17-T-0005.pdf

SEE ADDENDUM

(No Collect Calls)

W9098S-17-T-0005 06-Oct-2016

b. TELEPHONE NUMBER

309-782-2895

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 10 Nov 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9098S9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JILL C. VELOZ

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W52H1B5301004W

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ROCK ISLAND ARSENAL (ACC-RI)

JOINT MANUFACTURING & TECHNOLOGY CENTER

BLDG 211 RODMAN AVENUE

1 ROCK ISLAND ARSENAL

ROCK ISLAND IL 61299-5000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W52H1B 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

TRANSPORTATION OFFICER, W52H1C

TRANSPORTATION OFFICER

BLDG 299, EAST END

RECG DOOR 16A

ROCK ISLAND IL 61299-5000

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

333922

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF56

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9098S-17-T-0005

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot

PHASE 1: EVALUATION AND DESIGN

FFP

Description: SERVICE CONTRACT - EVALUATION AND DESIGN FOR

AUTOMATED STORAGE AND RETRIEVAL SYSTEM (AS/RS) IN

ACCORDANCE WITH ATTACHED SCOPE OF WORK (SOW)-

ATTACHMENT 1.

Scope of Work (attachment 1) Safety Guidelines (attachment 2) Contract Data and Requirements List (CDRL) (attachment 3)

A SITE VISIT IS BEING OFFERED WITH THIS SOLICITATION. SEE

NARRATIVE FOR DETAILS.

AN AWARDEE UNDER PHASE 1 SHALL COMPLETE AND SUBMIT THE

DELIVERABLES FOR PHASE 2 NO LATER THAN 45 DAYS AFTER

AWARD OF PHASE 1.

RIA INTERNAL USE ONLY:

B13005272PTP1

PR#42166922

FOB: Destination

NSN: AASSVC5301004W

MILSTRIP: W52H1B5301004W

PURCHASE REQUEST NUMBER: W52H1B5301004W

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Lot

OPTION PHASE 2 - IMPLEMENTATION OPTION

FFP

PHASE 2 IS IN ACCORDANCE WITH SOW ATTACHMENT 001.

THE GOVERNMENT RESERVES THE RIGHT TO NOT MAKE AN AWARD

UNDER PHASE 2 OPTION

OPTION IS SUBJECT TO AVAILABILITY OF FUNDS PER FAR 52.232-18

FROM DATE OF FINAL ACCEPTANCE PHASE 2 SHALL INCLUDE A 12

MONTH WARRANTY AND MAINTENANCE PLAN .

A CONTRACTING OFFICER'S REPRESENTATIVE (COR) WILL BE

ASSIGNED AT THE TIME OF CONTRACT AWARD. SEE DFARS CLAUSE

252.201-7000.

RIA INTERNAL USE ONLY:

LMP PR:

PROJECT CODE:

FOB: Destination

NET AMT

NARRATIVE

Addendum to 52.212-1, Instructions to Offerors – Commercial Items

1. The Army Contracting Command – Rock Island (ACC-RI) hereby issues solicitation W9098S-17-T-0005 for a service to have an evaluation and design completed on the Automated Storage and Retrieval System (ASRS) (Phase 1) and Implementation (Phase 2 Option) in support of the Rock Island Arsenal, Joint Manufacturing and Technology Center (RIA-JMTC). The solicitation is issued in accordance with FAR Part 12 (Acquisition of Commercial Items) and FAR Part 13.5 (Simplified Procedures for Certain Commercial Items). Contractor responsibility will be determined as outlined in FAR 9.104-1. The Government intends to award multiple awards for Phase 1 from this solicitation to the responsible offeror that conforms to the solicitation using the Lowest Price Technically Acceptable (LPTA) procedures outlined under Addendum 52.212-1 and 52.212-2. The solicitation will result in Firm- Fixed Price (FFP) contract(s).

2. Phase 1: A maximum of 3 awards may be issued for Phase 1 of this solicitation. Awards shall be based on LPTA quote with at least 1 award made to a small business entity that has received an overall GO rating for Technical. If no small business entities submit a quote then the third award may be considered for a large business entity.

3. Phase 2: A single award may be issued for Phase 2 Option. The Government reserves the right to NOT make an award under Phase 2 Option. Phase 2 Option is subject to availability of funds per FAR 52.232- 18.

4. PHASE 1 Quote Instructions - Submission and Format :

a. General Instructions:

These instructions are a guide for preparing your quote. These instructions generally describe the type and extent of information you should provide and emphasize the significant topic areas you should address in your quote. You are expected to review the Scope of Work -Phase 1 (Attachment 1) contained in this Request for Quote (RFQ) for further insight into the areas that your quote must address. You should include in the quote sufficient information to enable the evaluators to determine your understanding of the requirements in each of the evaluated areas.

