

5.0 Deliverables

Technical Exhibit 3 Deliverables

DELIVERABLE FREQUENCY COPIES MEDIUM/FORMAT DISTRIBUTION

Traffic Control Plan (PWS Para. 2.3.5)

Within 10 working days of contract award. Thereafter, no later than five (5) working days after changes are made.

Email / MS Word COR & KO

Accident Requiring Emergency Medical Treatment (PWS Para. 2.4.1)

Employees shall immediately notify their supervisor and COR and KO Within two (2) hours of the incident.

N/A Email or Telephone COR & KO

Quality Control Plan (PWS Para. 4.2)

Initial: Within 14 days of contract award.

Updates: All QCP updates shall be accepted by the KO

1 Email / MS Word COR & KO

Key Personnel – Provide name of Program Manager and Alternate (PWS Para. 2.6.1)

Submit resumes and organization chart (to include contact info) for initial and replacements 10 business days after contract award.

Email / MS Word COR & KO

Training Completion Certificates (PWS Para. 2.7.4, 2.7.5, and 2.7.8)

Within 30 calendar days after contract award date and 30 days after completion of training by all employees and Subcontractor personnel

1 Email / Adobe Acrobat

COR & KO

Badge design if the contractor does not participate in the RAPIDGate program.

(PWS Para. 2.7.12)

Within 10 working days prior to the start of performance.

1 Email / Adobe Acrobat

Safety Plan (PWS Para. 2.7.14)

Initial: Within 10 days of commencement of work for review and acceptance

Revisions: Five (5) calendar days prior to effective date of change

1 Email / MS Word

Enterprise Contractor Manpower Reporting Application (eCMRA)

(PWS Para. 3.4)

Annually NLT October 31and in accordance with the requirements at http://www.ecmra.mil/

Online entry at http://www.ecmra.mil/

Monthly Report (PWS Para. 6.5.4)

Prior to invoicing and not later than the fifth (5th) working day of the following month.

1 Email / MS Word or compatible program

COR & KO

Contractor Vehicles Registration (PWS Para. 6.6.1)

Within 10 working days of performance start. Evidence of vehicle ownership and vehicle liability insurance must be presented upon application of vehicle registration.

1 By making application

Provost Marshal Vehicle registration Section, COR, & KO

6.0 Related Documents.

6.1 Definitions and Acronyms:

6.1.1 Biobased: Biobased products are derived from plants and other renewable agricultural, marine, and forestry materials and provide an alternative to conventional petroleum derived products. Biobased products include diverse categories such as lubricants, cleaning products, inks, fertilizers, and bioplastics.

6.1.2 Cannibalize. Remove parts from Government property for use or for Installation on other Government property.

6.1.3 Clean. Selective pruning to remove one or more limbs identified by the COR or dead, diseased and/or broken limbs, in accordance with established industry standards. Having no imperfections or blemishes; regular or even: a clean edge; a smooth, clean joint.

6.1.4 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

6.1.5 Contractor Acquired Property (CAP). Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

6.1.6 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

6.1.7 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the Contracting Officer to help administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

6.1.8 Debris. Includes, but is not limited to, paper, cans, bottles, cigarette butts, cardboard, plastic, limbs and branches, pine straw and pine cones, leaves, rocks, and other similar items.

6.1.9 Defective Service. A service output that does not meet the standard of performance associated with the PWS (reflected in the PRS/QASP).

6.1.10 Deliverable. Anything that can be physically delivered, but may include non-manufactured things, such as meeting minutes or reports.

6.1.11 Discrepancy. Failure to perform a service to contract standards or a completed service that does not meet contract standards.

6.1.12 Environmental Management System (EMS). A set of processes and practices that enable an organization to reduce its environmental impacts and increase its operating efficiency. All organizations on the Installation, including contractors, are required to participate in the Installation's EMS program. The nature of this participation will depend on the unit or organization's processes and potential impact on the environment. Participation is established through coordination with the JBLM EMS Coordinator, providing approved environmental plans where required, and a description or evidence of a company management system.

6.1.13 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article, when put into use. Equipment does not include material, real property, special test equipment or special tooling.

6.1.14 Fertilization. Fertilization is the process of applying nutrient elements to the soil where the soil has become…