ISO_amendment.pdf

W31G1Y902302IL

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See page 2

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Feb-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911KF19Q0031

X 9B. DATED (SEE ITEM 11)

14-Feb-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Feb-2019

CODE

ARMY CONTRACTING COMMAND - WARREN (ANAD)

ANNISTON ARMY DEPOT

7 FRANKFORD AVENUE, BLDG 35

ANNISTON AL 36201-4199

W911KF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911KF19Q0031

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The set aside percentage 100.00% has been deleted.

The Acquisition Set Aside has changed from Small Business to No Preference / Not Listed.

(End of Summary of Changes)

The following items are applicable to this modification:

LOCALL NARRATIVE

1. The purpose of this amendment is to answer industry questions, revise the Statement of Work, and change the set aside status of this acquisition.

2. The industry questions and answers are below:

1. The language in Section 1.1 is overly restrictive and limits fair and open competition. The requirement should read that the Lead Auditor must be certified by Exemplar Global OR the International Registry of Certificated Auditors (IRCA).

Answer: Exemplar Global OR the International Registry of Certificated Auditors (IRCA) is now included in Section 1.1

2. The following language in Section 1.1 must be removed as it violates accreditation requirements for any Offeror “The results of the audit shall include a recommended path forward and suggest corrective actions for non-conformances identified during the audit.” In addition, Section 1.3 #3 contains the same requirement which is not permitted.

Answer: A lead auditor should have the ability to counsel an organization when the organization is attempting to resolve a stated nonconformance.

3. Provide a copy of the current ISO 14001:2015 certificate. Note: Please do not respond that this certificate is covered by FOIA or will be available to the successful Offeror post-award. The Certificate is a public document, and all accredited CB's must verify that this certificate has not been suspended or revoked and is valid during the bidding process.

Answer: The certification is current and valid.

4. State whether the Agency has in its possession all previous audit reports issued by the current Certification Body (yes or no);

Answer: Yes

5. State whether the Agency has in its possession all previous corrective actions issued, if any, by the previous Certification Body (yes or no);

Answer: Yes

6. Section 1.4 contains language that is overly restrictive and unfairly limits fair and open competition.

“Contractor will provide a Registered Environmental Manager with National Registry of Environmental Professionals, ISO 14001-2015 Exemplar Global Certified Lead Auditor The Lead Auditor for this activity is considered a key personnel and must have several years’ experience with Alabama Department of Environmental regulations and radioactive waste storage facility regulatory experience.”

Answer: The intent of this section is not to be overly restrictive but to request the desired skill set which would allow for satisfactory contract performance. The Anniston Army Depot is routinely regulated by several interested parties such as Alabama Department of Environmental Management, (ADEM), and many of the Anniston Army Depot's local policies intertwine with ADEM regulations. The Anniston Army Depot has a large multimedia environmental foot print and uses ISO 14001 to reduce its regulatory liabilities.

7. There is no specific information on the requirement for a Gap Analysis Assessment. It would be unusual that a certified organization would need this service.

Answer: Please quote all aspects of the requirement as specified in the Government's Statement of Work.

8. Please confirm that all previous audits have been conducted as scheduled by the current Certification Body.

Answer: The Anniston Army Depot's certification is valid.

3. The Statement of Work is hereby revised in its entirety and shown below.

STATEMENT OF WORK

ISO 14001:2015 Surveillance Audit At Anniston Army Depot, Alabama

Introduction This Scope of Work shall encompass ISO 14001:2015 audits and registrations for Anniston Army Depot (ANAD).

Registration will include audits and reports and a Gap Assessment.

Scope Changes. The Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

1.0 Anniston Army Depot

Anniston Army Depot (ANAD) is an Army installation with heavy industrial operations that initially achieved International Organization for Standardization (lS0) 14001:2004 Environmental Management System (EMS) certification in December 2007 and has maintained their certification since that time. At this time the high risk environmental foot print installation employs approximately 4200 individuals. ANAD is the only army depot capable of performing maintenance on heavy-tracked combat vehicles and their components. There is an industrial complex in the southeastern portion of ANAD where the audit would focus. ANAD is over 15,000 acres, however, the area that contains approximately 60 buildings that would be included in the audit are within a 1,500 acre area.

