Solicitation Amendment W911S725RA0100001 26AUG25.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Solicitation/Contract Form Continuation

The following changes have been made:

INFORMATION FROM TO

Response Due Date 29 Aug 2025 04 Sep 2025

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

Miscellaneous text in this section has been modified to:

1. INSTRUCTIONS FOR OFFERORS:

1.1 Questions regarding this Request For Proposal (RFP) shall be submitted in writing via the Contracting Officer (KO) or the Contracting Specialist on or before 15 August 2025 at 12:00pm CT.

1.2 Offerors are notified that the Government will not reimburse costs incurred for proposal preparation, to include pre-award site visits.

1.3 The evaluation and discussion procedures for this procurement is being conducted under Federal Acquisition Regulation (FAR) Part 12, "Acquisition of Commercial Items" which takes precedence over FAR Part 15 "Contracting by Negotiation" procedures as delineated in FAR 15.3, Source Selection. The Government will conduct evaluations using the lowest price technically acceptable approach and will follow the evaluation criteria set forth in Section 5, Evaluation Criteria, considering solely the Offeror's response to this RFP. Noncompliance with the RFP requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

1.4 Although the Government does not intend to hold discussions/communications, the Government does reserve the right to hold discussions/communications, and negotiate with one or more but not necessarily all Offerors, for any reason. Any proposal revisions will be limited to the items negotiated.

1.5 The Offeror shall submit an unclassified proposal that demonstrates its ability to perform and meet the requirements in the Performance Work Statement (PWS).

1.6 Proposals shall conform to all the requirements of this RFP. Failure to conform may result in your proposal being rejected and no longer considered for award.

1.7 For labor categories that are non-exempt under this contract, calculate price using the wage determination for the specific location the individual will be assigned. Go to https://www.sam.gov/ to locate the applicable wage determination. All proposals submitted in response to this solicitation shall reflect the use of current, updated fringe benefit rates. The Contractor's wage rate shall comply with the DOL wage rate minimum requirements for the area in which the work is to be done. The Contractor shall specify the city, state, and country in which the work will take place. This is necessary so that the appropriate DOL rates can be provided.

1.8 Offerors are not authorized to include citations for, or linkages to, websites in the proposal. The length of your

W911S725RA0100001

response to this RFP is limited, as identified below. Take extreme care and attention to ensure that all required documents are included in the PROPOSAL. Information submitted beyond the page limitations, identified below, will not be evaluated and may be considered cause for rejection of your PROPOSAL. The PROPOSAL shall be organized as stated in the Table below.

Volume Tab

Section Section Page Limit Title

File Format

Volume I. General Information A *NTE 8 Word or

PDF

A1 Company's Cover Page Word or

PDF

A2 Exceptions/Assumptions Word or

PDF

A3 Offeror's General Information Word or

PDF

A4 Unlimited Fill-in Clauses Word or

PDF

Volume II. Factor 1: Price B1 Fill in Excel document provided CLIN Structure Attachment 1 Excel

B2 Pricing Notes Pricing Notes

B3 Unlimited Service Contract Labor Standards

(SCLS) Labor Rates Excel

B4 Labor Categories, Hours and Rates Excel

Volume III Factor 2: Past Performance

C *NTE 10 Past Performance Narrative Word or

PDF

C1 CPARS/PPQ's Past Performance Narrative Questionnaire Attachment 2

Word or

PDF

Volume IV Factor 3: Technical Approach

D *NTE 65

Word or

PDF

Element 1 D1 *NTE 20 Technical Approach Narrative Word or

PDF

D2 *NTE 5 Technical Executive Summary Word or

PDF

Element 2 D3 *NTE 20 Transition In Plan Word or

PDF

Element 3 D4 *NTE 20 Quality Control Plan

Volume V Factor 4:

Management Approach

*NTE 35

Element 1 E1 *NTE 10 Approach Management Narrative Word or

Element 2 E2 *NTE 20 Staffing Plan Word or

PDF

Element 3 E3 *NTE 5 Key Personnel Qualification Word or

PDF

*NTE- Not to Exceed

Table 1: MTT Instruction Contract Proposal Format

1.10 By responding to this RFP, the Offeror agrees to meet all the requirements incorporated herein, including those listed in the attachments of this solicitation, PWS and agrees to all terms, conditions, and provisions.

