A02 RIPD E4000-25-1-08 - NDT Modernization Rev2.docx

NDT MODERNIZATION

GENERAL SYSTEM DESCRIPTION

Non-destructive testing is an inspection method that maintains part integrity and surface texture. Radiography uses x-ray inspection to detect internal flaws such as cracks and porosity. The principle concept involves identifying the differences in density within a part. For example, the metal surrounding a defect typically is denser and therefore shows up as lighter than the flaws on an x-ray image. The radiation source is typically an x-ray tube or linear accelerator, with the image being recorded with a film or now digital detector.

This project would have the awarded vendor provide and install equipment to modernize the NDT process at Rock Island Arsenal Joint Manufacturing Technology Center. The equipment shall include 2 linear accelerators, 2 X-Ray tube systems, any hoist modifications for the linear accelerators, new vault interlocks and safety system, and any additional equipment listed in the RIPD.

STANDARDS AND PUBLICATIONS

Clarification Any ambiguities, questions, requests for clarification or discrepancies between sections of this purchase description, drawings, national or industry standards discovered by the contractor in reviewing this purchase description shall be reported by the bidder in writing to the contracting officer BEFORE THE DATE SCHEDULED FOR CLOSE OF BIDDING/receipt of proposal. Submission of a proposal or bid shall be construed as evidence that such examination has been made. Therefore, later claims for labor, material, or equipment required, or for difficulties encountered, which could have been foreseen had such reasonable examination been made, may be denied.

National Standards and Specifications The following specifications in effect on the Date of Request for Proposal form a part of this purchase description. In the case of conflicting requirements, the more stringent shall apply.

Occupational Safety and Health Act of 1970 (OSHA).

American Society of Testing and Materials (ASTM).

American Society of Mechanical Engineers (ASME).

American National Standards Institute (ANSI).

National Electrical Manufacturers Association Standards (NEMA).

Electronic Industries Association (EIA).

Institute of Electrical and Electronics Engineers (IEEE).

American Code for Information Exchange (ASCII).

American Welding Society (AWS).

American Gear Manufacturers Association (AGMA).

National Fire Protection Association (NFPA).

1.1.1.1 NFPA-70 National Electrical Code

1.1.1.2 NFPA-79 Electrical Standard for Industrial Machinery.

International Standards Organization (ISO).

DESIGN

Ownership This equipment is a standard product of the manufacturer and shall require either no change or minor design changes to meet requirements of these specifications. Therefore, ownership of the design will remain with the manufacturer.

General Design Standards DEVIATION FROM PRODUCT: Modifications to the manufacturer’s standard design to achieve requirements as specified in this document are only permissible as dictated by good design practice. For example, mounting a 20-hp motor in a power train designed and normally using a 10-hp motor would not be acceptable.

UNITS OF MEASURE: Dimensions and capacities in this purchase description are given in the English-US (in-lb) system. All dials, gauges, and drawings shall be in the English-US system or both the English-US and the metric systems, unless otherwise specified in this document.

ID DATA PLATE: The equipment shall include a main data plate which will include the following data as a minimum requirement (additional information is acceptable): Manufacturer Name, Manufacturer’s Dunns and Bradstreet Number, Manufacturer’s Model Number, Manufacturer’s Serial Number, Year of Manufacture, Contract Number, Machine Weight. This information is necessary for compliance with the governments Unique Identification Program (UID).

DATA PLATES: All instruction, data, and identification plates and labels attached to this equipment and its controls shall be manufactured of corrosion and oil resistant metal or plastic material. All wording shall be in the English language using plain, bold face lettering. Lettering shall be permanent and have a contrasting background.

ITEM UNIQUE IDENTIFICATION (IUID) REGISTRATION: The contractor shall register the equipment in the IUID Registry (as one single system). IUID registration requires the contractor to input Cage Code, Model Number, and Serial Number into a Government Database to allow for asset and inventory tracking. IUID Registry of the equipment shall be performed at http://dodprocurementtoolbox.com/site/uidregistry/. Training for IUID is available in https://wawftraining.eb.mil. IUID registration of this equipment is required prior to final payment in the Wide Area Work Flow (WAWF). The contractor shall also affix a machine readable 2-dimensional (2-D) matrix representing the IUID registry to the machine. The IUID 2-D matrix may be included on the ID Data Plate outlined in paragraph 3.2.4.

UTILITY CONNECTION: Equipment supplied to the Rock Island Arsenal will have single point shut-off for each utility supplied to a system. This means that equipment constituting a single system shall be wired to a single main electrical disconnect point, plumbed to a single pneumatic shut-off valve, etc… This will be referred to as the “point of first connection”. Each type of power source may have only one point of first connection. E.g. (1) pneumatic shut-off valve, (1) water supply shut-off valve, (1) electrical disconnect, etc… Each point of first connection shall be clearly labeled on the system and shown in the safety lockout portion of the documentation package. These points must be located on a stationary component and positioned such that they will not create a hazard to personnel during normal operation of the system. The first connection points shall be accessible from the shop floor without the use of ladders, steps, or stools. Access cannot be hampered by operation of the system.

UTILITY CONNECTION LABOR: Rock Island Arsenal shall provide only such labor and materials as will be needed to connect facility utilities to each point of first connection of the system. The supplier will be responsible for all connections beyond the point of first connection for each utility.