1.1 To maintain the ISO 14001:2015 certification, ANAD must have a surveillance audit twice per year and re-assessment audits at the end of the 3year period by a certified Exemplar Global Auditor or Exemplar Global OR the International Registry of Certificated Auditors (IRCA) ISO 14001:2015 EMS Lead Auditor. ANAD will also have to be reassessed to maintain its ISO 14001:2015 certification. The audits will include both a document review and a field audit of actual operations. The results of the audit shall include identified non-conformance, opportunities for improvement and positive practices using the 14001:2015 standard.

1.2 The activities being audited include the assembly, disassembly, welding, machining, painting, de-painting, chemical cleaning, steam cleaning, vehicle maintenance, engine testing, and the wastewater treatment plants.

The certification includes activities associated with heavy track vehicle maintenance and fabrication. All audits shall result in an Audit Plan and an Audit Report in accordance with ISO standards.

1.3 The Audit Plan shall include:

1) Documents to be reviewed

2) Length of audit

3) Areas to be visited during the audit

The Audit Report shall include:

1) Identified non-conformances

2) Applicable elements of the ISO 14001:2015 standards

3) Suggested corrective actions

1.4 Contractor will provide a Registered Environmental Manager with National Registry of Environmental Professionals, ISO 14001-2015 Exemplar Global Certified Lead Auditor The Lead Auditor for this activity is considered a key personnel and must have several years’ experience with Alabama Department of Environmental regulations and radioactive waste storage facility regulatory experience. Due to limited resources military industrial experience is a must. To perform surveillance audits of the Anniston Army Depot for the Period of Performance from April 2019 through January 2022. The scope of registration includes heavy track vehicle maintenance and fabrication only. The Statement of Work includes 6 (six) surveillance audits (i.e., May and November each year) and 2 (two) reassessment audits. Two reassessment audits to maintain ISO 14001:2015 certification during October 2019 and one in October 2022. An audit plan and report will be prepared for each of the surveillance audit and for the reassessment audit.

1.5 ATTACHMENT A

SCHEDULE AND DELIVERABLES FOR ANAD

Base Year: 1 April, 2019 – 31 March, 2020 2 Audit Plans 1 Surveillance Audits 1 Reassessment Audit 2 Audit Reports

Option Year 1: 1 April, 2020 - 31 March, 2021 2 Audit Plans 2 Surveillance Audit 2 Audit Reports

Option Year 2: 1 April, 2021 – 31 March, 2022

2 Audit Plans 2 Surveillance Audit 2 Audit Reports

Option Year 3: 1 April, 2022 – 31 March, 2023 2 Audit Plans 1 Surveillance Audits 1 Reassessment Audit 2 Audit Reports

2.0 Contractor Manpower Reporting (CMR) The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract.

2.1 The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil.

2.2 The required information includes:

2.2.1 Contracting Office, Contracting Officer, Contracting Officer's Technical Representative;

2.2.2 Contract number, including task and delivery order number;

2.2.3 Beginning and ending dates covered by reporting period;

2.2.4 Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

2.2.5 Estimated direct labor hours (including sub-contractors);

2.2.6 Estimated direct labor dollars paid this reporting period (including sub- contractors);

2.2.7 Total payments (including sub-contractors);

2.2.8 Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

2.2.9 Estimated data collection cost;

2.2.10 Organizational title associated with the Unit Identification Code (UIC) for the Army

Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

2.2.11 Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

2.2.12 Presence of deployment or contingency contract language; and

2.2.13 Number of contractor, and sub-contractor employees deployed in theater this reporting period (by country).

2.3 As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

4. This acquisition is hereby changed to an unrestricted acquisition.

5. All other terms and conditions remain unchanged.