2. PROPOSAL CONTENT:

2.1 Volume I, General Information. The General Information Volume shall contain the identified information detailed below and shall not exceed eight (8) pages.

TAB A1: Company's Cover Page. The Offeror shall provide a company's cover page. Company cover page shall include Solicitation number, Company name, Company address, Point of Contact information, Cage Code and System of Awards (SAM) Unique Entity Identification (UEI) number.

TAB A2: Exceptions/Assumptions (if required). The Offeror shall identify and provide an explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB A3: Offeror's General Information. The Offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to Offeror's proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government. The Offeror shall provide acknowledgement of all amendments (if applicable.)

TAB A4: Clauses. The Offeror shall include fill-in clauses identified in section I of this solicitation.

2.2 Volume II, Price (Factor 1). The Offeror's Price Volume shall consist of the following tabs:

TAB B1: Clin Structure Attachment 1. Fill in pricing information for CLINs 0001 through 4002.

TAB B2: Pricing and Notes. This tab shall also be used to explain the Offeror's Price Proposal, e.g., discounts offered, remittance address, explanation of Contractor-site and Government-site rates, not separately priced pricing data, etc.

TAB B3: SCLS Labor Rates. The Offeror shall identify all proposed labor categories subject to the SCLS. When the SCLS applies, the Offeror shall cross reference the proposed labor classification with applicable DOL Wage Determination and identify the corresponding labor category within the Wage Determination by occupation code and occupation title. The Offeror should price its proposal using the wage determination for specific location where the individual will be performing the work. The Offeror's (and subcontractors) wage rates shall comply with the DOL Wage Rate minimum requirements for the area in which the work is to be done. The Offeror shall specify the city, state, and county in which the work will take place if other than that specified in the PWS. The Offeror is responsible for compliance with the SCLS.

TAB B4: Labor Categories, Hours and Rates. The Offeror shall propose labor categories, rates, and hours to successfully perform the contract requirements. It is the responsibility of each Offeror to propose information which it deems necessary to size the work-force and to determine the skill set which it deems necessary to perform the contract. Certified cost or pricing data is not anticipated for the award of the contract as a result of this solicitation;

however, the Government reserves the right to request such information should it become necessary IAW FAR Subpart 15.4, Contract Pricing, or to request Information other than cost or pricing data if required to determine the proposed price fair and reasonable .Proposed contract pricing shall be submitted IAW with Attachment 1, CLIN Structure.

2.2.1 If Not-To-Exceed (NTE) amounts are provided by the Government, they are to be included as a part of the Price Proposal and identified as such. The NTE amounts are Government estimates and are not to be changed by the contractor. Should the contractor consider the amounts to be understated, it should be noted in the Price Proposal and supporting rationale provided.

2.2.2 Offerors are required only to price the base and option periods. Offerors shall not propose price for the potential six-month extension of services period (see FAR Clause 52.217-8). Procedures for price evaluation of the FAR 52.217-8, Option to Extend Services, are stated in paragraph 4.1.3

2.2.3 The Offeror shall submit its Price proposal in Microsoft Excel format, utilizing Microsoft Office.

Spreadsheets shall be sent in a file format that includes all formulas, macro, and format information. Print image is not acceptable.

2.2.4 If proposing Subcontractors, the Offeror shall explicitly detail on its Price proposal the amount of work subcontracted, in terms of both dollars and percentage.

2.3 Volume III, Past Performance (Factor 2) TAB C. The Past Performance Volume shall include the Past Performance information as described below and shall not exceed ten (10) pages.

2.3.1 The Offeror shall identify no more than three (3) of its most recent/relevant experienced Contracts/Task Orders (TOs)/ Delivery Orders (DOs) that either (i) it has successfully completed or (ii) it has performed in part, within the past three (3) years, including proposed Subcontractors. Both recent and relevant are defined as follows:

a. Recentness. First, the Government will evaluate each past performance reference to determine how recent it was. To be determined recent, the effort must have been performed during the three (3) years from the date of issuance of this RFP. Evaluation will focus only on work experience already performed. Yet- to-be performed work, experience prior to the last three (3) years, and work performed for less than six (6) months will not be considered. Past performance that is not recent will not be further evaluated.

b. Relevancy. Second, the Government will evaluate whether the Offeror's recent past performance is relevant or not relevant to the required effort. The Government will assess each recent past performance reference submission to determine its similarity in scope, magnitude, and complexity relative to this requirement.

