Attachment_1_Statement_of_Work.pdf

Anniston Army Depot

Relocation Services

Base Year FY20

PERFORMANCE WORK STATEMENT (PWS)

SECTION 1

General Information

1. GENERAL: This is a non-personnel services contract to provide Relocation Services to Anniston Army Depot (ANAD) on an “as needed” basis. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the

Government.

1.1 Description of Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Relocation Services as defined in this

Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The need for Relocation Services shall vary yearly and is dependent upon facility restructuring/modifications and personnel realignments. In the past, this requirement was performed either by contract or Government personnel as needed. This contract shall serve all Directorates’ at Anniston Army Depot, requiring moving or relocation of office furniture/furnishings in one contract package. The contractor can expect to perform Relocation Services on average of 8 to 12 times per year, but may be more or less.

1.3 Objectives: Contractor shall perform a full range of services to remove existing office furniture, furnishings, equipment and related supplies from the existing location, transport the items to the new location and place them according to the PWS provided for each task requirement. Services include, but not limited to, pre-move planning, relocation plan designing, providing packaging materials, packing/crating, loading/unloading, delivery and set-up.

1.4 Scope: Relocation Services for Anniston Army Depot which shall include disassembly, packing/crating/loading of existing office furniture, equipment and furnishings and deliver by truck to a new location at Anniston Army Depot. Contractor shall unload/unpack and reassemble and set-up all furniture, equipment and furnishings according to the task requirements. All packing/crating material shall be removed from the buildings by the contractor.

1.4.1 Compliance with Environmental Laws and Regulations: The contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major

Subordinate Command (MSC) and installation regulations and policies. The contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to Directorate of Risk Management (DRK) and Directorate of Public Works (DPW) via the COR.

1.4.2 Compliance with Green Procurement Requirements: The contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command Quick Guide https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for-Sustainable-Procurement.docx) for acquisition of building materials and products and shall select materials that: have a long life cycle; are the least toxic materials; are recyclable materials;

materials that are resource-efficient; are materials with the maximum recycled content; are materials harvested on a sustained yield basis; and are products causing the least pollution during their manufacture, use, and reuse

1.4.3 Notification of Federal and State Regulators: The contractor shall immediately notify Directorate of Risk Management (DRK) and Directorate of Public Works (DPW) via the contracting officer representative (COR) of the arrival on site of any Federal, State, and/or Department of Defense (DoD) environmental regulator or enforcement agent and/or the receipt of any correspondence from a

Federal or State environmental agency.

1.4.4 Reporting Noncompliance: The contractor shall immediately report any non-conformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to DRK and DPW via the COR.

1.4.5 Corrective Action for Noncompliance: The contractor shall when given a verbal and/or written notice of environmental noncompliance or non-conformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the contracting officer (KO) to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

1.4.6 Scope Changes. The Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year 01 October 2019 – 30 September 2020

Option Year 1 01 October 2020 – 30 September 2021

Option Year 2 01 October 2021 – 30 September 2022

Option Year 3 01 October 2022 – 30 September 2023

Option Year 4 01 October 2023 – 30 September 2024

1.6. Recognized Holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.1 Hours of Operation: Normal Hours of operation for ANAD is 0700 AM to 1630 PM Monday through Thursday and from 0700

AM to 1530 PM on alternating Friday during the 5-4-9 Work Schedule. Dependent upon Depot workload and mission, and if approved by the KO or COR, Relocation work may be scheduled for off-Fridays or weekends. On days when the Commander closes the depot due to severe weather, natural disasters, etc. no work shall be performed.

1.6.2 Place of Performance: The work to be performed under this contract shall be performed at Anniston Army Depot, 7 Frankford

Avenue, Anniston, Alabama 36201. Facility locations shall vary dependent upon each request for services.

1.7 Type of Contract: The government shall award a Small Business, "Labor Hours” type contract.

1.8. SECURITY: In accordance with (IAW) Army Regulation 525-13, paragraph 5-19, all prospective contractors shall undergo a verification process to determine the trustworthiness and suitability prior to being granted access to federal property. Limited access with escort may be granted (at the installation’s discretion) for an interim period while investigations are being conducted.

1.8.1. AT Level I Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 60 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and Subcontractor employee to the COR (or to the KO, if a COR is not assigned) within 60 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://atlevel1.dtic.mil/at.

1.8.2. FPCON IMPACT, Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency

Services. The contractor workforce shall comply with all personal identity verification requirements as directed by DOD, Headquarters Department of the Army, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Impact on contractor performance during increased FPCON during periods of increased threat (Contractor personnel working on an installation). During FPCONs Charlie and Delta, services may be discontinued / postponed due to higher threat. Services shall resume when FPCON level is reduced to level Bravo or lower.

