W50S9A0-21-Q-0004 Draft PWS Maintain Fire Suppresion Systems.pdf

Ver. 6 April 2021

PERFORMANCE WORK STATEMENT (PWS)

FOR

USEB202306

Maintain Fire Suppression Systems, Bldgs 3, 19, and 212

6 April 2021

1.0. Background:

1.1. Purpose: The hangar fire suppression systems on the Roland R. Wright Air National Guard Base require PFOS/PFOA (collectively known as PFAS) decontamination and maintenance. While the AFFF concentrate has been updated to a version with significantly lower PFAS concentrations, the system piping still contains AFFF solution containing significant PFAS. Prior to the replacement of the AFFF concentrate, the underground fire suppression water storage tank was contaminated with PFAS due to an AFFF concentrate leak. The systems are also significantly behind schedule on many required maintenance tasks.

1.2. Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to perform decontamination and maintenance, as defined in this PWS. Disposal of contaminates shall be completed under a separate contract by a federally-approved disposal company, funded separately by the Government. The contractor shall prepare the system for removal of contaminates, which in some cases will include removing and containerizing contaminates, and shall coordinate with the Government for the disposal company to collect the contaminates.

1.3. Period of Performance (PoP): The Period of Performance shall be 60 calendar days from receipt of award.

1.4. Special Qualifications:

1.4.1. All inspection, testing, maintenance, repair, and operation of fire protection systems shall be performed by qualified personnel holding a National Institute for Certification in Engineering Technologies (NICET) Level III or higher certification.

Qualified personnel shall perform tasks only on the systems for which these personnel have been specifically qualified. Qualified personnel may supervise other less qualified personnel in the execution of tasks, but at no time shall apprentice-level craftsperson’s be allowed to inspect, test, maintain, repair, or operate fire protection systems without a qualified supervisor on site.

W50S9A-21-Q-0004 Draft PWS

151st MSG Contrating Office Utah Air National Guard

1.4.2. All confined space work will be performed by personnel qualified to perform the designated tasks according to local, state, and federal requirements. The Contractor shall complete a confined space permit prior to entering any confined spaces.

2.0. Requirements: The contractor shall:

2.1. Decontaminate Hangar Fire Suppression Storage Tank and Piping

2.1.1. Decontaminate Hangar Fire Suppression Storage Tank

2.1.1.1. Prepare the fire suppression system and coordinate with the disposal company to have them pump the PFAS-contaminated water from the Building 212 underground storage tank (approximately 50,000 gallons). Provide at least 15 days notice prior to disposal.

2.1.1.2. After water is removed, remove any remaining solids or sludge in the tank, package in 55 gallon drums, and position on secondary containment in location provided by Government. Then pressure wash all interior surfaces of the tank with at least 40 psi pressure, passing over each surface at least 3 times. Contain pressure wash rinsate in 330 gallon IBC totes and position on secondary containment. Coordinate disposal of the drums and totes with the disposal company. Provide disposal company at least 4 days notice prior to disposal.

2.1.1.3. Removal of the storage tank from service for decontamination and maintenance tasks (includes any reduction of water level below 80% of standard operating capacity) shall not exceed 14 calendar days. Removal from service shall be coordinated with the COR at least 14 days in advance, and shall be scheduled at the Government’s convenience.

2.1.1.4. After completing all decontamination and maintenance tasks in the tank, refill the tank with fresh water and return to service.

2.1.2. Remove all water containing AFFF solutions from all piping associated with Bldg 212 and Hangars 3 and 19, including piping inside and outside the facilities (see attached drawings). Remove the full calculated volume of the piping, plus an additional margin of at least 20% (it is not necessary for the water to run clear). Containerize water in 330 gallon IBC totes, position totes on secondary containment in location provided by Government, and coordinate disposal with the disposal company. Provide the disposal company at least 4 days notice prior to disposal.

2.1.2.1. Removal of the hangar from service (including disabling a fire protection system or blocking the bay) for decontamination and maintenance tasks shall not exceed 7 calendar days per hangar. Removal from service shall be coordinated with the COR at least 14 days in advance, and shall be scheduled at the Government’s convenience.

2.1.3. The Hangar as-built drawings are known to have discrepancies, including but not limited to drawings and references of buildings that have since been demolished.

Contractor shall not rely solely on the drawings and shall field verify to the maximum extent possible.

W50S9A-21-Q-0004 Draft PWS

2.1.4. At minimum, sample and analyze each source of AFFF-containing water for PFOS and PFOA prior to decontamination and upon completion. Sampling and analysis will be performed according to the ASTM D7979 method. The contractor shall notify the COR prior to any sampling event.

2.1.4.1. The contractor shall not introduce additional PFAS contamination into the water samples. The contractor may utilize the ‘MDEQ Wastewater PFAS Sampling’ guidance document.

2.1.5. Prior to start of work, submit an itemized decontamination plan detailing all of the planned decontamination areas, the anticipated volumes of disposal, the existing PFOS and PFOA sample results, and the method of execution. Plan shall be customized to the systems as installed (e.g. identify specific components and their locations, not just generic descriptions).

2.1.6. At the end of work, provide a decontamination report by updating the plan with actual removed volumes and final PFOS and PFOA sample results. List any deviations from the planned methods of execution.

2.1.7. Contractor shall provide all IBC totes and drums. IBC totes may be reutilized for multiple AFFF-water disposals, but must be disposed of by the disposal contractor no later than the final AFFF waste pickup.

2.1.8. Contractor may utilize Government-provided secondary containment for up to x5 55 gallon drums. Contractor shall provide remaining secondary containment. Contractor shall retain ownership of Contractor-provided secondary containment and remove it from the site after work is complete.

2.2. Perform Maintenance on Hangar Fire Suppression Systems

2.2.1. Perform the Monthly, Quarterly, Semi-Annual, Annual, 2 Year, 3 Year, 5 Year, 10 Year, Following System Modification or Repair, and As Part of Building Inspection maintenance tasks for the entire fire suppression systems of Building 212 and Hangars 3 and 19 as specified in UFC 3-601-02. This includes, but may not be limited to, the following components: wet pipe sprinkler systems, dry pipe sprinkler systems, pre-action sprinkler systems, AFFF sprinkler systems, AFFF monitor nozzle systems, standpipes, fire pumps, and water supply tanks. The internal inspection of the foam concentrate tanks was performed in 2018 and is not required in this contract.

2.2.2. Simulated foam concentrates or alternative test systems shall be permitted to be substituted for actual foam concentrate, but system pressures and flows shall meet manufacturer’s system requirements and recommendations.

2.2.3. Maintenance tasks for this contract are not recurring; they only need to bring the system up to date at the time they are performed (e.g. contractor does not need to perform monthly maintenance tasks for each month of the contract).

W50S9A-21-Q-0004 Draft PWS

2.2.4. Prior to start of work, submit an itemized maintenance plan detailing all of the planned maintenance tasks and their method of execution. Plan shall be customized to the systems as installed (e.g. identify specific components and their locations, not just generic descriptions).

2.2.5. At the end of work, submit a detailed report of all accomplished maintenance tasks. Identify pass/fail (if applicable) and detailed information on all discrepancies, including recommended repair method and estimated cost.

2.3. Testing and maintenance tasks may be utilized to complete both the maintenance and decontamination requirements of the contract, as long as they meet the full technical requirements of both individual tasks (e.g. utilizing a flow test to flush and capture AFFF solution from piping).

2.4. All AFFF discharge shall be collected and disposed as described in Section 2.1. No AFFF solutions shall be discharged to the environment or sewer utilities.

2.5. If discharge of water to sewer is necessary (not anticipated): Prior to any discharge of water that is suspected to contain AFFF to the Publicly Owned Treatment Works (POTW), the contractor shall submit a copy of the sample analytical results and an estimate of the discharge volume to the POTW (copying the COR) for final approval by the POTW. After approval by the POTW, the contractor shall submit a formal request to the KO and receive approval prior to any discharge.

2.6. Minimize interruptions to the operational use of each hangar, including operation of the fire suppression systems. Contractor shall submit with their bid a schedule indicating the required interruptions to the use of each hangar or its fire suppression system. Simultaneous interruption of both hangars should be avoided when possible. Interruptions shall be coordinated with the COR at least 14 days in advance and shall be scheduled at the Government’s convenience. Unscheduled interruptions may be considered for the accrual of liquidated damages.

2.7. Work shall be based on Federal Government, Department of Defense, Air Force, Air National Guard, and all other applicable codes and standards. Contractor shall research and determine proper codes and standards. Primary references are expected to include:

2.7.1. UFC 1-200-01 DoD Building Code

2.7.2. UFC 3-600-01- Fire Protection Engineering For Facilities

2.7.3. UFC 3-601-02 Operations And Maintenance: Inspection, Testing, And Maintenance Of Fire Protection Systems

2.7.4. NFPA 72, 25, 15, 16, 11, 20, 22

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

Performance

Objective Frequency / Due Date

Acceptable Quality Levels (AQL)

Medium / Copies

Surveillance Method / By Whom

2.1.5, 2.1.6 Decontamination Plan and Report

Plan: Before start of work.

Report: After completion of work (can be split by phase of work or complete report at end of work).

Provide at least 10 calendar days before end of PoP, to allow for Government review.

Submittal meets all stated requirements and is clear and legible.

Contractor is able to explain how work was conducted.

Any identified discrepancies are corrected.

Electronic Submission

1 Copy

Submittal Review / COR

2.1.4

PFOS/PFOA

Sample Results

At minimum, before and after sample for each source of water.

Provide before sample prior to start of work.

Provide after sample after completion of

Allow enough time for Government review for each submittal (10 calendar days).

Submittal meets all stated requirements and is clear and legible.

Any identified discrepancies are corrected.

2.2.4, 2.2.5 Maintenance

Plan and Report

Plan: Before start of

Report: After completion of work (can be split by phase of work or complete report at end of work).

calendar days before end of PoP, to allow for Government review.

Submittal meets all stated requirements and is clear and legible.