(1) Scope is the measure of the similarity of the PWS scope to the Offeror's past performance. Scope will be assessed by comparing the PWS requirements to the Offeror's past performance reference.

(2) Magnitude is the measure of the similarity of the dollar value of the current requirement to the Offeror's past performance reference. Magnitude will be evaluated by comparing the current requirement's dollar value to the Offeror's past performance reference under the relevant time period established by the RFP.

(3) Complexity is the measure of the similarity of the current requirement's total required effort in terms of needed personnel, experience, and professional credentials to the Offeror's past performance reference. Complexity will be evaluated by comparing the current requirement's total effort in terms of personnel, experience and professional credentials to the Offeror's total effort in terms of personnel, experience and professional credentials outlined in the past performance reference.

2.3.2 Relevancy Narrative: The Offeror shall address the relevancy of referenced contracts, as well as similarity to the effort contemplated by the RFP. The discussion of similarity shall include a description of services or related tasks similar to those that it will perform in support of the HDCSO MTT Instruction service.

In addition, the Offeror shall provide the following information:

a. Identify information on significant achievements. Describe any challenges or obstacles that were encountered during contract performance and the measures taken to overcome them.

b. Include a discussion of the events or circumstances affecting any termination decision and/or performance litigation for any contracts/subcontracts identified as fully or partially "Terminated for Convenience or Default", or was subject to litigation regarding performance.

c. Include, for each contract, DO or TO any cure notices or show cause notices received on that contract, DO or TO. Explain the circumstances and the corrective action taken by the Offeror.

2.3.3 The Offeror shall provide the following contract description information for each contract and/or subcontract either ongoing or completed contracts in the order listed below. (Table Format is acceptable.)

a. Contract number.

b. Title of Program/Project

c. Identify whether you were the Prime or Subcontractor. If you were the the Subcontractor, provide the name of the Prime Contractor to whom the effort was awarded.

d. Contract type.

e. Period of performance.

f. Awarded price for Prime/Sub Contractor.

g. Final or projected final price Prime/Sub Contractor.

h. Annual dollar value for Prime Contractor/ Sub Contractor.

i. Original delivery schedule.

j. Final or projected final delivery schedule.

k. Government or commercial contracting activity, address, telephone and e-mail address.

l. Government or commercial contracting activity technical representative or Contracting Officer's Representative (COR), name, telephone number and e-mail address.

m. Status on referenced contract (Prime or Major Subcontractor).

2.3.4 Offerors may use Attachment 2, Past Performance Narrative Questionnaire as part of their past performance submission. Offerors may also use CPARS. Offerors without a record of relevant past performance shall clearly state that the Offeror does not have a record of relevant past performance information.

*Note: The Government reserves the right to use data provided in the Offeror's proposal and data obtained from other sources during past performance evaluation. To ensure inclusion of all references in the evaluation process, the Offeror is encouraged to provide the Government with the most current data on each reference. Please note that references provided on classified contracts cannot be verified. Also, it is recommended that Offerors limit references for performance as a first tier Subcontractor unless it cannot be avoided. In both of these cases, the Government could be limited to the amount of data available to perform the evaluation process.

2.4.1 Technical Approach. The Offeror shall submit their Technical Approach with respect to the following and shall not exceed 65 pages:

2.4.1.1 The Technical Approach shall be clear, concise, and include sufficient detail for a thorough review and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important.

The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as "standard procedures will be employed" or "well known techniques will be used," etc. will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. The Technical Approach shall, at a minimum, be prepared in a form consistent with the PWS and Section 4, Evaluation Criteria.

2.4.1.2 The Technical Approach shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor's technical competence and ability to comply with the requirements specified in the PWS. The Offeror shall address as specifically as possible the actual methodology they would use for accomplishing the PWS tasks. The Technical Approach shall consist of the following Tabs:

TAB D1: Technical Approach Narrative (Element 1). The Technical Approach Narrative shall describe and demonstrate a complete understanding of the required tasks of the PWS outlined in Part 3, Specific Tasks, specifically with respect to the technical functions of the PWS identified below and shall not exceed twenty

