Solicitation-W81XWH-16-R-0058.docx

W81XWH-16-R-0058

Section SF 1449 - CONTINUATION SHEET

RADIOLOGICAL ANALYSIS - BASE YEAR

FFP

RADIOLOGICAL ANALYSIS - BASE YEAR

FOB: Destination

PURCHASE REQUEST NUMBER: 0010886126

NET AMT

RADIOLOGICAL ANALYSIS - OPTION YR 1

RADIOLOGICAL ANALYSIS - OPTION YR 1

NET AMT

RADIOLOGICAL ANALYSIS - OPTION YR 2

RADIOLOGICAL ANALYSIS - OPTION YR 2

NET AMT

SUPPLIES AND PRICES

1. AGREEMENT

1.1. The acquisition is unrestricted for full and open competition with a NAICS code of 541380.

1.2. The resultant Blanket Purchase Agreement (BPA) will be on a DD1155.

1.3. The Government expects to award a single BPA resulting from this solicitation. All resultant Call Orders will be Firm Fixed Price.

2. EXTENT OF OBLIGATIONS

2.1. The Government is obligated only to the extent of authorized purchases ordered and received under the resultant BPA.

2.2. Individual Call Orders will not exceed the limitations specified in accordance with FAR 13.303-5(b).

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Radiological Sample Analysis for the U.S. Army Public Health Center (Provisional) Laboratory Sciences

1.0 Introduction: The purpose of this contract is to provide analytical services for the analysis of water, wipes, soil, air and biological samples for the radiochemistry compounds in support of the US Army Public Health Center (Provisional) (APHC(Prov)).

2.0 Background: The data obtained under this contract shall be used by the Department of the Army to comply with Federal requirements of the Nuclear Regulatory Commission as well as the Code of Federal Regulations. Strict adherence to chain-of-custody and quality control procedures is required at all times. At no time should data resulting from the analysis of Government samples be released by the contractor without prior written approval by the Contracting Officer’s Representative (COR).

Procedures specified in this Performance Work Statement (PWS) and as defined in Enclosure 1, Chemical Parameters, Technologies, and Detection Limits shall be used in the analyses of water, wipes, soil, air and biological samples for radiochemistry compounds.

3.0 General Requirements

Background: The contractor shall provide the required analytical expertise and instrumentation to obtain reporting limits equal to or lower than those specified in Enclosure 1. The contractor shall submit data packages comprising documentation for sample receipt/analyses, data reduction, quality control, raw data generation and electronic data transfer as described in Enclosure 3. The contractor shall use approved instrumentation, technologies and methodologies to analyze samples for each of the parameters listed in Enclosure 1. References for the analytical methodologies are also listed Enclosure 1. Contractor shall submit standard unit prices utilizing Attachment I, “Schedule of Services”. The contractor is responsible to be in compliance with applicable Federal Environmental Statute Law.

The contractor shall meet and comply with the following turn-around time in regards to the sample classifications. An exception does apply for Radium and Strontium samples:

Turn-around time is defined as the intervening time period between the date of sample receipt to the contractor laboratory to the date of receipt of a complete and technically correct data package returned to the Government laboratory. Holidays and weekends are considered ‘calendar’ days.

The contractor shall note an exception to the turn-around time for Radium and Strontium measurements. The turn-around time for a standard sample shall be 35 calendar days and samples designated high priority shall require a 25 calendar day turn-around from date of receipt.

The contractor shall follow “chain-of-custody” procedures and all samples sent to the contractor shall be considered as "chain-of-custody" samples. Chain-of-custody samples shall have a corresponding chain-of-custody form, hereinafter referred to as CoC. If the contractor does not follow chain of custody procedures, then the contractor shall, upon request of the COR, complete affidavits and other appropriate documents to verify the proper custody of the sample while at the contract laboratory. Extensions for matrix issues and sample analysis anomalies may be negotiated with the COR on a case by case basis. However, these issues must be made known to the COR when they occur and when the lab believes a delay is possible, not after the data package is overdue.

4.0 Tasks

4.1 Sample Pickup Protocol from the APHC (Prov) lab – If applicable, the contractor’s courier shall be responsible for pickup, packaging and delivery of samples from the Government facility. Samples shall be picked up by the contractor’s courier within 24 hours of notification by the COR or a designated representative. The courier shall sign for custody of the samples with a date and time of sample pick-up. If the pick-up order/delivery order form is not available at the time of pick-up, the facility will use a hand written chain of custody to document custody transfer of the samples. Where applicable per each method, the contractor and Government shall store samples at 4 degrees plus or minus 2 degrees Centigrade in transit from the Government facility to the contractor laboratory and at the laboratory until samples are analyzed and thereafter until results are approved by the COR. Upon arrival at the contractor’s laboratory, the assigned contract project manager (PM) or designee will sign for custody of the samples from the courier into the lab. The PM shall immediately report in writing to the COR, all samples lost or broken in transit.