Contractor is able to explain how work was conducted.

Any identified discrepancies are corrected.

2.2 Material

Submittals

(If Necessary) For any products and materials to be installed.

calendar days before order date to allow for Government review.

Submittal meets all stated requirements and is clear and legible.

Any identified discrepancies are corrected.

2.1.5 (If Necessary)

POTW

Discharge Approvals

(If Necessary) Prior to any discharge.

100% compliance for all discharges.

5.10 Identification

Media

One per badged employee.

Return within 7 days of employee’s departure from contract performance.

100% Return Rate Original Badge

Physical Receipt / COR or KO

3.0. Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1. Property: Contractor shall work with the COR during this contract and the Government shall provide access as necessary to support the Contractor’s services, including unlocking equipment/buildings and escorting the contractor in order to access restricted areas. The Government will furnish the necessary space for the contractor to perform services outlined in this PWS to include restrooms and storage space for material, equipment, and vehicles.

3.2. Materials: None.

3.3. Equipment: Secondary containment for up to x5 55 gallon drums

3.4. Services: The Government will provide access to fire suppression systems and buildings as required to support the Contractors services. Government will not operate the systems for the Contractor.

3.5. Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0. Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1. General: Except for those items specifically stated to be Government-Furnished, the contractor shall furnish everything required to perform these services as indicated in Requirements section.

5.0. General:

Draft PWS

5.1. Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

5.2. Recognized Holidays: The contractor shall not perform services on recognized United States (US) holidays.

5.3. Place and Performance of Services: The contractor shall provide services between the hours of 0600-1630 on Monday through Thursday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

5.3.1. Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

5.3.2. The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

5.4. Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

5.4.1. For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply

W50S9A-21-Q-0004 Draft PWS with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 10-245, AFI 31-101 and AFMAN 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

5.4.2. Antiterrorism Awareness Level I Training (AT Level I). This standard language is for contractor employees with an area of performance within a US Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training prior to submission of an access badging request (If previously completed, the original certificate will be accepted). AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on the Advanced Distributed Learning System (ADLS), or Joint Knowledge Online at http://jko.jten.mil.

5.4.3. Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

5.5. Key Control. NOTE: All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated.

5.5.1. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system, and will deduct the total cost from the monthly payment due the contractor.

5.5.2. The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

5.6. Any utility outages shall be coordinated with the COR at least 7 days in advance and shall be scheduled at the Government’s convenience, which may require night or weekend

5.7. Environmental Requirements: The contractor shall review the attached EMS Brochure, comply with base environmental requirements, and contact the COR or KO of any potential environmental issues

5.7.1. Contractor shall report all on-base use of hazardous materials, per the attached Hazardous Material Identification Form and Instructions.

5.8. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government, as the periodic meetings may occur using teleconferences if practicable.

5.9. Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

5.10. Identification of Contractor Employees: Contractor personnel shall wear their base-provided identification at all times while on base. The contractor shall retrieve all identification media from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 7 days of an employee’s departure.

5.11. Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

5.12. Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, W50S9A-21-Q-0004 Draft PWS budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

6.0. Applicable Publications: Publications applicable to this PWS are listed below:

Publication

(Chapter/Page) Date of

Publication Mandatory or Advisory

Website

Federal Acquisition Regulation Varies Mandatory https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition Regulation

Supplement Varies Mandatory http://www.acq.osd.mil/dpap/dars/dfarspgi/current/ind ex.html Unified Facility Criteria Varies Mandatory https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website AF Form 3000 – Material Approval Submittal 20030901 N/A – Government Provided

AT Level 1 Training N/A https://jko.jten.mil/courses/atl1/launch.html Access Badge Pre-registration N/A https://dbids-global.dmdc.mil/enroll#!/

Contractor Access Badge Request N/A N/A – Government Provided

W50S9A-21-Q-0004 Draft PWS

151st MSG Contrating Office Utah Air National Guard https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://jko.jten.mil/courses/atl1/launch.html https://dbids-global.dmdc.mil/enroll#!/

7.0. Definitions and Acronyms (Common Use):

7.1. Definitions:

7.1.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

7.1.2. Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

7.1.3. Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

7.1.4. Defective Service: A service output that does not meet the standard of performance associated with the PWS.

7.1.5. Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

7.1.6. Physical Security: Actions that prevent the loss or damage of Government property.

7.1.7. Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

7.1.8. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

7.1.9. Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

7.1.10. Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

7.2. Acronyms:

AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager CMRA Contractor Manpower Reporting Application

W50S9A-21-Q-0004 Draft PWS

COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SSN Social Security Number TE Technical Exhibit

8.0. Attachments:

8.1. MDEQ Wastewater PFAS Sampling Guidance

8.2. PFAS in 50k Gallon Pump House (June 2019)

8.3. Hangar Fire Protection Drawings (1994) – Known to have discrepancies.

8.4. Hangar Fire Protection Specifications (1994)

8.5. USEB182001 Repair Hangar Fire Suppression O&M (2019)

8.6. USEB182001 Repair Hangar Fire Suppression As-built (2019)