(20) pages:

a. Must maintain the Instructor to Student ratio annotated in the lesson plan. Must maintain the Student to Equipment ratio annotated in the lesson plan. Per PWS 3.2.1.1

b. Course Coordination: The contractor shall coordinate with the COR two (2) days prior to the commencement of each scheduled course for the preparation of the contractor's personnel, materials, supplies, and equipment to be on site at the instructional location. Coordination shall consist of acknowledgement of training dates, submission of a training schedule and a Deliberate Risk Assessment Worksheet for each course. Per PWS 3.4

c. The contractor shall have required equipment in place and in operational order not later than the day prior to scheduled commencement of each course. Additionally, the contractor shall ensure that all Government furnished items are operational and in place. Any discrepancies shall be reported immediately to the COR. Per PWS 3.4.1

d. Course Curriculum: The Contractor shall establish procedures to ensure that all instruction and materials adhere to the Government provided POI and TSP. Revision to course material to ensure compliance with current doctrines will be performed and maintained by the Government. All required revisions must be approved by the Director, HD/CSO and shall be incorporated into the curriculum and the POI by the Government and provided to the Contractor. Per PWS 3.6

e. Contractor personnel shall identify and annotate any broken equipment and training aids provided by the Government as directed by the KO/COR. Per PWS 3.8.1

f. Safety: At a minimum, the contractor shall follow safety recommendations and job hazard analysis IAW this PWS, the Government POI, and TSP. Per PWS 3.8.4

g. DRAWs shall be prepared and signed daily prior to course start. Per PWS 3.8.6

h. Accuracy - All deliverables shall be accurate in quantity, presentation, technical content, and adherence to accepted elements of style. Per PWS 3.13.1

i. Care of Facilities and Equipment: The Contractor shall exercise prudent use of Government furnished facilities and equipment and maintain equipment at the appropriate level in accordance with the appropriate technical manuals (TM). Proper disassembly and cleaning of equipment in accordance with instructions provided by the government prior to redeployment must be adhered too. Per PWS 4.7.2.4

TAB D2: Technical Executive Summary. The Technical Volume shall include an executive summary that provides the following information and shall not exceed five (5) pages:

a. Organization Conflicts of Interest (OCI), OCI Risks, and OCI Risk Mitigation.

b. Teaming Arrangements (including Sub-Contractors).

TAB D3: Transition-In Plan (Element 2). The Offeror will assume full responsibility for all areas of operation IAW the contract terms and conditions in order to ensure a smooth transition of the contracted operations. The Transition-In Plan, at a minimum, shall address the following areas and shall not exceed twenty

(20) pages.

a. Transition of program management support and other personnel.

b. Transition of task requirements in the PWS.

c. Resource requirements (personnel and budget).

d. Security clearance actions and status.

e. Transition milestones and timeline.

f. Risk mitigation practices.

TAB D4: Contractor Quality Control Plan (QCP) (Element 3): The contractor shall develop, provide and follow a QCP specifying the tasks, subtasks and approaches it will use to ensure that it meets or exceeds the government standards as outlined within the PWS. The Contractor shall submit the QCP as part of the proposal.

The Contractors QCP shall include management and technical reviews, audits validate the quality of work performed by the contractor's personnel and the work performed by its subcontractors if applicable. The QCP at a minimum, shall address the following areas and shall not exceed twenty (20) pages.

a. Quality Control: The plan shall demonstrate how the Offeror will develop, implement, and maintain an effective quality control system.

b. The plan shall include standardized procedures/methods for monitoring and documenting contract performance to ensure all contractual requirements are met.

c. The plan shall contain a systematic approach to monitor operations to ensure acceptable services /products are provided to the Government.

d. The plan, at a minimum, shall address continuous process improvement; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints.

2.5 Volume V, Management Approach (FACTOR 4) TAB E.

2.5.1 Management Approach. The Management Approach will be evaluated based on the following key areas on the Offeror's ability to demonstrate the offeror's understanding of the personnel requirements of the PWS, as well as the ability to provide the personnel in order to fulfill experience and qualification requirements necessary to perform and manage all tasks as described in the PWS. The following elements will be evaluated as part of the Offeror's Management Approach:

TAB E1: Management Approach Narrative (Element 1): The Management Approach Narrative will be evaluated based on the Offeror's approach on how well it demonstrates to plan, execute, and manage the PWS requirements.

TAB E2: Staffing Plan (Element 2). The Offeror's Staffing Plan will be evaluated on how well it demonstrates:

a. A staffing plan methodology that details the ability to hire, train, and retain a highly qualified stable workforce capable of performing all tasks stated in the PWS; procedures to, reduce personnel turn-over, and retain qualified personnel; that include the proposed labor categories, certifications and hours that reflect the manageable tasks and work packages necessary to provide and accomplish the services and deliverables specified in the PWS.

b. A staffing plan shall outline the Offeror's approach to provide coverage for all tasks and deliverables in the PWS listing all personnel and their certifications that are necessary to accomplish the requirements of the PWS.