4.2 Sample Shipment Protocol By a APHC (Prov) lab - If applicable, APHC (Prov) personnel will be responsible to package samples and ship them to the contractor. Please note that APHC (Prov) shall pay the shipping costs for transportation of the samples. Contractor and APHC (Prov) shall store and/or ship samples in accordance with the preservation guidelines as noted in the analytical method until samples are analyzed, and thereafter until results are approved by the COR. The contractor shall immediately report all samples lost or broken in shipment, with as much detail as possible, to the COR.

4.3 Direct shipment of samples from the field to the contractor – If applicable, the Government shall ship samples directly to the contractor with the corresponding CoC form with a copy faxed to the COR. Upon receipt of the samples and corresponding CoC forms, the designated PM shall sign the forms to verify receipt of the samples and forward the document to the COR within 4 business hours for review, accountability, and Laboratory Information Management System LIMS login. The PM shall also report to the COR the condition of the samples upon receipt in the contractor lab. The COR shall use the information on the CoC form to generate a pickup order form containing all applicable information (i.e. lab ID number, field ID number, analyses requested, matrix, points-of-contact, etc). The generated pickup order form will be forwarded electronically to the contractor’s laboratory. The contractor shall then begin analyses of samples. The PM is responsible for analyzing the sample(s) within the holding times specified in the methodology, if applicable. If paperwork from the COR is pending, the contract lab should obtain guidance from the COR to proceed with analysis to meet holding times.

4.4 Standard Operating Procedures (SOP) – The contractor shall at a minimum submit copies of the specific SOPs listed below as well as a complete list of all SOPs with the technical bid package. Any methods that have been modified from the published method should be identified to the Government and the specific modifications should be explained. Additional SOPs may be requested. The contractor shall also submit an ISO 17025:2005 compliant Quality Assurance Manual, however named, with the technical bid package.

· Sample receipt, handling, storage and control.

· Security, chain-of-custody and document control.

· Hazardous waste/sample disposal.

· Sample analysis SOPs for all methods listed in this PWS (to include sample preparation, sample concentration, modifications to established methods, peculiarities of instrumentation, etc.)

· Ongoing or routine laboratory operations (including instrument maintenance, procurement of supplies, and scheduling and frequency of validation of equipment (balances, thermometers, etc.)

· Laboratory Safety and Chemical Hygiene (should address among other things wearing of coats, gloves, goggles, handling of hazardous materials, eye lavaging, storage of hazardous materials, safety showers, fire safety, etc.).

· Lab Quality Assurance Manual (Lab QA/QC) to include procedures for conducting in-house audits; procedures for allowing technicians and chemists to have an independent means of checking the quality of their results; procedures for the development and implementation of contingency plans; and procedures for the initiation of corrective action.

· Data production, reduction, transcription, verification, review, distribution and in-house storage.

· Determination of Detection Concentrations. (Contractor must show statistical procedure for periodic determination and verification of method detection concentrations.

· Radiation Protection program

If the referenced SOP’s have been modified by the laboratory in any way (extraction, analysis, types and number of QC samples employed, QC acceptance criteria, etc), these modifications must be clearly explained in the laboratory SOPs and provided to the Government prior to contract award for approval. The contractor shall employ safe handling techniques and good laboratory practices as well as quality assurance/quality control protocol described in this PWS and in Enclosure 2.

5.0 Contractor Qualifications

The contractor shall be accredited by a NELAP or ILAC approved third party accrediting body to the requirements of the ISO 17025 standard. All environmental methods and matrices covered by this contract shall be listed on the laboratory’s scope of accreditation. The laboratory shall be accredited for all clinical specimen sample analyses governed by the Clinical Laboratory Improvement Act. APHC (Prov) must be notified, in writing, within 30 days of any loss of accreditation for any methods noted in this PWS. Contractor shall submit the 2 most recent Proficiency Testing Results for all methods cover in this PWS and any appropriate associated corrective actions with the bid package.

The contractor must also maintain all appropriate National Regulatory Commission (NRC) licenses required to perform all analysis identified in this PWS.

