Purchase_Description_W911N2-18-Q-0022.pdf

LETTERKENNY ARMY DEPOT

PURCHASE DESCRIPTION

PORTABLE LASER 3D COORDINATE MEASURING MACHINE (CMM)

1.0 General Information:

1.1 Scope: Request the purchase of one (1) FARO Technologies, model Tracker Vantage S, or equivalent, portable laser 3D CMM and accessories. This specification establishes the minimum requirements for the purchase of contractor installed portable laser 3D CMM at Letterkenny Army Depot (LEAD). The portable laser 3D CMM shall be installed turnkey in accordance with Original Equipment Manufacturer specification and standards. Specifications are based upon commercially available products and shall meet or exceed the minimum requirements specified in section 4.0 Specifications.

1.2 Place and Performance of Installation: All work shall be performed in building 350 Annex inside door 41 between the hours of 6:00 AM and 3:30 PM, Monday thru Thursday, exclusive of Federal Holidays and special depot closures (typically the Monday before or Thursday after Federal Holidays that fall on a Saturday, Sunday, Tuesday or Thursday). Other hours, weekend, and holiday work will be considered separately as requested by the contractor with adequate advanced notice and approved by the Contracting Officer.

1.3 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Risk Management or Security Office.

Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. The contractor and all associated subcontractor employees shall also comply with adjudication standards and processes using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.3.1 Security, Safety and Fire Protection: All work shall comply with LEAD Regulation 385-1 and Pamphlet 385-4. The equipment and the installation shall also meet all the safety criteria set forth in OSHA 1926.501 and ANSI/ASSE Z359.

1.3.2 Media Devices: All pictures shall be taken by LEAD representative and approved before release.

1.3.3 AT Level I Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.3.4 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.3.5 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.3.6 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.3.7 Threat Awareness and Reporting Program (TARP) Training: For all contractors with security clearances. Per AR 381-12, contractor employees shall receive annual TARP training by a CI agent or other trainer as specified in 2-4b. TARP training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

2.0 Government Responsibilities:

2.1 Government Furnished Property and Materials: The Government will provide the facilities, equipment, materials and/or services listed below:

2.1.1 Facilities: The Government will provide clear access to all working areas necessary for the contractor to perform the installation outlined, during the specified hours listed in section 1.2.

2.1.2 Equipment: none

2.1.3 Materials: The Government will supply material for testing, start-up operations, and training.

2.1.4 Services: none

2.2 Site Preparation: Letterkenny Army Depot will provide a clear area for setup and startup of the portable laser 3D CMM.

2.3 Utilities: LEAD will provide existing utilities for the installation and operation of the machines. LEAD will also provide temporary utilities for the operation of equipment required for the installation of the industrial equipment.

2.4 Delivery and Storage: The Government will not be responsible for loading, unloading, or providing any extended storage, prior to installation, of materials or equipment as part of this contract.

3.0 Contractor Responsibilities: The contractor shall be responsible to inform all of his workers, direct or contracted, and ensure they follow the information within this specification. The contractor shall also have a representative onsite to manage the project and be the point of contact (POC) to communicate and coordinate with Letterkenny’s POC.

3.1 Project Schedule: A project schedule shall be submitted by the contractor, within 30 days after receipt of the purchase order, to include a timeline for material delivery, installation, testing and training.

3.2 Utility Requirements: The contractor shall provide certified utility requirements within 15 days after receipt of the purchase order.

3.3 Field Verification: It shall be the responsibility of the contractor to verify, in the field, all measurements, locations of structures and utilities, and any other physical conditions which would affect the progress, or quantity of work. Any errors by the contractor, due to omission of field verification, shall not be the basis for any increase in contract price.

Where existing utilities or other obstructions interfere with the progress of the contract, the contractor shall provide all materials and labor to relocate all obstructions as required and approved by the Contracting Officer.

3.4 Utility Installation: Utilities must connect to existing 110V service.

3.5 Disposal Of Materials And Equipment: All salvageable materials and equipment removed by the contractor shall be delivered to the Depot Property Disposal Yard, Facilities Engineering Division warehouse, or other sites as directed by the Contracting Officer, or his representative and shall remain the property of the Government. Delivery shall be made during normal operating hours of the receiving activity. No Government materials or equipment shall be removed from the reservation by the contractor. All packing, packaging, and scrap material accumulated during the performance of the contract shall be removed and disposed of properly by the contractor.