3. SUBMISSION INSTRUCTIONS:

3.1 General.

3.1.1 Your attention is called to the RFP closing date and time of 04 September 2025 at 12:00 PM CT. It is the Offeror's responsibility to assure its proposal is received by the date and time specified above. If your proposal is not received at the initial point of entry to the Government (received through e-mail by the exact date and time specified above), it will be determined late and will not be evaluated. Proposal, as the term is used here, means ALL volumes and/or parts of the proposal.

3.1.2 Pages are limited to 8 1/2" x 11". Number all pages. Graphs and tables included in the technical proposal need not be double-spaced, but to ensure legibility, the text in tables and graphics may be 9-point; however, all text not in tables or graphics shall be no smaller than 12- point type and single-spaced. Font type will be in Times New Romans. Inclusion of any graphs or tables is counted within the page limitation. Any pages submitted in excess of the page limit stated in Table 1 will not be evaluated and will be returned to the Contractor. Contractors are cautioned that failure to follow these instructions may result in an incomplete evaluation of the proposal.

Offerors shall submit separate electronic documents, by volume, with its proposal.

3.1.3 Ensure that all volumes are submitted in response to this RFP. Failure to do so may result in your proposal not being considered. Your proposal shall be structured in a manner that clearly addresses the requirements for this RFP. Responses that are overly verbose or include marketing material are not desired.

3.2 Email Submission. Offerors may submit their proposal or no response reply electronically, via e-mail, to the following e-mail addresses: maria-elisa.trinidad.civ@army.mil and alfreda.m.dupont2.civ@army.mil. Any proposals received after the exact time specified for receipt of proposals is "late" and will not be considered for evaluation.

3.2.1 Offerors are cautioned that e-mail is not instantaneous. We recommend you submit your proposal prior to the closing date, allowing enough time to ensure the entire proposal is received on time to be considered for award. If all portions of any e-mail proposal are not received by the RFP closing deadline, the proposal shall be rejected as late (see FAR 15.208). Re-send your e-mail submission if you do not receive a receipt confirmation. If you do not receive a receipt confirmation after the second transmission, contact the Contract Specialist. Due to Government exchange size limitations, we cannot receive individual e-mails that exceed 5 MB per file, including the e-mail itself plus all attachments. If your electronic proposal, including all attachments, is larger than 5 MB per file, you shall segment your proposal into a series of two (2) or more separate e- mails that individually are no larger than 5 MB per file. We cannot receive e- mails if they contain compressed attachments. Our security software blocks these types of e-mails.

3.2.2 Offerors shall identify in the e-mail subject line the following: W911S7-25-R-A010, closing date /time, content, and the Offeror's name. For example: "fill in RFP number, day/time/content, name, Message 1 of 5, XYZ Company."

3.2.3 In the body of each e-mail message of the proposal, the Offeror shall provide a brief statement accounting for each e-mail in relation to the entire proposal. For example, "Message 3 or 5, as well as inventory of attachments" or "Attachment 1 of 4" or "This message 3 of a total of 5 messages constituting the Fort Leonard Wood, Missouri HDCSO MTT Instruction CRE Basic Base Plus Four (4) proposal of XYZ Company" or "This message provides attachments 2 and 3 of a total of 4 attachments to our complete Proposal."

3.3 Resolution of Issues. The ordering Contracting Officer reserves the right to withdraw and cancel the proposed RFP. In such event, the Offeror will be notified in writing of the ordering Contracting Officer's decision. This decision is final and conclusive and shall not be subject to the "Disputes" clause or the "Contract Disputes Act."

4. EVALUATION CRITERIA. Offerors will be evaluated strictly at the factor level Approach, 1) Price, 2) Past Performance, 3) Technical Approach, and 4) Management

4.1 Volume II, Price (Factor 1). The Price Factor evaluation will be conducted on the Firm Fixed-Price basis. The techniques and procedures described under FAR 15.404-1(b) will be the primary means of assessing proposal reasonableness.