It is the Government’s intent is to award multiple awards under Phase 1 of this solicitation and a single award under Phase 2.

b. The contract(s) will include Firm Fixed price (FFP) Contract Line Item Numbers (CLINs). The

Government shall evaluate offers in accordance with (IAW) the criteria outlined in FAR provision 52.212-2 (Evaluation- Commercial Items). The Government intends to evaluate quotes and award without discussions with Offerors (except clarifications as described in FAR 15.306 (a)).

Therefore, the Offeror’s initial response should contain the Offeror’s best terms for technical and price. However, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

c. The Offeror's quote shall be prepared and authorized by a person or persons regularly employed by the offeror. The quote should state the name of each person contributing to the authorship of the quote, the persons position title, phone number, and email address of the person who should a contract be awarded. The quote should be prepared in a clear, legible, practical manner. In addition, the quote shall be written in English and should be specific and complete as described in these instructions.

d. Offerors must submit their offer in electronic submission prior to the closing date and time listed on page one of this solicitation. Quotes may be submitted via FedBizOpps (https://www.fedbizopps.gov) or by email to Jill Veloz, email: jill.c.veloz.civ@mail.mil. Other formats such as (but not limited to) third party cloud files services, hard copies, CDs, Fax, and Drop Box will not be acceptable.

e. Failure to provide a complete quote package will result in the offer being determined non-responsive and it will no longer be considered for award.

f. The following factors will be evaluated on a GO/NO-GO basis. In order for a quote to be rated as GO for the Technical factor, each subfactor identified must receive a GO rating. Only those quotes which receive a GO on all Technical subfactors will be further evaluated under the Price Factors.

Quotes shall be submitted as set forth below:

g. Factor 1: Technical

i. SubFactor 1: Experience: In the regular course of its business for a period of at least 5-years preceding this solicitation, the provider and installer of this design/equipment shall have previously designed, supplied and installed an Automated Storage and Retrieval System (AS/RS) to the US Government or US commercial industries. The following shall be provided as evidence:

1. Subfactor 1: REFERENCES: Each offeror shall submit information for three

(3) projects where they have demonstrated same or similar experience that is outlined in the Scope of Work. Projects can be from the US Government or US commercial industries within the past 5 years. The contractor shall identify the type of project, customer/company name, POCs name, phone number, and email address for the three separate references.

ii. SubFactor 2: Site Evaluation Report:

1. Offeror to provide a detailed site evaluation report in accordance with Phase 1, paragraph 8 of the SOW.

h. Factor 2: Price:

i. A firm fixed price for CLIN 0001 of this solicitation is required. Offerors shall enter firm fixed prices for CLIN 0001 at the CLIN level of this solicitation. Prices shall be submitted on a FOB Destination basis. Ship to location is Rock Island, IL 61299.

All unit prices proposed will be binding. Prices shall be valid for 120 days after date of quote submission. The Government reserves the right to require the submission of any data (i.e. certified cost or pricing data or data other than certified cost or pricing data) necessary to validate the reasonableness of a quote.

5. PHASE 2 Quote Instructions - Submission and Format:

a. These instructions only apply to those offerors that receive an award from Phase 1.

b. The awardee shall enter a fixed price (FFP) for CLIN 0002. The Government shall evaluate each awardee's deliverable in accordance with (IAW) the criteria outlined in FAR provision 52.212-2 (Evaluation- Commercial Items) for Phase 2. The Government intends to evaluate award submissions without discussions with Offerors (except clarifications as described in FAR 15.306 (a)). Therefore, the Awardee’s contract deliverable should contain the Awardee’s best terms for technical and price. However, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

c. The Awardee's deliverable shall be prepared and authorized by a person or persons regularly employed by the offeror. The deliverable should state the name of each person contributing to the authorship of the quote, the persons position title, phone number, and email address of the person who should a contract be awarded. The deliverable should be prepared in a clear, legible, practical manner. In addition, the deliverable shall be written in English and should be specific and complete as described in these instructions.

d. Awardee's must submit their contract deliverable in electronic submission prior to the delivery date and time listed in their contract. The Deliverable may be submitted via email or hard copy to Jill Veloz, email: jill.c.veloz.civ@mail.mil. Other formats such as (but not limited to) third party cloud files services, Fax, and Drop Box will not be acceptable.

6. Evaluation:

See Clause 52.212-2 - Evaluation.

7. Attachments:

Scope of Work - Rock Island Purchase Description: J4000-15-01-10 Attachment -1 (included) Safety Guidelines - Attachment -2 CDRLs -Attachment -3

8. SITE VISIT PRE-REGISTRATION INFORMATION

a. A SITE VISIT WILL BE HELD ON THURSDAY, OCTOBER 20TH @ 9:00 AM LOCATED

AT ROCK ISLAND ARSENAL - JOINT MANUFACTURING AND TECHNOLOGY CENTER

(RIA-JMTC).

b. Location for the scheduled site visit is: Rock Island Arsenal, Joint Manufacturing and Technology

Center (RIA-JMTC), Rock Island, IL 61299. A meeting location will be provided upon completion of pre-registration.

c. All visitors to RIA-JMTC must obtain an installation visitor badge prior to entering the installation.