UTILITIES AVAILABLE: Rock Island Arsenal shall be responsible for providing the following:

1.1.1.3 Connection of 460-V, 60-Hz, 3-Ph AC electrical power to the fused or breaker type disconnect switch required in the ELECTRICAL DISCONNECT paragraph of this purchase description. Connection does not include filters, surge protection, or any peripheral equipment necessary to make the equipment functional.

1.1.1.4 Connection of approximately 80-psi compressed air to a single point for each system, if needed. Connection does not include filters, dryers, or any peripheral equipment necessary to make the equipment functional.

1.1.1.5 Connection of approximately 65-psi water to a single point for each system, if needed. Connection does not include filters or any peripheral equipment necessary to make the equipment functional. If water is required, the contractor shall be responsible for installing a back-flow limiting device sufficient to prevent possible contamination of the water system. This is necessary to maintain IEPA compliance.

1.1.1.6 Connection of 1.5-in diameter natural gas pipe to a single point for each system, if needed. Connection does not include filters or any peripheral equipment necessary to make the equipment functional.

1.1.1.7 If, due to contractor caused problems, the equipment or components of the equipment must be moved or removed and replaced, by RIA after initial placement, the contractor shall be billed for such work at current RIA labor and overhead rates.

ELECTRICAL DISCONNECT: The equipment shall be equipped with a manual, fused or breaker type disconnect switch, readily accessible to the operator, which will deactivate the entire equipment. It shall be located no more than 6-ft 7-in from the floor to the highest point the control device. It shall be capable of being locked in the de-energized state (OFF) only.

CONDUIT: Flexible conduit is not permitted in exposed areas. All wires, cables, and hoses will be enclosed by rigid, oil-proof protection, except where flexibility is necessary for operation of the equipment. Flexible wires, cables and hoses shall be arranged to prevent draping or tripping hazards.

SERVICE ACCESS: Components subject to periodic adjustment, replacement, or servicing shall be readily accessible. Meaning that experienced personnel can access the part after no more than 30-min of labor. If any special tools or equipment are necessary to access these components, said equipment will be supplied as part of the system and provided with a proper storage location within the system.

DEFLECTION: The system shall recover from distortion and deflection at no load. The machine and its components shall be sufficiently rigid that work piece finish and tolerances are not impaired by machine vibration.

NEW EQUIPMENT: The equipment furnished under this purchase description shall be new and unused.

COMPONENT ENVIRONMENT: Under no circumstances shall a component be used in an application not recommended by the component manufacturer. Components shall not be subjected to conditions of operation beyond the recommendations of the manufacturer, such as excessive heat, lack of lubrication, over-loading.

REPLACEMENT COMPONENTS: All replaceable components shall be manufactured to definite standards for tolerance, clearance, and finish, enabling components to be field installed without further machining.

CASTINGS AND FORGINGS: All castings and forgings shall be free of defects, scale, and mismatching. No process such as welding, peening, plugging, or filling shall be used for reclaiming any defective part for use in this equipment without the prior written consent of the contracting officer.

SURFACE BUILDING AND COATINGS: Welding, brazing, soldering, coating or plating shall be employed only where specified in the original design. These operations may not be employed as a means of reclaiming a defective part.

FASTENING DEVICES: All screws, pins, bolts, and similar parts shall be installed in such a manner as to prevent change in tightness. Those devices subject to removal or adjustment shall not be swaged, peened, staked, or otherwise permanently deformed. They shall not be installed using permanent bonding adhesives.

CLEANING AND DEBURRING: All surfaces of castings, forgings, molded parts, stampings, and welded components shall be cleaned and free from sand, dirt, fins, flash, scale, flux, and other harmful or extraneous materials. All edges shall be either rounded or beveled unless sharpness is required to perform a necessary function. Except as specified herein, the condition and finish of all surfaces shall be commensurate with the manufacturer’s commercial practice.

PAINTING: All unfinished surfaces of the equipment shall be painted with a lead free and chromium free commercial grade of metal primer and a minimum of one finish coat. The color shall be in accordance with the manufacturer’s standard commercial practice, or as necessary to maintain compliance with OSHA regulations, as applicable.

DIALS AND GAUGES: All scales, dials, and gauges shall be manufactured of corrosion and oil resistant material. All wording shall be in the English language using plain, bold face lettering. Lettering shall be permanent and have a contrasting background.

HANDWHEELS: Hand-wheels turned in a clockwise rotation shall produce a linear motion, of the controlled component, to the right, away, or upwards. If rotary motion is produced by the hand-wheel, clockwise rotation of the hand-wheel shall produce clockwise movement of the controlled component.

CONTROL LEVERS: Control levers shall move in the same direction as the motion of the controlled component.

Safety, Security and Environmental SECURITY: The RIA-JMTC is an Army installation subject to Department of Defense safeguards, various precautions, and plant protection measures. All of the below requirements will be necessary of contractors visiting RIA to satisfy requirements of this purchase description; Additional requirements will be placed on contractors requiring access to the Army Network, or Common Access Card (CAC), as specifically detailed below. At all times during the execution of this work, contractor personnel will maintain adequate plant protection devises to minimize espionage, sabotage, and other malicious destruction and damage. The contractor shall comply with all security requirements of the Rock Island Arsenal. Rock Island Arsenal island-wide Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the island.