4.1.1 The proposed price will be evaluated for reasonableness of proposed prices to accomplish the technical approach. Reasonableness is defined as a price if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

4.1.2 Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic contract requirement. The Government may determine that a proposal is unacceptable if the option prices are unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

4.1.2.1 Options. As part of price evaluation, the Government will evaluate its option to extend services under FAR 52.217-8 by adding six (6) months (one-half) of the offeror's Year 5 price to the offeror's Total Price. The Government may choose to exercise the option to extend services at the end of Year 5 of performance utilizing the rates of that performance period. (See FAR 52.217-8, Option to Extend Services.)

4.1.3 This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

4.2 Volume III, Past Performance (Factor 2). The past performance evaluation results in an assessment of the Offeror's probability of meeting the solicitation requirements. The Offerors will be evaluated to determine the extent to which their past performance demonstrates the likelihood of successful performance in providing requirements similar in size and scope of this RFP. The Government may choose to evaluate publicly available reports, and/or data from the Contractor Performance Assessment Reporting System (CPARS) or similar systems and State Department Watch Lists. The Government may use present and/or past performance data obtained from a variety of sources, not just those contracts identified by the Offeror. The Government will evaluate the Offeror's recent and relevant past performance to determine the Offeror's probability of performing the RFP's requirements. The Government will consider three aspects during the past performance evaluation: recentness of performance, relevancy (including context of data), and quality (including general trends in Contractor performance and source of information).

a. Recentness. First, the Government will evaluate each past performance reference to determine how recent it was. To be determined recent, the effort must have been performed during the three (3) years from the date of issuance of this RFP. Evaluation will focus only on work experience already performed. Yet- to-be performed work, experience prior to the last three (3) years, and work performed for less than six (6) months will not be considered. Past performance that is not recent will not be further evaluated.

b. Relevancy. Second, the Government will evaluate whether the Offeror's recent past performance is relevant or not relevant to the required effort. The Government will assess each recent past performance reference submission to determine its similarity in scope, magnitude, and complexity relative to this requirement.

(1) Scope is the measure of the similarity of the PWS scope to the Offeror's past performance. Scope will be assessed by comparing the PWS requirements to the Offeror's past performance reference.

(2) Magnitude is the measure of the similarity of the dollar value of the current requirement to the Offeror's past performance reference. Magnitude will be evaluated by comparing the current requirement's dollar value to the Offeror's past performance reference under the relevant time period established by the RFP.

(3) Complexity is the measure of the similarity of the current requirement's total required effort in terms of needed personnel, experience, and professional credentials to the Offeror's past performance reference.

Complexity will be evaluated by comparing the current requirement's total effort in terms of personnel, experience and professional credentials to the Offeror's total effort in terms of personnel, experience and professional credentials outlined in the past performance reference.

c. Quality. The third aspect of the past performance evaluation is to establish the overall quality of the Offeror's past performance (see FAR 15.304(c)(2)). The past performance evaluation conducted in support of a current source selection does not establish, create, or change the existing record and history of the Offeror's past performance on past contracts. Rather, the past performance evaluation process gathers information from customers on how well the Offeror performed those past contracts. A separate quality assessment rating will not be assigned. The Government will review all past performance information collected and determine the quality of the Offeror's recent and relevant past performance, considering general trends, source of information, and usefulness of the information, and incorporate these into the performance confidence assessment rating. In determining the overall quality of the Offeror's past performance, the Government will consider the Offeror's business relations, schedule, and customer satisfaction.

4.2.1 In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a) (2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the case the offeror's past performance is unknown, the Government will assign a performance confidence rating of "neutral".

4.3 Volume IV, Technical (Factor 3)

4.3.1 Technical Approach. The Technical Approach will be evaluated based on the following key areas:

4.3.1.1 Technical Approach Narrative (Element 1). The Government will evaluate the Offeror's capability to describe and demonstrate a complete understanding of the required tasks of the PWS Specific Tasks, specifically with respect to the technical functions of the PWS identified below:

4.3.1.2 Transition-In Plan (Element 2). The proposed Transition-In Plan will be evaluated to determine the Offeror's capability to outline the organization structure, staffing, tasks, and approach required to complete transition of services from the current contractor to the new contractor within the required time to ensure smooth transition of the contractual requirement.