In efforts to expedite this process, all visitors must pre-register three (3) business days prior to their visit with he Contract Specialist and Visitors Center. See paragraph 11 of the solicitation Narrative for additional information.

It is recommended that you arrive at the Visitors Center at least 30 minutes prior to the site visit time.

Contract Specialist: Jill Veloz Email Address: jill.c.veloz.civ@mail.mil

d. Both U.S. Citizens and Foreign Visitors will need to present your valid Government Issued ID when entering Rock Island Arsenal check points.

Acceptable forms of ID for U.S. Citizens are: State issued picture ID, or federally issued picture

ID.

Acceptable forms of ID for Foreign Visitors are: Passport, Visa Number, or Alien Registration.

e. Visitors may enter from the Moline, IL gate entrance to the Arsenal.

f. Upon providing the information above to the Contract Specialist, the meeting place for the site visit will be provided with confirmation stated that they have been registered.

g. While the site visit is not mandatory, it should be noted that an offer may have extreme difficulty in formulating an accurate bid on this project without first examining the planned material locations and determining the existence of any potential obstacles. All site inspections and / or measurements, which must be taken in order to determine the suitability of the proposed location, are the sole responsibility of the contractor.

h. During the site visit, contractors are urged to ask questions. Contractors are urged not to contact any other Government points of contact regarding any general information other than the Contract Specialist of this requirement. The Government will not be responsible for any information the Contractor obtains on their own. It is requested that all information/questions be coordinated with the Contract Specialist in writing.

See clause Site Visit (April 1984) FAR 52.237-1

i. Contractors are urged and expected to inspect the site where services are to be performed to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds from a claim after contract award.

9. Additional OPSEC Information:

AT LEVEL I TRAINING. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 60 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned)within 60 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil.

ACCESS AND GENERNAL PROTECTION/SECURITY POLICY AND PROCEDURES. The contractor and all associated subcontractors employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government Representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the For Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

IMPACT ON CONTRACTOR PERFORMANCE DURING INCREASED FPCON DURING

PERIODS OF INCREASED THREAT. During FPCONs Charlie and Delta, Services may be discontinued / postponed due to higher threat. Services will resume when FPCON level is reduced to level Bravo or lower.

RANDOM ANTITERRORISM MEASURES PROGRAM (RAMP) PARTICIPATION. Contractor personnel working on an installation are subject to participation in Installation RAMP security program (e.g.

vehicle searches, wearing of ID badges, etc.).

10. Army Contracting Command Government Point of Contact (POC) Title Name Phone # Email Contract Jill Veloz 309-782-2895 jill.c.veloz.civl@mail.mil Specialist

Procuring Jessica L. Pearson 309-782-4878 jessica.l.pearson2.civ@mail.mil Contracting Officer

Branch Efstathia Fragogiannis 309-782-2937 efstathia.fragogiannis.civ@mail.mil Chief

Division Mary Donovan 309-782-7946 mary.j.donovan4.civ@mail.mil Chief

Deputy Amy J. Hayden 309-782-7564 amy.j.hayden.civ@mail.mil Executive Director

Executive Melanie A. Johnson 309-782-3815 melanie.a.johnson.civ@mail.mil Director

**NOTE: Communication with the Government should start at the lowest possible level.

11. Effective Immediately: Rock Island Arsenal (RIA) Visitor Access Passes are issued to individuals, not companies. All visitors, to include transportation and freight services, official and unofficial, are highly suggested to pre-register at least three (3) business days in advance. Pre-registering visitors allows for the NCIC-III background check to be conducted before the individual visits RIA, reducing the wait time necessary to complete the check.

All visitors must complete a Visitor Access Request Form. Access Request Forms should be emailed or faxed prior to the delivery. The Visitor Access Request Form can be found at http://www.usagria.army.mil/AccessRequests. Follow the instructions on How to Obtain a Visitor Pass.

All first time visitors must process through the Moline Gate Visitor Center.

TRUCKS MUST ENTER THROUGH MOLINE, IL GATE, OFF OF RIVER DRIVE IN MOLINE I-74.

Transportation Service Providers are required to send drivers with proper identification who meet all the installation access requirements. Transportation Service Providers are required to send United States Citizens and drivers that will pass applicable background checks failure to do so can result in warnings or Non-use. Real-ID access implementation is active at Rock Island Arsenal, IL. Individuals using a driver's license from the states of Illinois, Minnesota, Missouri, New Mexico or Washington will have to use a secondary form of Identification to enter U.S. military installations. Additional forms of identification that may be used in conjunction with a PIV Card, PIV-1 Card, DHS "Trusted Traveler" Card, U.S. Certificate of Naturalization or Certificate of Citizenship (Form N-550), and State of Illinois Firearm Owners Identification (FOID) card.

The prime offerors need to ensure this information is passed on to any subcontractors and/or transportation providers they may utilize during performance of their contract. DRIVERS WHO DO NOT MEET THE

INSTALLATION ACCESS REQUIREMENTS, THEY WILL NOT BE ALLOWED ON THE

INSTALLATION AND WILL BE TURNED AWAY.

