A3 Slip Ring Tester COMBINED SYNOPSIS Solicitation FINAL.docx

COMBINED SYNOPSIS/SOLICITATION for a A3 Slip Ring Tester General Information

Contracting Office Address Red River Army Depot Directorate for Contracting 100 James Carlow Drive, Bld 735 Texarkana, TX 75505-5000 Contract Specialist: Lance Lamb,

(571) 588-1512, robert.l.lamb10.civ@army.mil

Description This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

This solicitation is a Request For Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations Circular - FAC Number: 2024-03 Effective Date: 02/23/2024

The associated North American Industrial Classification System (NAICS) code for this procurement is 334515 A3 Slip Ring Tester with a small business size standard of 750 employees. This solicitation will result in one (1) contract. The contract will consist of a period of no longer than 10 months from contract award date.

Basis for Award: See Provision at FAR 52.212-2 below.

Submission of Questions: Any questions regarding this RFQ must be received by May 2, 2024 at 1100 hrs. (11:00 AM Central Standard Time (CST). Questions shall be submitted by email Contract Specialist: Lance Lamb, (571) 588-1512, robert.l.lamb10.civ@army.mil & Contracting Officer at christopher.l.johnston20.civ@army.mil.

Responses to questions are not considered changes to the RFQ as the only way the RFQ can be modified is through an amendment that will be issued. Oral explanations or instructions given before the award of a contract will not be binding. Upon receipt of questions, the Government will provide answers to all questions by email. Contractors will be notified if an extension is needed to respond to the questions submitted.

Submission Due Date: All offers are due by May 9, 2024 at 1200hrs (12:00 PM CST). All responses received within this time frame will be considered by the government. Responses shall be submitted electronically to christopher.l.johnston20.civ@army.mil & robert.l.lamb10.civ@army.mil concerning this acquisition. Offeror must be registered in System for Award Management (SAM) prior to receiving an award. Refer to website https://www.sam.gov/portal/public/SAM/.

The Acquisition Services Division for Red River Army Depot at 100 James Carlow Drive, Bld 735 in Texarkana, TX is seeking to purchase A3 Slip Ring Tester IAW PD.

All interested companies shall provide offers for the following:

Signature & Name/Title of person authorized to sign offer:

Offer Date - ___________________________

This action will be as awarded as TWO CLINS, Please brake down Quote as listed below:

Total Offered Price per CLIN - CLIN 0001 Machine $_______________________

CLIN 0002 Installation/ Training $_______________________

Total Evaluated Price __________________________

*Offeror shall include a breakdown of total cost in accordance with the associated CLIN number as well as list the combined price in the “Total Offered Price” space. The sum of CLINs 0001 and 0002 shall equal the price entered in the “Total Evaluated Price” space.* All offers shall include descriptive materials that demonstrate the capabilities of the item or items offered. The submittals must clearly reflect conformity to each of the salient characteristics listed in the specifications. The Government reserves the right to make an award based on initial offer submissions. Failure to submit descriptive technical material which clearly reflects conformance with the specifications may result in your offer being rendered non-responsive and being rejected.

**Please note as exhibits uploaded with this Combined Synopsis Solicitation in SAM.gov.

Purchase Description For Bradley Fighting Vehicles (BFVS) A3 Slip Ring Tester

1. General: This description is for the purchase of a BFVS A3 Slip Ring Tester that meets the testing requirements set forth by our customers. The test stand must support testing of the BFVS Slip Ring Assembly (BFVS A3).

2. Salient Characteristics:

a. Must be able to test BFVS A3 slip rings (Part Number: 12956545) according to Performance Specification 12956546 (6/1/1999).

b. The required tests for the BFVS A3 slip ring are listed below:

1. Contact Resistance

2. Insulation Resistance

3. Dielectric Strength

4. Starting Torque

5. Dynamic Torque

6. Dynamic Resistance

7. Video

8. Video Frequency Amplitude Response

9. MIL-STD-1553B Data Bus

10. Power Load

11. Pneumatic Passage

12. Pressure Drop

13. Capacitance

14. Leakage

15. Functional Shock

16. Vibration

17. Electromagnetic Compatibility

18. Electromagnetic Interference/Compatibility (EMI/EMC)

c. Tester must be able to perform in an automated fashion and allow the user to perform tests individually.

