W564KV-18-R-0012-0002.pdf

0011107200

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment provides responses to questions received in response to Solicitation Number W564KV-18-R-0012, updates the Special Instructions to reflect that the Site Visit IS NOT MANDATORY, and EXTENDS the Solicitation offer due date/local time to reflect all submissions are due by 17 January 2018, 14:00/2:00PM Local Time (Central European Time).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Jan-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W564KV-18-R-0012

X 9B. DATED (SEE ITEM 11)

07-Dec-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Jan-2018

CODE

TCC-KAISERSLAUTERN

KLEBER KASERNE MANNHEIMER STRASSE 238

BLDG 3233

67657 KAISERSLAUTERN

GERMANY

W564KV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W564KV-18-R-0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

QUESTIONS AND ANSWERS

Questions and Answers #1

Question 1. Can the government please confirm the Building 3309 emergency exit door on the 2nd floor needs to reflect the 15‐seconds emergency delay similar to the Building 3309 emergency exit door on the 3rdfloor? The door would consist of a Balanced Magnetic Switch, 15 Second Delay Magnetic Lock, Non‐latching Exit Bar, and a Strobe/Annunciator w/ key base. (Ref: PWS 5.9.3.1.2)

Answer 1: Confirmed. Arrangement to match Bldg. 3309, 3rd Floor Emergency Exit with BMS, 15 second delay mag lock, non‐latching exit bar, and Strobe Annunciator.

Question 2. Can the government please confirm the Building 3307 4thfloor Interior Emergency Exit needs an emergency button on both sides of the doors to break power to the locks in case of emergency? Therefore a delayed Egress Magnetic Lock would be replaced with a 600 lbs magnetic lock for operation with the card readers and emergency hardware (Ref: PWS 5.9.2.7)

Answer 2: Confirmed. Replace delayed Egress Maglock with standard 600lbf maglock and double Emergency Exit buttons, one on either side of door each in‐line with the maglock power.

Question 3. Can the government please confirm Building 3309 IDP design package will be incorporated into the SPAWAR SMI design package for Building 3309? (Ref: PWS 5.9.3.1)

Answer 3: Confirmed. Bldg. 3309 IDP, more correctly the As‐Built, will need to include SMIs for entire Bldg. 3309 bldg. Bldg. 3309 SMI package will be provided after award. Final submittal, As‐Built, to include all new devices provided under this scope in additional to all existing ESS devices within the building.

Question 4. Can the government please confirm that the contractor is to provide power at the ESS panel locations?

Answer 4: Confirmed. Contractor to bring power from nearest breaker panel with spare capacity or add breakers if required and bring that power directly into Power Supply Enclosure before setting voltage down via Power Supply.

Question 5. Can the government please provide the specifications of the back boxes or mounting brackets that are to be used for the WAOs mounted in the plastic raceway?

Answer 5: Brand Metz/BTR Model Number 1308895011‐I Product Dimensions 8 x 6.7 x 5 cm Color White Manufacturer Part Number 1308895011‐I Electrical Flush mounting Pattress box 47/50/52/55 MM mounting bracket ‐ with Housing https://www.amazon.co.uk/Btr‐duct‐connection‐mounting‐bracket/dp/B001UHBUU6

Questions and Answers #2 ‐ 10 January 2018

Question 1: On the FBO announcement page, it stated that the site visit was mandatory. However, my company is very skilled and has a niche with these type of requirements and we have global portfolios both with private and federal customers which makes it a very familiar terrain for us especially with quoting based on the detailed site information provided. Can we go ahead and submit our response to the RFP on or before the due date?

Answer 1: The site visit is NOT mandatory, all interested parties are welcomed to submit responses to the RFP.

Yes, you can submit the RFP prior to the due date, but not after the published due date for all responses.

Question 2: On page 7 of the RFP (52.212-1), (a.) It stated clearly that the NAICS size standard is 500 employees but when I check the referenced Block 10 of the SF1449, it says unrestricted. Please help confirm if this is indeed a small business set aside or full and open.

Answer 2: This requirement will be competed, FULL AND OPEN competition.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 12-Jan-2018 02:00 PM to 17-Jan-2018 02:00 PM.

The following have been modified:

CLAUSE(S) 52.212-2 - ADDENDUM TO 52.212-2

ADDENDUM TO FAR 52.212-2:

This competitive solicitation for Electronic Security System (ESS) will use FAR Part 12 – Acquisition of Commercial Items.

The Government will use price and other factors in evaluating proposals. Award will be made to the lowest price that also meets Factor 1 (Key Personnel), Factor 2 (Security Clearances), Factor 3 (Milestones), Factor 4 (Equipment), and Factor 5 (Price).

Factor 1 – Key Personnel: This factor is met when the offeror demonstrates proposed key personnel meet the requirements of PWS Section 1.8.11 including its sub-paragraphs.

Factor 2 – Security Clearances: This factor is met when the offeror submits a staffing approach that demonstrates the employee(s) assigned to this contract will meet the security clearance requirements listed in PWS Section 1.8.11.

Factor 3 – Milestones: This factor is met when the offeror includes a comprehensive plan of action and milestones (POA&M) that meets the requirements listed in PWS Sections 5 showing steps for IDP development, procurement, installation, and testing.

Factor 4 - Equipment: This factor is met when the offeror includes a complete list of proposed equipment for installation that meets or exceeds the requirements and specifications as prescribed in Section 5.9 and its sub-paragraphs.

Factor 5 - Past Performance: This factor is met when the offeror does not have “Unsatisfactory” performance in CPARS within the last two years.