POC for this Policy are:

Rock Island Arsenal Visitor Center (309) 782-0485-hone

(309) 782-5029 -fax usarmy.ria.imcom.mbx.usag-access-request@mail.mil

END OF ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

ADDENDUM TO 52.212-2, EVALUATION -COMMERCIAL ITEMS

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

PHASE 1 EVALUATION CRITERIA:

1. The Government will use the following factors to determine acceptability of a quote for Phase 1:

Factor 1: Technical Factor 2: Price

2. Factor 1: Technical

a. SubFactor 1: Experience: In the regular course of its business for a period of at least 5-years preceding this solicitation, the provider and installer of this design/equipment shall have previously designed, supplied and installed an Automated Storage and Retrieval System (AS/RS) to the US Government or US commercial industries. The Offeror's quote will be evaluated on their demonstrated experience, within the past 5 years, in performing the same or similar requirements as set forth in the SOW. Offerors shall be evaluated on a GO/NO-GO basis. The following shall be provided as evidence:

1. Subfactor 1: REFERENCES: Each offeror shall submit information for three

(3) projects where they have demonstrated same or similar experience that is outlined in the Scope of Work. Projects can be from the US Government or US commercial industries within the past 5 years. The contractor shall identify the type of project, customer/company name, POCs name, phone number, and email address for the three separate references.

2. SubFactor 2: Site Evaluation Report:

Offeror to provide a detailed site evaluation report in accordance with Phase 1,

1. GO RATING: A quote that includes the following:

• References: Contact information (type of automated storage and retrieval system/ design project, customer/business name, contact name with phone number, and current email address for the three separate references.) for a minimum of 3 projects where the contractor has designed, supplied and installed an Automated Storage and Retrieval System to industry or US Government for other than its own use within the past 5 years; and

• The Government confirms a minimum of two successful projects where the contractor has designed, supplied and installed an Automated Storage and Retrieval System to industry or US Government for other than its own use within the past 5 years and was completed within the period of performance stated for the project.

2. NO-GO RATING: A quote that does not include the following:

• References: Contact information is not provided for 3 completed projects within the past 5 years; or

• The Government is unable to confirm a minimum of two successful projects where the Contractor has designed, supplied and installed an Automated Storage and Retrieval System to industry or US Government for other than its own use within the past 5 years or was not completed within the last 5 years; or the project was not completed within the period of performance stated for the project.

b. SubFactor 2: Site Evaluation Report:

i. Offeror to provide a detailed site evaluation report in accordance with Phase 1, paragraph 8.

1. GO Rating:

• The report shall provide a detailed evaluation of the current system that addresses Phase 1, paragraph 8 of the Scope of Work (SOW).

2. NO-GO Rating:

• No report is provided or the report does not address in detail as stated in Phase 1, paragraph 8 of the SOW.

3. Factor 2: Price:

a. If a quote has been received a GO rating under Technical, the Government will then evaluate the quotes for the lowest price. The total price is the sum of CLIN 0001. For offerors that received a GO rating for Technical, price will be the determining factor in the selection of an award.

b. If a maximum of 3 awards are to be made under Phase 1 and there are small business entities that have received a GO rating for technical, there will be a reserve to make at least one award under Phase 1 to a small business entity. Pricing will also have to be determined fair and reasonable. If there are no small business entities providing a quote or their quote does not receive a GO Rating for Technical, then the third award may be awarded to a Large Business entity.

c. A Price analysis will not be conducted on offeror’s receiving a NO-GO rating for Factor 1: Technical, since the offeror will not be in line for award as a lowest priced technically acceptable quote.

d. The Government will perform a price analysis to determine the reasonableness of proposed price in accordance with FAR 13.106-3(a)(1).

PHASE 2 OPTION EVALUATION CRITERIA (Applies to Awardee's of Phase 1 only):

1. The Government will use the following non-price factors to determine acceptability of a design under Phase 2:

Factor 1: Technical Subfactor (a): Implementation Plan Subfactor (b): System Layout/Design Subfactor (c): Integration of Software/Firmware Subfactor (e): Maintenance Subfactor (f): Warranty Subfactor (g): Training

Factor 2: Price

2. Factor 1 Technical:

These factors relate to the project design and performance requirements described in the scope of work, Rock Island Purchase Description: J4000-15-01-10 Attachment -1 (included). It concerns what the awardee proposes to do and how it will get done. Awardee’s design shall be compliant with each subfactor in order to receive an overall GO Rating for Technical.

a. Subfactor (a): Implementation Plan

The Awardee’s design deliverable will be evaluated on how well the proposed plan provides an approach to completing the project on time with appropriate oversight and controls of the on-site team to include the effective use of personnel and adequate supervision for tasks to be performed.

i. GO Rating: The design does NOT propose downtime that exceeds 14 calendar days; and the design provides proper oversight/availability during implementation from the contractor (awardee).

