Performance_Work_Statement_Template2_Feb_15_USATA_Region_Europe_Nucleoni...r1.pdf

PERFORMANCE WORK STATEMENT (PWS) [TEMPLATE]

USATA Region Europe Nucleonics ACL, Packing and Shipping of Model 81-12 Beam Calibrator System with

Radiological Sources

NOTE TO OUR CUSTOMERS: THIS TEMPLATE MUST BE TAILORED FOR YOUR AGENCY BY

INCLUDING YOUR UNIQUE REQUIREMENTS, QUANTITIES FOR WORKLOAD, SPECIFIC

SURVEILLANCE TECHNIQUES, ETC. ANY QUESTIONS REGARDING THIS TEMPLATE SHOULD BE

ADDRESSED WITH YOUR ASSIGNED ACQUISITION TEAM.

GENERAL INFORMATION IS PRESENTED IN BLUE ITALICS WITH PARENTHESIS BORDERS, WHILE

FILL-IN GUIDANCE IS PRESENTED IN BLUE ITALICS WITH BRACKET BORDERS. PLEASE DELETE

ALL BLUE ITALICS WHEN FINALIZING THE PWS.

Part 1

General Information

1. Introduction: This is a non-personnel services contract to provide packing and shipping of Model 81-12 Beam

Calibrator System with radiological sources. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background: Unloading Type B quantity sources in the Model 81-12 at the US Army base in

Primasens, transferring the sources into the Type B(U) shipping package, and shipping the sources and the empty Model 81-12 and track system a storage location approximately 30-40 miles to Kaiserslautern, and reloading sources into the Model 81-12 (so not to pay demurrage on the Type B Transport package).

1.2 Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO). See also Paragraph 1.1 Introduction.

The Contractor must be in compliance with the Nuclear Regulatory Commission (NRC) License. The Contractor shall be licensed by the NRC or an agreement state to perform the tasks required by this contract. The Contractor, if licensed by an agreement state, shall obtain and provide to the Government a copy of an NRC Certificate of

Reciprocity authorizing the Contractor to work on a Federal installation. This shall be done prior to beginning any work under this contract.

1.2.1 Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this

PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), German, and local laws, regulations, standards, provisions, and directives to include applicable publications in Section

C-6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. Some services under this Contract may be performed at designated facilities, or portions of installations, by in-house Government personnel or by other contractors.

1.2.2 Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S. German, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed.

The Contractor shall compile historical data, prepare required reports, and submit information as specified by the

Deliverable List presented in this PWS.

1.3 Objectives:

a. Provide Type B (U) transport container for the transport of the radioactive sources. The radioactive source is a Type B quantity shipment.

b. H.P. engineers will provide disassembly, unloading and packaging of the sealed sources and the irradiator for shipment to Kaiserslautern, re-install sources, place into storage and preparation of all shipping documentation for Trip 1.

c. Estimated transportation costs, with the required security measures needed for a Category 2 Radioactive

Materials shipment of this type and quantity. Actual transportation costs not known at this time.

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1.4 Functional Areas:

Starting Point

U.S. Army TMDE Region-Europe Husterhoeh Kaserne, BLDG. 4145, 66953 Pirmasens, Germany

Ending Point

Rhine Ordnance Barracks 270, BLDG. 326, 67661 Kaiserslautern, Germany

1.5 Period of Performance: Performance must begin with 60 days of contract award and work must be performed with in two weeks.

1.6 Management and Administration: Not Applicable

1.6.1 Phase In /Phase Out Period: Not Applicable

1.6.2 Contractor Management: The Contractor shall perform continual management of the functional areas contained in this PWS and shall provide a Project Manager physically present on-site during normal duty hours. The

Project Manager shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for performance of all work under the PWS. At the Post Award conference, the Contractor shall submit to the COR, in writing, the name, title, office, home and mobile telephone number of the Project Manager

(Deliverable 103R003). A Contractor employee shall be designated to act for the Project Manager when work is being performed outside of duty hours, or during the Project Manager’s absence. Both the Project Manager and the

Contractor employee filling in for the Project Manager, shall have full authority to act for the contractor on all

Contract matters relating to daily operation of this Contract.