5.1 Laboratory Facilities: The contractor’s laboratory facilities shall at minimum meet the following requirements:

· Sufficient laboratory space to operate the equipment and perform the analysis as defined in this PWS

· Adequate electrical service

· Adequate environmental conditions for proper instrument performance (HVAC)

· Reagent water to meet ASTM Type II classification

· Class A volumetric glassware for all analyses

· Adequate fume hood system to provide safe storage of hazardous materials

In order to perform the required analyses, the contract laboratory shall have at least the following instrumentation/technologies:

· Radiochemistry Instrumentation/Technologies -Gas Flow Proportional Counter -Liquid Scintillation Counter -Gamma Spectrometer -Scintillation Counter for Radon -Alpha Spectrometer -Inductively-Coupled Plasma Mass Spectrometer

All instrumentation/technologies required in this contract shall be present and effectively operating within the contract laboratory prior to submission of the bid package for consideration. The lab MUST have at least 2 of each of the above mentioned instruments/technologies or a mitigation plan to eliminate downtime and ensure the government’s turn-around times will be met.

5.2 Laboratory personnel: Contract laboratory personnel shall meet the qualification requirements as defined in their third body accreditation requirements (i.e.NELAC, ISO 17025, DoD QSM). All personnel assigned to accomplish tasks described in this PWS shall be employed by contract laboratory prior to lab evaluation and pre-award on-site inspection. Also all personnel shall have records demonstrating proficiency in performing methodologies detailed in the schedule of services.

Key Personnel: If one or more of the contractors key personnel becomes or is expected to become unavailable for work under this contract for a continuous period exceeding 15 work days, or is expected to devote substantially less effort to the work than indicated in the proposal, the contractor will immediately notify the COR. The contractor shall promptly replace the key personnel with personnel of at least substantially equal ability and qualifications.

All requests for approval of such substitutions must be in writing and must provide a detailed explanation of the circumstance necessitating the proposed substitutions. They must contain a complete resume for the proposed substitute, and any other information requested or needed by the Contracting Officer to approve or disapprove the proposed substitute. The Contracting Officer, in collaboration with the COR, will evaluate such requests and promptly notify the contractor in writing of approval or disapproval of the substitution.

If the Contracting Officer determines that suitable and timely replacement is not reasonably forthcoming for key personnel who have been reassigned, terminated or otherwise become unavailable for the contract, or that resultant reduction of productive effort would be so substantial as to endanger successful or timely completion of the contract, then the contract may be terminated by the Contracting Officer for default or for the convenience of the Government as appropriate. If the Contracting Officer finds the contractor at fault for the condition, s/he may choose to equitably adjust downward the contract price to compensate the Government for the resultant delay, loss or damage.

6.0 Government Furnished Property

The following items will be furnished to the contractor by the Government for use in performance of the contract requirements:

· Samples for analyses- a sample consists of one or more collection receptacles containing water (drinking ground, surface), soil, wipe test, air filters or biological matrices. Individual containers may contain preservatives (where required).

· Pickup order/delivery order forms (Chain of Custody Documents) containing information pertinent to the accompanying batch of samples.

Unless otherwise instructed by the COR, the contractor shall be required to dispose of unused sample volume and used sample bottles/containers no earlier than 60 calendar days following submission of analytical data. Sample disposal and disposal of unused sample bottles/containers is the responsibility of the contractor and should be done in accordance with all applicable laws and regulations governing disposal of such material.

The contractor or subcontractor must return all shipping receptacles (boxes or coolers) to the Government within 3 business days of receipt at no cost to the Government.

7.0 Subcontracting

Subcontracting of the analytical procedures in this PWS shall be allowed to only one other laboratory. Sending samples to any other physical location than the bidding laboratory’s location (even if it is another lab within the bidding labs main network) is considered ‘subcontracting’.

Subcontractor shall adhere to the same quality requirements as the oversight contractor throughout this PWS. It should be noted that every time the term “contractor” is used throughout this PWS, the term “sub-contractor” is also applicable. The lab used for subcontracting must first be audited and approved by Government prior to submitting samples. No exceptions to this requirement will be accepted. The lab bidding on this contract must identify their subcontractor upon submission of bid for this analytical contract. This subcontractor will be evaluated as part of the total evaluation for award of this contract. The subcontract lab shall submit the same documentation for the analyses to be subcontracted as the bidding lab (i.e. SOP for the method being performed, Quality Assurance Manual, Resumes, Org Chart, PTs, Certificate and scope of accreditation, etc).