1.1.1.8 Access and General Protection/Security Policy and Procedures: The contractor and any associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services. All contractor employees must comply with all personal identity verification requirements (IAW FAR clause 52.204-9) as directed by Department of Defense (DoD), Headquarters Department of the Army (HQDA), and any local policy. If the Force Protection Condition (FPCON) changes, the Government may require changes in contractor installation access, security matters, or security processes.

1.1.1.8.1 Access to RIA: Contractor and all subcontractor employees performing work at RIA shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) and any applicable installation, facility access screening and local security policies and procedures. The JMTC Representative/ COR shall provide guidance to complete the Access Control Records Check request Form though the Rock Island Arsenal Directorate of Emergency Services.

1.1.1.8.2 Random Antiterrorist Measures Program (RAMP) participation: Contractor personnel are subject to RAMP security program (i.e. vehicle searches, wearing of ID badges, etc.). Contractor shall comply with any, and all instructions issued by the Rock Island Arsenal Police Department. The RAMP is discussed in the RIA-JMTC Anti-Terrorism Training.

1.1.1.8.3 During FPCONs levels of Charlie or Delta, services may be discontinued/postponed due to a higher National or local security threat. Services will resume when FPCON Level is reduced to Bravo, or lower. FPCON levels are described in Anti-Terrorism Level I Training.

1.1.1.8.4 Contractor personnel shall return all Installation Badges and access passes as soon as possible prior to contract completion. RIA-JMTC electronic keys and access passes are accountable items, shad shall be returned within 24-hours of no longer being needed. Items will be returned to the COR, or paced in a drop box at a RIA-JMTC access point.

1.1.1.9 Security Training: The contractor shall complete the following training:

1.1.1.9.1 Anti-Terrorism, Level I: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Anti-Terrorism (AT) Level I Awareness training. The COR will be provided a copy of the Rock Island Arsenal –Joint Manufacturing and Technology Center (RIA-JMTC) AT Level I Awareness Training and assure that the training is complete. The contractor shall sign a memorandum of record for each contractor employees and subcontractor employee to the RIA-JMTC Operations Center prior issuing any electronic keys, or access pass being authorized.

1.1.1.9.2 iWatch (See Something, Say Something) Training: The Contractor and all associated subcontractors shall complete iWatch Training. iWatch Training shall be provided during the Anti-Terrorism Training.

1.1.1.10 For Contractors requiring Common Access Card (CAC): Before CAC issuance, the contractor employee requires a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks onsite, or remotely or (2) Remote access via logon, to a DoD network using DoD-approved remote access procedures, or (3) Physical access to multiple DoD facilities or multiple Non-DoD Federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6-months, or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management. Contractors needing a NACI or equivalent investigation or higher investigation will coordinate this investigation through their COR. Contractor personnel shall turn in CAC cards upon completion of their contractual obligations, or at the request by the COR, or at the request of the Contracting Officer.

FEDERAL MARIJUANA LAWS REMAIN UNCHANGED: Note: Rock Island Arsenal is under the exclusive federal jurisdiction of the United States. Under federal law, marijuana is still defined as a Schedule I drug, and possession and use of marijuana is still illegal. Any person using or in possession of marijuana on Rock Island Arsenal may be criminally prosecuted in federal district court. In addition, such individuals may be permanently barred from entering Rock Island Arsenal.

REAL ID: Starting 03-May-2025 all personnel entering Rock Island Arsenal will be required to show a Real ID form of identification.

FIRE PREVENTION AND PROTECTION: The contractor shall comply with all fire prevention measures prescribed in the installation Fire Regulations, a copy of which is on file in the office of the Contracting Officer. A written fire permit shall be obtained from the installation Fire Marshall for use of open flame devices, such as torches, portable furnaces, tar kettles, or gas and electric welding and cutting equipment, in, on, or within 15-ft of the building. The contractor shall be liable for any fire loss to the Government properly attributable to negligence on the part of the contractor, including failure to comp1y with fire prevention measure described by the terms of this purchase description.

INDUSTRY AND REGULATIONS: The equipment shall comply with the most current of all local, state, and federal laws and regulations listed in Standards and Publications.

MATERIAL EXCLUSIONS: The equipment shall not contain polychlorinated biphenyl (PCB), ozone depleting substances (Class I or Class II), or asbestos materials.

SAFETY REGULATION COMPLIANCE: The contractor shall comply with standard OSHA and RIA safety standards, including conforming to confined space work requirements when applicable.

SAFETY LOCKOUTS: Each point of first connection shall be designed and constructed to allow the utility to be completely isolated from the equipment. This isolation shall be insured by application of a standard key locking padlock. The device(s) shall only be lockable in the de-energized (OFF) condition.

LOSS OF PRESSURE: Hydraulic and pneumatic circuits shall be designed such that loss of pressure, or pressure surges, shall not cause a hazard. Means shall be provided to prevent operation of the equipment with insufficient pressure, if such operation could cause a hazard.

TRAPPED ENERGY: Means shall be provided for the controlled release of stored energy. This energy may be in the form of, but not limited to, air and hydraulic pressure accumulators, capacitors, springs, counter balances and flywheels. When appropriate, a label shall be affixed to the stored energy source to identify the hazard.