3.6 Protection of Existing Structures and Equipment: The contractor shall take all necessary precautions to insure against damage to existing structures and equipment to remain in place.

3.7 Setup/startup of New Equipment: The contractor shall be responsible for supplying all parts, material, equipment, tools, and labor required to setup/startup the equipment provided under this contract. This shall include moving it to the set location, positioning and set-up. The contractor shall make all connections to existing utilities necessary for proper operation. The contractor shall remove and dispose all packaging and preservative material. Removed components shall not be taken from the Depot property. Removed components shall be placed in a location designated by the TPOC.

3.8 Wiring: All electrical materials shall be in compliance with the National Electrical Code and National Electrical Manufacturers Association. All work shall be subject to inspection by LEAD electricians.

4.0 Requirements:

4.1 Machine Options: The FARO Laser Tracker Vantage S, or equivalent, shall have the following minimum options:

SOFT90017-N PolyWorks INSP PROB (N) Inspection Probing

TRPOLY2DFPOS

13950 RF Remote D-ACC-06054-000 Laptop Stand Package

950-01942 1.5” Heavy Duty BR SMR (break resistant targets) 950-03878 FARO SMR Storage Case Kit C-ACC-05455-002 Target Tooling Kit – Soft Case C-ACC-05432-000 1.5” Target Drift Nest C-ACC-06702-012-01 12” Hidden Surface Bar 15036 Rolling Stand 15258 Stand, Tripod Extension XH14-0153 Stand Extension TRPOLY2DPROONA Polyworks INSP PROB 2 Day Training Onsite 346,000.00

4.1.1 Documentation: Two sets (each) of paper and one (each) electronic of operator instruction manuals, maintenance service manuals, and parts listing manuals shall be provided for the furnished systems. These manuals shall be written in the English language.

4.1.2 Preservation, Packaging and Delivery: The contractor shall utilize standard commercial methods for preservation and packaging appropriate for each unit and acceptable to commercial carriers. As a minimum, all areas susceptible to damage from exposure to the elements shall be preserved and/or packed to prevent damage.

The contractor shall be responsible for ensuring the equipment is delivered to LEAD in good condition.

4.1.3 Warranty: The contractor shall furnish with the equipment a standard commercial warranty or full one year warranty (parts, labor, and shipping, at minimum), whichever is greater. The contractor shall provide commercial warranties for any subcontracted components that will be underwritten. The contractor shall supply all corresponding warranty contact names and phone numbers before the end of the project. The warranty shall be effective beginning immediately after final acceptance of the equipment and not before that time.

4.1.4 Inspection and Acceptance: The equipment shall be examined for design, construction, materials, components, and workmanship to determine compliance with the contract and this specification. Any deviation from these requirements shall be cause for rejection.

4.2 Machine Control and Software Features: The portable laser 3D CMM shall have a POLYWORKS 2016 software suite with Polyworks Inspector software package, or equivalent for measuring and data collection. Each control shall include, but not limited to, the following minimum features:

4.2.1 POLYWORKS Inspector or equivalent:

Single point measuring device support for portable metrology IGES/STEP neutral CAD file translator Part Alignment toolset Dimensional control toolset GD&T toolset prescribed by appropriate ASME and ISO standards Statistical Process Control (SPC) toolset Universal digitizing hub Automatic measuring of new piece without teaching or scripting Automatic probed target matching Target analysis toolbox Bundle adjustment Temperature compensation Build/inspect mode Customizable report layouts Automatic report generation Adobe PDF file export Full live tracking capability in real time

4.2.2 Software Compatibility: The portable laser 3D CMM software must be Windows 10 compliant. The software must also be Letterkenny IT compliant. All contractors must complete the Certificate of Networthiness (CoN) form, see attached, submit with their offer, and must be certified. See section 7.0.

4.3 Machine Features and Specifications: The FARO TRACKER VANTAGE S or equivalent shall include, but not limited to, the following minimum features:

4.3.1 The portable laser 3D CMM shall have a working range of 0 meters to at least 80 meters with select targets. The portable CMM shall also have the following minimum specifications:

Horizontal infinite rotation Vertical + 77° to -52° with infinite rotation Data output rate of at least 1,000 measurement points per second Distance measurement resolution of 0.00002 in Distance measurement accuracy of 0.00063 in + 0.0000096 in/ft.

Max angular measurement angular accuracy of 0.00079 in + 0.00006 in/ft.

Max angular velocity of 180°/sec Stereo color cameras field of view of 50° Cameras resolution of 1920 x 1080p @ 15fps Class 1 Laser Unit max dimensions of 9.5 in wide x 16.5 in tall Unit max weight of 30 pounds IP52 dust and water resistance Ethernet RJ45 and Wi-Fi 802.11n connectivity Minimum 8 hour battery life (continuous with 2 batteries), hot change out

4.3.2 Laptop Computer: The portable laser 3D CMM, Vantage S with Polyworks Inspector software, shall be supplied with a laptop computer that Letterkenny’s IT department shall supply a OS bundle that the contractor shall install and have operational before delivery of equipment, see paragraph 7.0. The laptop computer shall have the following requirements with these minimal performance levels.

Intel Core 17-682DHQ, Quad Core 2.70 GHz Processor 32GB, DDR4-2133 MHz Ram 256 GB SSD and 500GB 7200 RPM Optical Hard Drive 8X DVD+/- RW (External) 17.3” Wide Screen HD LED NVIDIA Quadro M3000M w/ 4GB GDDRS Video Ethernet Adapter Windows 10 64 bit 17 inch wide HD monitor screen 3 year Warranty

4.3.3 Power Requirements: All power requirements shall be 110V 1ph.

4.4 General Requirements:

4.4.1 Painting: None.

4.4.2 Lubrication: None.

4.4.3 Energy Efficiency: All equipment that directly consumes energy in normal operation shall be designed and constructed for the highest degree of energy efficiency as governed by the latest developments available within industry.

4.5 Safety and Environmental Requirements:

4.5.1 Equipment Hazards: All hazards inside the machinery shall be guarded against unauthorized access. Clearly visible signs and symbols shall warn personnel in the area, and interlocks, safety mats and redundant deactivation systems shall guard against accidental access to the tooling and moving parts. Guards shall be easily removable to facilitate inspection, maintenance, or repair.

4.5.2 Mercury Restriction: The equipment shall not contain mercury compounds nor be exposed to free mercury during manufacture.

4.5.3 Asbestos Restriction: Asbestos and materials containing asbestos shall not be used in or on the equipment.

4.5.4 PCB Restriction: Equipment and materials containing Polychlorinated Biphenyl (PCB) shall not be shipped to Letterkenny Army Depot.

4.6 Installation Requirements:

4.6.1 Design and Installation: The contractor shall provide all parts, labor, and services for the design, fabrication and installation of the portable laser 3D CMM and associated equipment and software. The contractor shall provide competent English speaking personnel to place the system in operation and to conduct the acceptance tests and training of depot personnel. The contractor, through his service personnel, shall be fully responsible for the setup, activation, and testing of the system and the service personnel shall remain until system activation and testing has successfully been completed. Under no circumstances should the contractor plan on gratuitous Depot assistance.

4.6.2 Badges: Identification badges will be issued for admittance of personnel before performing work or service on this contract. The identification badge is the property of the US Government and must be returned upon termination or demand. The contractor/vendor agrees that he will ensure all badges issued to employees are returned to the Badge and Identification Section, Security Division, Letterkenny Army Depot promptly on termination of need or on expiration, which occurs first. The badge room is located in Bldg 2, phone # 717-267-5301. Hours of operation are 7:30 AM to 3:30 PM, Monday thru Friday, exclusive of Federal Holidays.

4.6.3 Spills: Any spills or releases of materials or wastes must be reported immediately to the site supervisor, the LEAD Fire Department, and the LEAD Environmental Office per the LEAD Installation spill Contingency Plan (ISCP). Any such spills or releases generated by the contractor shall be contained, cleaned and disposed of by the contractor per the direction of the LEAD on-scene coordinator.

