W51AA1-24-Q-0069 RFQ for Access Controls SMS.pdf

SEE ADDENDUM

(No Collect Calls)

W51AA124Q0069 01-May-2024

b. TELEPHONE NUMBER

570 615 7579

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 31 May 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W51AA19. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DEBORAH BELAK

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W25G1V4040500AO

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ACC-APG TOBYHANNA DIVISION (W51AA1)

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1V 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SEE BELOW FOR SEPARATE SHIPPING INSTRUCT

XXX

XXX PA 00000

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$25,000,000

NAICS:

561621

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF91

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ADDENDUM

1. This request for proposal (RFP) W51AA1-24-Q-0069 is for the Unscheduled/Emergency Repairs and Materials required to maintain all components of the Access Controls Security Maintenance System (SMS) at Tobyhanna Army Depot, Tobyhanna, PA in accordance with (IAW) the Government Performance Work Statement (PWS).

2. Solicitation is in accordance with FAR Part 12, Acquisition of Commercial Items and FAR Part 13.5, "Simplified Procedures for Certain Commercial Items" and therefore, will utilize simplified procedures for soliciting competition, evaluation, award documentation, and notification that comply with FAR 13.1.

3. The minimum acceptable acceptance period for offers is sixty (60) days from the date specified in block 8, on page 1 of the (SF) 1449.

4. Offer shall be submitted, and award made by the Government on an all-or-none basis. Therefore, offers are solicited on that basis only.

5. The Government is not responsible for any costs incurred for contractor’s time or materials expended in preparing a proposal for this solicitation.

6. The contractor shall address their technical approach to each requirement in the Performance Work Statement (PWS) briefly to include identification of any exceptions to the PWS.

ELIGIBILITY

The applicable NAICS code for this requirement is 561621 with a Small Business Size Standard of $25,000,000.

The Product Service Code (PSC) is H163.

BASIS OF AWARD

Offerors attention is directed to Clause 52.212-2 Evaluation of Commercial Items, for full description of Proposed Price, Past Performance, and Technical proposal submissions. Award evaluation and basis for award will be performed in accordance with FAR 52.212-2, Evaluation-Commercial Items.

CONTRACTOR SUBMITTED QUESTIONS

Offerors are advised to submit any questions regarding this solicitation in writing no later than 4:00 p.m. three days prior to the date in Box 8, to Deborah Belak, Contract Specialist, via email at: Deborah.Belak.civ@army.mil.

Answers to questions will be posted in the same way the solicitation is posted.

Any resultant award will be a time & materials (T&M) service contract.

Any amendments issued to this solicitation will be synopsized in the same manner as this solicitation. Offeror advised to acknowledge all amendments issued to the solicitation with their proposal by signing and including one copy of the amendment with their proposal.

DISCUSSIONS

The Government intends to award without discussions. Offerors should provide their best, complete proposal upon initial submission. The Government reserves the right to hold discussions if deemed necessary by the Contracting Officer.

PROPOSAL SUBMISSION

1. Offerors’ proposals and supporting documentation, in either Microsoft Word or Portable Document Format

(PDF), referencing Solicitation W51AA1-24-Q-0069 in the subject line, shall be submitted electronically to Deborah Belak, Contract Specialist, no later than 4:00 p.m. EST on the date in Box 8 at deborah.belak.civ@army.mil

2. The Contractor shall complete a standard form (SF) 1449, blocks 12, 17a, 17b, 19 thru 25, 28, 30a, and 30b; and

30c. The offer must be signed by a company official authorized to contractually bind the company.

3. The Contractor shall be certified to purchase and install Vanderbilt Industries (Acre Security) system components and SMS software including the ability to update and upgrade the system when necessary.

Prospective bidders shall provide a letter from Vanderbilt Industries (Acre Security) stating that they are a certified Access Controls SMS dealer in good standing.

4. Contractor shall complete and provide Attachment I Pricing Table Access Controls SMS - Unscheduled

Emergency Repairs and Attachment II Pricing Sheet Access Controls Equipment Parts.

5. Contractor shall sign and provide any amendments noted above.

6. To receive an award, an offeror must have an active registration in the System for Award Management (SAM) https://www.sam.gov with no active exclusions and have no debt subject to offset. Prospective offerors must be found to be responsible in accordance with FAR 9.1.

