W81K0018Q0130-0005.pdf

0011176291

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

A. The purpose of this Amendment 0005 is three fold: 1) to provide updated answ ers to seventeen (17) questions received and 2) to add

ATTACHMENT A, w hich must be f illed out and returned in order to be considered for aw ard and 3) to add to ADDENDUM 52.212-1 and

ADDENDUM 52.212-2 language.

B. The OFFEROR DUE DATE/LOCAL TIME has NOT changed; the hour and date specif ied for receipt of Offer remains as 10:00 AM 17 Aug

2018. C. All other solicitation terms and conditions remain the same.

See SUMMARY OF CHANGES

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81K0018Q0130

X 9B. DATED (SEE ITEM 11)

29-Jun-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Aug-2018

CODE

W40M USA HLTH CONTRACTING ACT

REGIONAL HEALTH CONTRACT OFF CENTRAL

2539 GARDEN AVENUE

JBSA FT SAM HOUSTON TX 78234-0000

W81K00 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81K0018Q0130

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTION & ANSWER PART THREE

QUESTIONS FROM VENDORS AND ANSWERS

QUESTION #1: I’d like to request clarification on pricing, as we don’t feel it’s clear as to what makes up the amount to be placed in Item No. 0001.

There is a chart found on Pages 4 and 5 listing ‘Common Sample Analysis Requested’. Are we to put a per cost for each analysis and put the total amount of all of those in Item No. 0001? If this is not the case, can you please clarify what makes up the number to go into Item No. 0001.

ANSWER: UPDATED ANSWER: Please provide vendor pricing in ATTACHMENT A for the vendor per cost testing for each test to be considered for this award. First Answer: Historical Data of tests conducted is noted in the below chart for a time period of one year. The pricing offered would be the total dollar amount that a vendor charges over a one year period based on the historical data. The pricing would be notated as one job with the dollar amount decreasing each time an invoice was generated after testing has been performed.

Common Sample Analysis Requested

Analysis Description

Turn Around

Time Routinely done

12 Month

Historical Data

Standard Air, Non-Viable Spore Trap Analysis 257

Standard

Supplemental Particle Screen

Includes (Synthetic, Cotton, and Glass Fibers, Skin Cells, Insect Parts, Plant Parts, Pollen) 257

Standard Surface Tape, Quantitative Direct Spore Count Direct Exam 66

Standard Bulk, Quantitative Direct Spore Count Direct Exam 19

Standard Carpet Check Bulk, Quantitative Spore Count Direct Exam 24

Occasionally Requested Tests

Standard Cat Allergens Analysis 0

Standard Dog Allergens Analysis 0

Standard Cockroach Allergen Level 0

Standard Polyclonal Dust Mites (Der-p1 & Der-f1) 0

Standard Mouse-Mus m1 Allergen 0

Standard Rat-Rat n1 Allergen 0

Standard Allergen Panel, (Cat, Dog, Cockroach, and Dust Mites [Der-pl/Der-fl]) 0

Standard

Complete Allergen Panel (Cat, Dog, Cockroach, Dust Mites [Der-pl/Der-fl], Mouse [Mus m1], and

Rat [Rat n1]) 0

Turn Around

Time Test Performed

12 Month

Historical Data

Same day/24/4 hours Air, Non-Viable Spore Trap Analysis 15/49/3

Same day/24/4 hours

Supplemental Particle Screen

Includes (Synthetic, Cotton, and Glass Fibers, Skin Cells, Insect Parts, Plant Parts, Pollen) 15/49/3

Same day/24/4 hours Surface Tape, Quantitative Direct Spore Count Direct Exam 5/12/1

Same day/24/4 hours Bulk, Quantitative Direct Spore Count Direct Exam 5/6/3

Same Day Carpet Check Bulk, Quantitative Spore Count Direct Exam 4

Analysis Description

Occasionally Requested Tests

Standard Cat Allergens Analysis 0

Standard Dog Allergens Analysis 0

Standard Cockroach Allergen Level 0

Standard Polyclonal Dust Mites (Der-p1 & Der-f1) 0

Standard Mouse-Mus m1 Allergen 0

Standard Rat-Rat n1 Allergen 0

Standard Allergen Panel, (Cat, Dog, Cockroach, and Dust Mites [Der-pl/Der-fl]) 0

Standard

Complete Allergen Panel (Cat, Dog, Cockroach, Dust Mites [Der-pl/Der-fl], Mouse [Mus m1], and

Rat [Rat n1]) 0

QUESTION #2: There is a huge difference in cost between IH analyses, in general. Specifically for this RFQ, between air and surface samples vs a full Allergen Panel.