5.0 Applicable Documents:

OSHA Safety and Health Standards

29 CFR 1910 Occupational Safety and Health Standards 21 CFR 1040, CH VIII - Performance Standards for Light Emitting Products (copies may be obtained at http://www.osha.gov)

Letterkenny Army Depot (LEAD) Publications:

LEAD Regulation 385-1: LEAD Safety and Occupational Health Program LEAD Pamphlet 385-4 – Safety Requirements for Security, Safety, and Fire Prevention for Contractors Performing Work on LEAD (Copies may be obtained at LEAD Directorate of Contracting, Bldg 2)

National Fire Protection Association NFPA Standard 70 – National Electric Code NFPA Standard 79 – Electrical Standard for Industrial Machinery (copies may be obtained from http://www.nfpa.org/)

American National Standards Institute ANSI Z136.1-1999 American National Standard for the Safe Use of Lasers (copies may be obtained from http://www.ansi.org)

6.0 Quality Assurance:

6.1 Quality Conformance Inspection: The portable laser 3D CMM components shall be subject to a quality conformance inspection, performed by a designated Depot representative, to determine compliance with this specification.

6.2 Tests: The contractor shall be responsible for developing test procedures to demonstrate compliance with the requirements of this specification. All test procedures shall be submitted to and approved by Depot Technical Point of Contact (TPOC) prior to the start of testing. To support the testing procedures, LEAD will provide a supply of material for use during the performance tests and training. The material may include stock or parts depending upon availability. The contractor shall successfully measure an object. The contractor shall prove out all problems with the system.

6.3 Training: The contractor shall be responsible for providing training of four (4) Depot personnel in the operation of the portable laser 3D CMM and software and four (4) Depot personnel in the maintenance of the equipment supplied under this contract.

Training shall be of at least 8 hours. All instructions, oral and written, shall be in the English language. The project LEAD TPOC will coordinate with individuals to be trained upon successful completion of all installation and test specifications.

7.0 Information Technology (IT) Industrial System Requirements:

7.1 Operating System (OS) Specifications:

7.1.1 If applicable, the system’s OS must be Microsoft Windows 10, Windows Server 2012R2, or Red Hat Linux v6.X. Any OS supplied with the system must contain all service packs, updated patches, and hot fixes. All patching and fixes will be current as of a predefined date agreed upon by the vendor and the government.

7.1.2 Defense Information System Agency (DISA) Security Technical Implementation Guides (STIGS) are configuration standards for the Department of Defense and contain technical guidance to lock down information systems and software applications that might otherwise be vulnerable to malicious attacks. The contractor shall be responsible for ensuring all appropriate STIGs are implemented and their software runs acceptably while secure.

7.1.3 The Army Golden Master (AGM) is a collection of security settings for Microsoft Operating systems which must be applied to all Army computer systems. LEAD will supply the AGM to the contractor who shall ensure their software functions as intended, when installed on top of the AGM.

7.2 Programmable Logic Controllers (PLC): If a PLC is to be installed within the system, it shall be manufactured by a government approved source and shall provide an Ethernet adapter to allow for connection to the Industrial Network if required. If an Ethernet connection is used to interconnect the PLC to peripheral equipment, an additional Ethernet port shall be provided.

7.3 System Software Specifications:

7.3.1 Software Installations: If installing application code at LEAD, the contractor shall install the code within a standard container (E.g., Program Files) and located in a volume separate from the standard System Files. Interactive applications are required to run as services and daemons and any time WEB services are used, file types (E.g., XML and HTML) must be separated.

7.3.2 Software Licensing: When installed, the software licensing for computers, control units and other IT systems will be surrendered to the Information Technology Configuration Manager and will become the property of the Government upon acceptance of the system.

7.3.3 If software has been customized for LEAD’s use or is any software other than Commercial Off The Shelf (COTS); the contractor shall provide copies of all source code, firmware and software used in the system, as well as one set of backup and configuration software for PLC’s, control and communication computers, and data acquisition. All programs shall be tested and fully operational before acceptance. All acceptance testing will adhere to common User Acceptance Testing (UAT) standards as defined by the government.

7.3.4 If any special programming software or programming software interface devices such as hardware "keys", dongles or "PIC" modules, are required to access software, these programs and devices shall be provided to LEAD along with the necessary registration information. If custom application software was written and provided, a copy of the required compiler and compiler license shall also be provided. At acceptance, all items shall become property of the government. Software and hardware purchased for this project shall be registered to Commander, Letterkenny Army Depot, Chambersburg, PA 17201.