d. Programming must allow each user to have an individual sign in to perform testing, check history and user stats.

e. Programming must allow for an administrator to add new users and perform calibrations.

f. Programming must be capable of saving all fundamental information such as system failures, repairs, and completed tests.

g. Equipment must be able to be calibrated by Red River Army Depot employees at Red River Army Depot.

h. Calibration programing will maintain an ongoing history of calibrations.

i. Calibration programming will include debugging information and functions.

j. Calibration programming will include self-test capabilities.

k. Program must be user friendly and as simple as possible.

l. Must include all software and hardware required to perform required tests.

m. Use of commercial off the shelf (COTS) components where available.

n. Shall have a mechanical interface to units under test (UUT) to reduce set up/teardown time.

o. Safety shields or other protective measures shall be in place to ensure operator safety from high pressures if present in the test stand.

3. Documentation: The vendor shall include two (2) copies of manuals/operating procedures, recommended maintenance procedures, drawings, schematics, parts list, copies of all software as applicable, calibration procedures/requirements, safety features and warnings, to the supervisor, upon delivery.

4. Training: Contractor shall provide a minimum of 2 days on-site training of 8 hours each day. Training shall include “hands-on” training covering all aspects of operation and maintenance, including but not limited to: System start-up and shut-down, Software operation, System operation, Troubleshooting, Repair/PM/Maintenance and Calibration.

5. Work Schedule: Red River Army Depot work schedule is Monday through Thursday, 0630-1645.

6. Final Acceptance: Vendor is required to run a minimum of five successful tests prior to RRAD accepting the equipment.

7. Applicable Publications: The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures, including but not limited to: Occupational Safety and Health Standards with Supplemental Revisions (OSHA) National Electrical Manufacturer’s Association (NEMA) National Fire Protection Association (NFPA).

8. Warranty: Slip Ring Test Stand shall be covered by a minimum one (1) year warranty for software & workmanship. Warranty for purchased items, are subject to the OEM’s standard terms. The warranty shall begin the day following RRAD acceptance of the equipment. During the warranty period, the vendor shall be responsible for all costs, including parts, labor, travel and lodging, required to complete repairs of any defects in equipment material, parts, or workmanship. The vendor shall respond to requests for warranty service within 48 hours after requests are made. The warranty shall be written in the Red River Army Depot’s name.

9. Lock Out Tag Out (LOTO): Vendor shall furnish a graphical, machine-specific Lock out Tag out (LOTO) procedure that clearly and specifically describes the steps necessary to establish a zero-energy state for the equipment in accordance with the requirements of OSHA Regulation CFR 1910.147 The control of hazardous energy (lockout/tagout).

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (SEP 2023). This solicitation will result in only one (1) award.

2. FAR 52.212-2, “Evaluation-Commercial Products and Commercial Services” (NOV 2021)

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (SEP 2023)

4. FAR 52.204-9, “Personal Identity Verification of Contractor Personnel.” (NOV 2023) Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Offerors must complete annual representations and certifications electronically in the System for Award Management (SAM) accessed through https://www.sam.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.”

PROVISIONS INCORPORATED BY FULL TEXT:

Instructions, Conditions, & Notices to Offerors FAR 52.212-1 Addendum, Instructions to Offerors A-1. Period for Acceptance of Offers IAW FAR 52.215-1(d). The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

A-2. To ensure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offers must be complete, self-sufficient, and respond directly to the requirements of this solicitation. A complete quote consists of two (2) parts: Part I - Price and Part II - Technical. Failure to furnish a complete offer may result in the offer being determined unacceptable by the Government. Response to this solicitation (including both parts) must be submitted by the due dates specified in this Combined Synopsis Solicitation. The signed Combined Synopsis Solicitation document must be submitted electronically to all individuals listed below. Receipt of your electronic submittal will be acknowledged via return email; if you do not receive an acknowledgement, you are advised to call for confirmation as firewall protections may block emails and/or strip attachments. Contact information is as follows (Email is highly suggested):

Contracting Officer: Christopher L. Johnston , christopher.l.johnston20.civ@army.mil Contracting Specialist: Robert L. Lamb, robert.l.lamb10.civ@army.mil

A-3. Specific Instructions:

A-3.1 PART I, Price. Offerors are asked not to alter the electronic version of this Combined Synopsis Solicitation other than to fill in pricing information. In particular, offerors are asked not to delete page breaks or to alter headers/footers.