ANSWER: Allergen Panels are NOT a routine test, all vendors may provide their individual pricing list for what you would normally charge for any test that you consider to be specialty testing.

QUESTION #3: Will you provide volumes for each test annually? If not, can we provide pricing in a file for each test for first year and each option year?

ANSWER: UPDATED ANSWER: Please provide vendor pricing in ATTACHMENT A for the vendor per cost testing for each test to be considered for this award. First Answer: Yes, you may provide your individual company pricing in a file, and if you choose, to include the TAT (turn-around time) for all tests. Please refer to above chart for historical data for a one year period.

QUESTION #4: As this contract reads there is no requirement for manpower. Are we supposed to only quote laboratory services?

ANSWER: This requirement is for laboratory services only, there is not a requirement for manpower services.

QUESTION #5: Is this contract for laboratory services to provide analytical testing? However the PWS is addressing repair of instruments.

ANSWER: This was addressed in Amendment 0002.

QUESTION #6: Is this an IDIQ contract?

ANSWER: No

QUESTION #7: Will you cut task orders off the contract?

ANSWER: NA

QUESTION #8: How will you issue the task orders?

QUESTION #9: If it is an IDIQ what is the min and max?

QUESTION #10: Is their (sic) a contractor currently in place doing this work?

ANSWER: UPDATED ANSWER: The current award is as follows, W81K0013PM102, although that question was not initially asked. First Answer: Yes there is an incumbent.

QUESTION #11: If so, can the government PM provide a quantity of the historical data?

ANSWER: This is addressed previously in the first question with the chart of historical data over a one year period.

QUESTION #12: Does the FAR requires a quantity for a task order contract based on historical data?

QUESTION #13: What is the be (sic) the Government base line if there is no quantities?

ANSWER: This is addressed previously in the first question with the chart of historical data over a one year period.

QUESTION #14: There are no estimates on quantities of samples for each analysis to be able to give an accurate total costs for Line items 0001, 0002, 1001, 1002, 2001, 2002, 3001, 3002, 4001 and 4002. Can you provide estimated quantities of samples for each TAT listed for each service listed in the work performance so that we can give an accurate net total for services?

ANSWER: This has been previously answered in Amendment 0001. The amount of costs are due to the total volume of tests to be performed. However the number of tests is unknown until an onsite assessment is conducted. Therefore the total dollar amount may vary due the TAT (turnaround time) being based on the assessment findings and how soon results are required.

Historical data is noted above in the chart for a time period of one year. The pricing offered would be the total dollar amount that a vendor charges over a one year period based on the historical data. The pricing would be notated as one job with the dollar amount decreasing each time an invoice was generated after testing has been performed.

REITERATION: Yes, you may provide your individual company pricing to include the TAT for all tests.

QUESTION #15: Provide a more detailed explanation of how to price out this solicitation.

UPDATED ANSWER: Please provide vendor pricing in ATTACHMENT A for the vendor per cost testing for each test to be considered for this award. First Answer: Pricing is based upon how a vendor determines they may charge for bulk testing for a year. Please note that the quantity is the total price at $1.00 each with multiple invoices being charged against the total dollar amount. This has been more thoroughly discussed in the first answer.

QUESTION #16: Clarification of 2.5 within the Performance Work Statement. “2.5. The samples submitted for analysis are not limited to the below requests as outlined in the table. Additional non-common samples from vendors Directory of Service may be requested.”

ANSWER: Non-common samples are rarely requested. However vendors may provide their company pricing for any non-common test, such as for example: viable bacteria, fungi test and/or sewer screens.