RFP ATTACHMENTS

The following documents are attached:

Attachment I – Pricing Table Access Controls SMS Unscheduled Emergency Repairs Attachment II – Pricing Sheet Access Controls SMS Equipment Parts Attachment III – Wage Determinations 2015-5797_ 26 DEC 23 Attachment IV – Memo to Limit Competition (Redacted) Exhibit A –DD 1493 CDRL (Contract Data Requirements List) Access Controls

508 COMPLIANCE:

Contractor must also meet the applicable accessibility standards at 36 CFR part 1194 per FAR 39.2, Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Information may be found at the following websites:

Section 508. http://www.section508.gov Section 508 – Electronic and Information Technology. 21 December 2000, http://www.usdoj.gov/crt/508/508law.pdf Desktop and Portable Computer (1194.26). 1 August 2001, http://www.access-board.gov/sec508/guide/1194.26.htm

WAGE RATES

Labor Standards. FAR 37.107 and 41 USC Chapter 67, Service Contract Labor Standards, provides for minimum wages and fringe benefits as well as other conditions of work under certain types of service contracts.

Service Contract Labor Standards are applicable to this acquisition.

Wage rates can be found by accessing the “Search Wage Determinations” link at https://sam.gov and then selecting the Service Contract Act determination type.

Determination No. 2015-5797. Date of revision December 26, 2023. If vendor cannot find applicable rate, then submit E98 to DOL. Vendor may submit a SF1444 to DOL if still unclear.

WAGE RATES

Labor Standards. FAR 37.107 and 41 USC Chapter 67, Service Contract Labor Standards, provides for minimum wages and fringe benefits as well as other conditions of work under certain types of service contracts.

Service Contract Labor Standards are applicable to this acquisition.

Wage rates can be found by accessing the “Search Wage Determinations” link at https://sam.gov and then selecting the Service Contract Act determination type.

Determination No. 2015-5797. Revision No. 24 Date of last revision December 26, 2023. If vendor cannot find applicable rate, then submit E98 to DOL. Vendor may submit a SF1444 to DOL if still unclear.

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

ACCESS CONTROLS SECURITY MAINTENANCE SYSTEM (SMS)

Unscheduled/Emergency Repairs and Materials Tobyhanna Army Depot

Part I - General Information

1.0 General: This is a non-personal services contract to provide unscheduled/emergency repairs and materials required to maintain all components of the Access Controls Security Maintenance System (SMS) at Tobyhanna Army Depot. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. The contractor shall perform to the standards in this contract.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform repair, replacement, removal, and the installation of Access Controls equipment throughout Tobyhanna Army Depot. Examples of components include, but are not limited to, all software, card readers, reader interface boards, reader controllers and all associated equipment necessary to make a complete and useable system to meet all security requirements of Tobyhanna Army Depot as defined in this Performance Work Statement. Currently, there are approximately 253 card readers located in 23 buildings. The Contractor shall perform to the standards stated.

1.2 Background: As part of the Army Physical Security Plan and in accordance with Army Regulations 190-13 and 380-5, Access Controls will be used to prevent entry by unauthorized personnel to open storage areas such as vaults and secure rooms and any other areas deemed off limits by security.

1.3 Objectives: The objective of this contract is to provide unscheduled/emergency repairs and materials for all Access Control components at TYAD for the system to be sustained in a fully operational state.

1.4 Scope: Perform unscheduled/emergency repairs on all components of the Access Controls Systems SMS at Tobyhanna Army Depot. Contractor shall be able to provide, install, commission, and test Access Controls System compliant hardware/materials as required.

1.5 Period of Performance: Period of performance shall be for a Base Period of 12 months and two (2) option periods equal to 12 months each.

Base Period Option Year I Option Year II

1.6 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The Contractor’s quality control program is how they assure work complies with the requirement of the contract. The Contractor shall use its own internal quality control processes to ensure services are performed in accordance with commonly accepted commercial practices and this PWS. The Contractor shall also provide the CO and the COR with a finalized Quality Control Plan within 30 days of award. After acceptance of the quality control plan, the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to the Quality Control Plan.

1.7 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.8 Rejection of Work: Indication of lack of quality workmanship on the part of the Contractor shall be sufficient grounds for the Government to reject installed work and to require its immediate removal and complete reinstallation at no additional cost to the Government.