1.6.3 Contractor Responsiveness: The Project Manager or designated alternate shall be available for telephone communication or site attendance, with the COR, as required by the COR, 24 hours a day, 7 days a week. A personal answering service is permitted at other than normal Contract workdays and work hours for receipt of COR emergency response work requirements, provided that the Project Manager or designee responds to all calls within a time not to exceed two hours after notification of the call by the answering machine and/or service. The Project

Manager and any individuals designated to act in that capacity shall have full authority to contractually bind the

Contractor for prompt action on matters pertaining to execution of the PWS.

1.6.4 Meetings, Conferences, and Briefings: Q&A?

1.6.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00 AM to 5:30 PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6 Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

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1.6.7 Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.8 Quality Control: N/A.

1.6.9 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.10 Place of Performance: The work to be performed under this contract will be performed at building 4145

Husterhöh Kaserne, Pirmasens GE and Rhine Ordinance Barracks, Kaiserslautern GE.

1.6.11 Type of Contract: The government will award a Firm Fixed Price Contract.

1.6.12 Security Program: Contractor personnel performing work under this contract must have a:

Security Program: Contractor personnel performing work under this contract and require access to US Government facilities must comply with the Local National Screening Program in Germany, AE Regulation 604-1. Contract requirement: AT/OPSEC (Antiterrorism/Operations Security) review of contractor will be performed. It is the contractor’s responsibility that all affected employees and subcontractor personnel will complete all applicable and appropriate security trainings (e.g., AT Level 1 training). The AT Level I course is available at the following website: https://atlevel1.dtic.mil/at. Certificates of completion shall be forwarded to the COR no later than 5 calendar days after the employees complete the training.

AT Level 1 Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities and controlled-access areas will complete AT Level 1 awareness training no later than 30 calendar days after contract award date. Persons hired after the first 30 days after contract award date, must complete this training within 5 days of hire date. The contractor will submit the new hire’s certificate of completion to the COR within 5 days after training is completed.

iWATCH/iSALUTE Training: The contractor will brief all employees (including subcontractor employees) on the local iWATCH/iSALUTE program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days after the contract is awarded and within 5 calendar days after new employees are hired, with the results reported to the COR within 5 calendar days after training completion.

OPSEC Training: According to AR 530-1, new contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. All contractor employees must complete annual OPSEC

Awareness Training, and evidence of completion should be submitted to the COR within 5 calendar days of training completion.

PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL:

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive–12 (HSPD–12), Office of Management and

Budget (OMB) guidance M–05–24, and Federal Information Processing Standards Publication (FIPS PUB)

Number 201.

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(b) The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system.

1.6.13 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.14 Key Control: Not Applicable

1.6.15 Special Qualifications: see section 1.2

1.6.16 Post Award Conference/Periodic Progress Meetings: Not Applicable

1.6.17 Contracting Officer Representative (COR): A COR will not be appointed for this contract the POC will be named upon award. The POC is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel.

1.6.18 Key Personnel: will be identified upon award. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between [7:00 a.m. to 5:30p.m.], Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below:

1.6.18.1 Chief and RSO (Radiation Safety Officer, USATA Region Europe Nucleonics ACL and Alternate must have one of the following to qualify as key personnel:

1. BS degree or higher in Physics, Health Physics, Physical Sciences

2. 24 Semester hours in Physics, Health Physics, Biology, Chemistry, or a combination of the subjects

3. 1 year of experience which prepared you to do the work in this job. Specialized experience is defined as: experience with mechanical and electrical engineering practices, physical science principles and ionizing radiation. Must have 1 years of Radiation Safety Office experience and provide certificates for attending the Advances and Operational Radiological Safety Course at Fort Leonard Wood, Missouri and the Applied Health Physics Course by Oak Ridge Associated Universities (ORAU).

1.6.19 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractors will not be required to obtain and wear badges in the performance of this service.

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1.6.20 Contractor Travel Not Applicable

1.6.21 Other Direct Costs: Non Applicable

1.6.22 Data Rights: Not Applicable

1.6.23 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the

Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.24 Safety: See section 1.6.24.1

1.6.24.1 Safety Plan and Program: The contractor is responsible submitting the safety plan used to perform the tasks and objectives for this scope of work.

1.6.25 Environmental Compliance: see section 1.2.

1.6.25.1 Environmental Compliance Plan and Program see section 1.2

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is

Page 7 of 8 Rev 2-Feb 2015 within the scope of the contract, does not constitute a change, and has no funding implications. This individual does

NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the

Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms: [List all acronyms used in the PWS and what they represent. At a minimum, insert the acronyms provided below].

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

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PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit