RIPD_17-9-02_dated_2-21-2017.pdf

ROCK ISLAND ARSENAL RIPD: N2000-17-9-02

PURCHASE DESCRIPTION DATE: 21 FEB 2017

LASER MEASURING & CALIBRATION SYSTEM FOR MAINTENANCE

GENERAL SYSTEM DESCRIPTION

This purchase description is for a Laser Measuring & Calibration System (LMS) for performing linear, angular, straightness, flatness, squareness and volumetric checks on a variety of industrial plant equipment. This new LMS will afford the Rock Island Arsenal (RIA) Joint Manufacturing and Technology Center (JMTC) the ability to further validate the quality of new machinery upon delivery, minimize scrap, improve parts accuracy, expedite repairs/validate accuracy after abnormal operations, minimize machine down time, optimize machine performance, and assist with International Organization for Standardization (ISO) 9001 compliance.

1. STANDARDS AND PUBLICATIONS

1.1 Clarification

Any ambiguities, questions, requests for clarification or discrepancies between sections of this purchase description, drawings, national or industry standards discovered by the contractor in reviewing this purchase description shall be reported by the bidder in writing to the contracting officer BEFORE THE DATE SCHEDULED FOR CLOSE OF BIDDING/receipt of proposal.

Submission of a proposal or bid shall be construed as evidence that such examination has been made. Therefore, later claims for labor, material, or equipment required, or for difficulties encountered, which could have been foreseen had such reasonable examination been made, may be denied.

1.2 National Standards and Specifications

The following specifications in effect on the Date of Invitation for Bid/Request for Proposal form a part of this purchase description. In the case of conflicting requirements, the more stringent shall apply.

1.2.1 American National Standards Institute (ANSI).

1.2.2 International Organization for Standardization (ISO).

1.2.3 Occupational Safety and Health Administration (OSHA)

2. DESIGN

2.1 Ownership

2.1.1 This equipment is a standard product of the manufacturer and shall require either no change or minor design changes to meet requirements of these specifications. Therefore, ownership of the design will remain with the manufacturer.

2.2 General Design Standards

2.2.1 DEVIATION FROM PRODUCT: Modifications to the manufacturer’s standard design to achieve requirements as specified in this document are only permissible as dictated by good design practice.

2.2.2 UNITS OF MEASURE: Dimensions and capacities in this purchase description are given in the English-US (in-lb) system. All dials, gauges, and drawings shall be in the English- US system or both the English-US and the metric systems, unless otherwise specified in this document.

2.2.3 ID DATA PLATE: The equipment shall include a main data plate which will include the following data as a minimum requirement (additional information is acceptable): Manufacturer Name, Manufacturer’s Dunns and Bradstreet Number, CAGE Number, Manufacturer’s Model Number, Manufacturer’s Serial Number, Year of Manufacture, Contract Number, Machine Weight. This information is necessary for compliance with the governments Unique Identification Program (UID).

2.2.4 DATA PLATES: All instruction, data, and identification plates and labels attached to this equipment and its controls shall be manufactured of corrosion and oil resistant metal or plastic material. All wording shall be in the English language using plain, bold face lettering.

Lettering shall be permanent and have a contrasting background.

2.2.5 UTILITIES AVAILABLE: RIA-JMTC shall be responsible for connection of standard three prong 110-V electrical power.

2.2.6 NEW EQUIPMENT: The equipment furnished under this purchase description shall be new and unused.

2.2.7 REPLACEMENT COMPONENTS: All replaceable components shall be manufactured to definite standards for tolerance, clearance, and finish, enabling components to be field installed without further machining.

2.2.8 CASTINGS AND FORGINGS: If castings and forgings are utilized all shall be free of defects, scale, and mismatching. No process such as welding, peening, plugging, or filling shall be used for reclaiming any defective part for use in this equipment without the prior written consent of the contracting officer.

2.2.9 SURFACE BUILDING AND COATINGS: Welding, brazing, soldering, coating or plating shall be employed only where specified in the original design. These operations may not be employed as a means of reclaiming a defective part.

2.2.10 FASTENING DEVICES: All screws, pins, bolts, and similar parts shall be installed in such a manner as to prevent change in tightness. Those devices subject to removal or adjustment shall not be swaged, peened, staked, or otherwise permanently deformed. They shall not be installed using permanent bonding adhesives.

2.2.11 CLEANING AND DEBURRING: All surfaces of castings, forgings, molded parts, stampings, and welded components shall be cleaned and free from sand, dirt, fins, flash, scale, flux, and other harmful or extraneous materials. All edges shall be either rounded or beveled unless sharpness is required to perform a necessary function. Except as specified herein, the condition and finish of all surfaces shall be commensurate with the manufacturer’s commercial practice.