WORKING RANGE: Hydraulic and pneumatic components shall be selected, which cannot be adjusted outside the safe working range of the circuit and/or equipment.

ACCUMULATORS: Gas charged accumulators operating above 200-psi charging pressure shall be charged with inert gas.

BRAKES: Braking systems shall be designed to “fail-on”. This means, energy supplied to the brake shall be used to disengage the brake. Loss of energy shall therefore cause the brake to activate.

EMERGENCY STOP: The system will incorporate a clearly identified, red, mushroomed, control button with a yellow backing plate at every operator work station. Upon momentary operation, any emergency stop button shall de-energize all machine motions and override all other controls without creating additional hazards. All motion stopped shall be restarted by the deliberate action of the operator (requiring manual reset). No other red mushroomed buttons shall be allowed on the equipment. It is preferred that there is no other red buttons of any type.

CONTROL GUARDS: Controls shall be guarded against accidental operation.

OPERATOR REACH: Controls shall be within reach and located such that the operator, when in the normal operating position, is not required to reach past moving parts, which may cause injury.

Responsibilities SITE INSPECTION: Any site inspections and/or measurements, which must be taken in order to determine the suitability of the proposed location or to perform the design of the system, are the sole responsibility of the contractor. This may begin prior to completing the bidding process. Rock Island Arsenal will support this function through the POC (point of contact) by guiding personnel, facilitating security registration, and providing general assistance. The contractor will be responsible for providing any and all equipment necessary for this process.

CLIN 001 – Large Vault Linear Accelerator and X-Ray Tube Equipment: The supplier shall furnish all equipment normally considered by him to be standard for his machine unless identified in this requirement to be of specific manufacture. The following equipment shall be provided in addition to the equipment specified in other sections of this purchase description, which may not be standard. The inclusion of standard equipment in this paragraph is inadvertent and should not be construed to allow duplication.

Linear Accelerator:

The X-Ray head shall use a drift tube, and extended target to lower the leakage radiation to a level of .1% when measured along the horizontal axis of the primary beam outside of a 60 degree primary beam. The linear accelerator tube shall operate at S-Band frequencies and be brazed and sealed at the Gun and Target. The unit shall be capable of running a dual level energy capabilities of 9.0 MeV and 6.0 MeV. The system shall have a closed loop temperature control unit that does not require water from other facilities to cool. It shall include, yoke, control console, modulator, chiller and RF unit. The linear accelerator shall be equipped with a 22.5-degree square collimator. The entire system shall be Underwriters Laboratories (UL) approved. The supplier shall furnish all labor, tools, and equipment necessary to perform all disassembly of the old system and installation of the new system, whether called for in this purchase description, or not.

TYPE: The unit shall be a Linatron M9A or equivalent. To be equivalent means it must have the characteristics listed below CONTROL CONSOLE: The system shall come with a standard control console consisting of a remote interlock and a 2-key safety. The contractor shall incorporate RIA’s safety controls into the new Linear Accelerator machine control system (emergency stop switches, gamma alarms, electric eyes, siren, warning signs, etc.) The console shall be a desktop, PC based system that controls and communicated with the control system. Interconnection of the system shall be performed by the contractor installed with any applicable software needed to operate and control the system. Remote access to this system is prohibited.

BEAM PERFORMANCE:

1.1.1.11 Beam Quality: The X-Ray Beam Quality shall be measured using Half Value Layer (HVL) in steel. This rating system corresponds to a nominal X-Ray energy and is shown below. The numbers in Table 1 are derived from a compilation of broad beam data.

1.1.1.12 Beam Dose Rate: (in a 10-cm x 10-cm field) The maximum continuous dose rate at 1 meter is listed at Table 1. Dose Rate is calculated without a Flattening Filter. Dose Rate is reduced with flattening filter.

Table 1 Energy Specifications

1. X-Ray Field Size: A 22.5 degree square defines the X-Ray field.

1. X-Ray Beam Focal Spot Size: The focal spot size shall not exceed 2.0-mm in diameter.

1. X-Ray Beam Asymmetry: The beam asymmetry shall not exceed ±5% at ±7.5°

1. Radiographic Quality: The S-Band Single Energy Linear Accelerator system shall demonstrate at least the requirements of ASTM E 94 1-2T, or equivalent, sensitivity over the ranges given in Table 2 using film detection.

Table 2

1.1.1.17 Leakage Radiation: The leakage radiation is measured at 1 meter from the beam centerline at angles 60º and greater outside the primary beam. The values are a fraction of the primary beam central axis dose rate measured along the horizontal axis with a 10-cm x 10-cm collimator. Per reference to the National Council on Radiation Protection (NCRP) 144 and NCRP 79 handbooks for shielding guidance.

1.1.1.18 Proof of Compliance: The seller shall provide proof of compliance, confirmation or certification with the following standards.

1.1.1.18.1 Electromagnetic Compatibility Directive 89/336/European Economic Community

1.1.1.18.2 Low Voltage Directive 73/23/EEC

1.1.1.18.3 UL Standard 61010A-1

1.1.1.18.4 Canadian Standard Association (CSA) 1010.1

1.1.1.18.5 Registered IS0 9001: 2000 FN80701

OPERATING ENVIRONMENT:

1.1.1.19 Indoor Service: The contractor shall be provided with an operating environment for the control console of between 39° F and 95°F, with no greater than 95% relative humidity.