ii. NO-GO Rating: The design's downtime exceeds 14 calendar days at any given time during implementation; or the design does not provide any oversight/availability of the contractor (awardee) during implementation.

b. Subfactor (b): System Layout/Design

The design will be evaluated on the quality of the equipment proposed, the commercial availability of individual components of the system, structural integrity of the design, throughput capability of the system, enhancements to the Government design, and completeness of the layout in accordance with Phase 1, paragraph 3 of the SOW.

i. GO Rating: The design does NOT exceed the current foot print; and the proposed equipment is commercial with commercial replacement parts; and the bins and pallet sizes remain unchanged per Phase 1, paragraph 3 of the SOW.

ii. NO-GO Rating: The design exceeds the current foot print; or the proposed equipment is not commercially available to include replacement parts; or the bins and pallet sizes changed from what is stated in Phase 1, paragraph 3 of the SOW.

c. Subfactor (c): Integration of Information Technology (software)

The design will be evaluated on the completeness of Software of proposed methods for integrating all software with the hardware/equipment supplied. In accordance with Phase 1, paragraph 9 of the SOW.

i. GO Rating: Design does conform to Government Information Technology Requirements per Phase 1, paragraph 9 of the SOW.

ii. NO GO Rating: Design does NOT conform to Phase 1, paragraph 9 of the SOW.

d. Subfactor (d): Service/Maintenance

The design will be evaluated on the completeness of the reliability documentation and soundness of the design as it relates to maintainability. In accordance with Phase 2, paragraph 5 of the SOW.

i. GO Rating: Design provides a service/maintenance plan that meets or exceeds Phase 2, paragraph 5 of the SOW.

ii. NO- GO Rating: Design does NOT provide a service/maintenance plan that meets or exceeds Phase 2, paragraph 5 of the SOW.

e. Subfactor (e) Warranty: The design shall comply with the 12 month warranty as stated in Phase 1,

i. GO Rating: Design provides at a minimum a 12 month warranty per Phase 1, paragraph 8 of the SOW.

ii. NO GO Rating: No warranty provided or that warranty is less than 12 months per Phase 1,

f. Subfactor (f) Training: The design shall comply with Phase 2, paragraph 4 of the SOW.

i. GO Rating: Design provides training for Maintenance and Operator Training per Phase 2, paragraph 4 of the SOW.

ii. NO-GO Rating: Design does NOT provide training for Maintenance and Operator Training per Phase 2, paragraph 4 of the SOW; or the training provided is not in compliance with Phase 2, paragraph 4 of the SOW.

3. Factor 2: Price

a. If a design has been determined acceptable under each of the non-price factors listed above and is given a GO Rating for technical, the Government will then evaluate the designs for the lowest price. The total price is the sum of CLIN 0002. The Government reserves the right to not make an award under Phase 2. A Price analysis will not be conducted on offeror’s that receive a NO-GO rating for Factor 1:Technical, since the offeror will not be in line for an award.

b. The Government will perform a price analysis to determine the reasonableness of proposed price in accordance with FAR 13.106-3(a)(1).

SCOPE OF WORK

ROCK ISLAND ARSENAL RIPD: J4000-15-01-10

SCOPE OF WORK DATE: 10 Aug 2015 Rev 4: 25 Aug 2016

EVALUATION AND RECOMMENDATIONS FOR

AUTOMATATED STORAGE AND RETRIEVAL SYSTEM (AS/RS)

1. GENERAL:

1.1. PURPOSE: The purpose of this Scope of Work (SOW) is to define a performance based specification to review and evaluate the Interlake Automated Storage and Retrieval System (ASRS). The successful review, inspection, and report preparation by the contractor (s) will provide RIA specific recommendations to provide the optimal solution to RIA-JMTC’s storage/retrieval requirements, in terms of cost and efficiency.

2. SITE: The ASRS is located in Building 212 of the Joint Manufacturing and Technology Center (JMTC) within the Rock Island Arsenal (RIA), Rock Island, IL.

3. SITE DESCRIPTION:

3.1. The RIA-JMTC ASRS was installed in 1984 and included the physical storage structure and machine controllers manufactured and/or integrated by Interlake Technologies. The system was fielded with highly customized Commercial Off –the-Shelf Software (COTS) Warehouse Management System (WMS) software that is still in use.

3.2. The ASRS system provides automated storage and retrieval capabilities for raw materials, sub-assemblies, machine fixtures, tooling, and machinery replacement parts. The physical structure occupies approximately 24,000 sq. ft. and rises three stories high, resulting in 1.3 million cu. ft. of storage space with 15,468 individual storage bins and five cranes. The software system consists of a WMS that manages the inventory and bin location assignments, as well as sending pick and put away machine controller instructions to the five automated cranes. Software operating the current system is hosted on a Dell server running Red Hat Linux operating system and utilizes a C-Tree database linked with enterprise-wide Logistics Modernization Program (LMP) inventory management software.