1.8.3. iWATCH (See Something, Say Something) Training: The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Anti-Terrorism Officer (ATO).

This locally developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 60 calendar days of contract award and within 60 calendar days of new employees’ commencing performance, with the results reported to the COR no later than 60 calendar days after contract award.

1.8.4 Vehicles Registration for Contractor-Owned and Contractor Employee-Owned Vehicles: All contractor owned vehicles shall operate according to all State and Installation traffic regulations.

1.8.5 Random Antiterrorism Measures Program (RAMP): This installation is a closed post with access restrictions. All contractor personnel working on an installation are subject to participation in installation RAMP security program (e.g. vehicles searches, wearing of ID badges, etc.). Vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property. Contractor vehicles (Contractor-owned and personal), Contractor personnel, and their personal property shall be subject to inspections and searches upon entering or leaving the Installation as authorized in AR 190-5, Motor Vehicle Traffic Supervision.

1.9 Personnel: The Government has the right to remove any contractor employee from the installation and to deny access to the installation by any contractor employee who poses a potential threat to the health, safety, security, general well being, or operational mission of the installation or its population.

1.9.1 The Contractor shall provide a roster of personnel expected to perform services under this contract to the COR, no later than ten

(10) workdays prior to contract commencement and monthly thereafter. This personnel roster shall include the employee’s full name, position to be held and badge number. The Contractor shall update this roster monthly during the duration of the contract.

1.9.2 Personnel Security Requirements: The Contractor shall comply with Government personal identity verification procedures implemented in Homeland Security Presidential Directive (HSPD) – 12, Office of Management and Budget (OMB) Guidance M-05-

24, and Federal Information Processing Standards Publication (FISP PUB) number 201.

1.9.2.1 Contractor personnel shall meet the following requirements:

1.9.2.2 All Contractor employees shall be legal residents of the United States.

1.9.2.3 The Contractor shall ensure that employees are qualified and possess the skills, knowledge, and training to satisfactorily perform the services required by the contract. Personnel performing work under this contract shall not be considered employees of the

Government. All employees assigned by the Contractor to perform work under this contract shall be physically able to do the assigned work.

1.9.2.4 Contractor personnel operating a vehicle in performance of this contract shall have current, valid driver’s licenses.

1.9.2.5 Identification of Personnel: The Contractor shall ensure each employee has a clearly readable picture identification badge.

The badge shall be made of a durable material or plastic, and shall include, as a minimum, the employee’s name and current/recent picture, badge number, and Contractor’s name. These ID badges shall be consecutively numbered and made accountable by the

Contractor. The Contractor shall ensure that contract personnel wear the badge in plain view at all times when performing work under this contract. The Contractor shall provide a list of badge numbers to the KO and COR at the post award meeting, and shall update list monthly. The installation may also require a Government issued badge and/or gate pass. The ANAD security badge shall meet this requirement.

1.9.2.6 Appearance of Personnel: The Contractor shall ensure that contract personnel present a neat and professional appearance at all times. Contractor’s personnel shall remain fully clothed at all times while performing under this contract. This includes shirts with sleeves (short or long), long pants, and shoes. At all times during contract performance contractor personnel shall wear as outer wear a shirt or vest with the company logo and name. Offensive pictures, sayings, tank tops, tee shirts and spandex or similar fabric worn as outerwear are strictly prohibited.

1.9.2.7 Conduct of Personnel: Contractor personnel’s conduct shall not reflect discredit upon ANAD. The Contractor shall remove any employee for reasons of misconduct or security from the jobsite. The removal from the job site of such a person shall not relieve the Contractor of the requirement to provide sufficient personnel to perform adequate and timely service.

1.9.2.8 The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest nor shall the contractor employ any person who is an employee of the Department of the

Army, either military or civilian, unless such person seeks and receives approval in accordance with the Joint Ethics Regulation.

1.9.2.9ANAD Regulations: The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

1.9.3.1 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the KO shall apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.9.3.2 Contracting Officer Representative (COR): The COR shall be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: monitor

Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.9.3.3 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

SECTION 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance

Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

SECTION 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Utilities: The Government shall provide a source of electricity for recharging batteries used for common household cordless drills / tools.

SECTION 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supervision, labor, supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials. The Contractor shall furnish all packing materials, tape, boxes, crates, shrink-wrap, bubble-wrap and blankets to meet the requirements under this PWS.

4.3 Equipment. The Contractor shall furnish moving vans or trucks, hand trucks, dollies, electric screw drivers, small ratchet and socket set, and straps for securing loads to meet the requirements under this PWS.