1.9 Recognized Holidays: The Contractor is not required to perform services on the following holidays except where special security requirements are concerned.

New Year’s Day January 1st Martin Luther King Jr.’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

1.10 Hours of Operation: The Contractor is responsible for conducting business between the hours of 7:00 a.m. and 4:30 p.m. Eastern Time, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Any calls made during any other period will be considered “Off Hours” for T&M billing purposes.

1.11 Place of Performance: The work under this contract will be performed at Tobyhanna Army Depot, 11 Hap Arnold Blvd., Tobyhanna, PA 18466.

1.12 Type of Contract: The government will award a T&M/Labor Hour Contract.

1.13 Security Requirements: Contractor personnel performing work under this contract must have Anti-Terrorism, iWatch, and OPSEC training completed prior to performing work on site and must maintain the level of security required for the life of the contract. See Part V of this PWS - Security Requirements.

1.14 Contractor Personnel: The Contractor shall identify to the Contracting Officer (KO) and Contracting Officer’s Representative (COR), in writing, a point of contact (POC) and an alternate that have full authority to act on behalf of the Contractor on all operational aspects of the contract within seven (7) calendar days of award. The written notification shall be signed by a Contractor representative that is authorized to appoint such POCs on behalf of the company.

1.15 Contractor Appearance: Contractor personnel shall present a neat and professional appearance and be easily recognized as contract employees. Contractor employees must have some form of company identification. Company identification shall have name of employee, company name, and company contact information.

1.16 Special Qualifications: The Contractor shall be certified to purchase and install Vanderbilt Industries (Acre Security) system components and SMS software including the ability to update and upgrade the system when necessary. Prospective bidders shall provide a letter from Vanderbilt stating that they are a certified SMS dealer in good standing. The Contractor shall provide a list of personnel names who will be performing the work to the KO at the time of award. The Contractor will notify the KO and COR of any changes in employment of individuals working so that they may be removed from the list and their base access privileges revoked.

PART II - Contract Administration and Management

2.0 Key Personnel: The following personnel are considered key personnel by the government: Contracting Officer’s Representative (COR), Contract Specialist, and Contracting Officer (KO). The Contractor shall provide a Contract Manger who shall be responsible for the performance of the work.

2.1 Contracting Officer (KO): The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also ensure that the Contractor receives impartial, fair, and equitable treatment under this contract. The KO shall determine the final assessment of the Contractor’s performance.

2.2 Contract Specialist: The Contract Specialist will assist the KO in the administration and evaluation of the Contractor’s performance.

2.3 Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor the Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price and estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2.4 Contract Manager: The Contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO and COR within (7) days of the contract award. The contract manager or alternate shall be available 7:00 a.m. - 4:30 p.m. Monday through Friday, except Federal holidays or when the government facility is closed for administrative reasons. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

Invoicing: One contract line (CLIN) will be used for proposal pricing and invoicing for unscheduled/emergency repairs and materials. There will also be one CLIN for no cost deliverables:

1. UNSCHEDULED/EMERGENCY REPAIRS: A time and material (T&M) CLIN will be used for any authorized repair, removal, or replacement of equipment.

2. DELIVERABLES: See Part VIII Deliverables of this PWS for details of this no cost CLIN.

T&M Invoicing Labor: The Contractor shall only invoice at the agreed upon fully loaded T&M labor rate. Travel expenses are not reimbursable under this contract. Any additional work will be performed as minor repairs and invoiced under the T&M CLIN but must be approved by the COR prior to commencement of any work.

T&M Materials: The Contractor shall invoice all material at cost only. No indirect costs and fees on material rental/lease fees for parts or equipment will be approved.

T&M Funding: The T&M CLINs will be incrementally funded, not to exceed the ceiling price established upon award.

The Contractor exceeds the currently funded amount at their own risk. The Contractor shall be solely responsible for all costs incurred above the currently funded amount. The Contractor shall notify the COR upon reaching eighty (80) percent of the funded T&M line item amounts to allow the Government to consider adding additional funding, if available.

Approved Repairs: Contractor shall submit a quote for all proposed repairs as identified by the contractor. Work shall not commence without approval from the COR.

Payment: Payment will be made within 30 days after certification by POC.

Service Contract Labor Standards. FAR 37.107 and 41 USC Chapter 67: Service Contract Labor Standards, provides for minimum wages and fringe benefits as well as other conditions of work under certain types of service contracts.