QUESTION #17: Clarification of 3.2 within the Performance Work Statement. "3.2. Any analysis requests for samples that are not listed on the common sample sheet but that are listed in the vendor current Directory of

Services to be priced with stated standard discount.

ANSWER: Non-common samples are rarely requested. However when requested these services are to be offered with any stated standard discounts that are available to the government.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM

The Solicitation will be posted on the FEDBIZOPS website https://www.fbo.gov

Offeror shall submit signed and dated proposals to Fort Hood Health Contracting Cell, Regional Health Contracting

Office - Central (RHCO-C) office no later than the date and time specified in Block 8, of the Standard Form 1449, Solicitation/Contract/Order for Commercial Items. The proposal shall have a title page identifying the offeror, the full address, phone and facsimile numbers, points of contact (POCs) of the offeror, the solicitation number and its contents.

Note: Facsimile offer and electronic (e-mail) offer is also acceptable, provided they meet the requirements listed above. Electronic (e-mail) is the preferred method. Quote can be faxed to 254-553-3906 ATTN: Karan E. Quiles

Quotes must be submitted NLT the offer due date/local time CST by e-mailing to: karan.e.quiles.civ@mail.mil, or faxing to (254) 553-8440 Attn: Karan E. Quiles. No telephonic questions or offers will be accepted. A technical proposal must be included with the offers. Offers without a technical proposal will not be considered.

Offer shall clearly identify each part of their quote, as described below.

Administrative

a. Request for Quote. The offeror shall include a copy of the completed SF 1449, with the signature and include the name of the offeror, address, phone and fax numbers in Block 17a.

b. The offeror shall submit a completed copy of FAR 52.212-3, Representations and Certifications – Commercial

Items. If the offeror has completed the Online Representations and Certifications Application (ORCA) at https://www.uscontractorregistration.com/ the offeror shall indicate such on the FAR clause. DFARS 252.212-7000, Offeror Representations and Certifications – Commercial Items. All offerors must be registered in the System for

Award Management (SAM) prior to award, and lack of registration shall make an offer ineligible for award.

Pricing

a. Pricing for Requirements. The offeror shall submit proposed pricing for all Contract Line Item Numbers (CLINs) and subContract Line Item Numbers (subCLINs) identified in the Request for Quote, unless otherwise noted.

Include the unit price and the total extended price for each CLIN.

b. As a requirement proposed vendor must have ATTACHMENT A filled out in its entirety. The vendor pricing for each individual test must be filled out for the base and all option years.

Technical

a. The technical proposal shall be addressed in sufficient written detail for the Government to determine if the offeror’s service(s) adequately perform the specific requirements as stated in 52.212-2.

b. Offeror must meet the salient physical, functional, or performances characteristic specified in this solicitation and clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

Special Delivery Mail

a. Offeror is cautioned that the United States Postal Service (USPS) does not deliver directly to the Fort Hood https://www.fbo.gov/ mailto:karan.e.quiles.civ@mail.mil

Health Contracting Cell (FHHCC), Regional Health Contracting Office - Central (RHCO-C), CRDAMC Cell. All

USPS mail is delivered to a central location at Carl R. Darnall Army Medical Center. Offer should be sent in sufficient time to ensure arrival at the contracting office by the specified date and time. Offeror should consider the additional time needed for mail distribution when preparing their offers.

b. Offeror may drop-off their proposal at the Fort Hood Health Contracting Cell, Regional Health Contracting

Office - Central (RHCO-C), prior to the specified due date and time. For directions to the contracting office, contact

Karan E. Quiles, karan.e.quiles.civ@mail.mil

The non-FAR Part 12 discretionary FAR, DFARS, AFARS, and LOCAL provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision

52.252-1 herein for locations where full text can be found.

(End of Provision)

52.212-2 ADDENDUM

Award will be made using the lowest price technically acceptable (LPTA) source selection process. Award will be made to the responsible offeror on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. Award may be made without discussions with offerors (except communications conducted for the purpose of minor clarification). Therefore, each initial offer should contain the offeror's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the contracting officer to be necessary.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation is Lowest Price, Technically Acceptable (LPTA). Award will be made on all or nothing basis. The following evaluation factors shall be used to evaluate offers: Technically Acceptability and Price.