Factor 6 – Price: This factor is met when the offeror provides all prices in U.S. Dollars. After determining acceptability, each offer will be evaluated and award made to the lowest price offer that meets the minimum requirements of the solicitation. Prices must not include the Value Added Tax (VAT) as referenced in DFARS 252.229-7001 (Alt 1).

A written notice of award or acceptance of an offer furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

CLAUSE(S) 52.212-1 - ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR 52.212-1

Proposals are due no later than 14:00 Central European Time (CET) on 17 January 2018.

Proposals must be sent by email to the following two individuals:

(1) Tirso McCoy, Contract Specialist, tirso.mccoy.civ@mail.mil

(2) Ryan Bunch, Contracting Officer, ryan.m.bunch.civ@mail.mil The subject of the email(s) must be “W564KV-18-R-0012 – Proposal” All offers must be submitted in English. Offers provided in other languages will be determined unacceptable and ineligible for award.

Submittal Requirements:

Factor 1 – Key Personnel: The offeror shall provide proposed key personnel that meet the requirements of PWS Section 1.8.11 including its sub-paragraphs.

Factor 2 – Security Clearances: The offeror shall submit a staffing approach that demonstrates the employee(s) assigned to this contract will meet the security clearance requirements listed in PWS Sections 1.8.11.

Factor 3 – Milestones: The offeror shall include a comprehensive plan of action and milestones (POA&M) that meets the requirements listed in PWS Section 5 showing steps for IDP development, procurement, installation, and testing.

Factor 4 - Equipment: The offeror shall provide all equipment/materials listed in PWS section 5.9, including its sub-paragraphs. All proposed equipment shall meet or exceed the salient characteristics and specifications of all listed equipment in PWS section 5.9 and its sub-paragraphs.

Factor 5 - Past Performance: The offeror shall include its CAGE code for use in searching the Governmentwide Past Performance Information Retrieval System (PPIRS) at www.ppirs.gov. Any offeror with “Unsatisfactory” performance in CPARS within the last two years will be ineligible for award.

Factor 6 – Price: The offeror shall provide all prices in U.S. Dollars. Offers provided without the mandatory submittal requirements (“factors”) listed above will be determined unacceptable and ineligible for award.

SPECIAL INSTRUCTIONS

1.Site Visit Information A site visit will be held on 20 December 2017 on Kelley Barracks, Stuttgart, Germany.

Interested offerors who plan on attending the site visit must coordinate with the Government prior to attendance. Please email Ryan Bunch, ryan.m.bunch.civ@mail.mil, and Tirso McCoy, tirso.mccoy.civ@mail.mil not later than 2 business days prior (18 December 2017) to request the required coordination forms prior to site visit travel.

2. Mandatory Use of CHESS The Government may require the contractor to purchase hardware, software, and related supplies to support specific projects in performance of this PWS. Once a requirement for procurement is identified, the contractor shall submit a request to the Government for approval to purchase. The request shall include the purpose, specific items, direct cost, and rationale. For Information Technology purchases the contractor shall use the Computer Hardware, Enterprise Software and Solutions (CHESS) as the primary source for procuring commercial Information Technology (IT) Hardware and Software, IAW AFARS 5139.101 and Secretary of the Army Memorandum, Army Waiver Process for Commercial Off-the-Shelf Information Technology Procurement outside the CHESS Program, July 6, 2013. If the purchase requirement is not available through CHESS, the contractor shall obtain a Statement of Non-Availability from the CHESS web site at https://chess.army.mil and then request an Information Technology Approval System (ITAS) to use non-CHESS vehicles through the CIO G6.

Warranties for all equipment/software purchased by the Contractor on behalf of the U.S. Government must name the Government as the warrantee.

The contractor shall obtain three quotes for all purchases over the current micro-purchase threshold identified in the FAR and purchase the lowest quote. The contractor shall provide all supporting documentation including waivers, quotes and receipts to the Government, upon request.

Hardware Procurements: Although this contract is targeted to provide the services as detailed in this SOO. The primary mechanism for all IT hardware procurements is through Computer Hardware, Enterprise Software and Solutions (CHESS). Any hardware procured shall be compatible with current Government equipment. PCO’s Representative approval is required prior to any contractor purchase.

Software Procurements: IAW DFARS 208.74, in situations where the purchase of commercial software, including preloaded software, is needed to satisfy the requirements of a particular order; requirements shall be fulfilled with the DoD Enterprise Software Initiative (ESI). When authorized by the Government, the contractor shall order from the DOD ESI sources to obtain the software to satisfy the requirement.

If use of software from ESI sources is not specified initially in an order, the contractor shall coordinate with the ordering activity prior to using another source. The contractor is responsible for reviewing available DOD ESI sources. The listing of COTS software available from DOD ESI sources can be viewed on the following website:

http://www.esi.mil/. Alternatively, the contractor may be required to utilize software provided by the Government as Government-furnished property.

Commercial Software Licenses:

a. Commercial software and software documentation delivered under this contract shall be subject to the terms of this Mandatory Use of CHESS/ESI language and the governing commercial product license, to the extent the latter is consistent with Federal law and FAR 12.212, Computer Software. Notwithstanding the foregoing, the commercial product license shall apply only if a copy of the license is provided with the delivered product. In the event of conflict between this Mandatory Use of CHESS/ESI language and the commercial software product license, this Mandatory Use of CHESS/ESI language shall govern.

b. All software shall, as a minimum, be licensed and priced for use on a single computer or for use on any computer at a particular site.

c. The license shall be in the name of the U. S. Government.

d. The license shall be perpetual (also referred to as a nonexclusive, paid-up, world-wide license).

e. Software documentation shall be identical to that provided to a customer in the general public in the course of a private sale. The Government’s right to software documentation shall be no less than the rights provided with the associated software.

The license shall apply to any software changes or new releases.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

(End of Summary of Changes)