7.4 System Environment Specifications:

7.4.1 All supplied software must be capable of operating in a multi-user environment and data which contains permissions information shall be hidden from view and inaccessible to those with less than administrator level access. Shared accounts shall not be used, and users shall only be authorized the minimum security rights to operate the application software. Users will not have access to system or software configuration items (e.g., Control Panel, software and hardware installation). Under no circumstances will the intended end user log in using the Administrator or Root account for routine operation of the equipment. The use of these accounts will be restricted to only administrative activities which will be carried out by LEAD Information Technology personnel. All software products shall employ a minimum of three permission based levels of access.

7.4.1.1 Administrator - Full control at root level, restricted to LEAD IT personnel and when required, the Contractor.

7.4.1.2 Maintenance - Mid-level control required to perform maintenance and alter control parameters as needed.

7.4.1.3 Operator - Minimum control necessary to perform the routine operation of software. The Operator shall not be able to alter the programming of software, make changes to executable files, or modify control parameters.

7.4.2 Application Interoperability: If an application will interfere with the operation of the industrial system, E.g., (McAfee Anti-Virus), the Contractor shall provide a written statement to the LEAD IT Directorate explaining the technical restrictions placed upon them.

7.4.3 Auditing: If applicable, the contractor shall enable audit files and data logs for access by LEAD Cybersecurity personnel to audit access and actions on the equipment.

7.4.4 User Acceptance Testing (UAT): LEAD Cyber Security Personnel will have the ability to conduct validation testing with approved security tools prior to equipment being introduced to the shop floor. This testing will also satisfy any UAT requirements.

A UAT Plan will be furnished prior to testing and all equipment documentation will be made available for review during the test. If discrepancies are discovered the contractor shall remediate identified issues prior to government acceptance.

7.5 Documentation Requirements:

7.5.1 A complete set of instruction manuals containing all of the information necessary to operate, maintain, and reinstall all software and hardware contained within the system shall be provided by the Contractor. These manuals shall include step-by-step instructions which facilitate the rebuilding of the system in the event of a fatal system crash.

7.5.2 If networked, the Contractor shall provide the system’s network design drawings to the Information Technology Directorate. These drawings should include complete directional data flow diagrams that include all ports and protocols in use.

7.5.3 The Contractor shall provide to Industrial Automation at least two electronic copies of all control unit programs. These copies should include description files of the ladder logic and any cabling required to connect to the control systems. No control units will be password protected and no other form of lockout measure shall be implemented by anyone other than LEAD IT employees. The Contractor shall also provide electrical wiring diagrams for all installed control systems to this LEAD Industrial Automation group.

7.5.4 Certificate of Networthiness: Certificate of Networthiness (CoN) certification ensures Automated Information Systems (AIS) utilizing the Army Network are developed in compliance with the Clinger Cohen Act and are secure, supportable, sustainable, and compatible with the Army Enterprise Infrastructure (AEI) (as defined in AR 25-1). All new AIS capabilities and all capability modifications and upgrades must be assessed to validate their Networthiness (network security, network impact, compatibility with the infrastructure, infrastructure requirements, spectrum support, security policy compliance, Joint Technical Architecture –Army (JTA-A) standards compliance, communications and information manpower, training, logistics support, schedule, and funding). If software is installed within the system, the Contractor shall work with LEAD Directorate of Information Management (DOIM) personnel to check for CoN availability and when not available, ensure a CoN is requested and all documentation is submitted.

7.6 Proposal Deviations:

7.6.1 Proposals or specifications that deviate from those described herein shall be coordinated for specific approval or rejection by the LEAD Information Technology representatives prior to shipment, installation, or acceptance of the equipment.

8.0 Final Acceptance: Once all conditions of this contract are met, final acceptance will be after 100 hours of continuous operation without a breakdown or failure, or 14 days, whichever comes first. If the machine has a failure or breakdown and it is determined that is the fault of the machine hardware or software, the operating time and 14 days timeframe start over each time this happens. After the 100 hour operating time or 14 days have been met, final payment of this contract will be made.