Service Contract Labor Standards are applicable to this acquisition. Prevailing wage rates may be referenced at Wage Determinations - Attachment III.

PART III - Definitions & Acronyms

3.1 DEFINITIONS

3.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

3.1.2 CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

3.1.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of the contract.

3.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

3.1.5 DELIVERABLE. Anything that can be physically delivered but may include non- manufactured things such as meeting minutes or reports.

3.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

3.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

3.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

3.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

3.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

3.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

3.1.12 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

3.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

3.2 ACRONYMS

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 ICIDS IDS Integrated Commercial Intrusion Detection System Intrusion Detection System

KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PVT Performance Verification Testing PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RADC Remote Area Data Collector TE Technical Exhibit TYAD Tobyhanna Army Depot WAWF Wide Area Work Flow

PART IV – Specific Tasks

4.1 Basic Services: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform work under this contract. Travel and lodging expenses are not reimbursable under this contract.

4.2 Equipment Repair and Replacement: The Contractor will provide a qualified technician in the event the COR or Physical Security requests an unscheduled/emergency repair to include equipment repair, replacement, or removal.

Unscheduled/emergency repairs and materials shall be done on a Time and Material basis. The offeror will provide a fully loaded hourly labor rate and an overtime rate with proposal on the Pricing Table – Attachment I. There are no material or equipment costs factored into this proposal. If material and/or equipment needs to be purchased, the contractor will provide the price of the component (to include any shipping & handling fees) to the COR for approval before any items are purchased. The offeror will also provide pricing for materials, equipment, and parts on the Access Controls Parts Pricing Sheet - Attachment II.

In the event of a service call or system failure, the COR or TYAD security will notify the Contractor via telephone. The Contractor shall be available to receive calls immediately by telephone 7 days a week, 24 hours a day, throughout the duration of the contract. The Contractor shall respond via telephone to all service calls within one (1) hour of the initial call from the COR. The Contractor’s technician shall respond, in person, to Tobyhanna Army Depot within four (4) hours of an emergency call to receive maintenance instructions prior to preforming work at the identified location. Emergency calls would be considered calls that are outside of normal working hours and deemed necessary by Tobyhanna Security or the COR. The Access Controls system shall be restored to its proper operating condition within eight (8) hours from the time the emergency service call was received by the Contractor, provided that any needed parts are immediately available. If parts aren’t available, the contractor shall notify the COR of any equipment that may be needed and the cost of this equipment, and any estimated lead times.

All access control equipment and components shall be repaired and maintained to remain fully functional. If the problem is found to be in the communications lines, the Contractor will notify the Contracting Officer’s Representative (COR), or the designated Government POC before proceeding with any testing, maintenance, or repair on the access controls system. The Contractor shall coordinate work operations with the COR or designated POC prior to starting and completing any maintenance or repair. The Contractor will provide the COR or designated Government POC with an estimate summarizing the work to be done, parts needed, and time it will take to complete the work. When repairs or parts replacement (of any kind) will shut down the system or activate alarms, the Contractor shall notify the Tobyhanna Army Depot law enforcement alarm monitor and the COR prior to beginning any work and when the work is completed.

4.3 New Equipment Installation: For any new equipment that is installed, the Contractor shall provide one (1) year warranty on service, installation, and hardware. The Contractor will also provide operation and maintenance manuals for installed equipment.

4.4 Workmanship: All workmanship shall be in accordance with the standards established by the equipment manufacturer. The work will be conducted under the general direction of the COR and is subject to inspection by its appointed inspector to ensure strict compliance with the terms of the contract. The Contractor is liable for any damage to Government/personal property, equipment, building, and/or building contents.

4.7 Miscellaneous

4.7.1 Photography: The use of photography equipment is not permitted without proper authorization from TYAD Security. Requests for camera use shall be submitted in writing to the COR for approval before use on Government owned or leased property.

4.7.2 Public Disclosures: The Contractor shall make no public announcement or disclosure relative to information contained or developed under this contract, except as authorized by the KO or the Contracting Officer’s Representative

(COR).

4.7.3 Materials: The Contractor shall furnish all materials necessary to perform the work defined in this contract. The Government will not be held responsible for damage to the Contractor’s supplies, materials, equipment of personal belongings brought into the installation by employees of the Contractor.