1.1.1.20 Ventilation: The X-Ray Machine and components shall not exceed the following heat energy output levels:

X-Ray Head: 1.0 kW Modular Cabinet: 2.0 kW RF Unit: 1.0 kW Temperature Control Unit: 12.0 kW Control Console: Less than 1.0 kW

ACCESSORIES/OPTIONS:

1.1.1.21 The contractor shall provide any electrical conditioning equipment (voltage regulator, etc.) required to optimize equipment reliability, and maximize X-Ray machine operation quality and production output. Conditioning equipment must be CE and UL approved.

1.1.1.22 Desktop PC Control Console: The contractor shall provide desktop computer control console with a larger viewing screen and data storage capability.

1.1.1.23 Laser Alignment System: The system shall include an internal mount singe spot laser to align the X-Ray beam to an object being radiographed

1.1.1.24 Temperature Control Unit (TCU): The system shall include a TCU to keep the S-Band Single Energy Linear Accelerator system components at a nominal operating temperature.

Yolk and Cradle:

The contractor will be required to install a new yolk and cradle to mesh the new linear accelerator to the existing manipulator system that is currently being used in the large vault. The new yolk and cradle shall provide equivalent capabilities that the current system has.

Low Energy X-Ray Tube The contractor shall provide a low energy X-Ray tube and install it on the current jib hoist system that exists in the large vault.

NOMINAL TUBE VOLTAGE: The nominal voltage of the X-Ray Tube shall be 320 kV FOCAL SPOT: The focal spot of the unit shall be 3.0mm/5.5mm MAX POWER: The X-Ray Tube shall have a max wattage of 1500W/4200W.

BEAM TYPE: The beam type shall be directional MOUNTING: The large vault currently has a 450 kV tube installed. The contractor shall use the current crane style system to mount the new 320 kV tube.

COOLING: The X-Ray Tube shall be oil-cooled

1.1.1.25 Rate: The rate of cooling shall be at least 14 l/min.

1.1.1.26 Temperature: The cooling medium temperature at inlet shall be a max of 122 degrees Fahrenheit (50 degrees Celsius).

1.1.1.27 Pressure: The pressure of the cooling oil at the inlet shall be 6 bar TERMINAL: The unit shall have a R24 terminal.

Safety Mechanisms SENSOR SYSTEM AND INTERLOCKS: The contractor shall examine the current safety interlock systems and ensure that all work and that the system is up to par with requirements set forth by the following guidelines. NOTE: This is not an all encompassing list. It is the responsibility of the contractor to ensure that they system meets all applicable national and local standards and codes regarding this type of equipment.

ANSI N43.3

21CFR1020.4

ARMY REG 11-9

CURRENT LAYOUT: Figure 1 depicts the layout of the Large Vault with safety interlocks identified. There are multiple sets of warning lights located both inside and outside of the booth. There is a photo eye located at the entrance to the pedestrian tunnel. On the main sliding vault door there are interlock switches that tell when the door is open as well as closed which will halt operations until the door is sealed. The main control room houses the interlock control panel that has illuminated lights telling whether the system is good to go or if there are triggered interlocks preventing operations.

Figure 1 Wall Plating

Currently, due to exposure readings taken on the ramp outside of the vault, RIA-JMTC is unable to shoot at the wall in the large vault. In order to resolve this issue, it is the belief of RIA-JMTC that the exposure readings can be decreased via means of plating the walls or installing a lead curtain to block exposure on the wall. It is the responsibility of the contractor to determine the correct application needed and to determine thickness of material needed to provide protection against exposure.

CLIN 002 – Small Vault Linear Accelerator and X-Ray Tube The X-Ray head shall use a drift tube, and extended target to lower the leakage radiation to a level of .1% when measured along the horizontal axis of the primary beam outside of a 60 degree primary beam. The linear accelerator tube shall operate at S-Band frequencies and be brazed and sealed at the Gun and Target. The unit shall be capable of running a dual level energy capabilities of 3.0 MeV and 1.2 MeV. The system shall have a closed loop temperature control unit that does not require water from other facilities to cool. The linear accelerator shall be equipped with a 22.5-degree square collimator. The entire system shall be Underwriters Laboratories (UL) approved.

Linear Accelerator

TYPE: The unit shall be a Linatron M3A or equivalent. To be equivalent means it must have the characteristics listed below CONTROL CONSOLE: The system shall come with a standard control console consisting of a remote interlock and a 2-key safety. The contractor shall incorporate RIA’s safety controls into the new Linear Accelerator machine control system (emergency stop switches, gamma alarms, electric eyes, siren, warning signs, etc.) The console shall be a desktop, PC based system that controls and communicated with the control system. Interconnection of the system shall be performed by the contractor installed with any applicable software needed to operate and control the system. Remote access to this system is prohibited.

BEAM PERFORMANCE:

1.1.1.28 Beam Quality: The X-Ray Beam Quality shall be measured using Half Value Layer (HVL) in steel. This rating system corresponds to a nominal X-Ray energy and is shown below. The numbers in Table 1 are derived from a compilation of broad beam data.

1.1.1.29 Beam Dose Rate: (in a 10-cm x 10-cm field) The maximum continuous dose rate at 1 meter is listed at Table 1. Dose Rate is calculated without a Flattening Filter. Dose Rate is reduced with flattening filter.

Table 1 Energy Specifications

1. X-Ray Field Size: A 22.5 degree square defines the X-Ray field.

1. X-Ray Beam Focal Spot Size: The focal spot size shall not exceed 2.0-mm in diameter.

1. X-Ray Beam Asymmetry: The beam asymmetry shall not exceed ±5% at ±7.5°

1. Radiographic Quality: The S-Band Single Energy Linear Accelerator system shall demonstrate at least the requirements of ASTM E 94 1-2T, or equivalent, sensitivity over the ranges given in Table 2 using film detection.

Table 2

1.1.1.34 Leakage Radiation: The leakage radiation is measured at 1 meter from the beam centerline at angles 60º and greater outside the primary beam. The values below are a fraction of the primary beam central axis dose rate measured along the horizontal axis with a 10-cm x 10-cm collimator. Per reference to the National Council on Radiation Protection (NCRP) 144 and NCRP 79 handbooks for shielding guidance.

1.1.1.35 Proof of Compliance: The seller shall provide proof of compliance, confirmation or certification with the following standards.

1.1.1.35.1 Electromagnetic Compatibility Directive 89/336/European Economic Community

1.1.1.35.2 Low Voltage Directive 73/23/EEC

1.1.1.35.3 UL Standard 61010A-1

1.1.1.35.4 Canadian Standard Association (CSA) 1010.1

1.1.1.35.5 Registered IS0 9001: 2000 FN80701

OPERATING ENVIRONMENT:

1.1.1.36 Indoor Service: The contractor shall be provided with an operating environment for the control console of between 39° F and 95°F, with no greater than 95% relative humidity.

1.1.1.37 Ventilation: The X-Ray Machine and components shall not exceed the following heat energy output levels:

X-Ray Head: 1.0 kW Modular Cabinet: 2.0 kW RF Unit: 1.0 kW Temperature Control Unit: 12.0 kW Control Console: Less than 1.0 kW

ACCESSORIES/OPTIONS:

1.1.1.38 The contractor shall provide any electrical conditioning equipment (voltage regulator, etc.) required to optimize equipment reliability, and maximize X-Ray machine operation quality and production output. Conditioning equipment must be CE and UL approved.

1.1.1.39 Desktop PC Control Console: The contractor shall provide desktop computer control console with a larger viewing screen and data storage capability.

1.1.1.40 Laser Alignment System: The system shall include an internal mount singe spot laser to align the X-Ray beam to an object being radiographed

1.1.1.41 Temperature Control Unit (TCU): The system shall include a TCU to keep the S-Band Single Energy Linear Accelerator system components at a nominal operating temperature.

Manipulator:

The contractor shall be responsible for providing a new manipulator for the linear accelerator. The linear accelerator shall be mounted in a manner to insure the beam exits in the direction of the south primary beam barrier wall when manipulated to the horizontal position. . Note: Limit switches on the existing manipulation system coupled with interlock circuitry render the unit inoperable when the primary beam is oriented in a direction other than the floor, south wall or any angle in between. Contractor will ensure the mounting trunnion arrangement provides access to the linear accelerator’s side panels for system maintenance. Control wiring, (+) cable, water hoses and other utility connections shall be festooned to the existing cable wrapping system on the crane rail.

Low Energy X-Ray Tube NOMINAL TUBE VOLTAGE: The nominal voltage of the X-Ray Tube shall be 320 kV FOCAL SPOT: The focal spot of the unit shall be 0.4mm/1mm MAX POWER: The X-Ray Tube shall have a max wattage of 800W/1800W BEAM TYPE: The beam type shall be directional.

MOUNTING: The contractor shall provide a zero gravity type movement apparatus to maneuver the X-Ray Tube around. The unit can either be mobile or the arm can be long enough to extend into the exposure area and then collapse in on itself for storage out of the way.

COOLING: The X-Ray Tube shall be oil cooled:

1.1.1.42 Rate: 14 l/min

1.1.1.43 Temperature: The cooling medium temperature at inlet shall be a max of 122 degrees Fahrenheit (50 degrees Celsius).

1.1.1.44 Pressure: 6 bar

TERMINAL: The unit shall have a R24 terminal.

Safety Mechanisms SENSOR SYSTEM AND INTERLOCKS: The contractor shall examine the current safety interlock systems and ensure that all work and that the system is up to par with requirements set forth by the following guidelines. NOTE: This is not an all encompassing list. It is the responsibility of the contractor to ensure that the system meets all applicable national and local standards and codes regarding this type of equipment.

ANSI N43.3

21CFR1020.4

ARMY REG 11-9

CURRENT LAYOUT: Figure 2 depicts the layout of the small vault and the safety system that is used.

Wall Plating

As with the large vault, we currently can only fire direct beam in the downward position due to exposure on the wall. The contractor shall analyze the readings taken and determine the best course of action on to get the readings to an acceptable. It is understood that this can be done via means of steel plating or a lead curtain. The addition of additional concrete is not an option.

CLIN 003 – Computed Radiography Technology (Option) Up to A Quantity of 2 Units in Intervals of 1 Unit Description

This CLIN represents a quantity of up to 2 units in intervals of 1 unit. Quantity shall be determined upon contract award. Proposals submitted should reflect the ability to either award 1 unit, or 2 depending on the availability of funds. The specifications for the scanner unit is as follows:

This represents an NDT Scanning system per the below requirements which is the same male and model as the current scanner in place at Rock Island Arsenal (RIA) in the Joint Manufacturing Technology Center (JMTC). The NDT Scanner package shall be delivered by the contractor and include a VMI SMART 5100MS scanner system per the requirements listed below.

Equipment Requirements

The equipment shall include a computer, monitor, cords and cables, software, Pelican case, image plate roller. This shall include all equipment which would normally be provided by the manufacturer, even if not described herein.

QTY (1) - VMI CR5100 Scanner QTY (1) - Standard Computer QTY (1) - 3MP Barco Monitor QTY (1) - Set of Cords and Cables QTY (1) - Imaging Plate Roller with Sticky Pads QTY (1) - VMI Engineering Pelican case QTY (1) - STARRVIEW 9 Enterprise Suite (Acquire/Review) software

Note: The DR panel(s) listed in CLIN 006 shall use the same software as these scanner(s). It is the understanding of RIA-JMTC that the same software can be used for this scanner as well as the DR panels depending on the type of panel provided. In the instance where the panel software listed does not support the DR Flat Panels, then this software can be replaced with the one that will accommodate both this exact scanner as well as the DR Flat Panels provided. (Varex iQ) CLIN 004 – Modular Vault (Option) Construction

The contractor shall provide a modular vault measuring at least 10ft W x 12ft L x 10ft H internal dimensions. The vault shall be constructed of modular paneling that is able to be disassembled and moved elsewhere in the facility. The panels shall be constructed of a steel and lead to provided protection against exposure via means of the internal 450 kV X-Ray Tube. The vault shall include any necessary lighting and electrical systems to support the use of the 450 kV Tube. The vault shall include any and all safety systems necessary to alert that operations are happening. This can be via means of interlocks, warning lights, alarms, or any combination of those listed or not that provides a compliant system to all applicable local and federal regulations including but not limited to 21 CFR 1020.4. Access shall be via either a single or bi-parting door system to allow for fork truck access to maneuver parts into the vault. The radiography technology used in the vault will be the 450 kV tube shooting at either scannable film or a DR Flat Detector. E-Stop switches shall be provided on the unit.

X-Ray Tube NOMINAL TUBE VOLTAGE: The nominal voltage of the X-Ray Tube shall be 450 kV FOCAL SPOT: The focal spot of the unit shall be 0.4mm/1mm MAX POWER: The X-Ray Tube shall have a max wattage of 800W/1800W BEAM TYPE: The beam type shall be directional.

COOLING: The X-Ray Tube shall be oil cooled:

1.1.1.45 Rate: 14 l/min

1.1.1.46 Temperature: The cooling medium temperature at inlet shall be a max of 122 degrees Fahrenheit (50 degrees Celsius).

1.1.1.47 Pressure: 10 bar

TERMINAL: The unit shall have a R28 terminal.

Positioner

The modular vault shall have a gantry located on the wall that will be responsible for the movement of the x-ray tube. It is the responsibility of the contractor to provide any required holstering device/attachment to attach the x-ray tube to the gantry system. The primary method of beam direction shall be either to the primary beam wall or the floor.

CLIN 005 – XRAY Cabinet (Option)

The contractor shall be required to provide a Computed Tomography (CT) cabinet. The system shall be designed to be used with at minimum, a 240kV nominal voltage X-Ray Tube. The system shall include the tube, tube movement system, part manipulator, control, software, enclosure, and any other auxiliary components necessary to make a safe and functioning system.

Cabinet Specifications FOCAL SPOT SIZE: Minimum of at least 900 nm DETECTOR TYPE: The cabinet shall use a flat panel type detector PIXEL PITCH RANGE: The pixel pitch range shall be at least 100-200 micrometers MAXIMUM DETECTOR SIZE: The maximum detector size shall be at least 17in x 17in (43cm x 43cm).

NOMINAL PART ENVELOPE: 18in x 24in MAXIMUM FOCAL DISTANCE: 53in PART WEIGHT: The unit shall have a max part weight of at least 75 lbs.

CLIN 006 – DR Panel (Option) Up to a Quantity of 2 Units in Intervals of 1 Unit

DR stands for Digital Radiography. This technology allows for the immediate transfer of data from a part scan onto a computing system for inspection. This replaced the need to have scannable film. The software system must be compatible with VMI CR5100 Scanner system(s) listed earlier in this requirement and the unit currently installed.

Panels

The panels must be Varex 4343HE panels (or equivalent). To be equivalent means that the panels must have the following characteristics. They must have the capability to work with the provided linear accelerators. Synchronization is necessary between the DR panels and the linear accelerators.

RECEPTOR TYPE: Amorphous Silicon PIXEL AREA: minimum 16in x 16in PIXEL PITCH: 139 square micrometers ENERGY RANGE: The effective usage range shall be at minimum 20 kV-16 MV SCAN METHOD: The scan method shall be progressive A/D CONVERSION: 16-bit FRAME RATE: 4 fps (1x1), 15 fps (2x2) Shielding

The contractor shall provide sufficient shielding around the panel/ electronics in order to preserve the electronics to extend the life of the panel(s). In the event that only 1 panel is purchased there shall be 1 shield provided. If 2 panels are purchased, then 2 shields shall be provided. The shields shall be mobile in such a way that we can transfer the units between our vaults with minimal disassembly. The contractor’s bid shall reflect either a line item price that can be adjusted per unit OR reflect both scenarios.

INFORMATION TECHNOLOGY SYSTEMS AND SUPPORT

Installation IT Support:

PERSONNEL: RIA-JMTC will not provide the technician credentials to access the workstation. Access to the workstation will be provided by the RIA-JMTC IT Support Staff escort. Removable Media e.g., CD/DVD/USB/SD/External hard drive will be scanned prior to use. Programs and software must be ran from RIA-JMTC approved/provided media or CD/DVD(s). Contractor Devices will not be allowed to connect to the RIA-JMTC network nor will they be allowed to connect to RIA-JMTC equipment other than to scan and transfer media.

INSPECTION/FINAL ACCEPTANCE:

LICENSING: The software/ hardware license shall not have an internet connection. A license dongle or license file must be provided for offline use.

Media/ Devices REMOVABLE MEDIA: Removable media consists of the following: CD, DVD, USB, SD, and External Hard Drives. Removable media shall be scanned prior to use. Programs and software must be ran from RIA-JMTC approved/ provided media or CD/ DVD(s).

CONTRACTOR DEVICES: Contractor Devices will not be allowed to connect to the RIA-JMTC network and they will not be allowed to connect to RIA-JMTC equipment other than to scan and transfer media.

NON-GOVERNMENT OWNED SYSTEMS OR DEVICES: The contractor shall comply with AR 25-1 and AR 25-2. The contractor shall not install or connect non-Government-owned computing systems or devices to Government networks without the COR’s coordination and obtaining the proper authorization from the appropriate Information System Security Manager (ISSM), ensuring that all software has a Government Assess Only Authorization. The non-Government-owned computing systems or devices include, but are not limited to, personal or Contractor-owned thumb drives e.g., memory sticks, flash drives, Universal Serial Bus (USB) drives, jump drives, pen drives, removable or external hard drives, Personal Digital Assistants (PDA), PC Cards/Express Cards, MP3 players, cell phones, digital media, floppy disks, compact disc (CD)/digital video disk (DVD) burners, optical recordings, photo flash cards, laptops, or any devices that can store data.

1. INFORMATION ASSURANCE AND ACCREDITATION:

Non-Government-Owned computing systems or devices: The Contractor shall comply with AR 25-1 and AR 25-2. The Contractor shall not install or connect non-Government-owned computing systems or devices to Government networks without a government representative coordinating and obtaining proper authorization from the appropriate Information System Security Manager (ISSM), ensuring that all software has a Government Assess Only Authorization. The non-Government-owned computing systems or devices include, but are not limited to, personal or Contractor-owned thumb drives e.g., memory sticks, flash drives, Universal Serial Bus (USB) drives, jump drives, pen drives, removable or external hard drives, Personal Digital Assistants (PDA), PC Cards/Express Cards, MP3 players, cell phones, digital media, floppy disks, compact disc (CD)/digital video disk (DVD) burners, optical recordings, photo flash cards, laptops, or any devices that can store data.

System Accreditation and Re-Accreditation: The Contractor shall assist in providing system accreditation documentation such as required artifacts and shall answer technical questions required for registration for accreditation. All documents shall be IAW Chapter 5, and Appendices D and E, AR 25-2, Information Systems Security (dated 3 August 2007) and DOD Instruction 8510.01, Risk Management Framework (RMF) Program or future DOD regulation that supersedes these regulations. The Contractor shall assist in performing yearly reviews of the accreditation, or whenever changes/additions are made to the system. The Contractor will assist in preparing risk assessments, as required.

APPROVAL/SHIPPING

Shipping RESPONSIBILITY: The contractor is responsible for delivery of the equipment to the Rock Island Arsenal. Adequate preserving of equipment surfaces, packing, marking, and skidding of materials for shipment shall be the responsibility of the contractor. If special lifting devices, such as hooks or eyes, are required for ease of handling, they shall be supplied with the equipment. Any special devices shall be returned to the contractor upon request only if they will not be required for future movement of the equipment, and at the contractor’s expense.

SHIPPING SCHEDULE: Be aware, the Rock Island Arsenal will only off-load equipment arriving between 6:00 am and 12:00 am (noon), local time on Mondays through Thursdays except holidays. For information concerning holidays, the contractor should consult the contracting officer. There is no place to stage transporting vehicles awaiting the arrival of contractors. All equipment shall be delivered at the same time, meaning the same day (multiple trucks are acceptable) unless pre-authorized to deliver on multiple days by the RIA-JMTC contracting officer.

RECEIVER: All shipments to Rock Island Arsenal including installation tools and/or replacement parts, as well as the original shipment of the equipment, shall be marked “ATTN: Mr. Robert Mcclure or Mr. Dave Holgorsen TARA-LGC”. Items not correctly marked are subject to being returned at the vendor’s expense.

ARRIVAL INSPECTION: Upon…