8.0 On-Site Inspections

The Government reserves the right to conduct an on-site inspection of the bidding lab and subcontractor lab prior to contract award and throughout the terms of the contract to evaluate the technical and administrative capability of laboratory to perform acceptable analytical operations and generate quality data.

9.0 Hazardous Waste Management

The contractor shall comply with all provisions, guidance, regulations and laws (state and federal) that dictate the handling of all Hazardous and Radioactive Waste.

10.0 Anti-Terrorism and Operational Security (AT/OPSEC)

There will be no actual work performed on APG. All analysis will be performed at the vendor location.

10. 1. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

10.2. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

11.0 Liquidated Damages

The contractor shall adhere to requirements for sample containers, sample preservation and holding times as dictated by the analytical methods and/or other applicable/specific regulatory guidance. The contractor shall analyze samples within the method specified holding times, even if these times are less than the turn-around times allowed in the contract.

If the contractor does not submit data packages on time and/or submits incomplete/technically deficient data packages, the contractor may be required reduce the invoice as follows:

· More than 3 calendar days late = 5% of analysis price for the affected samples

· Thereafter, 5% per day late to a maximum of 100%

ENCLOSURE 1

Chemical Parameters, Technologies and Detection Limits

Alpha Spectrometry

Gas Flow Proportional Counters

Liquid Scintillation Counter

Scintillation Counter

Inductively Coupled Plasma-Mass Spectrometry Analysis (Mass determination)

Gamma Spectroscopy

TCLP for Analysis of TCLP Extract for Metals for samples containing radioactive materials

Notes:

· All Fecal and urine samples shall be reported in compliance with ANSI N13.30, Section 4.2 reporting requirements.

· For all water analyses: methods used for analysis must be from approved methods listed in Title 40, CFR, Part 141.25 and 141.26 for Drinking Water Compliance. Methods must be specified and provided for review. Method substitutions must be approved prior to analysis.

· All soil analyses for uranium and uranium ratios shall be prepared using a complete dissolution method to include hydrofluoric acid digestion. Preparation methods using a leach method will not be acceptable for these parameters and will be reanalyzed at contractor expense. Specify if a separate additional cost is required.

· Detection Limits are highly matrix dependent; however, samples will be counted for the maximum count time to reasonably achieve specified detection level requirements.

· Other isotopes of the same technologies may be added on a case by case basis with prior coordination between the contract lab and APHC (Prov).

ENCLOSURE 2

GENERAL QUALITY CONTROL REQUIREMENTS

Standard laboratory practices for laboratory cleanliness regarding glassware and apparatus must be strictly followed. Laboratory practices regarding reagents, solvents and gases must also be followed. For guidelines applicable to these general laboratory practices, please refer to “Manual for the Certification of Laboratories Analyzing Drinking Water: Criteria and Procedures, Quality Assurance”, Fifth edition, EPA815-R-05-004, January 2005. Quality Assurance: The contractor shall follow strict quality assurance and quality control protocol per applicable analytical methods (Enclosure 1) and (Enclosure 2). All method-specific quality assurance/quality control requirements (laboratory blanks, laboratory control samples, laboratory/method dups, and method-required matrix spikes) shall be included in the contract, per field sample bid price (no additional charges for laboratory/method-required QA/QC). It is understood field QC samples (field blanks, rinse blanks, matrix spike requirements above method requirements) will be charged the field sample rate.

1.0 Quality Control Requirements

Radiochemistry Measurements in Biological Samples

1. Blank Analysis - A method blank sample must be analyzed at a frequency of one per APHC (Prov) preparation batch. The blank shall contain only natural or baseline levels of radioactivity. This blank must be a true reagent blank.

1. The contract laboratory shall follow quality control guidelines described in the Health Physics Society/American National Standards Institute “Performance Criteria for Radiobioassay” (HPS N13.30-1996)

2.0 Quality Assurance Requirements

Due to the size of the document, ATTACHMENT IV, QC Tables from DoD Quality Systems Manual for Environmental Laboratories Version 5.0 July 2013, Appendix B: Quality Control Requirements, is separately listed.

ENCLOSURE 3

REPORTING REQUIREMENTS AND DELIVERABLES

The contractor shall provide reports and other deliverables as part of its sample data package. Contractor data packages shall include the following documentation:

Complete/Final Data Package (Submitted via PDF) – Data package shall comprise the following items: Note: All complete data packages shall be archived at least five years after approval of data package by COR/Technical Representative.