A-3.1.1 Page 2 of this Solicitation - Complete the items listed below. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, to include attachments. The solicitation constitutes the model contract.

Discount terms (Payment terms such as Net 30) Name/POC/address of offeror (code = cage code; facility code=Unique Entity ID) Total Evaluated Price Signature: Name/Title of person authorized to sign offer Offer Date For each contract line number (CLIN) on page 3 of this document insert quoted total price on blank as a EA total. To prevent rounding issues, unit prices are to be rounded to the nearest whole dollar.

Note: It is the responsibility of each offeror to verify their calculations.

Interchanges: The Government may conduct interchanges with one, some, none, or all vendors at its discretion.

A-3.2 PART II, Technical. Offerors shall prepare and submit a technical quote by the date/time stated in the “Submission Due Date” on Page 2 of this Combined Synopsis Solicitation. Offerors shall provide sufficient information to allow the Government to judge the offeror's technical capability to perform the requirements of this Combined Synopsis Solicitation. The basis of the offeror's technical quote is the Purchase Description titled “PD A3 Slip Ring Tester ” of this Combined Synopsis Solicitation. The offer must adhere to the specifications and characteristics listed.

(End of 52.212-1 Addendum)

Evaluation Factors for Award FAR 52.212-2 Addendum, Evaluation Methodology B-1 BASIS FOR CONTRACT AWARD: This requirement will be awarded to the responsible offeror whose quote conforming to the solicitation is determined to represent the best selection for the Government based on meeting price and technical acceptability. This acquisition is being conducted in accordance with FAR Part 13 Simplified Acquisition Procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. The offeror accedes to the terms of this model contract and all such offers shall be treated equally except for their prices and technical evaluation. An "unacceptable" rating in any factor will result in the overall technical quote being rated "unacceptable" and the quote will therefore be ineligible for award. The Government may at its discretion also utilize information available from Government Past Performance collection systems to compare offerors and use this information as a discriminator when identifying the offer that represents the best selection. Quotes will be evaluated using FAR 13.106-2 procedures which permit comparative evaluation of offers. While the Government will strive for maximum objectivity, the selection process is by its nature subjective. Therefore, professional judgment is implicit throughout the entire process. The evaluation process shall proceed as follows:

The following documents will be evaluated for completeness and compliance with the requirements of the RFQ. Please refer to the instructions in 52.212-1 Addendum. Incomplete items may be a basis for rejection:

1. Part I, Price

(a) Signed copies of this Combined Synopsis Solicitation document. Is this Combined Synopsis Solicitation document completed and signed by an official authorized to bind the company?

(b) Combined Synopsis Solicitation document. Is the price as EA and Company information on page 2 & 3 accurately and completely filled in by the offeror?

(c) Solicitation Amendments (if applicable). Did the offeror acknowledge all amendments to the RFQ?

(d) System for Award Management (SAM) Registration. Has the offeror completed SAM registration and is the registration active? (Government will validate via SAM website)

2. Part II, Technical The quote shall consist of a detailed breakdown showing how all of the performance requirements listed in the Purchase Description titled “PD A3 Slip Ring Tester listed.” of this Combined Synopsis Solicitation, will be met.

B-2 PRICE EVALUATION. Quotes will be ranked from lowest to highest Total Evaluated Price (TEP). An offeror's Total Evaluated Price will be determined by totaling the Amount for all CLINs. Offerors shall enter the TEP on Page 2 & 3 of this Combined Synopsis Solicitation document. The offeror is responsible for ensuring that the value listed as the TEP is the total of all CLINS provided in the solicitation. (Note: To prevent rounding discrepancies, please ensure unit prices used for calculation are rounded to the nearest whole dollar. It is the responsibility of each contractor to verify his or her calculations.