PART V - Security Requirements

1. AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 60 calendar days after completion of training by all employees and subcontractor personnel. AT Level I Training is available at the following website: https://www.jcs.mil/JKO/ for CAC holders (Course number “US007”).

Non-CAC-holders may go to: https://jkodirect.jten.mil/. Follow the links and register for an account for first time users.

2. AT Awareness Training for Official and Unofficial Contractor Personnel Traveling Overseas: US based contractor employees and associated subcontractor employees shall receive government provided area of responsibility (AOR) specific AT awareness submit training as directed by AR 525-13, or other CECOM specific requirements, as necessary. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact. US based contractor employees and associated subcontractor employees will update their PRO-File survey prior to their official or unofficial travel, in accordance with AR 525-28, Personnel Recovery. The PRO-File survey is available at the following link:

HTTPs://prmsglobal.prms.af.mil/prmsconv/Login/Banner.

3. iWATCH Training: The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of the contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 60 calendar days after contract award. Training can be found at:

https://www.youtube.com/watch?v=vIzYhQp7fPw.

4. Mass Warning Notification System (MWNS) Requirement: Per DoDI 6055.17, all contractors accessing government installations must register with the MWNS system in use at the government place of performance.

5. For contracts that require a formal OPSEC program: The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan shall include a process to identify critical information, where it is located, who is responsible for it, how to protect it, and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

6. For contracts that require OPSEC Training: Per AR-530-1 Operations Security, the CECOM OPSEC Plan, and AR 350-1 Army Training and Leader Development contractor employees must complete Level I OPSEC Awareness training within 30 calendar days of reporting for duty and annually thereafter. Training will be provided to the contractor by their contract company (may coincide with the government employee training).

7. Army Training Certification Tracking System (ATCTS) Registration (Required when contractor employees require access to government information systems): All contractor employees with access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services and must successfully complete the DoD Cybersecurity Awareness Challenge and Accepted Use Policy (AUP) prior to access to the IS, and then annually thereafter. IT access requests must include current AUP and training certificates for initial and contract renewals.

8. For Cybersecurity/Information Technology (IT) training: All contractor employees and associated sub-contractor employees must complete the DoD Cybersecurity awareness training before issuance of network access and annually thereafter. All contractor employees working Cybersecurity/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to Cybersecurity/IT functions.

9. For cybersecurity/information technology (IT) certification: Per DoD 8570.01-M (Ch4), DFARS

252.239.7001 and AR 25-2, the contractor employees supporting Cybersecurity/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M (Ch4) must be completed upon contract award.

10. Access and general protection/security policy and procedures: Contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

11. For contracts that require handling or access to classified information: Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to DoD 5220.22-M, notice of which has been furnished to the contractor.

12. Security training for contractors: Several training requirements exist for contractor personnel per DoD and Army regulation/directives. On-site contractors may receive training briefs from the government appointed Security Manager; however, contracting companies will be required to provide training to off- site contractor employees.

Training is tailored to the organization’s requirements as well as local policy. Some examples of Security training provided to integrated/embedded contractors may include, but is not limited to, the following: Threat Awareness Reporting Program (required for all contractors with security clearances) - Per AR 381-12 Threat Awareness and Reporting Program (TARP), cleared contractor employees must receive annual TARP training by a CI agent or other trainers specified in 2-4b.

Initial Security Orientation: Online training available on the Army Learning Management System (ALMS) site, referenceALARACT207-2103 – Initial training

Annual Security Orientation: Online training available on the Army Learning Management System (ALMS) site, reference

ALARACT 207-2103 - Annual training requirement Derivative Classification Training, reference DoD 5200.01-V3-biennial training requirement Foreign travel training, AR 525-13 - Required when traveling abroad.

DA, AMC, and/or commander directed security stand-downs, e.g., ad-hoc refresher training.

13. Common Access Card (CAC) and Information Technology (IT) Level Requirements: Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated T1/National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to Do networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3)Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

IT Level Designations. Contractor personnel shall be designated as IT-I IT-II or IT-III, as defined in the Traditional Security Checklist: Version 1, Release 3, Benchmark Date 15 Jun 2020, STIG ID: PE-02.02.01 at https://cyber.mil/. Contractor personnel shall obtain the appropriate security screening as prescribed in STIG PE-

02.02.01 and DoD 8570.01-M (Ch4), before being granted access to DoD information technology (IT) systems that contain classified/sensitive data. Upon request by the Contractor, the Government will initiate the investigation for IT level access to DoD IT systems that contain classified/sensitive data and grant an interim IT- I or IT-II access determination investigation. Cleared contractors shall ensure all personnel are designated as IT- I, IT-II, or IT-III in the DISS/JPAS Personnel Summary. Contractor Visitor Access Requests (VARs) shall also be annotated with the appropriate IT level and appropriately cleared IAW DoDI 8500.01 and Homeland Security Presidential Directive 12 for the following investigation requirements: IT/ADP Level I- Tier 5; IT/ADP Level II- Tier 3; and IT/ADP Level III (Normal IT user)- Tier I."

14. For contractors that do not require CAC, but require access to a DoD facility or installation: Contractor and all associated subcontractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

15. For contractors authorized to accompany the force:

DFARS Clause 252.225-7040 (DFARS Clause 252-225-7995 for CENTCOM), Contractor Personnel Authorized to Accompany U.S. Armed Forces Deployed Outside the United States. The clause shall be used in solicitations and contracts that authorize contractor personnel to accompany US Armed Forces deployed outside the US in contingency operations; humanitarian or peacekeeping operations; or other military operations or exercises, when designated by the combatant commander. The clause discusses the following AT/OPSEC related topics: required compliance with laws and regulations, pre-deployment requirements, required training (per combatant command guidance), and personnel data required.

16. For Contract Requiring Performance or Delivery in a Foreign Country:

DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the US. The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non- contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

Part VI - Safety Requirements SERVICE or EQUIPMENT INSTALLATION CONTRACTOR SAFETY STANDARDS FOR TYAD Below are some “installation specific” safety standards which contractors are required to adhere to while performing any work on Tobyhanna Army Depot. It is the contractor’s responsibility to always incorporate these requirements into their daily operations while under contract and to institute these specifics into their overall site safety controls. These do not substitute or deflect in any way the requirement to institute and adhere to all OSHA 29 CFR 1910 & 1926 and USACE EM385-1 safety standards, as well as all applicable contractual Federal Acquisition Regulations while performing the work under this contract on Tobyhanna Army Depot.

It is the responsibility of the contractor to enforce the below requirements as well as all current revisions of the above-referenced standards. Failure to enforce safety requirements on the depot can result in immediate stop works, safety stand down orders and even complete termination of the contract.

Important Phone Numbers:

Fire or Emergency: 911 Fire Department – (Non-Emergency): 570-615-7300 Security: 570-615-7550 Safety Office: 570-615-7027

Contents

S.10.0 THE CONTRACTOR IS SOLELY RESPONSIBLE AND LIABLE FOR JOB- SITE SAFETY

S.10.1 CODE COMPLIANCE

S.10.2 JOB HAZARD ANALYSIS (JHA) / ACTIVITY HAZARD ANALYSIS (AHA)

S.10.3 SITE SPECIFIC SAFETY & ACCIDENT PREVENTION PLANS

S.10.4 FALL PROTECTION

S.10.5 ELECTRICAL SAFETY

S.10.6 DEPOT REQUIRED PERMITS / APPROVALS

S.10.7 CONFINED SPACES

S.10.8 LOCKOUT/TAGOUT PROCEDURE

S.10.9 PROTECTION TO THE DRINKING WATER SYSTEM

S.10.10 PROTECTION OF PERSONNEL

S.10.11 FIRE AND EMERGENCY SERVICES

S.10.12 IF AN ACCIDENT HAPPENS

S.10.13 CRANE LIFT OPERATIONS AT TOBYHANNA ARMY DEPOT

S.10.14 APPLICATION OF ANY ODOR PRODUCING MATERIAL

S.10.15 CONTROL OF RESPIRABLE CRYSTALLINE SILICA

S.10.16 OPERATIONS AND MATENANCE MANUALS

S.10.0 THE CONTRACTOR IS SOLELY RESPONSIBLE AND LIABLE FOR JOB-SITE SAFETY

1. Review of the project plans and other documents by any government appointed official does not constitute an acceptance of Federal responsibility or liability for the adequacy of the safety measures identified for the job or for the Contractor's compliance with all applicable safety rules and regulations.

