Technical_Exhibit_B_-_PWS_AFRICOM_IT_and_ESS.pdf

PERFORMANCE WORK STATEMENT (PWS)

AFRICOM Building 3307 4th Floor and Building 3309

Information Technology (IT) / Electronic Security Systems (ESS)

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of services/Introduction: This is a non-personnel services contract to provide United

States Africa Command (USAFRICOM) Building 3307 4th Floor and Building 3309 Information Technology

(IT)/ Electronic Security Systems (ESS). The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Building 3307 Integrated

Installation and Testing Support (IITS) and Building 3309 ESS as defined in this PWS except for those items specified as Government Furnished Property (GFP) and Government Furnished Services (GFS). The contractor shall perform to the standards in this contract.

1.2 Background: As USAFRICOM modernizes and enhances operational capabilities at Kelley Barracks, USAFRICOM requires modernization of Desktop IT and communications systems within Building 3307.

Specifically, for this effort provides tenant systems which consist of: new or renovation and expansion of existing Desktop Automated Information Systems (AIS) and voice communication systems, Electronic

Security Systems (ESS), and Audio/Visual Information Systems (AV) necessary to outfit the operational spaces within the facility.

1.3. Scope: The Contractor shall provide non-personal services task project management, installation, integrated logistics support, Desktop AIS, Active Infrastructure (AI), Passive Infrastructure (PI), Electronic

Security Systems (ESS), and Audio/Visual (AV) system installation, and facilitation of the Government executed System Operation and Verification Test (SOVT) for the AFRICOM Building 3307 4th floor. This proposal provides task project management, installation, integrated logistics support, Electronic Security

Systems (ESS) system installation, and facilitation of the Government executed System Operation and

Verification Test (SOVT) for the AFRICOM Building 3309. This task is strictly for the tasks as outlined below.

1.4 Objectives: The objective of this project is to install and test Desktop AIS, AI, PI, AV and ESS materials/equipment for USAFRICOM in Building 3307 4th floor, and ESS for USAFRICOM in Building

3309. The Contractor shall create a 100% IDP as a follow-on to the Government provided AIS/AV Installation

Design Plan (IDP) drawings package (Part 7, Technical Exhibit A, IDP). The Contractor shall create an IDP for the ESS tasking for building 3307.

1.5 Period of Performance: Contract completion shall be 120 days after date of contract.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. At a minimum, the QCP must include the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the contractor's Quality Control Team.

b. How the contractor will monitor work to ensure that performance complies with all timelines, deadlines, and goals.

c. How the contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance.

e. How the contractor will ensure all keys issued will remain controlled items (See 1.4.xx Key

Control)

f. How the contractor will inventory and track maintenance of all Government Provided Equipment /

Materials.

g. How the contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future

h. How the contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

A final QCP shall be submitted to the KO through the COR for review and acceptance within ten (10) calendar days after date of contract award. After acceptance of the QCP, the contractor will receive the KO’s acceptance in writing. Any changes to the accepted QCP will be required to be resubmitted for acceptance within ten (10) calendar days.

The Contractor shall bring identified issues or potential problems that might affect future performance to the attention of the COR as soon as possible. Verbal reports will be followed up by written reports within five (5) calendar days.

1.6.2 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards and contract quality requirements are met. Contract quality requirements means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the Contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s), and deductions, if applicable.

1.6.3 Recognized Holidays: The contractor is not required to be perform services on the following U.S.

Holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

US Holidays Work cannot be performed on U.S. holidays occurring during the normal workweek. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following

Monday, respectively. Host Nation Holidays Work Can be performed on local Host Nation* holidays occurring during the normal workweek. Local host nation holidays occur in the region/state where contract performance takes place.

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730

– 1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday.

However, announced training holidays or exodus of military personnel may provide the contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.7 Place of Performance: The work to be performed under this contract will be performed at the following locations:

1.6.7.1 Stuttgart, Germany, Kelley Barracks, Building 3307

1.6.7.2 Stuttgart, Germany, Kelley Barrack, Building 3309

1.6.7.3 SPAWAR Atlantic Europe Office Building 3307

1.6.7.4 Contractor’s facility

1.6.8 Type of Contract: The government will award a Firm-Fixed Price (FFP) Contract.

1.7 Security Requirements:

1.7.1 Security Program: Contractor personnel performing work under this contract shall have an active personnel security clearance at the SECRET level in the Joint Personnel Adjudication System (JPAS) at time of the proposal submission, and shall maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254, “Department of Defense (DOD) Security

Classification Specification”.

