W15QKN-18-R-1069_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorpate questions from interested contractors and answ ers from the customer.

1. CONTRACT ID CODE PAGE OF PAGES

1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Jul-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W15QKN18R1069

X 9B. DATED (SEE ITEM 11)

17-Jul-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Jul-2018

CODE

US ARMY CONTRACTING COMMAND

5418 S. SCOTT PLAZA

JOINT BASE MDL NJ 08640

W15QKN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W15QKN18R1069

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002

The purpose of this amendment is to incorporate questions from interested contractors and answers from the customer. Please see questions and answers listed below.

The response deadline for this solicitation remains the same:

FRIDAY AUGUST 03 2018 at 2:00 PM EST.

QUESTIONS AND ANSWERS:

1. Within the PWS under section 1.1 it states that “the Employee Assistance Program (EAP) provides group training and individual counseling regarding personal and job related matters to approximately 223 civilian employees and their family members” and then in section 4 it states that “the contractor will develop the Standard Operating Procedures (SOP's), Memorandums of Agreement (MOAs) and Memorandums of Understanding (MOU's) that govern the EAP to be provided to approximately 450 civilian employees and their family members who are assigned to USAG Fort Hamilton, NY”. We also found the last award for solicitation and within the Q&A of the last award it states there are 700 employees.

Can you please provide us an accurate count of covered lives for this solicitation?

A: The 223 figure is the accurate number that will be serviced by the EAP

2. Based upon the PWS, it appears that at least 14 training sessions are required to be offered live onsite. Are these training sessions required to be face to face or can they be via a Live-Webcast format? Or a combination where some trainings are Face to face and some are via live webcast?

A: Required training sessions shall be face to face.

3. The solicitation mentions that work will be performed at the contractor's facilities but some services shall be perform on Post on as needed basis, other than performing training sessions on post and possibly responding to a Traumatic Incident, what other situations would the government require the EAP counselors to come on post?

A: In addition to training sessions on post and possibly responding to a traumatic incident, perhaps in response to man-made disasters or emergencies as deemed necessary by the garrison commander

4. That also leads in to the next issue having the counselor needing a CAC card. If the EAP is providing counseling off post and only providing periodic training on post why the need for a CAC card? Also, if CAC is required, who is responsible for the cost of the CAC?

A: CAC card will not be required.

5. In section 1.5.2 "The contractor will meet with ASAP coordinator monthly". Are these meeting required to be in person? In the same section you reference the meetings are to review the Quality Control Plan and to review EAP accreditation standards. Can you please elaborate on these standards and criteria?

A: Change "monthly" to quarterly with the first meeting in person. All subsequent meeting can be telephonic or with the information regarding EAP accreditation standards being provided with the quarterly report in writing. EAP accreditation criteria includes by name review of EAP personnel and their credentials.

6. What was the previous contract number?

A: W15QKN-16-P-1021

7. What is the possible start date?

A: The EAP period of performance shall be one 12 month base with three 12 month option periods. The period of performance shall begin on date of contract award. The Government anticipates award date late September.

8. The Technical proposal is limited to 6 pages only. Can we get a change this requirement?

A: Contractors may submit up to ten (10) pages for their technical proposals.

The following have been modified:

INSTRUCTIONS TO OFFERORS

THIS SOLICITATION IS SET ASIDE 100% FOR SMALL BUSINESS

1. This solicitation is for the procurement of services to provide an Employee Assistance Program (EAP) for Military Personnel, their families and DA Civilians stationed and assigned to United States Army Garrison (USAG) Fort Hamilton, New York. This EAP shall provide group training and individual counseling regarding personal and job related matters in accordance with the attached Performance Work Statement (PWS) and conditions set forth in this solicitation.

2. The period of performance for this effort shall be one twelve-month base period with three twelve-month option periods from date of contract award. Contractor performance shall mainly be performed at the contractor’s facilities, however, the nature of services to be provided requires that some services shall be performed at USAG Fort Hamilton on an as needed basis per the performance work statement.

3. The North American Industry Classification System (NAICS) Code for this acquisition is 624190 – Other Individual & Family Services, Size Standard $11 Million

4. The offeror must be registered/active status in the System for Award Management (SAM) in order to be eligible for award. For more information or registration instructions, visit http://www.sam.gov

5. Questions regarding this soliciation are encouraged. All questions regarding this effort shall be emailed to the contract specialist, Karyn Bohli at Karyn.a.bohli.civ@mail.mil and shall CC the contracting officer, Torrence Trappier at Torrence.trappier.civ@mail.mil.

6. All quotes in response to this solicitation shall be emailed to the contract specialist, Karyn Bohli at Karyn.a.bohli.civ@mail.mil and shall CC the contracting officer, Torrence Trappier at Torrence.trappier.civ@mail.mil . All quotes in response to this solicitation are due to the contracting specialist FRIDAY AUGUST 03, 2018 at 2:00 PM EST.

7. CONTRACTOR QUOTES & SUBMITTALS IN RESPONSE TO THIS SOLICITATION SHALL

INCLUDE THE FOLLOWING:

PRICING:

Unit and extended (total) pricing for all base and option year contract line item numbers (CLINs) found in the SF 1449 continuation sheet, of this solicitation.

Offerors shall note that CLINs / SLINs 0003, 000301, 1003, 100301, 2003, 200301, 3001, and 300301 are not separately priced (NSP).

Proposals shall include unit prices for each line item listed and an extended (total) price. If there is no charge for a CLIN, enter “no charge” or “NC”.