2.2.12 PAINTING: All unfinished surfaces of the equipment shall be painted with a lead free and chromium free commercial grade of metal primer and a minimum of one finish coat. The color shall be in accordance with the manufacturer’s standard commercial practice, or as necessary to maintain compliance with OSHA regulations, as applicable.

2.2.13 DIALS AND GAUGES: All scales, dials, and gauges shall be manufactured of corrosion and oil resistant material. All wording shall be in the English language using plain, bold face lettering. Lettering shall be permanent and have a contrasting background.

2.3 Safety and Environmental

2.3.1 INDUSTRY AND REGULATIONS: The equipment shall comply with the most current of all local, state, and federal laws and regulations listed in Standards and Publications.

2.3.2 MATERIAL EXCLUSIONS: The equipment shall not contain polychlorinated biphenyl (PCB), ozone depleting substances (Class I or Class II), or asbestos materials.

2.3.3 SAFETY REGULATION COMPLIANCE: The contractor shall comply with standard OSHA and RIA safety standards, including conforming to confined space work requirements when applicable.

2.3.4 WORKING RANGE: Laser components shall be selected, which cannot be adjusted outside the safe working range of the circuit and/or equipment.

2.3.5 Trapped Energy: Devices in which energy is contained, e.g. air reservoir tanks, shall be equipped with a means to manually drain the energy to a safe condition. E.g. drain hydraulic fluid back to the reservoir, or vent trapped air to atmosphere.

3. COMPONENT SPECIFICATION

The equipment supplied shall be a LMS for performing linear, angular (and rotary), straightness, flatness, and squareness checks on a variety of industrial plant equipment.

3.1 System Capabilities:

3.1.1 Laser Head:

3.1.1.1 The laser shall be no bigger than 214 mm x 120 mm x 70 mm and be no greater than

1.85 kg in weight as a maximum.

3.1.1.2 Power Supply shall be external rated for 90 V AC – 264 V AC as a minimum to maximum and auto sensing.

3.1.1.3 Laser output shall be a class 2 laser product with a laser output of 632.8 nm and maximum of 1 mW CW.

3.1.1.4 Shall use a TPin trigger signal as a minimum.

3.1.1.5 Offer a Quadrature signal output as a factory option as a minimum.

3.1.1.6 Provide an analogue voltage output as a minimum.

3.1.1.7 Shall provide signal strength LEDs on the laser head as a minimum.

3.1.1.8 The laser head shall be provided as a kit to include the laser unit (including standard shutter), power supply and cables, an Auxiliary I/O connector and a system manual in the form of a CD-ROM as a minimum.

3.1.1.9 Types of Checks: The system must be able to at least perform the following checks at minimum:

3.1.1.9.1 Linear in accordance with ISO 230

3.1.1.9.2 Angular in accordance with ISO 230

3.1.1.9.3 Straightness in accordance with ISO 230 independently of other checks.

3.1.1.9.4 Flatness in accordance with ISO 230

3.1.1.9.5 Squareness in accordance with ISO 230 independently of other checks.

3.1.1.9.6 3D Volumetric in accordance with ISO 230

3.1.1.10 The LMS shall come with all software and associated programs and or keys to operation the LMS at minimum.

3.1.2 System Performance:

3.1.2.1 The system shall have a linear measurement range of 80 meters as a minimum.

3.1.2.2 The System shall have a linear measurement accuracy of +/-0.5 ppm as a minimum.

3.1.2.3 The System shall have a laser frequency accuracy of +/-0.05 ppm as a minimum.

3.1.2.4 The System shall have a resolution of 1 nm as a minimum.

3.1.2.5 The System shall have a maximum travel velocity of 4 m/s as a minimum.

3.1.2.6 The System shall have a dynamic capture rate of 10 Hz – 50 kHz as a minimum and maximum.

3.1.2.7 The System shall have a preheat time of less than 6 minutes as a maximum.

3.1.2.8 The System shall have a temperature accuracy range of 0 – 40 degrees Celsius as a minimum and maximum.

3.1.2.9 The System Environmental Sensors shall have the following salient characteristics:

3.1.2.9.1 Material temperature range and accuracy shall be 0 degrees Celsius as a minimum and 55 degrees Celsius as a maximum with an accuracy of +/-0.1 degrees Celsius as a minimum.

3.1.2.9.2 Air temperature range and accuracy shall be 0 degrees Celsius as a minimum and 40 degrees Celsius as a maximum with an accuracy of +/-0.2 degrees Celsius as a minimum.

3.1.2.9.3 Air pressure range and accuracy shall be 650 mbar as a minimum and 1150 mbar as a maximum with an accuracy of +/-1.0 mbar as a minimum.

3.1.2.9.4 Relative humidity range and accuracy shall be 0% as a minimum and 95% as a maximum with an accuracy of +/-6.0 RH as a minimum.