2. The Contractor always remains solely responsible and liable for job-site safety during the term of the contract. No outside personnel (other than ET, COR, TYAD Safety, or other government appointed contract personnel) are allowed onto the job site at any time during contract without prior permissions and/or escort by the ET, COR, or KO.

3. Tobyhanna Army Depot has restrictions on the use of fossil fuels in all buildings. When it is determined that electric or other alternatively fueled vehicles are insufficient or unavailable for movement of material within the buildings on the installation, fossil-fueled vehicles can be used only when all alternatives of accepted electric material movement equipment have been considered, and the last option is use of a fossil fuel vehicle or project failure. This includes any situations where safety of employees and equipment may be jeopardized. Convenience will never be an acceptable justification to utilize fossil-fueled vehicles. The Government Designated Representative (GDR) will notify the appropriate supervisor(s) or leader(s) in the area where the need to utilize a fossil fuel vehicle is required. The supervisor / leader will take the necessary steps to notify the employees in the work area of the option to leave the area during the material movement process. The GDR and Contractor will also document all actions the Contractor took to utilize electric or other alternatively fueled vehicles. The documentation will specifically state why electric or alternatively fueled vehicles are insufficient and all mitigation efforts used to minimize the effects of fossil-fueled vehicles to include information as to any appropriate scrubbers that can be utilized along with any ventilation or exhaust systems that can be used to externally vented to the outside of the facility. The documentation must be submitted to the TYAD Safety office for approval prior to any equipment being used. A final copy of the Approved documentation will be provided to the TYAD Safety Division.

4. All direct construction supervision, including subcontractors, must as a minimum, complete an OSHA 30-hour safety course for construction. These certificates must be submitted as part of the site safety plan BEFORE construction activities start.

5. RED CARD PROGRAM

Tobyhanna Army Depot utilizes a program to allow employees to stop an action which is considered unsafe. Employees carry small red cards that can be thrown down when an employee sees any action, they consider unsafe. Work ceases until TYAD management can decide if it is safe or not. Contractors are required to comply with this program. If a TYAD employee presents the red card to the contractor, the contractor must stop working until the COR and Safety Office can determine if there is a safety hazard or not.

6. All contractor personnel, to include subcontractors, vendors, suppliers, or visitors, when performing any type of work activity, or gaining access through an occupied area or shop - must have all applicable PPE that is required for the area to include, but not limited to, hardhats, safety glasses, hearing protection, and respirator protection. Notify both COR & Area Supervision, for access approval and prior to any work activities being performed.

S.10.1 CODE COMPLIANCE

As noted in Tobyhanna Army Depot Safety Regulation 385-1 - TYAD follows all requirements and is certified as an ISO 45001 facility. Accordingly, the contractor shall comply with and maintain these high safety standards and provide full compliance with all applicable safety regulations and standards. The Contractor shall maintain, monitor, and enforce employee compliance with all applicable rules, regulations, and codes.

Tobyhanna Army Depot requires full contractor compliance with all safety regulations and standards. The Contractor is responsible for maintaining, monitoring, and enforcing all rules, regulations, and codes, by ALL personnel working for the contractor including all subcontractors. These codes include:

Title 29 Code of Federal Regulations-1910 (OSHA General Industry Standards) Title 29 Code of Federal Regulations- 1926 (Construction Industry Standards) National Fire Protection Association Codes Uniform Facilities Code

Unified Facilities Guide Specifications (UFGS) USACE EM385-1-1

All other codes as required to maintain safety standards.

S.10.2 JOB HAZARD ANALYSIS (JHA) / ACTIVITY HAZARD ANALYSIS (AHA)

Prior to the start of work, the contractor shall prepare a JHA / AHA for each phase of work that will be done under the contract. This will be completed in accordance with all applicable OSHA safety requirements. A phase is any operations involving a certain type of work. Examples include demolition, excavation, masonry work, concrete pouring, roofing, and electrical wiring. The work done by each subcontractor is also a phase. The JHA / AHA will:

1. List the activity being performed and identify the sequence of work steps.

2. List the hazards associated with each step, and the procedures and training required to eliminate or reduce the risk to an acceptable level.

S.10.3 SITE SPECIFIC SAFETY & ACCIDENT PREVENTION PLANS

Contractors will submit a written Site-Specific…