EVALUATION PROCESS:

The following evaluation factors shall be used to evaluate offers:

1. Technical Acceptability: Offer will be found technically acceptable if the offer meets the performance requirements and all of the subfactors listed below.

Technical Proposal: Offeror must meet the salient physical, functional, or performances characteristic specified in this solicitation and clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(1) In order to be considered for award the proposed vendor must return ATTACHMENT A filled out in its entirety.

The vendor pricing for each individual test must be filled out for the base and all option years.

Subfactor 1: Performance Work Statement – Offeror MUST provide proof they can meet the performance requirements and analysis requested of the performance work statement concerning the Industrial Hygiene laboratory analytical testing in its ENTIRETY.

Subfactor 2: Work to be performed –

(1) Offeror MUST be able to provide all personnel, equipment, and supplies required for the analysis of the various submitted samples as listed in the Performance Work Statement.

(2) Offeror MUST be able to travel to Carl R. Darnall Army Medical Center, Fort Hood, Texas, 76544 IF deemed necessary in order to perform the required sampling outlined in the Performance Work Statement.

(3) Offeror MUST be able to provide a laboratory analysis of a multitude of environmental, chemical and biological hazards to include mold and fungi.

(4) Proposed vendor laboratory MUST be accredited by the American Industrial Hygiene Association (AIHA).

(5) Proposed vendor laboratory MUST be a participant in the AIHA Environmental Microbiology Laboratory

Accreditation Program (EMLAP) testing program.

Subfactor 3: The contractor shall provide qualified (see specific qualifications as listed in the Performance

Work Statement section: Scope of Work) personnel who will fulfill the requirement.

The subfactors of the technical proposal shall be addressed in sufficient written detail for the government to determine if the offeror possesses sufficient technical capability to adequately perform these services. This factor will be rated as either “acceptable” or “unacceptable”. This solicitation is Lowest Price, Technically Acceptable

(LPTA).

Technical Acceptability: Each of the above subfactors must be found technically acceptable in order to be eligible for award.

Acceptable: Documentation provided clearly meets the minimum requirements of the solicitation.

Unacceptable: Documentation provided does not meet the minimum requirements of the solicitation

An “unacceptable” rating on any of these subfactors will make the overall technical rating “unacceptable” which makes the proposal to be ineligible for award.

2. Price:

(a.) Price will be evaluated using various price analysis techniques and procedures IAW FAR 15.404-1(b) including, but not limited to, comparison of proposed price received in response to the solicitation with a comparison to the government estimate. Evaluation of price will include a determination that the price is fair and reasonable.

(b) Options. The Government will evaluate proposals for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a proposal is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) Given that FAR 52.217-8 provides that the Government may exercise the Option to Extend Services at the rates specified in the contract (i.e., the rates in effect when the Extension of Services option is exercised), for purposes of evaluating the Option to Extend Services, the Contracting Officer will consider the prices submitted for the base year and each option year, since those are the binding prices should the Option to Extend be exercised.

(d) Quotes must be submitted NLT the offer due date/local time CST by e-mailing to: karan.e.quiles.civ@mail.mil, or faxing to (254) 553-3906 Attn: Karan E. Quiles. No telephonic questions or quotes will be accepted. A signed

SF form 1449 with completed pricing data must be submitted. E-mail is the preferred method.

(e) Evaluation Process: All offers will be evaluated IAW FAR 15.305 first: Award will be made using the lowest-price, technically-acceptable source selection process. The Government will initially list proposals from lowest to highest price. If a proposal is rated Technically Unacceptable, the Government will not evaluate any other factor.

USING THIS PROCEDURE, THE GOVERNMENT MIGHT NOT EVALUATE ALL PROPOSALS. Proposals receiving a rating of “less than adequate” or “not acceptable” will not be eligible for award.

(f). A written notice of award or acceptance of an offer, will be furnished via e-mail to the successful offeror within the time for acceptance specified in the offer and shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(End of Summary of Changes)