4.4 Safety. The Contractor shall be responsible for providing and wearing all safety equipment (eye protection, safety shoes, gloves, ear plugs and back support) if required in the performance of the contract. The Contractor shall also take all required precautions with regard to fire and safety issues. All electrical cords used in the performance of the contract shall be inspected and maintained to ensure integrity and proper grounding.

4.4.1 The contractor shall be responsible for developing their Site Safety Plan and submitting that Plan to the ANAD Safety Office for approval. The contractor shall receive a Safety briefing from the ANAD Safety Office prior to start of work at ANAD. The COR will arrange with the ANAD Safety Office to complete the Safety briefing prior to start of work. The Contractor shall be responsible for providing and wearing all safety equipment and for ensuring that all contractor personnel wear the PPF that is designated for the particular facility in which the work will be performed.

SECTION 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The contractor shall provide Relocation Services for Anniston Army Depot on an “as needed” basis. This shall consist of a site visit by the contractor for pre-planning. Contractor shall relocate office furniture and furnishings and/ or disassemble and removing existing office furniture, furnishings, equipment and related supplies from the existing location, transport the items to the new location, reassemble and place them according to the statement of work provided on each task order. Services include but not limited to pre-move planning, relocation plan designing, providing packaging materials, packing/crating, loading/unloading, disassembly, delivery and set-up of office furniture, furnishings and equipment.

5.2 Site Visit: Contractor will be notified no less than 5 working days of planned office relocation and given opportunity to visit locations which shall be worked.

5.2.1Pre Move Planning: Contractor upon completion of site visit shall organize and provide sufficient number of employees and equipment to adequately and safely complete the relocation task.

5.2.2 Relocation Plan Design: Contractor shall follow the plan design of furniture relocation as outlined in the site visit and provided by the Directorate.

5.2.3 Providing Packaging Materials: Contractor shall furnish all boxes, shrink-wrap, tape, blankets which are common in office relocation

5.2.4 Disassemble of Furniture: Contractor shall disassemble furniture as needed to safely relocate without damage to Government

Property. All tools and equipment needed for disassembly shall be provided by and is the responsibility of the contractor.

5.2.5 Packaging and Crating: Contractor shall safely package or crate furniture and furnishings as needed to safely relocate without damage to Government Property. All packaging and crating supplies shall be provided by and is the responsibility of the contractor.

5.2.6 Loading: Contractor shall load furniture and furnishings as needed to safely relocate without damage to Government Property.

All vans, trucks and vehicles used for relocation by the contractor shall be provided by and is the responsibility of the contractor.

5.2.7 Delivery: Contractor shall deliver all furniture and furnishings safely in a timely manner, without damage to Government

Property.

5.2.8 Reassembly: Contractor shall reassemble furniture as needed without damage to Government Property. All tools and equipment needed for reassembly shall be provided by and is the responsibility of the contractor.

5.2.9 Set-up: Contractor shall place all furniture and furnishings as outlined by the Directorate office manager or COR, without damage to Government Property.

5.3. CONTRACTOR MANPOWER REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the DPW Relocation Services

Contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs

October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than

October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at:

http://www.ecmra.mill

SECTION 6

ATTACHMENT/TECHNICAL EXHIBIT LISTING

6. Attachment/Technical Exhibit List:

6.1 Technical Exhibit 1 – Performance Requirements Summary

6.2 Technical Exhibit 2 – Deliverables Schedule and Estimated Workload

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

1. Metrics. The following metrics shall be used to evaluate contractor services

a. Surveillance method – 100%

b. Performance Requirements Summary

2 The Contracting Officer’s Representative (COR) shall conduct the inspection of Services in accordance with QASP and provide the results to the Contracting Officer upon completion of the inspections.

3. The Contracting Officer in turn can take deduction against the contract invoices as a result of failure of the Contractor to perform services as outlined in the PWS and QASP.

Performance Objective

Standard

Performance Threshold

Method of

Surveillance

1. The contractor shall provide

Relocation Services in accordance with

PWS 1.3, 1.4 , 4.1, 4.2, 4.3, 4.4 and 5.1, 5.2

As Stated in the PWS

0% Deficiencies

100%

Inspection

2. The contractor shall provide

PWS 4.1, 4.2, 4.3, 4.4

3. The contractor shall provide

PWS 5.1, 5.2 through 5.2.9

TECHNICAL EXHIBIT 2

Deliverables Schedule

1. The contractor can expect to perform Relocation Services on average of 8 to 12 times per year, but may be more or less

2. The contractor shall be contacted no less than 5 days before work is to be performed.

3. Upon contact by the KO or COR, the Contractor shall have an opportunity for a site-visit for pre planning purposes.