3.3. Machine controller instructions are sent to the cranes and other physical apparatus via serial break-out box(es) and Allen Bradley SLC 500 series Programmable Logic Controllers.

3.4. Inventoried items awaiting put-away or dispatch to production are cued on a series of automated roller conveyors and loading tables. On average, 20 picks or put-aways per hour. “Picks” are defined as the retrieval of bin(s) or pallet(s) from their assigned storage location and transfer to dispatch point. “Put-aways” are the opposite.

3.5. Bins and pallet sizes need to remain at the current size. Bins should have a max weight limit of 500lbs.

Pallets should have a max weight of 2,000lbs. The physical footprint of the storage and retrieval system cannot increase in size. Average bin sizes are approximately 24-inches wide X 48-inches long X 8-inches deep. Average pallet sizes are approximately 48-inches X 48-inches.

4. SITE INSPECTION: A site inspection is being offered prior to bidding. All site inspections are the sole responsibility of the contractor. Rock Island Arsenal will support this function through the POC (point of contact) by guiding personnel, facilitating security registration, and providing general assistance. The contractor will be responsible for providing any and all equipment, including personal protection equipment, necessary for this process. It will be extremely difficult to formulate an offer without a site inspection. The vendor will be responsible for any errors or omissions caused by failure to perform a site inspection. For those conducting a site inspection, please note that you will not be allowed the use of cameras. RIA-JMTC personnel will provide all interested parties with any needed images.

5. Current Challenges:

5.1. Communication between server and equipment Programmable Logic Controller (PLC’s) (instructions to and from the stacker).

5.2. The controllers translating the communications to the hardware.

5.3. Physical mechanical wear.

6. Desired End State: Improve reliability and optimize interface with Logistics Modernization Program (LMP) and Warehouse Management System (WMS).

7. DETAILED SPECIFICATIONS PHASE ONE:

7.1. Component Review: The contractor shall inspect all mechanical, control, and software systems associated with the current AS/RS complex. As a minimum, the contractor shall review and evaluate the following systems:

7.2. AS/RS Software and LMP interface

7.3. Software to mechanical control interfaces

7.4. Mechanical controls

7.5. Physical hardware

7.6. Stored items/product inventory input/output logistics

8. Detailed Site Evaluation Report: The contractor shall prepare a detailed

Engineering Report/System Evaluation as a result of their component review for Phase 1.

8.1. The Report will provide analysis pertaining to ASRS structure, Lifting System, Horizontal Drive System, Shuttle/Sizing Frame, Controls Overview, Rack, Pick and Deposit Stands, and Safety Considerations.

8.2. The report shall review and define each components operational condition.

8.3. The analysis shall include physical observations, note any machine deficiencies, and provide actionable corrective recommendations.

8.4. The report shall include a quote to perform each of the recommended corrective actions.

8.5. The contractor shall propose a schedule to maximize contractor labor efficiencies, while assuming minimal assistance from RIA personnel and COR.

8.6. The contractor shall address the following:

8.6.1. Implementation Plan

8.6.2. System Layout/Design

8.6.3. Service/Maintenance: Addressed below in paragraph 5 of Phase 2.

8.6.4. Warranty: The contractor shall provide a warranty for a period of 12 months after final acceptance by the Government for all systems and services provided.

8.6.5. Training: Addressed in paragraph 4, Phase 2.

8.6.6. Conformance with Government Information Technology (IT) Requirements: Addressed in paragraph 9 of Phase 1.

9. IT REQUIREMENTS:

9.1. System controls shall utilize Intellectual Property (TCP/IP) protocols

9.2. AS/RS system shall communicate with Logistics Modernization Program (SAP/LMP).

9.3. Application end user needs to be able to run application without administration rights.

9.4. System controls shall be compatible with Army Gold Master Operating system.

10. Security: The RIA is an Army-owned Installation, subject to Department of Defense safe-guards, various precautions and physical protection measures. At all times during execution of this SOW, the contractor will conform to, and incorporate plant protection practices to minimize espionage, sabotage, and other malicious destruction and damage. The contractor shall comply with all security requirements of the RIA. Rock Island Arsenal Island-wide Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the Island.

11. Hours of Operation: RIA-JMTC is a three shift manufacturing operation, with first shift operating between the hours of 0600 and 1530. All contractor operations should occur during first shift. These hours are subject to change, however, the Government will notify the contactor of such changes. The contractor shall contact the designated Contracting Officer’s Representative (COR) to obtain electronic keys for their personnel in order to have access to the installation. Contract performance activities outside the normal hours stated above will be coordinated with the COR to address any emergency situations.

12. Period of Performance: Contractor's effort for Phase 1 will be scheduled after contract award. Awardee(s) should plan to be scheduled to be on site within 1 to 3 weeks after an award. Each awardee is allowed 1 week/5 consecutive business days on site. After an Awardee(s) has completed their 1 week on-site, they will have 4 weeks to submit their design deliverable (Phase 2 Implementation).