ALL CLINS ARE FIRM FIXED PRICE FOR THIS EFFORT

TECHNICAL:

Contractors shall include a technical proposal which shall be no more than ten (10) pages detailing the contractor’s capability to perform the work required under section 4 of the performance work statement and meeting the requirements of this solicitation.Contractor's technical proposal must address each of the following subsections per the PWS:

4.1 Clinical Services

4.2 Utilization Reporting

4.3 Correspondence

4.4 Records

4.5 Confidentiality

4.6 Training

4.7 Contractor Manpower Reportin

Proposals must contain supporting rationale for any statements relating to proposed performance.

Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

Contractors shall include evidence of the required certifications and education requirements found in paragraph 1.9 of the attached PWS. Contractor shall provide evidence that employees performing work under this contract meet the requirements listed in Paragraph 1.9.1 of the attached PWS. This evidence shall include but is not limited to: a resume, education history, and years of relative experience. The page count for these items will not count towards the page limit of the technical proposal required above.

Contractor shall provide a Quality Assurance Plan in accordance with paragraph 1.5 of the attached PWS and Exhibit A Data Item A001 at attachment 1. The page count for the quality assurance plan will not count towards the page limit of the offeror's technical proposal required above.

Contractors shall include the following with their technical submission:

o CAGE: ________________ o DUNS:________________ o Tax identification number: _____________ o any small business or socio economic concerns (HUBZone Certified, Woman Owned Small

Business, etc.) under the applicable NAICS code 6241 o The name, title, address, email and telephone number of the company Point of Contact regarding business decisions made with respect to the quote and who can contractually obligate the company.

Contractor shall complete blocks 17a, 30a, 30b, 30c of this SF 1449 and sign and return at the time of quote submittal. In addition, the contractor shall sign and acknowledge any potential resulting amendments to this solicitation. In doing so, the offeror agrees to the contract terms and conditions as written in the solicitation.

8. Evaluation Criteria: The Government shall award a single firm fixed price (FFP) type contract resulting from this solicitation to the offeror who has been deemed responsible and whose offer is the lowest price meeting the technical requirements of this soliciation and performance work statement. The Government will evaluate offers based on the offeror's ability to successfully complete the services as required at section 4 of the PWS and the criteria listed below utilizing the lowest price, technically acceptable source selection methodology.

The following factors shall be used to evaluate offers:

PRICE:

The Government will evaluate offeror's pricing for award purposes as follows:

The Government will sum the proposed prices of all CLINS (base and option years) to determine the offeror's total proposed price.

The Government will then evaluate its option to extend services (See FAR 52.217-8) by adding one-half of the offeror's final option period price (CLINS 3001 - 300301) to the offeror's summed price as stated above.

Contractors SHALL NOT submit a price for the potential one-half year extension of services period.

The offeror's total evaluated price shall equal the sum of the total price for the base and all option years, plus the price of the half-year extension of services.

Evaluation of options shall not obligate the Government to exercise the option(s).

TECHNICAL CAPABILITY:

The Government will evaluate the degree to which the offeror's proposal demonstrates a complete understanding of the performance work statement and ability to successfully plan and administer the employee assistance program and training per section 4 (Specific Tasks) of the PWS. Proposals shall be evaluated for technical acceptability based on the offeror's submittals of the required documentation under section 1.9 of the PWS and the offeror's technical proposal addressing each specific subsection under Section 4 of the PWS. The Government shall review all technical submittals as required above to determine technical acceptability. Failure to include any of the information required under the technical requirements listed at number 7 above, shall be cause for the offeror to be rated technically unacceptable and ineligible for award.

The Government intends to award a single contract without discussions with respective offerors. However, the Government reserves the right to conduct discussions if deemed in the Government’s best interest.

ADDITIONAL INFORMATION:

9. Davis Bacon Wage Determination 15-4187 (Revision 8) dated 01/10/2018 for Kings County, New York, is hereby incorporated into this solicitation.

10. At time of award, the successful offeror shall furnish evidence of the required insurance listed in paragraph 1.11 of the Performance Work Statement and in accordance with FAR 52.228-4000 Required Insurance.

11. Disclosure of Unit Price Information

This constitutes notification pursuant to Executive Order 12600, Pre-Disclosure Notification Procedures for Confidential Commercial Information (June 23, 1987), of our intention to release unit prices in response to any request under the Freedom of Information Act, 5 USC 552. Unit price is defined as the contract price per unit or item purchased. We consider any objection to be waived unless the contracting officer is notified of your objection to such posting prior to submission of initial proposals.

12. All invoicing and resulting payment for this effort shall be made through Wide Area Work Flow (WAWF) – the Government’s mandatory payment method. Contractor must register and submit all invoicing through WAWF in order to be paid. For more information regarding WAWF, visit https://wawf.eb.mil/

Attachment(s):

EXHIBIT A – Contractor Quality Assurance Plan EXHIBIT B – Quarterly Utilization Report EXHIBIT C – Yearly Report EXHIBIT D – Lesson Plan EXHIBIT E – Class Information Reporting

CONTRACT ADMINISTRATION:

Inquiries concerning all contractual actions shall be directed in writing to both the contracting specialist and the contracting officer listed below.

CONTRACT SPECIALIST: Karyn Bohli 609-562-6462 Karyn.a.bohli.civ@mail.mil

CONTRACTING OFFICER: Torrence Trappier

609-562-6486 Torrence.trappier.civ@mail.mil

CUSTOMER: United States Army Garrison - Fort Hamilton Kenneth Mcmillan Army Substance Abuse Program Manager 718-630-4245 Kenneth.e.mcmillan2.civ@mail.mil

(End of Summary of Changes)