3.1.3 Environmental Compensator:

3.1.3.1 The environmental compensator shall be 135 mm x 58 mm x 52 mm as a maximum size and weigh no more than 490 grams as a maximum.

3.1.3.2 The environmental compensator shall be powered via an USB cable from the PC.

3.1.3.3 The environmental compensator shall have an air pressure and relative humidity sensing as a minimum.

3.1.3.4 The environmental compensator shall provide 1 air temperature and 1 – 3 material temperature sensors as a minimum.

3.1.3.5 The environmental compensator shall interface using an integra USB comms and no separate interface.

3.1.3.6 The environmental compensator shall be provided as a kit to include the compensator unit, air temperature sensor kit and material temperature sensor kit, USB cable, and a system manual in the form of a CD-ROM as a minimum.

3.1.4 Base System Case and Tripod:

3.1.4.1 The base system case shall be 560 mm x 351 mm x 229 mm as a maximum.

3.1.4.2 The base system case shall weigh no more than 17 kg as a maximum.

3.1.4.3 The base system case shall be no larger than 160 mm in diameter and 640 mm and weigh no more than 3.9 kg as a maximum.

3.1.4.4 The base system case shall have a working height range to laser output beam of 540 mm as a minimum and 1560 mm as a maximum with the column in the up position.

3.1.4.5 The base system tripod case shall be armoured nylon bag and be 670 mm x 170 mm x 170 mm as a maximum.

3.1.5 Full System Case and Tripod:

3.1.5.1 The full system case shall be 560 mm x 455 mm x 265 mm as a maximum

3.1.5.2 The full system case shall weigh no more than 25 kg as a maximum.

3.1.5.3 The full system case shall be no larger than 160 mm in diameter and 640 mm and weigh no more than 3.9 kg as a maximum.

3.1.5.4 The full system tripod case shall be armoured nylon bag and be 670 mm x 170 mm x 170 mm as a maximum.

3.1.6 Other Items:

3.1.6.1 The system shall have a warranty and calibration option of 5 years as a minimum to provide annual calibration services on all components of laser measuring system requiring the calibration.

3.1.6.2 The system certification shall include XL, XC, air and material sensors compliant to ISO 17025 requirements as a minimum.

3.1.6.3 The system quality shall be both ISO 9001 and BSI certified compliant as a minimum.

3.1.7 Accessories:

3.1.7.1 Angular Accessory:

3.1.7.1.1 The Axial Range shall be 0 m – 15 m in metric and 0 in – 590 inches in imperial as a minimum.

3.1.7.1.2 The Angular Measurement range shall be +/- 175 mm/m in metric or +/- 10 inches in imperial as a minimum.

3.1.7.1.3 The Angular accuracy shall be +/-0.2%*, +/-0.5, +/-0.1M µm/m in metric or +/- 0.2%*, +/-0.1, +/-0.007F arc sec in imperial as a minimum. * With high accuracy angular optics (+/-0.6% with standard optics).

3.1.7.2 Rotary Accessory:

3.1.7.2.1 Angular target range shall be up to 25 revolutions as a minimum.

3.1.7.2.2 Measurement accuracy (zero at 0 degrees) shall be +/-5 µm/m in metric or +/-1 arc sec in imperial as a minimum.

3.1.7.2.3 Maximum axis rotation speed for <5 degrees axis rotation is unlimited as a minimum.

3.1.7.2.4 Maximum axis rotation speed for >5 degrees axis rotation is 10 rpm as a minimum.

3.1.7.2.5 Orientation specification shall allow at any orientation as a minimum.

3.1.7.3 Straightness Accessory:

3.1.7.3.1 The axial short range shall be capable of 0.1 m – 4.0 m in metric or 4 inches – 160 inches in imperial as a minimum.

3.1.7.3.2 The straightness measurement range shall be +/-2.5 mm in metric or +/-0.1 inches in imperial as a minimum.

3.1.7.3.3 The straightens short range accuracy shall be +/-0.5%, +/-0.5, +/-0.15 M2 µm in metric or +/-0.5%, +/20, +/-0.05 F2 µin in imperial as a minimum.

3.1.7.3.4 The straightness short range resolution shall be +/-0.01 µm in metric or +/-1 µin in imperial as a minimum.

3.1.7.3.5 Note: M = measurement distance in metres; F = measurement distance in feet;

and % = percentage of displayed value. Also ++ subject to environmental conditions.

3.1.7.4 Squareness Accessory:

3.1.7.4.1 The Squareness range shall be +/-3/M mm/m in metric or +/-2,000/F arc sec in imperial as a minimum.

3.1.7.4.2 The squareness short range accuracy shall be +/-0.5%, +/-2.5, +/-0.8 M µm in metric or +/-0.5%, +/-0.5, +/-0.05 F arc sec in imperial as a minimum.