13. SAFETY AND ENVIRONMENTAL:

13.1. Safety: The contractor shall perform work within the JMTC at RIA, an Army Installation. The contractor is responsible for complying with all federal, state, and local safety and environmental regulations, including, but not limited to Occupational Safety and/ Health Act, and Army regulations.

Contractor must adhere to all RIA Safety and Fire requirements (RIA Regulation 385-10, and others), Army policies and statutes, and RIA SOPs. These are available at https://home.ria.army.mil/apps/documents/view/display.cfm, search on keyword “safety”. Contractor shall also adequately address safety requirements including (but not limited to) Confined Space Work Permits, and Lockout/Tag-Out procedures. The contractor shall be required to attend a Plant Safety Briefing conducted by RIA, prior to the start of work.

14. INSPECTION/FINAL ACCEPTANCE PHASE 1:

14.1. The Contracting Officer’s Representative (COR) will monitor contractor performance.

14.2. Final Acceptance: Acceptance of Design Deliverable by the COR.

PHASE 2 (OPTION)- IMPLEMENTATION:

RIA-JMTC may choose to make a single award for the implementation. RIA-JMTC also reserves the right to not make an award under Phase 2 - Implementation.

1. REQUIREMENTS

1.1. GENERAL REQUIREMENTS:

1.1.1. The general requirements cited herein shall apply to any system or equipment proposed by the contractor. The final design of the system and the capability of the designed system to meet the performance requirements of this contract are the responsibility of the contractor. Alternate equipment and system architecture may be proposed by the contractor provided all performance requirements specified in Phase 1 of this SOW are satisfied by the proposed design.

1.1.2. The contractor shall provide all equipment, material, control components, engineering and labor necessary to provide a complete installed system(s) ready for operation. The system(s) shall be tested by the vendor prior to performance testing by the Government.

1.1.3. All equipment (each whole product with its integral software) shall be the manufacturer’s current, commercially designed or a commercial product that has been slightly modified to fit the proposed system. The commercial product must have proven, successful application for at least two years immediately preceding the issue date of this solicitation. The experience of each specific equipment product shall have been gained by an identical or previous model to the one being offered.

1.1.4. The design of the specific equipment offered must be fully defined. Also, any design changes to the specifice equipment during the 5 year period of successful experience shall be identified by the contractor. These design changes must be minor and insignificant or be demonstrated reliable through commercial application.

2. SITE INSPECTION:

Any site inspections and/or measurements which must be taken in order to perform the design of the system are the sole responsibility of the contractor. This may be completed during phase one. Rock Island Arsenal will support this function through the POC (point of contact) by guiding personnel, facilitating security registration, and providing limited assistance. The contractor will be responsible for providing any and all equipment necessary for this process.

2.1. Hours of Operation: RIA-JMTC is a three shift manufacturing operation, with first shift operating between the hours of 0600 and 1530. These hours are subject to change, however, the Government will notify the contactor of such changes. The contractor shall contact the designated Contracting Officer’s Representative (COR) to obtain electronic keys for their personnel in order to have access to the installation. Contract performance activities outside the normal hours stated above will be coordinated with the COR to address any emergency situations.

2.2. MATERIALS AND OPERATING CONDITIONS:

Unless otherwise specifically stated, all material shall be new and of the most suitable grade for the intended purpose. All parts shall be manufactured to such standards as will permit replacement or adjustment without modification to system components. All system equipment must be capable of operating in an industrial environment with temperatures from 50 to 100 degrees Fahrenheit and from 5 to 95 percent relative humidity (non-condensing). Dust and other airborne particle capable of potentially entering control cabinets or other areas where their presence would be detrimental to long term operation of the equipment shall be filtered by a replaceable air filter. Electronic components will be equipped with a cooling fan to protect the systems from heat damage.

2.3. CONTRACT PERFORMANCE CONDITIONS:

The AS/RS is a critical component of daily operations of RIA-JMTC, and as such, there is an absolute requirement that downtime for component installation and scheduled/unscheduled maintenance cannot exceed 14 (fourteen) calendar days. AS/RS operations supporting current production requirements currently occur exclusively on first shift. Performance of Phase 2 shall occur on a non-interference basis and may require performance on “off-shifts”. All scheduling shall occur in advance with the

COR.

2.4. MINIMUM ACCEPTABLE OPERATIONAL RATE: The AS/RS must be capable of a minimum sustained rate of 20 picks/put aways per hour, and a surge capability of 125 percent for catch-up after a service outage.

3. INSTALLATION:

3.1. SITE PREPARATION REQUIREMENTS: The contractor shall be solely responsible for any necessary site inspections required for determining the specifications of work that must be completed prior to the final installation. The contractor will then provide detailed information covering any preparation work that they must perform prior to system installation to Rock Island Arsenal.

3.2. SITE PREPARATION EXECUTION: The contractor will be solely responsible for site preparation except as specifically excluded in this document. Any work performed through the use of a sub-contractor remains the responsibility of the prime contractor.

