Addendum_FAR_52_212-1_Instructions_to_Offeror_(Amendment_02).docx

Addendum to FAR 52.212-1, Instructions to Offers

RFQ: W911S0-16-T-0021

Amendment 02

1. Administrative Data.

A. Submission of Offers:

1) Quotations shall be submitted NLT 10:00 AM EDT, September 12, 2016 by email to the following addresses:

2) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

3) All questions regarding this RFQ shall be submitted NLT 8:00 AM EDT, September 7, 2016 by email to the following addresses:

B. General Instructions.

1) The Quotation: This Request for Quotation (RFQ) is being issued in accordance with Federal Acquisition Regulation (FAR) Part 13 Simplified Acquisition Procedures. The submission of the documentation must specify acceptance of the terms and conditions of the RFQ and concurrence with the Performance Work Statement (PWS) (Attachment 1) at the proposed firm fixed price.

2) If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unclear, the Offeror shall immediately notify the Contracting Officer (KO) in writing with supporting rationale.

3) This requirement is a 100% set-aside for Small Business (SB).

4) The applicable NAICS code is 541513, Computer Facilities Management Services, with a small business size standard of $27.5 million.

5) The resulting contract will include firm-fixed contract line items for the DATR services.

6) Attachment 3 contains provisions and clauses that will be incorporated by reference and full text in the resulting contract award.

2. Quotation Preparation Instructions.

A. Volume Organization, Format, and Guidelines.

1) Each Offeror’s quotation shall consist of three (3) volumes: Volume I – Mission Capability, Volume II – Past Performance, and Volume III – Price.

2) Offeror shall submit a proposal via email to the email addresses identified in paragraph 1.A of this addendum.

3) Exceptions: Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors in this document. Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award.

4) All text shall be single spaced and in black font (Black font requirement does not apply to tables, graphics, photos, etc., Company stationary and logos are acceptable). Font shall be easily readable (12-pitch type or 10 point proportional spacing). Cross-references shall be utilized to preclude unnecessary duplication of data between sections. The file name shall be “Company Name – Initial” for the first submission. The file name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision. The offeror’s quotation shall consist of a three volumes:

Table 1

Factor 1: Technical Ability Factor 2: Management Approach (Element 1) and Staffing Approach (Element 2)

5) Each volume shall include a cover page with the following information:

i. Company Name and

ii. DUNS#

iii. Cage Code

iv. Federal Tax ID

v. Business Size

vi. Business Type (i.e.: SB, WOSB, VOSB, SDVOSB, HubZone, etc.)

vii. Point of Contact (with phone number and email address)

6) Quotation Limitation: The quotation shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall not be read nor evaluated. The Government will not accept any changes to the contractor’s quotation after the closing date of the RFQ. Page limitations may apply if further exchanges are conducted.

7) Page Limit Includes: All appendices, charts, graphs, diagrams, tables, drawings, photographs, etc. unless specifically excluded below.

8) Page Limit does not include: glossary, table of contents, table of acronyms, PWS cross-reference matrices, the price/cost and supporting documentation, and letters of commitment and resumes for Key Personnel which should be submitted as separate appendixes or attachments. They will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

9) What Counts As A Page? A page shall represent an 8 ½ X 11” sheet of paper (minimum of ½” margins). When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the Offeror but must be easily readable. However, all other font shall be at least 10pt. Fold-outs will be counted as the appropriate number of pages based on an 8 ½ X 11” sheet of paper. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in the numbering of pages, the Government may exercise its own discretion in counting pages.

B. Volume I – Mission Capability:

1) The Mission Capability Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. Responses will be evaluated against the factors defined in the ‘Basis for Contract Award and Evaluation Criteria’ see Addendum FAR 52.212-2, Evaluation Factors. The quote should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror's quote. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

2) The Mission Capability Volume shall, at a minimum, be prepared in a form consistent with the PWS and the evaluation criteria set forth in this RFQ. The volume shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the Offeror’s technical competence and ability to comply with the contract requirements specified in the PWS. The Offeror shall address as specifically as possible the actual methodology it will use for accomplishing the PWS requirements. Volume I shall be organized according to the following general outline:

i. Table of Contents.

ii. Glossary of Abbreviations and Acronyms.

iii. Cross Reference Matrix. This matrix shall cross-reference the proposal paragraphs to the applicable Factors and PWS paragraphs / RFQ requirements.

iv. Exceptions/Assumptions (Identify and explain any exceptions, deviations, and assumptions)

v. Factor 1 – Technical Ability: The Offeror’s overall technical approach shall demonstrate its knowledge and understanding of the magnitude and complexity of this requirement and its capability to perform all tasks in the PWS. The Offeror’s technical approach shall also concisely and clearly address the Offeror’s approach to plan, organize, control and perform the major performance objectives below:

· Diagnose the cause of identified technical issues within DL content packages and files, and generate documentation explaining the cause and method to correct the issue.

· Advisement and build DL content packages that implement the corrections identified in documentation developed in support of the diagnosis task.

· Research and explore current existing standards, specifications and recommendations for DL development and delivery.