B-3 TECHNICAL EVALUATION.

The Government's technical evaluation shall evaluate the technical quotes on a pass/fail basis, assigning a rating of Acceptable or Unacceptable. An offer must be rated "acceptable" in order to be eligible for award. An "unacceptable" rating will result in the overall technical quote being rated "unacceptable" and the quote will therefore be ineligible for award. The Government will utilize the information provided by the offeror, along with information collected from other sources (i.e., other Government offices, commercial sources, etc.), in making a technical acceptability determination. If an Offeror's technical quote is determined to be Technically Unacceptable, no further evaluation will be conducted. Offerors determined to be technically unacceptable shall be eliminated from consideration for contract award.

Offers must be determined technically acceptable in the following areas to be eligible for award:

1. Offered capability meets the requirements in accordance with the Purchase Description titled “PD A3 Slip Ring Tester ” of this Combined Synopsis Solicitation.

TECHNICAL RATINGS

1. Acceptable - The offeror's quote meets the minimum requirements stated in the Purchase Description titled “PD A3 Slip Ring Tester of this Combined Synopsis Solicitation.

2. Unacceptable - The offeror's quote fails to meet the requirements stated in the Purchase Description titled “PD A3 Slip Ring Tester of this Combined Synopsis Solicitation.

B-4 CONTRACT AWARD. The Government intends to award, without discussion, to the offeror whose quote represents the best selection for the Government based on meeting price and technical acceptability. Offerors are cautioned to submit sufficient information and in the format specified in 52.212-1 Addendum. Offeror's may be asked to clarify certain aspects of their quote. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for quote revision. The Government intends to award a contract without interchanges with respective offerors. The Government, however, reserves the right to conduct interchanges with one, none, or all offerors if deemed in its best interest.

The Government retains the right to cancel this Request for Quote at any time prior to contract award.

B-5 CONTRACTOR RESPONSIBILITY. Prior to an award, an offeror may be requested to provide business information for the purpose of a responsibility determination in accordance with FAR Part 9. Failure to provide requested information may result in a determination of non-responsibility, and the offeror would then be considered ineligible for award.

(End of 52.212-2 Addendum)

FAR Clauses Incorporated by Full Text 52.212-2 Evaluation-Commercial Products and Commercial Services. Nov 2021 As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation-Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

See Addendum FAR 52.212-2 Evaluation

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

The following solicitation clauses apply to this acquisition:

1. FAR 12.603(c)(2)(xiv) “Defense Priorities and Allocations System (DPAS) and assigned rating”

2. FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services”

3. FAR 52.212-5, “Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services” The following subparagraphs of FAR 52.212-5 are applicable:

Indicate which FAR clauses listed in FAR 52.212-5 will be applicable, e.g., subparagraph (b)(4), (b)(8),(b)(29),(b)(30)(i),(b)(31)(i),(b)(35)(i),(b)(44),(b)(51),(b)(60).

52.209-10 “Prohibition on Contracting with Inverted Domestic Corp Nov 2015 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 52.247-34 FOB Destination Nov 1991 52.252-1 Solicitation Provisions Incorporated By Reference Feb 1998 252.203-7000 Requirement Relating to Compensation of Former DOD Officials Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights Sep 2013 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting Dec 2019 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports Dec 2018 252.232-7010 Levies on Contract Payments Dec 2006 252.211-7003 Item Unique Identification and Valuation Mar 2022 252.232-7006 Wide Area Workflow Payment Instructions (Dec 2018)

All quoters shall submit the following: One copy of Quote to include all required exhibits, technical description of the item(s) being offered in sufficient detail to evaluate compliance with the requirements in the solicitation, and one of the statements listed below to expedite the award process.

