SOL_AMENDMENT_W911N2-16-R-0042-0001.pdf

SHAUN LEATHERMAN

LETTERKENNY CONTRACTING OFFICE

1 OVERCASH AVENUE CCAM-DPD

717-267-5536

CHAMBERSBURG PA 17201-4150

A7C00042580053

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide questions and answ ers, change Repair Resolution CLIN description, revise the PWS and revise FAR 52.212-2, and to extend the closing date to 13 July 2016 at 1000am EST.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Jun-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911N2-16-R-0012

X 9B. DATED (SEE ITEM 11)

29-Apr-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Jun-2016

CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE, ATTN: CCAM-ALK, BLDG 2S

CHAMBERSBURG PA 17201-4150

W911N2 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W911N2

FACILITY CODECODE

EMAIL:TEL:

W911N2-16-R-0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

REVISED PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR

Building 350 & 370 ASRS Maintenance Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform emergency repairs, non-emergency repairs, and Preventative Maintenance (PM) services for the building 350 and building 370 Automated Storage and Retrieval Systems (ASRS) machines as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished.

The contractor shall perform to the standards in this contract.

1.2 Background: The ASRSs machines (listed in Appendix A and Appendix B) support all of the programs at Letterkenny Army Depot (LEAD). When these machines breakdown, long downtimes impact the ability of LEAD to meet production and delivery schedules of these programs. LEAD is requesting a service contract to ensure the machines are repaired and operational in the shortest amount of time to reduce the impact on production and delivery schedule.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two 12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: 1 June 2016 to 31 May 2017

1.3.2 Option Year One: 1 June 2017 to 31 May 2018

1.3.3 Option Year Two: 1 June 2018 to 31 May 2019

1.4 General Information:

1.4.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day: First Monday in September

1.4.3.7 Columbus Day: First Monday in October

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day: Fourth Thursday in November

1.4.3.10 Christmas Day: December 25

1.4.3 Place and Performance of Services: The contractor shall provide services between the hours of 0600 – 1600 Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at ASRSs in the warehouse areas of Building 350 and Building 370. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Risk Management or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.4.1 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.4.2 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.4.3 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.5 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.6 Special Qualifications: The contractor shall ensure that all personnel and sub-contractor personnel performing under this contract are fully trained, licensed, and qualified to perform maintenance on the equipment listed in this contract.

1.4.7 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.8 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract.

The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.9 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed

1.4.10 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer's Representative (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 Deliverable. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: None.

3.2 Equipment: None.

3.3 Materials: The Government shall supply oils and lubricants necessary for servicing of machines. The Government shall also dispose of replaced oils and lubricants used in machine servicing.

3.4 Services: None.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E): Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall provide all, labor, material, parts, and equipment necessary to perform preventative maintenance and unscheduled emergency and non-emergency maintenance on the machines listed in Appendix A and Appendix B. All maintenance shall be performed in accordance with and meet all original equipment manufacturer (OEM) specifications. All PMs shall be completed within 30 days of notification by the COR that a PM is due. To eliminate delays, the contractor shall notify and coordinate with the Government types of oils and lubricants needed for the service to be performed, quantities, and delivery schedule. This is required to eliminate any delays of machine servicing. The contractor shall be knowledgeable, experienced, and proficient in the troubleshooting and maintenance of the equipment listed in Appendix A and Appendix B.

5.1 Preventative Maintenance: The PM shall be performed one (1) time per year during LEAD duty hours and as described in the specific OEM manual.

5.1.1 Preventive Maintenance Building 350: The contractor shall perform the one time per year PM for all equipment identified in Appendix A.

5.1.2 Preventive Maintenance Building 370: The contractor shall perform the one time per year PM for all equipment identified in Appendix B.

5.2 Non-Emergency Maintenance Response: The contractor shall return non- emergency repair service calls within 72 hours. If the machine is operational, the contractor shall provide phone technical support to solve the problem. If the problem cannot be fixed via phone technical support, the contractor shall dispatch a service technician on site within 1 week. Repairs identified by non-emergency diagnostic services shall be coordinated with the COR, who shall authorize repair by the method most advantageous to the Government. The contractor shall coordinate arrival dates with the COR. This shall not be construed to mean that the contractor has exclusive rights to perform all non-emergency maintenance. The Government reserves the right to perform non-emergency repairs in-house as required.

5.3 Emergency Maintenance Response: The contractor shall return emergency repair service calls within 4 hours.

If the machine is operational, the contractor shall provide phone technical support to solve the problem. If the problem cannot be fixed via phone technical support, the contractor shall dispatch a service technician on site within 48 hours. Repairs identified by emergency diagnostic services shall be coordinated with the COR, who shall authorize repair by the method most advantageous to the Government. The contractor shall coordinate arrival dates with the COR. This shall not be construed to mean that the contractor has exclusive rights to perform all emergency maintenance. The Government reserves the right to perform emergency repairs in-house as required.

5.4 Parts: The contractor shall provide all necessary parts for all work performed under this contract. The COR shall approve all parts costing more than fifty dollars ($50) each that are parts required by services performed under paragraphs 5.2 and 5.3. Repair parts shall be billed as actual per the parts CLIN instructions. Funding for repair parts will be allocated on individual delivery orders. This shall not be construed to mean that the contractor has exclusive rights to supply all parts needed to perform non-emergency maintenance and emergency maintenance. The Government reserves the right to procure parts required for maintenance performed in-house by most advantageous means.

5.5 Repair Resolution: The contractor shall be contacted when the COR determines that a machine requires maintenance support (see paragraphs 5.2 and 5.3). If the COR has determined that the contractor has not repaired a machine back to operational condition in a timely manner or an ongoing problem continues to re-occur without resolution, the COR shall request the contractor to bring in an OEM technician or an OEM trained technician to correct the failure via telephone support or on-site maintenance. If the contractor declines government’s request to contact the OEM technician or OEM trained technician, the government reserves the right to contract the repair of the machine to the OEM technician or OEM trained technician. The government shall pay for the actual expense of the OEM technician.

5.6 Government Computers And Networks: Any required access to either ASRSs computer system or any software, the contractor shall notify and coordinate with the COR in advance. This shall be done so the COR can coordinate with the Directorate of Information Management (DOIM) personnel to ensure proper Letterkenny security protocols are followed in regards to the Letterkenny IT network. All access requests to the Letterkenny network shall be granted only after the proper visitor request is submitted to the Letterkenny Security office and verification of background check complete.

5.7 Software: The software listed below is applicable software that is utilized for the equipment list in Appendix A and Appendix B.

RSLogix 5 (PLC 5) RSLogix 5000 (Compact Logix) Sick Optic Sensor Software (AGV's) TS4000 Radio Modem Software (AGV's)

5.8 Technical Telephone Support: The contractor shall supply all technical telephone support to aid in troubleshooting and correction of machine faults and problems at no additional cost to the Government. If the contractor is unable to answer question, they shall provide an OEM POC which shall be billed as actuals under the Repair Resolution CLIN.

5.9 Report: At the end of each maintenance visit, the contractor shall provide the COR with a written report within 10 days.

5.9.1 PM Reports: All PM reports shall contain the following items.

- General Condition:

- Status of the machine by major component.

- Repairs Needed: List of required parts, by nomenclature. Cost breakdown of parts and labor.

- Repairs Completed: Cost breakdown of parts and labor.

- Fire and Safety Violations: Location of violations. Cost breakdown by parts and labor, to repair violations.

- Electrical Code Violations: Location of violations. Cost breakdown of parts and labor, to repair violations.

- Corrective Action Statement: Status of system and description of malfunction. Location of system.

- Estimated repair time. Estimated time for parts to be received. Cost of required repair parts and labor to complete the job.

5.9.2 Unscheduled Repair Report: The contractor shall submit a report for all repair services, emergency and non-emergency, which includes a description of the repairs completed and cost breakdowns of parts and labor.

5.10 Warranty of Parts/Materials: The contractor shall provide a standard commercial warranty furnished with the equipment equal to the same warranty the OEM would provide. The warranty shall cover all workmanship and parts.

5.11 Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub- Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit

Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

6.1 Manuals:

HEI 1000 Excell Manual SDSLE-MMS 1/30/93 HEI 750 Excell Manual SDSLE-MMS 9/18/93 vonGal Pallet Conveyor OEM Manual Dematic 750 Manual #10976D-2/3/12 Eaton-Kenway Manual #MM061587 – 10/1/85 HK Eagle Manual #10592D – 7/18/07

6.2 Documents:

General Industry, OSHA Safety Health Standards (21 CFR Subpart J) CFR Title 29, Chapter XVII, Part 1910 – Occupational Safety and Health Regulations CFR Title 21, Chapter VIII, Part 1040 – Performance Standards for Light Emitting Products (copies may be obtained from http://www.osha.gov/)

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA) Standard 70 – National Electric Code NFPA Standard 79 – Electrical Standard for Industrial Machinery NFPA Standard 115 – Laser Fire Protection (copies may be obtained from http://www.nfpa.org/)

AMERICAN NATIONAL STANDARDS INSTITUTE

ANSI Z136.1-1999 American National Standard for the Safe Use of Lasers (copies may be obtained from http://www.ansi.org)

LEAD Pamphlet 385-4 – Requirements for Security, Safety, and Fire Prevention for Contractors Performing Work on Letterkenny Army Depot (copies may be obtained from Letterkenny Army Depot Fire Department, 717-267-8231)

LEAD Regulation 385-1 - LEAD Safety and Occupational Health Program (copies may be obtained from Letterkenny Contracting Office)

APPENDIX A

Building 350 - Three (3) HEI 1000 Excell Unit Load Storage/Retrieval Machines One (1) HEI 750 Excell Mini-Load Storage/Retrieval Machine One (1) Hytrol Pallet Conveyor One (1) Hytrol Mini-Load end of aisle conveyor

APPENDIX B

Building 370 - Six (6) Dematic 750 Mini-Load Storage/Retrieval Machines Two (2) Eaton-Kenway UL-2000 Unit Load Storage/Retrieval Machines Six (6) HK Eagle III Automated Guided Vehicles One (1) Eaton-Kenway Mini-Load end of aisle conveyor system One (1) VonGal Unit-Load end of aisle conveyor system

Technical Exhibit 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task

Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By

Whom

5.1 The contractor shall

perform preventative maintenance (PM).

The contractor shall coordinate arrival with COR and perform

PM successfully.

0 (zero) failures to respond to agreed upon arrival date or perform successful

PM.

100% inspection –

COR will inspect.

5.2 The contractor shall

perform non-emergency maintenance.

The contractor shall respond to phone call within allotted time and perform maintenance successfully

1 failure to respond in allotted time or perform maintenance successfully

Periodic Inspection - COR will review inspect

5.3 The contractor shall

perform emergency maintenance.

The contractor shall respond to phone call within allotted time and perform maintenance successfully.

1 failure to respond in allotted time or perform maintenance successfully

Periodic Inspection - COR will review inspect.

5.8 The contractor shall

supply report.

The contractor shall supply COR with maintenance report within 10 days of completion of maintenance.

0 (zero) failures to supply report within

10 days.

100% inspection –

COR will inspect.

Technical Exhibit 2

Deliverables Schedule

Deliverable Frequency Number of Copies

Medium/Format Submit To

5.8.1- PM service report

After every PM 1 Electronic COR

5.8.2- Unscheduled emergency service report

After every onsite service call

1 Electronic COR

5.8.2- Unscheduled non-emergency service report

After every onsite service call

1 Electronic COR

5.10 – CMR Annually N/A Electronic Submission https://cmra.army.mil

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Jun-2016 10:00 AM to 13-Jul-2016 10:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0005

The CLIN extended description has changed from:

PROVIDE ALL LABOR, MATERIAL, TOOLS, SERVICES AND EQUIPMENT TO PERFORM

UNSCHEDULED SERVICE ON ALL MACHINES LISTED IN APPENDIX A AND APPENDIX B IN

ACCORDANCE WITH THE PERFORMANCE WORK STATEMENT. OEM SERVICE RATES SHALL BE

BILLED AT ACTUAL COST.

To:

PROVIDE ALL LABOR, MATERIAL, TOOLS, SERVICES, EQUIPMENT AND TELEPHONE SUPPORT TO

PERFORM UNSCHEDULED SERVICE ON ALL MACHINES LISTED IN APPENDIX A AND APPENDIX B

IN ACCORDANCE WITH THE PERFORMANCE WORK STATEMENT. OEM SERVICE RATES SHALL BE

BILLED AT ACTUAL COST..

CLIN 1005

PROVIDE ALL LABOR, MATERIAL, TOOLS, SERVICES AND EQUIPMENT TO PERFORM

UNSCHEDULED SERVICE ON ALL MACHINES LISTED IN APPENDIX A AND APPENDIX B IN

ACCORDANCE WITH THE PERFORMANCE WORK STATEMENT. OEM SERVICE RATES SHALL BE

BILLED AT ACTUAL COST.

To:

PROVIDE ALL LABOR, MATERIAL, TOOLS, SERVICES, EQUIPMENT AND TELEPHONE SUPPORT TO

PERFORM UNSCHEDULED SERVICE ON ALL MACHINES LISTED IN APPENDIX A AND APPENDIX B

CLIN 2005

PROVIDE ALL LABOR, MATERIAL, TOOLS, SERVICES AND EQUIPMENT TO PERFORM

UNSCHEDULED SERVICE ON ALL MACHINES LISTED IN APPENDIX A AND APPENDIX B IN

ACCORDANCE WITH THE PERFORMANCE WORK STATEMENT. OEM SERVICE RATES SHALL BE

BILLED AT ACTUAL COST.

To:

PROVIDE ALL LABOR, MATERIAL, TOOLS, SERVICES, EQUIPMENT AND TELEPHONE SUPPORT TO

PERFORM UNSCHEDULED SERVICE ON ALL MACHINES LISTED IN APPENDIX A AND APPENDIX B

The following have been added by full text:

QUESTIONS AND ANSWERS

Q1. Do we have access to the software in Section 5.7? Including, schematics, plc programs, drive parameters, control devices and HMI's?

A1. Company should be DEMATIC O.E.M authorized to have access the schematics, plc programs, drives parameters, control devices and HMI's. All programs and data fall under the same copy right as the manuals.

Q2. Do we have access to all the manuals for the equipment stated in section 6.1? Is there functional documentation?

A2. The manuals are copy righted and state that they may not be transmitted in any form or by any means, electronic or mechanical, for any purpose, without the express written permission of DEMATIC Corp.

Q3. Under Addendum to FAR 52.212-2, Basis of Award, Section B Non Price Evaluation Factors and Sub factors, 1B Sub factor qualifications, , what is acceptable as formal documented experience? Also, if there is not formal documented experience on every piece of equipment in Appendix A and Appendix B, does it disqualify the bid?

A3. Formal documented experience is consider to be documentation that will validate and support that the technicians performing maintenance are capable of troubleshooting, repairing and performing preventative maintenance on the equipment listed in the Performance Work Statement. This can be but not limited to logged hours servicing this type of equipment, formal training documentation, documentation of a technician’s past experience or invoices. FAR 52.212-2 Sub factor 2 Qualifications has been revised to allow maintenance experience of equipment of similar size and functionality as equipment listed in Appendix A and Appendix B. To clarify if the interested party is found technically unacceptable the proposal will not be accepted.

Q4. Under Addendum to FAR 52.212-2, Basis of Award, Section B Non Price Evaluation Factors and Sub factors,2 Factor 2 Past Performance, it states wanting 3 recent government Preventive Maintenance Projects or private sector projects. Can you clarify what is acceptable beside PM's for the government?

A4. Factor 2 states “The Offerors shall provide three recent and relevant Government or private sector projects completed within the past three years that demonstrates the ability to perform the requirements in this solicitation.”

It does not state PM’s are the only acceptable criteria in regards to Government projects. The Government or private sector projects can include but not limited to preventive maintenance, repairs, or upgrades to similar equipment listed in Appendix A and B.

Q5. Also, will the inspections happen in both buildings at the same time? Or will they be independent of each other in separate trips?

A5. Paragraph 5.0 in Performance Work Statement states “All PM’s shall be completed within 30 days of notification by the COR that a PM is due.” The COR will determine when PM’s are due. The Government does not anticipate having Preventive Maintenance performed at both buildings at the same time but it is a possibility.

The following have been modified:

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO FAR 52.212-2, BASIS OF AWARD:

A. General Information:

1. The basis of award will be the Lowest Priced, Technically Acceptable offer. Offerors must receive a rating of Technically Acceptable in all factors/sub factors in order for their overall proposal to be determined Technically Acceptable.

2. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, and technical requirements.

3. The Government intends to make award without discussions, unless the Contracting Officer determines that discussions are necessary. Offerors should provide their most favorable prices in their initial offers.

B. Non-Price Evaluation Factors and Sub factors:

1. Factor 1- Technical:

(a) Sub factor 1 Capabilities: The contractor shall provide information on their plan and ability to perform Preventative maintenance and repairs on Automated Storage and Retrieval Systems machines and meet all requirements in the subject contract.

(b) Sub factor 2 Qualifications: The contractor shall specify that their technicians, company representatives, and sub-contractors performing maintenance on the listed equipment are trained in the repair of similar size and functionality as the equipment identified in Appendix A and Appendix B.. Trained means any professional course that the personnel have attended and received instruction or has formal documented experience for these types of machines. Areas of training shall include conveyor systems, automated storage retrieval systems, PLC controllers, and software identified in paragraph 5.7 of the PWS. The contractor shall provide proof that their technical personnel are trained by supplying certificates or formal documented experience for the types of equipment listed in Appendix A and Appendix B.

(c) Sub factor 3 Contract Experience: The Contractor shall have experience on automated storage and retrieval systems with similar size and functionality as the automated storage and retrieval systems listed in Appendix A and Appendix B. The contractor shall submit relative and recent repair records of similar automated storage and retrieval systems listed in Appendix A and Appendix B they have performed maintenance on. The records shall be copies of original invoices.

2. Factor 2 - Past Performance: The Offerors shall provide three recent and relevant Government or private sector projects completed within the past three years that demonstrates the ability to perform the requirements in this solicitation. The Offeror shall identify the contract title, contract number, dollar value, client name and address, location of work, point of contact with telephone number, and an explanation of how each project related to the work requirements of this solicitation.

C. Price Evaluation Factor: Offerors shall complete the Schedule B with pricing for each Contract Line Item Number (CLIN), including for all Option Years. The price for CLIN’s 0004, 0005, 1004, 1005, 2004, and 2005 will be set by the Government and will not be evaluated. The Government may require continued performance under FAR clause 52.217-8, Option to Extend Services. The Government will evaluate the basic and all option year prices on the basis that the rates will not change if the Government opts to utilize its option per FAR clause 52.217-8 at the end of the basic or any option year during the performance of the contract. Evaluation of the option year pricing in this manner shall not obligate the Government to exercise the options.

D. Proposals will be evaluated initially independently of the price to determine the Offerors’ ability to meet the Government’s requirement set forth in the solicitation. The Government may make a final rating determination based on the proposal as submitted without requesting any further information. For all proposals determined to be Technically Acceptable, the offer providing the lowest price will receive the contract award.

1. Offerors’ technical proposals will receive an overall rating based on the following:

(a) Technically Acceptable: Offeror meets all requirements or technical specifications or has submitted all documentation requested in any technical evaluation criteria and all documentation meets the standard set forth in the solicitation.

(b) Technically Unacceptable: Offeror fails to meet all requirements or technical specifications or has failed to comply in submitting requested documentation in any technical evaluation criteria or the submitted documentation fails to meet the standard set forth in the solicitation.

2. Evaluation of past performance will be performed only on proposals that receive a technically acceptable rating on technical evaluation factors. Offerors’ past performance information will receive an overall rating based on the following:

(a) Acceptable: Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown. An Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, shall be determined to have unknown past performance. In the context of acceptability or unacceptability, “unknown” shall be considered “acceptable.”

(b) Unacceptable: Based on the Offeror’s performance record, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort.

(End of Addendum)

The following have been deleted:

PERFORMANCE WORK STATEMENT

(End of Summary of Changes)