0. Invoice for Services Rendered – Contractor shall submit original invoice as a separate attachment from rest of package.

0. Case Narrative – A summary description of the analytical operations that occurred during sample receipt and analyses. Case narrative should include quality control activities and corrective actions taken by lab personnel to address QC failures identified during sample analysis.

0. Data qualifiers definition page.

0. Analysis report forms – These forms contain the non blank corrected results from measurement of those chemical parameters that are requested and specified in the Pickup Order/Delivery Order. Data are to be identified by the APHC (Prov) Lab ID number and the corresponding field number. The analysis report forms shall also contain sample preparation date, sample analysis date, the method employed, and any data qualifiers by analyte.

0. Sample Receipt Documentation – sample receipt logs, temperature logs, pickup order forms, COC forms.

0. Quality Control Data Summary – This section shall include data from spikes, duplicates, blinds, reagent blanks, system calibrations, reference samples, etc. Acceptance limits and prep information shall be provided where appropriate. QC reference material and must be traceable to NIST, EPA, or other reputable source.

0. Raw data for all analysis measurements to include the following:

(a) Calibration data. This includes standard concentrations (initial and final), information regarding the preparation of working standards, calibration standard raw data (instrument print outs, etc), the correlation coefficient, and tuning data.

(b) Instrument raw data (instrument print outs, summary reports, etc) for all field and QC samples, clearly showing the parameter analyzed, method description, date of analysis, sample ID, dilution factor, and runs selected for reporting. This must include all instrument daily performance checks from all days the samples were analyzed as well as acceptance criteria.

(c) Sample preparation bench sheets showing sample masses, initial volumes, final volumes, etc (as applicable).

(d) Calculation Sheets (showing example calculations) clearly describing information pertinent to particular analysis (i.e. data calculations, units, final values, etc.)

(e) Copies of the appropriate logbook pages (sample preparation, moisture determination (if applicable), etc).

(f) Reported data shall be at least 2 significant figures.

(g) The laboratory must have the capability to report (pdf and EDD) J-flagged estimates where applicable. The flags will be applied according to the reference method or other regulatory guidance, if available. In the absence this guidance, the default approach is that any positive detection/instrument reading (that meets method requirements for analyte identification) between the method detection limit (MDL) and the lowest calibration standard will be J qualified (identified as an estimate). Non-detects are (as a default) reported as not detected at the quantitation/reporting limit (lowest calibration standard), with a “U” flag. This reporting and flagging approach will be discussed between PHC and the contract lab to ensure agreement on and to finalize the reporting and flagging approach.

PDF Scanning Instructions for the Final PDF Data Package – This scanned document will include the entire hard copy package as described above, the exception of the invoice. Please provide the invoice via PDF as a separate file from Final PDF Report. Final PDF Report and invoice PDF are emailed to the following address: usarmy.apg.medcom-phc.mbx.dls-contract-hardcopies@mail.mil These will be due no later than 3:00 PM Eastern Standard Time on the due date specified on the Pickup Order. Naming convention of Final Report PDF file and invoice should at least include your lab queue and the USG Pick up Order number.

Preliminary Sample Analysis Results if required (PDF scan) – Due one day before Final Report PDF for High and Top Priority Analysis (see PWS 3.0 General Requirements). These data results PDF will contain quantitated results in appropriate units, or detection limits, for the requested chemical parameters. Sample data shall be identified by USG lab numbers. Please note that the contractor shall transfer the data electronically from their lab to Government lab via the internet using the file format describe below. This Preliminary Sample Analysis results will be emailed to the COR.

Electronic Data Deliverable (EDD) - The electronic data deliverable (EDD) and Final report (pdf) are required to be derived from the same data source. Information (sample numbers, field numbers, etc) and data (analytical results, units) must match. The process that generates the Final report and EDD is required to be validated to demonstrate that the process provides identical information and data.

Analytical Contract Lab Electronic Data Deliverables (EDD) Specifications Microsoft Access 2010 Format (Preferred Format) Electronic Data Deliverable (EDD) The electronic copy of the Data Package results is commonly referred to as the contractor’s Electronic Data Deliverable or EDD.

The electronic data deliverable (EDD) and Final PDF reports are required to use and have the same information (sample numbers, field numbers, etc.) and data (analytical results, units). The process that generates the Final PDF Report and EDD is required to be validated to demonstrate that the process provides identical information and data.

The EDD will contain final, numerical results (concentrations) in appropriate units, with quantitation and detection limits, for the requested chemical parameters. Sample data shall be identified by US Army lab numbers. The data must be saved as a Microsoft Access 2010 database file. Please note that the contractor shall transfer the data electronically from their lab to the US Army lab via the internet using the file format described below:

EDD File Naming Convention The database containing the EDD should be named using the following format:

P PickupOrder# D DeliveryOrder# . EDD

Example 1. The EDD for Pickup Order 3 / Delivery Order 10 would be as follows:

P3D10.edd

Example 2. The EDD for Pickup Order 15 / Delivery Order 5 would be as follows:

P15D5.edd

Contents of the Database File In the database file the results must be saved in a table called “Results” with the attributes described in Table 1 below.

Table 1: Results

Date the analysis was performed. (mm/dd/yy)

Notes:

· The Table inside the file must be named "Results"

· The columns in the "Results" table must be named as indicated.

· The "Results" table columns must have the specified attributes regarding data type and size.

· The “DLS_Acode” entry (in the required results table) reflects the DLS analysis code (acode) for the requested analysis. There is one acode per test/compound list.

BPA ADMINISTRATION

1. PAYMENT

Payment procedures will be indicated on each Call Order.

2. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The COR for the resultant BPA will be assigned via a separate appointment letter.

3. BPA MANAGEMENT

It is the contractor’s responsibility to notify the Contracting Officer (KO) immediately if there are any administrative changes such as contract information. Additionally, the contractor shall immediately contact the KO to request clarification when a question arises regarding the authority of any person to act for the KO under the resultant BPA.

4. INTERPRETATION OR MODIFICATION

No verbal or written statement by any person other than the KO, or his/her authorized representative acting within the scope of his/her authority, shall be interpreted as modifying or otherwise affecting the terms of this solicitation and the resultant BPA. All requests for amendments/modifications shall be made in writing to the KO or Contract Specialist.

5. QUALITY ASSURANCE SURVEILLANCE PLAN

The Government will review monthly performance with the contractor to survey the quality of products and services according to the QASP. Note that this is a living document and the Government may review and revise the QASP on a regular basis to ensure that it remains valid, useful, and enforceable document. However, the Government will coordinate changes with the contractor. Copies of the original QASP and revisions will be provided to the contractor and Government officials implementing surveillance activities.

The draft QASP has been included in this solicitation as Attachment II.

6. SITE VISITS

The Government reserves the right to conduct an onsite visit to the offers location to determine if the facility meets the requirement.

7. ORGANIZATIONAL CONFLICT OF INTEREST (OCI)

If any OCI arises during the Period of Performance, the vendor shall notify the Contracting Officer in writing. Please be advised that the Government may not make an award that would result in a prohibited OCI. Therefore, offerors shall identify any and all potential OCI that arises from performing any aspects of the requirement as detailed in the PWS, and include proposed means of preventing, avoiding or mitigating each OCI identified.

8. ANNUAL BPA REVIEWS

The resultant BPA will be reviewed annually, in accordance with FAR 13.303-6 to ensure that authorized procedures are being followed and to determine if updates and/or modifications to existing terms and conditions are appropriate.

9. CALL ORDERS

9.1. The contractor shall perform in accordance with the agreement schedule and as called for by Orders issued in accordance with the following procedures.

9.2. The DD 1155 or SF 1449 will be used to issue Call Order assignments and to signify Contracting Officer notification to commence work under the individual Call Orders. The contractor shall not proceed with the Call Order assignments until notification is received from the Contracting Officer or authorized GPC Ordering Officers.

9.3. The Call Orders, and modifications to Call Orders, will be numbered by the issuing office. Modifications to the Call Order will be designated by the modification number and contain the original Call Order number.

9.4. The contractor shall identify all correspondence, reports, drawings, and other pertinent papers in connection with the BPA by imprinting theron the Call order and the BPA number, plus any other references furnished by the Contracting Officer. Note that the BPA number will follow this format: W81XWH-15-A-XXXX.

9.5. The total of all completed and outstanding Call Orders will at no time exceed the current amount obligated.

9.6. The Competition Advocate for the U.S. Army Medical Research material Command, Fort Detrick, Maryland has been designated as the Ombudsman for this BPA.

ATTACHMENTS

Exhibit/Attachment Table of Contents

Attachment IV Tables from QSM 25

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

27-SEP-2017

BLDG E5165

5158 BLACKHAWK ROAD

ABERDEEN PROVING GND MD 21010-5000

W23MWP

27-SEP-2018

W23MWP

27-SEP-2019

W23MWP

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.