3.3. PREPARATION EXECUTION SUPPORT: Rock Island Arsenal will support the preparation portion of the installation by providing any utilities required to the points of first connection. All piping, wiring, etc. beyond the point of first connection are the responsibility of the contractor.

3.4. LABOR AND MATERIAL: The contractor is solely responsible for providing all labor, materials, hardware, tools and equipment necessary for complete installation of this system, except as specifically listed in this document as being provided by Rock Island Arsenal.

3.5. SUPERVISION: Supervision of the installation process will be the responsibility of the contractor.

Rock Island Arsenal shall retain the right to periodic inspection and evaluation of the installation, as it deems necessary.

3.6. LIABILITY: During Implementation, the equipment remains the property of the contractor, and the contractor shall assume all liability for the equipment and work performed upon it. The Government shall be held harmless for any damage done to the equipment (or components thereof) until the point of final acceptance, except in the case of intentional damage and/or gross negligence on the part of Rock Island Arsenal personnel.

4. TRAINING: The contractor shall produce instruction in the proper operation and maintenance of the system without additional cost to the Government. Training shall be of sufficient depth and duration that the recipients are able to demonstrate a reasonable level of competence as determined by the equipment installer and/or the inspector. Acceptance may be delayed as a result of inadequate training.

4.1. Training shall be coordinated with the COR. Daily training shall occur between the hours of 6:00 a.m - 2:30 p.m. Central Time on a weekday. This is required to get full coverage of the 1st shift of operation at RIA-JMTC. If training does not begin until after the stated time, RIA-JMTC may require additional training at a different time to compensate for the loss of training caused by the late start. The additional training may require more time than if it had occurred when originally scheduled to compensate for lack of continuity of training.

4.2. Location: All training shall be performed at Rock Island Arsenal and shall be performed using the equipment and systems installed by the contractor.

4.3. Type: Each type of training shall be given independently. The COR shall coordinate with the contractor to provide the appropriate personnel for each type of training. The training will need to be completed for final acceptance. Handbooks shall be provided for each training to include access to an electronic copy. The following types of training shall be provided by the contractor:

4.3.1. OPERATOR: Training shall be provided by the contractor for a maximum of 5 operators. This shall include instruction on the safe, efficient operation of the system in its final configuration. The trainees provided by RIA-JMTC shall be familiar with the concepts of the current AS/RS, but not necessarily with the type or style of the controls provided with the Contractor's system(s).

4.3.2. MAINTENANCE: Mechanical and electrical control maintenance, and diagnostic procedures training shall be provided by the contractor. This shall include information on troubleshooting and preventative maintenance procedures. This training shall be provided for a minimum of 4 personnel to a maximum of 6 personnel.

5. SERVICE/MAINTENANCE: The contractor shall have at a minimum, a verifiable service/repair capability which meets or exceeds the following requirements:

5.1. STAFF: The contractor’s service department shall be staffed by qualified, English-speaking personnel fully knowledgeable in the service/repair of the system(s) offered.

5.2. TELEPHONE ACCESS: The contractor shall provide telephone access to service/repair technicians for consultation during Rock Island Arsenal normal working hours of 6:00 a.m. 2:30 p.m. (CST) on weekdays, excluding legal federal holidays.

5.3. ON-SITE RESPONSE: Physical, on-site response shall be possible within 48-hrs of notification that service/repair of the equipment is necessary.

5.4. MAINTENANCE PARTS: Parts necessarily for periodic replacement such as hoses, filters, relays, and other parts normally considered as spare parts by the manufacturer shall be stocked and available for shipment.

6. INSTALLATION AND TESTING: The contractor shall be solely responsible for installation, testing, and de-bugging of all equipment, software, and hardware (including components thereof).

6.1. COMPLETION: Final acceptance of the system shall occur after the following:

6.1.1. Set-up completion by the contractor

6.1.2. Successful completion of performance testing at Rock Island Arsenal.

6.1.3. All required training is complete. Complete handbooks to include an electronic copy are received.

6.1.4. Final inspection approval by the COR. This is to verify full compliance with this description, to include any modifications. The COR shall perform any and all tasks he deems necessary to insure compliance with this description and industry standards to include, but not limited to ease of control, convenience of operation, reliability, and accuracy of picks/put-aways.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 45 dys. ADC 1 TRANSPORTATION OFFICER, W52H1C

TRANSPORTATION OFFICER

BLDG 299, EAST END

RECG DOOR 16A

ROCK ISLAND IL 61299-5000

FOB: Destination

W52H1B

0002 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.204-16 Commercial and Government Entity Code Reporting JUL 2015 52.204-18 Commercial and Government Entity Code Maintenance JUL 2015 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7005 Representation Relating to Compensation of Former DoD Officials

NOV 2011

252.204-7008 Compliance With Safeguarding Covered Defense Information Controls

AUG 2015

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

AUG 2015

252.204-7011 Alternative Line Item Structure SEP 2011 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting.

SEP 2015

252.204-7015 Disclosure of Information to Litigation Support…