· Migration review of content being retrieved from expiring Learning Management Systems (LMSs) and ensure proper technical functionality on the ALMCMC delivery platforms. Such as, Army DL fielded on Army Learning Content Management Capability (ALCMC) platforms which are the Army Learning Management System (ALMS) (Saba 5.5), and Enterprise Lifelong Learning Center (ELLC) (Blackboard 9.1) and upgraded versions of base software.

vi. Factor 2 – Management Approach and Staffing Approach:

Element 1, Management Approach. The Offeror’s management approach shall:

· describe the extent to which the Offeror and its subcontractors and/or teaming partners (hereafter referred to as “personnel”) shall be used to perform this requirement by task and by percentage of the costs of services performed.

· identify its proposed organizational structure, its lines of management authority, supervision, span of control and accountability.

· address its procedures to monitor and manage performance by all personnel, across numerous geographic locations, to ensure timely quality work and to control costs; and

· clearly describe the phase-in plan that adheres to the timelines identified in the PWS and to accomplish the tasks specified in the PWS.

Element 2, Staffing Approach. The Offeror’s staffing approach shall:

· identify its proposed staffing (by number of personnel, by labor categories and by location) and any plans to cross-utilize or rely on reach-back, part-time or temporary personnel to perform this requirement.

· describe its plans for recruiting and retaining personnel with all of the qualifications necessary to perform this requirement.

· provide the names of its proposed on-site leaders and the qualifications used to select those personnel; and

· provide the names of the key personnel performing under this contract and proof of their certifications, secret security clearances and other qualifications required for their designated positions. The Offeror shall provide letters of intent (signed within 60 days of proposal submission) and resumes for key personnel. Resumes and Letters of Commitment are not included in the page count. Résumés must conform to the following format:

Table 2: Resume Contents

Name

Education (Degree/discipline/year attained, educational institution)

Certifications (certification member ID; expiration date)

Security Clearance (List clearance(s) currently held)

Proposed Labor Category

Experience

Present Position:

· Company and title of position

· Dates of employment (month/year to month/year or to “present”)

· Brief description of duties and responsibilities, including supervisory experience

· Number and type of personnel supervised

C. Volume II – Past Performance:

1) The Past Performance evaluation will review the recent and relevant past performance, as defined in this RFQ, of the Offeror and all subcontractors, teaming partners or joint venture partners proposed to perform at least 50% of the requirement based on the total proposed price.

2) The Offeror shall provide three (3) recent and relevant samples of Past Performance with its quotation containing the information requested below.

3) The following information shall be submitted with all past performance references:

i. Contract Number, award date, and contract type.

ii. Price/Cost – original awarded amount, and current or final cost or price with explanation for significant (i.e., 10% deviation) cost / price increases.

iii. Period of performance.

iv. Rationale supporting your assertion that the past performance references are relevant to the DATR requirement as defined within this RFQ

v. Identify the extent to which the services performed correlate to the services required under the DATR requirement. Services shall be categorized as Primary Mission if performed 50% percent of the time; as Secondary Mission if performed 15 – 49% of the time; and Not Part of the Mission if less than 15% of the time (Table 3).

Table 3

Task 1,Diagnose, PWS 4.2

Task 2,Advisement, PWS 4.3

Task 3,Research, PWS 4.4

Task 4,Migration, PWS 4.5

vi. Point of Contact information to include the names, current phone numbers, and email addresses for references.

vii. A copy of any cure notices or show cause letters received for each contractor listed and a description of any corrective action by the Offeror or proposed subcontractor.

4) The Offeror shall identify any contract actions it has performed as a prime or subcontractor that has been terminated, in whole or part, for default or cause during the past three (3) years and any contract actions which are currently in the process of such termination. The information is required for any contract action, whether or not relevant to the proposed effort.

5) The Government reserves the right to consider past performance information from other sources when evaluating Offerors’ past performance.

D) Volume III – Price:

1) The Offeror shall complete and submit the document titled, “Pricing Worksheet.” This document contains “Section B – Supplies or Services and Prices/Costs” with Contract Line Items (CLINs) for all periods of performance.

2) The Offeror shall complete and submit all tabs in the Pricing Worksheet – “Proposal Summation”, “Section B - Supplies or Services and Prices/Costs” base and all option years, that will be used by the Offeror and its subcontractor and partners to perform each function / service within the PWS for location and period of performance. The Technical Evaluation Board will receive a copy of this document, without the associated pricing information, to assess the reasonableness of the staffing approach and the Offeror’s overall understanding of the requirement.

3) As part of its quotation, the Offeror will provide the estimated total cost (if any) incurred to comply with the enterprise Contractor Manpower Reporting Application (eCMRA) requirement. Offeror will determine, in Attachment 2, Pricing Worksheet (resulting in Schedule B of award), to price or not separately-price the eCMRA requirement. CLINs 0002, 1002, and 2002 shall be the CLINs under which the Contractor shall bill for all costs associated with the eCMRA requirement. If priced, amount provided shall be a FFP amount.