4.3.1.3 Quality Control Plan (QCP) (Element 3): The proposed QCP will be evaluated to determine the offeror's ability to develop, implement, and maintain an effective quality control system. The quality control system will be evaluated with respect to the following:

i. Standardized procedures/methods for monitoring and documenting contract performance to ensure all contract requirements are performed.

ii. Provide performance and quality indicators that provide visibility into developing trends and to forecast potential/future problems/risks related to cost, resources, quality, schedule and a project plan within an ad-hoc project report.

4.4 Volume V, Management Approach (Factor 4).

4.4.1 Management Approach (Factor 4). The Management Approach will be evaluated based on the following key areas on the Offeror's ability to demonstrate the offeror's understanding of the personnel requirements of the PWS, as well as the ability to provide the personnel in order to fulfill experience and qualification requirements necessary to perform and manage all tasks as described in the PWS. The following elements will be evaluated as part of the Offeror's Management Approach:

4.4.2 TAB E1: Management Approach Narrative (Element 1): The Management Approach Narrative will be evaluated based on the Offeror's approach on how well it demonstrates to plan, execute, and manage the PWS requirements.

4.4.3 TAB E2: Staffing Plan (Element 2). The Offeror's Staffing Plan will be evaluated on how well it demonstrates:

a. A staffing plan methodology that details the ability to hire, train, and retain a highly qualified stable workforce capable of performing all tasks stated in the PWS; procedures to, reduce personnel turn-over, and retain qualified personnel; that include the proposed labor categories, certifications and hours that reflect the manageable tasks and work packages necessary to provide and accomplish the services and deliverables specified in the PWS.

b. A staffing plan shall outline the Offeror's approach to provide coverage for all tasks and deliverables in the PWS listing all personnel and their certifications that are necessary to accomplish the requirements of the PWS.

4.4.4 TAB E3: Key Personnel Qualification (Element 3). Offeror's key personnel will be evaluated to determine if their experience, qualifications, certifications and abilities, are adequate to perform the required work and meet the minimum qualifications identified in the PWS. Evaluation of Key Personnel will be used to determine if key personnel have proven knowledge, skills, background, certifications and work experience to perform the work requirements in the PWS.

5. BASIS FOR AWARD - LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA):

Evaluation Findings are the written observations/judgments regarding the individual merits of the proposal against the RFP requirements.

Deficiency is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Rating is the adjective descriptor assigned by the evaluators to the non-price factors and corresponding subfactors. It shall be either acceptable or not acceptable. Terms and Conditions Concerns are issues related to any of the contractual provisions in the RFP.

Uncertainty is any aspect of a non-price factor proposal for which the intent of the offer is unclear (e.g. more than one way to interpret the offer or inconsistencies in the proposal indicating that there may have been an error, omission, or mistake).

Weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance.

5.1 EVALUATION

Technical Ratings. Factor 2, Factor 3, and Factor 4 will be evaluated as Acceptable or Unacceptable as described below in Table 2. Offerors must receive a rating of Acceptable in all three factors to be considered for award.

RATING EV

ALUATION

DEFINITION

ACCEPTAB

LE

The proposal meets minimum requirements and indicates an adequate approach and understanding of the requirements with minimal risk.

UNACCEPT

ABLE

The proposal does not meet the requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. The proposal is not awardable.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is rated acceptable in all merit evaluation factors. The following factors should be used to evaluate offers:

FACTOR 1: COST/PRICE

FACTOR 2: PAST PERFORMANCE

FACTOR 3: TECHNICAL APPROACH

FACTOR 4: MANAGEMENT APPROACH

Evaluation factors 2, 3 and 4 are equal. Each offer will be assessed in accordance with the evaluation factor criteria herein, resulting in an integrated assessment to arrive at an award using Lowest Price Technically Acceptable (LPTA). All factors must be considered acceptable.

6. REJECTION OF OFFERS: Offerors shall carefully read, understand, and provide all the information requested in the RFP. If there are parts of the RFP that are vague and/or ambiguous, request clarification from the Contract Specialist and/or the Contracting Officer before the established cut-off date for questions. The circumstances that may lead to the rejection of a proposal are:

6.1 When the proposal fails to meaningfully respond to the instructions specified. Examples of failure to meaningfully respond include:

6.1.1 When the Government is evaluating an Offeror's technical approach and a proposal merely repeats the contract PWS without elaboration or fails to present more than a statement indicating its capability to comply with the RFP terms and does not provide support or detail how they will perform.

