Sol_Amendment_W911N2-16-T-0048-02.pdf

ALLEN G. MILLER JR.

LETTERKENNY CONTRACTING OFFICE

1 OVERCASH AVENUE CCAM-DPD

717-267-8714

CHAMBERSBURG PA 17201-4150

A7A30060050051

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide answ ers to questions, revise the performance w ork statement and extend the response date.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Sep-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911N2-16-T-0048

X 9B. DATED (SEE ITEM 11)

23-Aug-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Sep-2016

CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE, ATTN: CCAM-ALK, BLDG 2S

CHAMBERSBURG PA 17201-4150

W911N2 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W911N2

FACILITY CODECODE

EMAIL:TEL:

W911N2-16-T-0048

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 28-Sep-2016 04:00 PM to 03-Oct-2016 04:00 PM.

The following have been added by full text:

PWS REVISED

PERFORMANCE WORK STATEMENT (PWS)

FOR

TESTING, CERTIFICATION AND REPLACEMENT OF HIGH VOLTAGE (HV) ELECTRICAL-

INSULATING RUBBER GLOVES

1.0 General:

1.1 Scope: The contractor shall provide, in accordance with OSHA 1910.137 and ASTM International D120, all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to test, certify and/or replace High Voltage (HV) Electrical-Insulating Rubber Gloves for the Test Equipment Branch at Letterkenny Army Depot. The Gloves range from Class 0 thru Class IV Gloves, and may have a maximum working of 36,000 Volts AC (under ASTM Glove Ratings). Gloves must be tested (certified) biannually (every six months) in order to remain within OSHA compliance and protect workers from electrocution and arc flash while working on electrical equipment. Often gloves must be replaced and purchased new. The testing date shall be stamped on all gloves and a test report shall be provided along with all glove purchases. The contractor shall be capable of processing all of Letterkenny’s orders concerning the testing (certifying) and replacing of HV Rubber Gloves within a 30 calendar day turnaround (see Technical Exhibit 3 for Estimated Quantities).

1.2 Background: High Voltage (HV) Electrical-Insulating Rubber Gloves are used by many different employees in support of the Test Equipment Maintenance Support Branch and other Branches throughout Letterkenny Army Depot, Chambersburg, PA. The HV Rubber Gloves are required under OSHA 1910.137.

1.3 Period of Performance (PoP): The Period of Performance shall be a base year plus two option years:

Base Year: 15 Oct 2016 to 14 Oct 2017

Option Year One: 15 Oct 2017 to 14 Oct 2018

Option Year Two: 15 Oct 2018 to 14 Oct 2019

1.4 General Information:

1.4.1 Recognized Holidays: The contractor shall not have to perform this service on recognized US holidays. The following are recognized US holidays:

1.4.1.1 New Year’s Day: January 1st

1.4.1.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.1.3 President’s Day: Third Monday in February

1.4.1.4 Memorial Day: Last Monday in May

1.4.1.5 Independence Day: July 4th

1.4.1.6 Labor Day: First Monday in September

1.4.1.7 Columbus Day: First Monday in October

1.4.1.8 Veteran’s Day: November 11th

1.4.1.9 Thanksgiving Day: Third Thursday in November

1.4.1.10 Christmas Day: Third Thursday in December

1.4.2 Place and Performance of Services: Performance shall be at the contractor’s facility. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.3 Security Requirements: The contractor shall not require access to Letterkenny Army Depot nor any other government sites in order to perform the work specified in this PWS. All work by the contractor or sub-contractor employees shall be performed at the contractor’s designated facility.

1.4.4 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.5 Safety Requirements: The Contractor shall comply with all applicable federal (OSHA), ASTM, state, local and Letterkenny rules, regulations, and standards that pertain to the performance of the requirements listed in this PWS (see Section 6.0: Applicable Documents).

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: None

3.2 Equipment: High Voltage (HV) Electrical-Insulating Rubber Gloves will be provided by the Government and shipped to the Contractor for testing (certification) and/or replacement.

3.3 Materials: None

3.4 Services: None

3.5 Utilities: None

3.6 Delivery: The Government assumes responsibility for all shipping and transportation costs to the contractor’s facility. The government will assume responsibility for utilizing durable, protective shipping containers and packaging for transportation to the contractor’s facility.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Delivery: The contractor shall ensure that item will be returned within 30 days to the Government facility in a sturdy shipping container which provides adequate protection and is marked and/or labeled as necessary by postal/shipping guidelines.

5.0 Requirements:

5.1 Testing Lab and Certification of High Voltage (HV) Electrical-Insulating Rubber Gloves: The contractor shall provide all personnel, materials, tools, laboratories, certification working standards, quality control, and other services in accordance with OSHA 1910.137 and ASTM International D120 to test and certify HV Rubber Gloves.

According to OSHA 1910.137, rubber insulating gloves shall be electrically tested before first issue and every six months thereafter. (See Technical Exhibit 3: Estimated Quantities).

5.1.1 Class 1 Gloves: The contractor shall test and certify Letterkenny’s Class 1-rated HV Rubber Gloves, including Gloves held in stock, Gloves being replaced and Gloves being purchased new.

5.1.2 Class 2 Gloves: The contractor shall test and certify Letterkenny’s Class 2-rated HV Rubber Gloves, including Gloves held in stock, Gloves being replaced and Gloves being purchased new.

5.1.3 Class 4 Gloves: The contractor shall test and certify Letterkenny’s Class 4-rated HV Rubber Gloves, including Gloves held in stock, Gloves being replaced and Gloves being purchased new.

5.2 Supply (Replace) New HV Rubber Gloves:

5.2.1 As requested by the COR, the contractor shall supply 14 inch, High Voltage (HV) Electrical-Insulating Rubber Gloves. The contractor shall test and certify each glove in accordance with ASTM and OSHA standards and supply a test report. The testing date along with the voltage-tested shall be stamped on all ordered gloves whether a new glove is being ordered or a replacement of failed gloves is being ordered.

5.2.2 If a glove is being replaced (a new glove ordered) because during testing (certification) the glove was determined to be unfit for any further use, or if a new glove is being purchased because a glove is unable to pass the test, then the contractor shall return the unfit or damaged glove and include it in the shipment with its replacement.

5.3 Additional requirements:

5.3.1 The contractor shall ensure that Letterkenny’s HV Gloves shall be capable of withstanding the AC proof-test voltage and the DC proof-test voltage as specified in OSHA 1910.137. The proof test shall reliably indicate that the equipment can withstand the voltage involved. The test voltage shall be applied continuously for 3 minutes.

5.3.2 The contractor shall comply with all other standards as listed in OSHA 1910.137 or otherwise specified in ASTM D120 Specifications which relate to certification (testing) of HV Rubber Gloves for use in industrial environments and for working on hazardous electrical equipment.

5.3.3 The contractor shall stamp the testing (certification) date along with the voltage-tested on all gloves. Markings shall be nonconducting and shall be applied in such a manner as not to impair the insulating qualities of the equipment. Markings on gloves shall be confined to the cuff portion of the glove.

5.3.4 The contractor shall supply a test (certification) report for each glove.

5.3.5 If, in the course of the testing (certification) of HV Rubber Gloves, the contractor determines that a glove or gloves are untestable, non-certifiable, damaged or worn beyond repair, or unfit, then the contractor shall notify the COR and recommend whether the glove should be replaced (see following specifications). If a glove or gloves are determined to be in need of replacement, the Contractor shall include the damaged or otherwise non-useable glove along with its shipment of new Glove(s) to Letterkenny, in the same box (see following specifications).

5.3.6 The contractor shall be capable of processing all of Letterkenny’s orders concerning the testing (certifying) and replacing of HV Rubber Gloves within a 30 calendar day turnaround (see Technical Exhibit 3 for Estimated Quantities).

5.4 CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract.

The contractor shall completely fill in all the information in the format using the following web address https://cmra.army.mil/. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub- Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter / Page)

Date of Publication

Mandatory or Advisory Website

OSHA 1910.137 :

Electrical Protective Equipment

N/A Mandatory www.osha.org

ASTM International

D120 - 14a :

Standard

Specification for Rubber Insulating

Gloves

N/A Mandatory www.astm.org

LEAD Regulation

385-1

18 April 2014 Advisory Copy available from LEAD

Safety Office

TECHNICAL EXHIBIT 1: Performance Requirements Summary

TESTING, CERTIFICATION AND REPLACEMENT OF HIGH VOLTAGE (HV) ELECTRICAL-

INSULATING RUBBER GLOVES

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph

Task

Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1

Test (certify) HV Rubber Gloves

Standards as listed in OSHA 1910.137 and the specifications as provided by

ASTM International D120

100% ; All Gloves shall be tested

(certified)

COR will inspect each glove and record each test report

5.2

Replace, supply and test

(certify) HV Rubber Gloves

Contractor shall replace unfit, worn or damaged Gloves and supply new Gloves upon request by the COR. Contractor shall test (certify) all new gloves.

100% completion COR will inspect each glove and record each test report

5.3.3

Stamp each HV Rubber Glove with the testing

(certification date) along with the voltage-tested

Each glove shall be marked. Marking shall not impair the insulating qualities of the glove and shall be confined to the cuff.

100% completion COR will inspect each glove

5.3.4

Supply test report

Each glove shall have a test (certification) report provided

100% completion

COR will maintain records of each report

TECHNICAL EXHIBIT 2: Deliverables Schedule

TESTING, CERTIFICATION AND REPLACEMENT OF HIGH VOLTAGE (HV) ELECTRICAL-INSULATING

RUBBER GLOVES

Deliverable Frequency Number of

Copies Medium/ Format Submit To

Stamp per each glove of test date and voltage-tested

Per each glove Determined by the quantity of gloves

Non-insulating material which will not hamper the protective qualities of the Glove

COR

Test Report

Per each glove

Determined by the quantity of gloves

Paper, shipped with glove

COR

CMR

Annually

N/A Electronic Submission https://cmra.army.mil/

TECHNICAL EXHIBIT 3: Estimated Quantities

Item Description CLIN Annual Estimated Quantity

Testing Lab for Class 1 Gloves

120 Pairs (PR) split evenly between left-handed and right-handed gloves

Testing Lab for Class 2 Gloves

40 Pairs (PR) split evenly between left-handed and right-

Testing Lab for Class 4 Gloves

20 Pairs (PR) split evenly between left-handed and right-

Supply/Replacement and Testing for Left-Hand Class 1 Gloves

0004 22 Each (EA) for Right-Hand Class 1 Gloves

0005 22 Each (EA) for Left-Hand Class 2 Gloves

0006 12 Each (EA) for Right-Hand Class 2 Gloves

0007 12 Each (EA) for Left-Hand Class 4 Gloves

0008 6 Each (EA) for Left-Hand Class 4 Gloves 0009 6 Each (EA)

QUESTIONS AND ANSWERS

Q1. What is the difference between item number 0001 (page 3) and item 1001 option (page 11).

A1. There is no difference between items 0001 and 1001 other than they are different years. This contract is going to be awarded for 3 years. The base or first year is the 000X numbers the subsequent years are numbered 100X (second year) and 200X (third year).

Q2. As far as pricing for replacements, we would need to know the style/type of glove you are using to be able to quote.

A2. All our class 1 gloves right now are 14 inches long. As for color we do not have a preference. If we must pick a color, I believe all of them are black right now.

The following have been deleted:

PERFORMANCE WORK STATEMENT

(End of Summary of Changes)