1.7.2. Personnel Security Clearance Requirements: Contractor personnel performing work under this contract shall have an active personnel security clearance at the SECRET level in the Joint Personnel

Adjudication System (JPAS) at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are In Accordance With (IAW) the attached DD Form

254, Department of Defense Contract Security Classification Specification. The Contractor shall ensure that contractor employees and sub-contractor employees performing services under this contract comply with FAR

52.204-2, Security Requirements when the employee has access to information classified “Confidential,”

“Secret,” or “Top Secret.” The Contractor shall ensure the employee complies with the Security Agreement

(DD Form 441), including the National Industrial Security Program Operating Manual (DOD 5220.22-M), and any revisions to DOD 5220.22-M, notice of which has been furnished to the Contractor.

1.7.3 Installation Access: See clause 5152-225-4001 -- INSTALLATION CLEARANCE

RERQUIREMENTS (June 2016) in basic contract. The COR will provide the Contractor the required information and documents for installation passes. The Contractor shall provide a list of all employees that have that need to be registered for installation access. The format and content will be provided by the COR.

The contractor shall provide an installation pass log within thirty (30) calendar days after contract award. The pass log shall be updated as employees are added or removed and submitted to the COR within 5 days after changes.

Access to US controlled areas is limited to personnel meeting security standards outline in AER 190-16 and

USAG Stuttgart Command Policy Memorandum #58, Local national Screening Program (LNPS) and

Installation Access Control. This requirement applies to all Contractor employees performing work under this contract on U.S. controlled areas. Failure to submit required information or to obtain required documentation will result in the exclusion of such employees from the U.S. controlled areas until such documentation is obtained. Employees of the Contractor who do not possess a valid installation access pass will be restricted from the workplace until the pass is (re)activated. No Contractor employees will be signed on the installation by an active card holder or Contractor, to conduct work duties. The Contractor employees shall be subject to personal and vehicle searches when entering or leaving the installation. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the

Contractor from performance of services required under this contract.

Upon the termination of employment or termination/cancellation of this contract, the Contractor is responsible to collect the installation access passes. The contractor shall collect the installation access passes the same day employment of an individual has expired/terminated, and shall return them to the issuing office within three

(3) workdays.”

1.8.4 Background Checks: See clause 5152.204-4008-Background Checks (June 2016) – U.S. and Host

Nation Contractors. The contractor shall provide an installation pass log within thirty (30) calendar days after contract award. The pass log shall be updated as employees are added or removed and submitted to the COR within 5 days after changes.

The Contractor shall ensure Contractor employees and Sub-Contractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. Residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any Contractor or Sub-Contractor employee performing services under this contract:

• Full birth name

• Married name (if applicable)

• SSN or local equivalent (ID card number)

• Date of birth

• Place of birth (city, country)

1.8.4.1 Background Check Notification Requirements: If a background check on any employee or Sub-

Contractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source

(including host country law enforcement) of criminal activity by Contractor employees, Sub-Contractors, or sub- Contractor employees, the Contractor shall immediately:

(1) Notify the KO or COR of that information; and

(2) Traffic violations, other than parking, shall be reported to the KO or COR only if the contract is for drivers for the Government.

(3) Notify the KO or COR of any suspicious activity by Contractor employees, Sub-Contractors, or sub-

Contractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person;

(4) Any actions taken against Contractor employees, Sub-Contractors, or Sub-Contractor employees pursuant to this requirement.

The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.8.4.2 Employment Eligibility: [Contractor shall ensure that all Contractor employees and Sub-Contractor employees who reside in the U.S. performing services under this contract have been pre-screened for employment eligibility using the E-verify Program on the Department of Homeland Security website http://www.uscis.gov/e-verify.] Personnel that have not met the employment eligibility requirement on this website are not authorized to perform services under this contract. Verification of the eligibility check shall be made available to the KO or COR upon request. This requirement is not in lieu of and does not relieve the

Contractor from the I-9 Employment Eligibility Verification Forms for employment of personnel.

1.8.5 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW AR 190-13, “The Army Physical Security Program.”

http://www.uscis.gov/e-verify

1.8.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. If applicable, government issued access badges shall not be worn outside designated facilities where visible to the general public. The Contractor shall immediately report suspicious activities to security personnel.

1.8.7 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality

Control Plan, and the Contractor’s Security Plan [if applicable]. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys/key cards to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the

Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees.

The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan [if applicable].

1.8.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative

(COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.8.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor

Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.8.10 Key Personnel: The follow personnel are considered key personnel by the government:

Project/Contract Manager, Project Engineer, ESS Project/Design Engineer, ESS Lead Installer, IA SME, and

ESS System Administrator. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru

Friday except Federal holidays or when the government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below:

1.8.11 Special Qualifications:

1.8.11.1 Project/Contract Manager and Alternate: Contractor Project/Contract Manager and Alternate shall have the following qualifications/certifications:

Bachelor of Science degree in Business Administration/Management or equivalent

Project Management Professional certification

At least five years of experience, managing similar projects of complexity and scope

SECRET clearance

1.8.11.2 Project Engineer: Contractor Project Engineer shall have the following qualifications/certifications:

Bachelor of Science degree in engineering field or equivalent

BICSI Registered Communications Distribution Designer (RCDD) or equivalent

Familiarity of Common Criteria certified equipment that can be found here http://www.commoncriteriaportal.org/products/

Familiarity of DISA approved products list that can be found here https://aplits.disa.mil/

Familiarity of applicable DISA STIGs in regards to Desktop AIS and Audio/Visual systems found here http://iase.disa.mil/stigs/Pages/index.aspx

At least five years of experience on similar projects of complexity and scope

1.8.11.3 ESS Project/Design Engineer: Contractor Project/Design Engineer shall have the following qualifications/certifications:

Bachelor of Science degree in engineering field or equivalent

At least six years of experience on similar DoD 5200 compliant projects compliant projects

Lenel Certified

SECRET Clearance

1.8.11.4 ESS Lead Installer: Contractor Lead Installer shall have the following qualifications/certifications:

At least six years of Lenel ESS installation experience, performing installs for similar DoD 5200 compliant projects compliant projects compliant projects

Lenel Certified

Kaba-Mas Certified

1.8.11.5 ESS System Administrator: Contractor System Administrator/Programmer shall have the following qualifications/certifications:

At least six years of Lenel ESS programming experience, performing installs for similar DoD 5200 compliant projects compliant projects compliant projects

Lenel Enterprise Certified

TOP SECRET/SCI clearance

1.8.11.6 Information Assurance (IA) Subject Matter Expert (SME): Contractor IA SME shall have the following qualifications/certifications:

At least six years of Information Assurance experience for similar DoD 5200 compliant projects compliant projects

CompTIA Advanced Security Practitioner (CASP)

Certified Information Systems Security Professional (CISSP)

SECRET Clearance

1.8.12 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel identification shall be easily identifiable through the display of badges IAW AER 27-715 Contractor Identification.

1.8.13 Contractor Travel: Reserved

1.8.14 Other Direct Costs: Reserved.

1.8.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose.

This right does not abrogate any other Government rights.

1.8.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize

Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code

(U.S.C.) Section 552a.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at

(http://www.defenseimagery.mil/products/dodimagery/commercialuse.html. The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.8.17 Non-Disclosure Statements Reserved.

1.8.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in

FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting

Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the

Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the

Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.8.19 Phase In /Phase Out Period: Reserved.

1.8.20 Safety: Reserved.

1.8.20.1 Safety Plan and Program: Reserved.

1.8.22 Environmental Compliance: Reserved.

1.8.22.1 Environmental Compliance Plan and Program: Reserved.

1.9 Required Training:

1.9.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within

Thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the http://www.defenseimagery.mil/products/dodimagery/commercialuse.html contract, whichever applies, or Thirty (30) calendar days after employment of new personnel, all contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level

I awareness training within Thirty (30] calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based contractor employees and associated sub-contractor employees. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within ten (10) calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel must complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training.

1.9.2 OPSEC Training: Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within 10 calendar days after completion of the training.