3.1.7.4.3 The squareness long range accuracy shall be +/-0.5%, +/-2.5, +/-0.08 M µm in metric or +/-2.5%, +/-0.5, +/-0.005 F arc sec in imperial as a minimum.

3.1.7.4.4 The squareness resolution shall be +/-0.01 µm in metric or +/-0.01 arc sec in imperial as a minimum.

3.1.7.4.5 Note: M = measurement distance in metres of the longest axis; F = measurement distance in feet; and % = percentage of displayed value.

3.1.7.5 Trade In – Old Laser Measuring System

3.1.7.5.1 Contractor shall provide allowance for the trade in of an Optodyne MCV-5000 and MCV-5005 Accessory.

4. APPROVAL/SHIPPING

4.1 Shipping

4.1.1 RESPONSIBILITY: The contractor is responsible for delivery of the equipment to the RIA- JMTC. Adequate preserving of equipment surfaces, packing, marking, and skidding of materials for shipment shall be the responsibility of the contractor.

4.1.2 SHIPPING SCHEDULE: Be aware, the RIA will only off-load equipment arriving between 7:00 am and 12:00 am (noon), local time on Mondays through Fridays except holidays. For information concerning holidays, the contractor should consult the contracting officer. There is no place to stage transporting vehicles awaiting the arrival of contractors. All equipment shall be delivered at the same time, meaning the same day (multiple trucks are acceptable) unless pre-authorized to deliver on multiple days by the RIA-JMTC Contracting Officer.

4.1.3 RECEIVER: All shipments to RIA-JMTC, including installation tools and/or replacement parts, as well as the original shipment of the equipment, shall be marked “ATTN: Luis Gaeta, TARA-PTP”.

Items not correctly marked are subject to being returned at the vendor’s expense.

4.1.4 ARRIVAL INSPECTION: Upon receipt of equipment at RIA, a preliminary inspection shall be performed to determine condition and/or count. This inspection shall be performed by Rock Island Arsenal personnel.

4.2 Performance Testing

4.2.1 Demonstrate: The contractor is responsible for demonstrating the ability to perform: linear, angular, straightness, flatness, squareness, and 3D volumetric checks in accordance with paragraph 3.1.

4.2.2 Location: All of the performance testing will occur at the RIA-JMTC on RIA-JMTC machines within one month of delivery.

4.3 Completion

4.3.1 Final acceptance of the equipment shall occur after the following:

4.3.1.1 Successful completion of performance testing at RIA-JMTC.

4.3.1.2 Final inspection approval will occur by the Contracting Officer Representative (COR). This is to verify full compliance with this description to modifications to the final contract. The COR shall perform or witness any and all tests he deems necessary to insure compliance with this description and industry standards to include, but not limited to ease of control, convenience of operation, safe operation, and adequacy of lubrication devices.

4.3.1.3 Complete documentation packages are delivered. There shall be provided three (3) copies of the manuals printed double sided. Also to be provided is the manual in an electronic form in a PDF formant on disc.

5. TRAINING

The training of the laser measuring system shall occur at a later point in time in the near future upon acceptance of the equipment. The contractor at this time shall provide instruction in proper operation and maintenance of the equipment. Training shall be of sufficient duration that the recipients are able to demonstrate a reasonable level of competence as determined by the RIA-

JMTC.

5.1 Schedule

Training schedule shall occur at a date and time which is agreed upon by the Contractor and

COR.

5.2 Location

Location for said training will be negotiated between the COR and Contractor. If training to be performed at RIA-JMTC, it will be using the equipment purchased in this description. If training to be performed at Contractor’s facility, it will be using equipment supplied by the Contractor.

5.3 Type

Technician training shall be provided by the contractor for up to four (4) technicians. This shall include instruction on the safe, efficient operation of the equipment delivered. The trainees supplied by RIA-JMTC shall be familiar with machine operation, but not necessarily with the style or type of software provided with the equipment. (E.g. for a new laser measuring system, the technicians will be familiar with measuring operation, but may have no experience with the Original Equipment Manufacturer (OEM) software.)

6. SERVICE

6.1 Service/Support Requirements

The contractor shall have as a minimum, a verifiable service/repair capability which meets or exceeds the following requirements:

6.1.1 STAFF: Staffed by qualified, English speaking personnel fully knowledgeable in the service/repair of the equipment offered.

6.1.2 TELEPHONE ACCESS: Telephone access to service/repair personnel shall be available for consultation during Rock Island Arsenal normal working hours. RIA normal working hours are 8:00 am to 3:00 pm Central Standard Time (CST), Monday through Friday, except federal holidays.

6.1.3 MAINTENANCE PARTS: Parts necessary for periodic replacement such as belts, hoses, filters, and other parts normally considered as spare parts, by the manufacturer, shall be stocked and available for shipment.

6.1.4

6.1.5