All Quotes shall be sent thru email to robert.l.lamb10.civ@army.mil christopher.l.johnston20.civ@army.mil

This is an open-market combined synopsis/solicitation for commercial products as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all offers must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offerors shall list exception(s) and rationale for the exception(s).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Lance Lamb, at robert.l.lamb10.civ@army.mil & Contracting Officer, Christopher Johnston, at christopher.l.johnston20.civ@army.mil

Point of Contact

Contract Specialist Lance Lamb

(571) 588-1512 robert.l.lamb10.civ@army.mil

Contracting Officer Christopher Johnston

(571) 588-1511 christopher.l.johnston20.civ@army.mil image1.emf

Purchase Description A3 Slip Ring Tester 2.docx Purchase Description

For

BFVS A3 Slip Ring Tester

1. General: This description is for the purchase of a BFVS A3 Slip Ring Tester that meets the testing requirements set forth by our customers. The test stand must support testing of the BFVS Slip Ring Assembly (BFVS A3).

2. Salient Characteristics:

a. Must be able to test BFVS A3 slip rings (Part Number: 12956545) according to Performance Specification 12956546 (6/1/1999).

b. The required tests for the BFVS A3 slip ring are listed below:

1. Contact Resistance

2. Insulation Resistance

3. Dielectric Strength

4. Starting Torque

5. Dynamic Torque

6. Dynamic Resistance

7. Video

8. Video Frequency Amplitude Response

9. MIL-STD-1553B Data Bus

10. Power Load

11. Pneumatic Passage

12. Pressure Drop

13. Capacitance

14. Leakage

15. Functional Shock

16. Vibration

17. Electromagnetic Compatibility

18. Electromagnetic Interference/Compatibility (EMI/EMC)

c. Tester must be able to perform in an automated fashion and allow the user to perform tests individually.

d. Programming must allow each user to have an individual sign in to perform testing, check history and user stats.

e. Programming must allow for an administrator to add new users and perform calibrations.

f. Programming must be capable of saving all fundamental information such as system failures, repairs, and completed tests.

g. Equipment must be able to be calibrated by Red River Army Depot employees at Red River Army Depot.

h. Calibration programing will maintain an ongoing history of calibrations.

i. Calibration programming will include debugging information and functions.

j. Calibration programming will include self-test capabilities.

k. Program must be user friendly and as simple as possible.

l. Must include all software and hardware required to perform required tests.

m. Use of commercial off the shelf (COTS) components where available.

n. Shall have a mechanical interface to units under test (UUT) to reduce set up/teardown time.

o. Safety shields or other protective measures shall be in place to ensure operator safety from high pressures if present in the test stand.

3. Documentation: The vendor shall include two (2) copies of manuals/operating procedures, recommended maintenance procedures, drawings, schematics, parts list, copies of all software as applicable, calibration procedures/requirements, safety features and warnings, to the supervisor, upon delivery.

4. Training: Contractor shall provide a minimum of 2 days on-site training of 8 hours each day. Training shall include “hands-on” training covering all aspects of operation and maintenance, including but not limited to: System start-up and shut-down, Software operation, System operation, Troubleshooting, Repair/PM/Maintenance.

5. Work Schedule: Red River Army Depot work schedule is Monday through Thursday, 0630-1645.

6. Final Acceptance: Vendor is required to run a minimum of five successful tests prior to RRAD accepting the equipment.

7. Applicable Publications: The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures, including but not limited to: Occupational Safety and Health Standards with Supplemental Revisions (OSHA) National Electrical Manufacturer’s Association (NEMA)

National Fire Protection Association (NFPA).

8. Warranty: Slip Ring Test Stand shall be covered by a minimum one (1) year warranty for software & workmanship. Warranty for purchased items, are subject to the OEM’s standard terms. The warranty shall begin the day following RRAD acceptance of the equipment. During the warranty period, the vendor shall be responsible for all costs, including parts, labor, travel and lodging, required to complete repairs of any defects in equipment material, parts, or workmanship. The vendor shall respond to requests for warranty service within 48 hours after requests are made. The warranty shall be written in the Red River Army Depot’s name.

9. Lock Out Tag Out (LOTO): Vendor shall furnish a graphical, machine-specific Lock out Tag out (LOTO) procedure that clearly and specifically describes the steps necessary to establish a zero-energy state for the equipment in accordance with the requirements of OSHA Regulation CFR 1910.147.