1.9.3 iWATCH Training: The contractor and all associated subcontractors will brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within thirty (30) calendar days after the contract is awarded and within thirty (30) calendar days after new employees commence contract performance, with the results reported to the COR within thirty (30) calendar days after the contract is awarded and no later than five

(5) calendar days after completion. All training materials can be found at http://www.detrick.army.mil/ready/iwatch.cfm/ .

1.9.4 Information Assurance (IA) Training: Reserved.

1.9.5 Foreign (OCONUS) Requirements:

1.9.5.1 Theater and Country Clearance Requirements: Contractor shall ensure all U.S. citizen or

U.S. resident Contractor employees and Sub-Contractor employees performing services under this contract comply with the training and Theater/Country Clearance requirements listed in the Government Foreign

Clearance Guide for the country in which they will be employed. The requirements can be found at https://www.fcg.pentagon.mil/fcg.cfm . Verification of the training shall be made available to the KO or COR upon request.

https://jkodirect.jten.mil/ http://www.cdse.edu/catalog/elearning/GS130.html http://www.detrick.army.mil/ready/iwatch.cfm/ https://www.fcg.pentagon.mil/fcg.cfm

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions:

Active Infrastructure (AI) – Specialized equipment and associated cabling approved for connection of secure multi-enclave AIS systems. Systems include: switches, routers, and cryptographic devices (up to

SECRET).

Audio/Visual Systems (AV) – Large screen displays, programmable control systems (touch panels, KVMs, etc.), multi-source routing, speakers, microphones, video teleconferencing suites, multi-display systems, media converters, and audio mixing equipment.

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the

Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Desktop Automated Information Systems (AIS) – Specialized equipment and associated cabling approved for secure multi-enclave computing, telephony, and desktop video conferencing. Systems include: computers, monitors, headphones, Common Access Card (CAC) readers, secure Keyboard/Video/Mouse (KVM) switch, analog/digital/VoIP telephones, and desktop video teleconferencing systems (up to SECRET).

Department of Defense (DoD) Manuel 5200.01 – DoD information Security Program Manuel that includes overview, classification, declassification, marking of classified information, protection of classified information and Controlled unclassified Information (CUI).

Electronic Security Systems (ESS) – Security panels, sensors, cameras, badge readers and all others associated with Intrusion Detection Systems (IDS), Access Control Systems (ACS), and Closed Circuit

Television (CCTV).

Enterprise-Wide Contractor Manpower Reporting (eCMRA) - Section 2330a of title 10, United States

Code (10 USC 2330a), requires the Secretary of Defense to submit to Congress an annual inventory of contracts for services performed during the prior fiscal year for or on behalf of the Department of Defense

(DoD). The inventory must include the number of contractor employees using direct labor hours and associated cost data collected from contractors.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Local national Screening Program (LNPS) – The LNPS requires a National Agency Check equivalent on all

Local Nationals and U.S. personnel with Work Visas applying for employment with the U.S. military or requiring access to United States Army, Europe installations.

Optical Time Dispersion Reflectance (OTDR) – The process used to precisely detect faults in an optical fiber link of a communication network.

Passive Infrastructure (PI) – Cabling, hardware, conduit, racks, patch panels, and physical, non-powered infrastructure required for the connection of AI and AIS systems.

Performance Work Statement (PWS) - A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Returned Merchandise Authorization (RMA) - Part of the process of returning a product in order to receive a refund, replacement, or repair during the product's warranty period.

Shall - Imperative.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

U.S. Navy’s Space and Naval Warfare Command Atlantic (SPAWAR LANT) - U.S. Navy’s Space and

Naval Warfare Command, Atlantic headquartered in Charleston, SC

USAG Stuttgart Command Policy Memorandum #58 – Standardized installation access control requirements for entering USAG Stuttgart installations relating to personnel screening, permanent and temporary installation passes.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative

AER Army Europe Regulation

AFFSSIR Armed Forces Repository of Specimen Samples

AFARS Army Federal Acquisition Regulation Supplement

AI Active Infrastructure

AIS Automated Information System

ANSI American National Standards Institute

AOR Area of Responsibility

AR Army Regulation

AT Anti-Terrorism

AV Audio-Video

BICES Battlefield Information Collection and Exploitation System

BOM Bill of Materials

CAT6 Category 6

CCE Contracting Center of Excellence

CENTRIXS Combined Enterprise Regional Information Exchange System

CFR Code of Federal Regulations

Class Classified

CLIN Contract Line Item Number

CMR Contract Manpower Reporting

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

CSG Civilian Support Group

CSP Construction Security Plan

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DNA Deoxyribonucleic Acid

DOD Department of Defense

DODD Department of Defense Directive

DODI Department of Defense Instruction

DPW Department of Public Works eCRMA Enterprise-Wide Contractor Manpower Reporting

ESS Electronic Security System

FAR Federal Acquisition Regulation

FHP Force Health Protection

FY Fiscal Year

GFE Government Furnished Equipment

GFP Government Furnished Property

GFS Government Furnished Services

HIPAA Health Insurance Portability and Accountability Act of 1996

IA Information Assurance

IAW In Accordance With

IDP Installation Design Plan

IITS Integrated Installation and Testing Support

IT Information Technology

ISP Inside Plant

JPAS Joint Personnel Adjudication System

JTR Joint Travel Regulation

KO Contracting Officer

LC Local Connector (IEC 61754-20 standard)

LNPS Local national Screening Program

LOA Letter of Authorization

MM Multi Mode

NIST National Institute of Standards and Technology

NIPR Non-secure Internet Protocol Router Network

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

OGS Other Government System

OPSEC Operation Security

OSP Outside Plant

OTDR Optical Time Dispersion Reflectance

PCR Program Change Request

PDS Protected Distribution System

PDU Power Distribution Unit

PI Passive Infrastructure

PIPO Phase In/Phase Out

POA&M Plans of Action and Milestone

POC Point of Contact

POTS Plain Old Telephone Service

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

RA Requiring Activity

RMAs Replacements/Returns Merchandise Authorizations

SIPR Secure Internet Protocol Router Network

SOP Standard Operating Procedures

SOVT System Operational Verification Test

SPAWAR U.S. Navy’s Space and Naval Warfare Command

SPOT Synchronized Pre-deployment and Operational Tracker

SSO Special Security Office

TCN Third Country National

TE Technical Exhibit

TPOC Technical Point of Contact

TR Telecommunications Room

Unclass Unclassified

U.S.C. United States Code

USAFRICOM United States Africa Command

WAO Work Area Outlet

PART 3

Government FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.1 Services: Reserved.

3.2 Facilities: Reserved.

3.3 Utilities: The Government will provide all utilities available in the facility for the Contractor use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment, turning off lights, and powering off equipment at the end of the work day.

3.4 Equipment: Reserved.

3.5 Property Management: For all issued GFP for this contract, the contractor shall submit a property management plan within ten (10) days to the COR and KO that addresses the requirements as listed in FAR

Clause 52.245-1, Government Property. Contractor shall ensure GFP is maintained IAW AR 735-5, Policies and Procedures for Property Accountability, in addition to the aforementioned clause.

3.6 Materials: Reserved.

3.7 Training: Reserved.

3.8 Common Access Cards (CAC): The Government will provide Common Access Cards (CAC) via the

Trusted Associate Sponsorship System (TASS) (Web site https://www.dmdc.osd.mil/tass/ https://www.dmdc.osd.mil/tass/

PART 4

Contractor FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract and listed in the IDP BOM (Part 7, Technical Exhibit A) that are not listed under Part

3 of this PWS.

4.2 Secret Facility Clearance The contractor shall possess and maintain a SECRET facility clearance from the Defense Security Service IAW DoD 5220.22-M, National Industrial Security Program Operating Manual

(NISPOM) and AR 380-49, Industrial Security Program. The Contractor’s employees, performing work in support of this contract shall have been granted a SECRET personnel security clearance from the Defense

Industrial Security Clearance Office. The Facility Security Clearance must match the highest security clearance required for personnel. The DD 254, Department Of Defense Contract Security Classification

Specification is provided as an attachment in the basic contract.

4.3 Materials: The Contractor shall provide all ancillary installation materials for the installation to include but not limited to cable and device labels, lacing bars (for audio/visual racks), low profile Panduit, rack screws and cage nuts, screws/nuts/bolts/washers, electrical tape (green & red), shrink tubing in various sizes, Velcro in various sizes (green & red), and firestop material (as certified by the Deutsches Institut fur Bautechnik

(DiBt)) to meet the requirements of the IDP and under this PWS.