6.1.2 When the proposal fails to provide all of the data and information required in the RFP.

6.2 When the proposal reflects an inherent lack of technical competence or a failure to comprehend the complexity and risks required to perform the RFP requirements or identify required certifications, which is substantially high or low in price and/or unachievable in terms of technical, labor mix, or schedule commitments.

6.3 When the proposal contains any unexplained significant inconsistency between the proposed effort and price, which implies the Offeror has (a) an inherent misunderstanding of the PWS and/or (b) an apparent inability to perform the resultant contract.

6.4 When the proposal is unbalanced as to the proposed price. An unbalanced offer is one which is based on prices significantly high or low for one given period versus another period. Unbalanced pricing will be evaluated in accordance with FAR 15.404-1(g).

6.5 When there is no direct relationship between the effort expended and its price for each base and option year.

6.6 When the proposal contains major error(s), omission(s) and or deficiencies that indicate a lack of understanding or an approach that cannot be expected to meet requirements or involves a very high risk and none of these conditions can be corrected without major rewrites or revisions of the proposal.

6.7 When the proposal offers a product or service that does not meet all stated material requirements of the RFP

6.8 When the proposal is late IAW FAR 15.208 and the Submission Instructions herein.

6.9 When the proposal is significantly high or low as to the proposed price or is unaffordable to the Government.

6.10 When the proposal is not in full compliance with the terms and conditions of the RFP.

7. POST AWARD-NOTICES AND DEBRIEFINGS: Post-award notices and debriefings will be conducted IAW FAR 15.506(a)(1). The Contracting Officer will notify unsuccessful awardees IAW FAR 15.503(b)(1), as directed by FAR 16.505(b)(6)(i). Upon such notification, unsuccessful awardees may request and receive a debriefing IAW FAR 15.506(a)(1), as directed by FAR 16.505(b)(6)(ii). Unsuccessful awardees desiring debriefing shall make their request IAW the requirements of FAR 15.506, as applicable.

8. ORGANIZATIONAL CONFLICT OF INTEREST: The term "Organizational Conflicts of Interest" (OCI) is defined in FAR Subpart 2.1. Also see FAR 9.502(c). For this RFP, "OCI" exists when a Contractor would face an actual or potential conflict of interest if it worked on the planned contract, due either to its other business interests or to the nature of the effort to be performed. Organizational conflicts of interest are more likely to occur in contracts involving:

a. Management support services;

b. Consultant or other professional services;

c. Contractor performance of or assistance in technical evaluations; or

d. Systems engineering and technical direction work performed by a Contractor that does not have overall contractual responsibility for development or production.

The Contracting Officer has reviewed and analyzed the PWS under this RFP and has not identified any OCI issue, potential or otherwise. However, Offerors are encouraged to make a preliminary disclosure to the Contracting Officer, prior to the due date for receipt of proposals, of any OCI issues the Offeror has identified. Such preliminary disclosure will allow the Contracting Officer more time to assess both the potential OCI and the Offeror's proposed strategy to negate or mitigate the OCI. This assessment may be crucial since, per FAR 9.504(e), the Contracting Officer may not award the contract to a Contractor with an OCI that cannot be negated or mitigated.

If the Contractor demonstrates to the Contracting Officer that there may be a possible conflict of interest arising out of an existing contract, the Contracting Officer shall take the necessary action to delete that requirement from this RFP and /or mitigate any conflict of interest that may be present. The Contractor agrees that the Government or an authorized representative may, up to three years after acceptance of all programmatic documentation to be delivered under this contract, restrict the Contractor's future participation in any resulting program managed system acquisition action(s).

Addendum to Evaluation - Commercial Product and Commercial Services

Miscellaneous text in this section has been modified to:

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV

2021)

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

FACTOR 1: Price

FACTOR 2: Past Performance

FACTOR 3: Technical Approach

FACTOR 4: Management Approach

Evaluation factors 2, 3 and 4 are equal. Each offer will be assessed in accordance with the evaluation factor criteria herein, resulting in an integrated assessment to arrive at an award using Lowest Price Technically Acceptable (LPTA).

All factors must be considered acceptable.

(End of provision)

KO DIRECTORATE OF CONTRACTIN, 8112 NEBRASKA AVE

FORT LEONARD WOOD, MO 65473-0140

UNITED STATES

MARIA-ELISA TRINIDAD, EMAIL: MARIA-ELISA.TRINIDAD.CIV@ARMY.MIL TELEPHONE: 573-596-2573 AdminBy:

SCD: PAS: