Attachment 1-Statement of Work.pdf

STATEMENT OF WORK

Carbide Inserts

1. Scope: Contractor shall inventory bins within 7 calendar days of contract award, provide inserts and refurbish bins as required in statement of work. The attached MS Excel spreadsheet lists specific carbide inserts currently in use at Anniston Army Depot (ANAD). Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

2. Specification of Items: Manufacturers, part numbers and descriptions listed on Carbide

Inserts Contract Requirements Excel spreadsheet are the actual inserts currently used in the shop at ANAD. Not all carbide inserts in the carbide insert industry are ISO (International Organization for Standardization) compatible, which means some manufacturer’s inserts, may not work on other manufacturer’s insert holders. The inserts provided on this contract must be an “equal” to the inserts and must “fit” the tool holders currently being used at ANAD. Contractors must complete the Carbide Insert Requirements Pricelist spreadsheet with the proposed insert manufacturer and part number listed next to the existing manufacturer and part number on the spreadsheet. The contractor shall supply only the items agreed upon in the original contract; to include carbide inserts manufacturer and identification numbers, unless approved by Contracting Officer. The contractor shall warrant each product against defects in accordance with commercial practices. The contractor, at no cost to Anniston Army Depot, shall replace defective items in full within seven calendar days after notification by ANAD personnel.

The contractor may not substitute any item without approval from the Contracting Officer.

3. Bin Set-Up: The contractor shall review carbide inserts storage area within 7 calendar days of award for the proper storage space required. The contractor may suggest the need for additional storage space; however, the shop supervisor will determine if the space is required. The shop supervisor will arrange for the additional storage space to acquire, if needed. Any additional changes that affect the overall contract price must be coordinated with the Contract Specialist/Contracting Officer before contract changes are made.

Additional set-aside funds of $3500.00 for the base year only, should be included in the contract proposal to cover cost of new bins for carbide inserts storage.

The Contractor shall be responsible to set up new/existing bins using existing inventory and newly supplied inventory. The Contractor will be responsible to mark / label each item’s bin with the description given on the carbide inserts spreadsheet.

4. Stock Levels to be Maintained: Contractor shall inventory bins at the time of award to ensure the initial stocking of bins meet the minimum item stock levels shown on the Carbide Inserts Requirements price list spreadsheet. Minimum item stock levels will include on-hand balances at time of contract award date. The contractor shall inventory

Commented [FKBMT1]: This is not in the cabinet

Commented [MCDCUA2R1]: Added

Commented [FKBMT3]: Needs to be spelled out

Commented [MCDCUA4R3]: Added. ISO is the industry standard usage of the term and is rarely spelled out that is why I notated it the way I did.

the bins at least bi-weekly for the first six months of the contract. Government may reduce frequency of inventories as best meets the needs of the Government. Stock quantities shall be replenished to the minimum stock usage levels stated on the attached Carbide Inserts Requirements price list spreadsheet. Stock quantities/emergency quantities is adjusted as necessary through the Contracting Officer and quantities negotiated with the Contractor. The contractor shall have three calendar days from the time of notification to deliver the items to the shop. In case of emergencies/stock quantities, description and quantities of item or items needed, will be reported to the contractor by shop supervisor or designated personnel.

5. Emergency Requirements: When a depleted stocked item is needed to fill an emergency requirement or an item which is not stocked is needed in an emergency situation, the contractor shall be required to provide that item via overnight shipping. Funds will be set aside as a separate line item on the spreadsheet for emergency shipping costs and carbide inserts not on the original spreadsheet. This will be listed on the spreadsheet as unknowns/emergency shipping costs. The contractor must submit the bill to the Contracting Officer or designee to pay the freight charges.

6. New Carbide Inserts: The government will add additional carbide inserts, not included on the spreadsheet, to the contract on an ‘as identified, as needed’ basis. The Directorate of Contracting will negotiate contract prices for each additional insert added to the contract.

7. Ordering / Delivering Procedures:

A. Ordering:

The contractor shall report to the shop office before going to the storage area.

The contractor shall be accompanied by shop personnel at all times while in the shop area.

The contractor shall wear proper safety equipment such as earplugs, safety glasses, while in the shop area.

Safety equipment must be provided by contractor.

The contractor shall inventory the bins for quantities to be replenished to stock level.

The contractor shall provide a copy of the order to shop supervisor or designated personnel before leaving the shop area.

B. Delivering:

The contractor shall report to the shop office before delivering items to the storage areas.

The items delivered must correspond with the list of items that are ordered.

The contractor shall replenish bends to stock levels.

All items will be checked for quantity and quality by supervisor or designated personnel before they are placed into the storage bins.

The shipping document must reflect the item description, cost, quantity, and tool identification number.

Shop supervisor or designated personnel must sign the shipping document.

8. Normal Period of support (NPS): NPS is the normal period that shop access will be available for contractor services. NPS shall consist of 9-1/2 hours on weekdays, Monday

- Thursday, 0700 through 1630; and 8-1/2 hours on Fridays, 0700 through 1530. Every other Friday, the Depot shops are closed. Please confirm Depot personnel availability prior to scheduling Contractor personnel. No hours on Saturdays, Sundays, or Holidays unless necessary by contractor and approved by contracting officer.

9. Contractor’s Point of Contact: The Contractor shall provide the Contracting Officer with the name, email address and telephone number of their point of contact for the Government to make any arrangements needed. Telephone recording devices and/or voice-mail systems are acceptable. The Contracting Officer (KO) shall supply the Contractor with the name, email address and telephone number of his/her designated technical representative. The Contracting Officer’s Representative (COR) shall be authorized to request maintenance support services.

10. Contractor Manpower Reporting:

A. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address:

https://contractormanpower.army.pentagon.mil. The required information includes:

(1) Contracting Office, Contracting Officer, COR;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of Contractor employee entering data;

(5) Estimated direct labor hours (including sub-contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub-contractors);

(7) Total payments (including sub-contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-contractor if different);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

(11) Locations where Contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of Contractor, and sub-contractor employees deployed in theater this reporting period (by country).

C. As part of its submission, the Contractor will also provide the estimated total cost

(if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

11. Access and General Protection/Security Policy and Procedures:

A. This standard language is for Contractor employees with an area of performance within an Army-controlled installation, facility, or area. The Contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

B. For Contractors that do not require a Common Access Card (CAC), but require access to a DOD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

C. If necessary, Contractor shall acquire and return all issued U.S. Government Common Access Cards, installation badges, and/or access passes.

END OF SOW