4.4 Equipment: The Contractor shall provide vehicles, hand tools, and test equipment to meet the requirements under this PWS.

The Contractor shall procure all the equipment/materials listed in the IDP and any other miscellaneous materials required for installation not specifically identified within the IDP to produce an operational and functioning system.

4.5 Common Access Cards (CAC)): The contractor shall provide the following information: Last, First

Middle Name, Cadency Name, Person identifier (SSN, FIN, or TIN), date of birth, primary email (this email will used to contact the individual) to the COR with 15 calendar days after award. The contractor shall provide a CAC log within the first 30 calendar days after contract award and within 5 calendar days after changes have been made. The COR will provide the format and content. Note CACs are Government property and must be accounted for.

PART 5

SPECIFIC TASKS

5.0 Basic Services: Contractor shall provide non-personal services, installation, and testing of new equipment specified within Government approved IDP BOM (Part 7, Technical Exhibit A).

5.1 IDP/Design Review and Verification:

5.1.1 Upon award, the Contractor shall review the IDP (Part 7, Technical Exhibit A) provided at the time of this solicitation for technical accuracy and feasibility, typos/misspellings, missing information necessary to complete the installation, and shortfalls or inaccuracies in IDP BOM (Technical Exhibit A) and Requirements document (Part 7, Technical Exhibit B). The Contractor shall then update the IDP and Bill materials with the required changes, with the approval of the Project Engineer (PE) and COR.

5.1.2. The Contractor shall return the IDP with comments within 15 business days upon award.

5.1.3 The Contractor shall legibly comment physically on the design drawing/IDP in a digital format for transmission to the COR/PE supporting this task. The comments can either be done digitally onto the

AUTOCAD file, PDF document, or on a scan of the printed design.

5.1.4 The Contractor shall compile all design comments into a spreadsheet in XLSX format. The spreadsheet shall have the following columns of information: Drawing # (from design), Discipline (AIS, A/V, ESS), Comment/Issue (from reviewing engineer), Reviewer (by name), Date Reviewed, Recommended

Solution (if applicable to an issue with the design).

5.1.5 The Contractor shall submit the digital file separate by disciplines as outlined above, i.e. 1 file per discipline. If comments are done in AUTOCAD format, the Contractor shall return the files in the same format and structure as provided in this PWS.

5.1.6 The Contractor shall participate in a Question & Answer (Q&A) session with the COR and other technical representatives (as appointed) within 5 business days of returning the IDP with comments. The

Contractor shall record and document any additional comments or feedback discussed at this meeting.

5.1.8 Upon completion of the Q&A session and final submission of comments by the Contractor and

Government provides approval of the feedback, the Contractor shall agree to inherit all technical risk and financial responsibility (labor, equipment, and materials) of the IDP if additional technical errors, mistakes, omissions, and equipment shortfalls are not found during the evaluation period (defined as the review period and Q&A session or 15 business days after award). The Contractor shall fix or remediate the issue as approved by the Project Engineer and COR.

5.2 Progress Meetings:

5.2.1 The Contractor shall attend in-person all the meetings relevant to Building 3307 IITS and closely coordinate access/survey/materials delivery/installation/testing with Government representative, tenants, security and all other relevant stakeholders.

5.2.2 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include

Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

5.3 Coordination Support: Contractor shall work closely with the COR/SPAWAR Government Project

Manager, Technical Point of Contact (TPOC), and support the needs of the project at the sponsor level. On-site coordination of meetings, developing agenda items, attending at high-level meetings, generating minutes, and tracking action items shall be required. Support may require the Contractor to recommend policies, doctrine, tactics, and procedures at the DoD, Federal, State, and Local level given their past experience, expert opinion or using analysis of actual outcomes. The TPOC shall be included on all data and non-data deliverables listed in this PWS Meeting minutes shall be submitted no later than 2 days after the meeting.

5.4 Plans of Action and Milestone (POA&M): The Contractor shall develop a Plan of Action and

Milestones (POA&M) for all tasks and mile-stones associated with this SOW and submit to the COR and

TPOC. The POA&M shall show the completion of all tasks, including review periods. The POA&M shall also include all contract and installation milestones. It shall utilize a Work Breakdown Structure (WBS) to compartmentalize the effort into definable work efforts and to show assigned resources to each work element and the…