W15QKN-17-T-1029-0001.pdf

0010807326

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Revise sections "Instructions to Offerors" and "PWS" and to extend the solicitation closing date to 1:00PM (EST) on 31 January 2017.

Note: Changes to "Instructions to Offerors" and "PWS" are in BOLD RED Font

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Jan-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W15QKN-17-T-1029

X 9B. DATED (SEE ITEM 11)

29-Dec-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Jan-2017

CODE

US ARMY CONTRACTING COMMAND

5418 S. SCOTT PLAZA

JOINT BASE MDL NJ 08640

W15QKN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W15QKN-17-T-1029

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

CONTRACT ADMIN

CONTRACT POINTS OF CONTACT

Contract Administrator:

Dennis Sughrue

Email: dennis.c.sughrue.civ@mail.mil

Phone: (609) 562-5120

Contracting Officer:

John Fields

Email: john.w.fields.civ@mail.mil

Phone: (609) 562-2702

Government POC:

MSG James E. Dickerson

Email: james.e.dickerson3.mil@mail.mil

Phone: (804) 765-4913

Additional Government POC:

Rosie Pinkerton

Email: rosie.pinkerton1.civ@mail.mil

Phone: (804) 765-0954

INSTRUCTIONS TO OFFERORS

1. The purpose of this RFQ (Request for Quote) is to fulfill the Governments need for Lodging in Kind (LIK) for the Period of Performance (PoP) stated in this RFQ in support of the Total

Army School System (TASS) Training Center (TTC), Fort Lee, VA. Projected award is to be

February 07, 2017 (FY17 funds). Requirement details are listed in the incorporated

Performance Work Statement (PWS).

mailto:dennis.c.sughrue.civ@mail.mil mailto:john.w.fields.civ@mail.mil mailto:james.e.dickerson3.mil@mail.mil mailto:rosie.pinkerton1.civ@mail.mil

2. All quotes are due no later than the date stated in block 8 of the solicitation. It is the offerors responsibility that all quotes submitted, regardless of method of transmission, are received in this office prior to the time and date for receipt of quotes. Quotes may be emailed to Dennis Sughrue at Dennis.C.Sughrue.civ@mail.mil

3. In accordance with FAR 52.212-2, the Government intends to make an award to the

Contractor who submits the lowest price, technically acceptable quote, and is deemed responsible by the Contracting Officer. The anticipated award will be a Firm Fixed-Price contract. Offerors must submit quotes on the full quantities identified. Failure to submit all information requested in the instruction to offerors could be cause for rejection of the entire quote. The Contracting Officer reserves the right to make no award under this procedure.

4. The evaluation of quotes will be based off of the following factors:

a. Technical: Facility Assessment consisting of cleanliness, security, amenities and in conformance with the terms in the PWS.

b. Price: Pricing for each Line Item. Pricing must be submitted in the proper format. The proper format consists of QUANTITY * UNIT AMOUNT = NET AMT. In the event there is a difference between a unit price and the extended total, the unit price will be held to the intended price. If the offeror shows only the total price but fails to enter a unit price, the total divided by the estimated quantity will be held to be the intended price. The total evaluated price shall include the base and all option years; partial quotes will not be accepted. Offerors shall provide enough detail that their quote can be properly evaluated.

The U.S. Government will only pay for the actual number of rooms used, up to the maximum quantity identified in this contract. When possible, the Government will provide 24 hour advance notice to the contractor of any "No Show's". The Government will be responsible for payment only of the first night after notice was provided. Then, on the morning following the check in date, any rooms not filled will be released for sale to the general public and will not be chargeable as “No Shows” under the contract. The Contractor will notify the

Contracting Officer of any unused rooms that are being released. If additional rooms or nights are needed in excess of the quantity reserved under this contract, contact the Contracting Officer to notify of the situation. Contract changes are authorized only by the Contracting Officer.

Inform any personnel that all changes are to be in accordance with this paragraph. The

Contractor is put on notice that the government will not be held liable for any requirement that is to be paid for by participants or any amounts associated with those items, including any guaranteed minimum purchases that the contractor may require.

The Federal Government is Tax Exempt.

5. QUOTES MUST INCLUDE THE FOLLOWING INFORMATION:

1. A list of the facility amenities

2. Pricing (see paragraph 4 above)

3. CAGE (commercial and government entity) code……………….

mailto:Dennis.C.Sughrue.civ@mail.mil

4. DUNS number…………….

5. Federal Tax ID…………….

All representations and certifications to include provision of Dun & Bradstreet number are to be returned with the quote. Dun and Bradstreet information can be found by calling (800)-333-

0505. A contractor that is receiving an award resulting from this request for quotation must be registered in the System for Award Management (SAM) prior to request for payment. To register, offerors may log onto: https://www.sam.gov/portal/public/SAM/.

6. For quotes submitted by Third Party Vendors, the following must also be submitted with the quote. Failure to provide this information with your quote may deem your quote non-responsive/unacceptable.

(A). The Third Party Vendor must provide a Point of Contact (POC) at the facility from commencement to conclusion of the event. The POC listed below (who will be at each event) cannot be changed without prior written approval from the Contracting Office at least 3 business days in advance.

POC:___________________________

Telephone No.____________________

Email: __________________________

(B). The Third Party Vendor must submit all subcontracting agreements to reflect an agreement or contract between the prime hotel and the third party vendor. For any quote submitted by an offeror that is not a hotel, the offeror must describe in its quote the technical approach for the offeror's services as a prime contractor and forward a copy of a signed, written agreement between the offeror and a representative who has binding authority of stated hotel facility. This agreement must state that it covers the period of performance requested in the solicitation. In addition, a copy of all insurances(s) (standard business, liability, extraordinary insurances) must be submitted with the offeror’s technical proposal for evaluation purposes.

(C). For third party vendors, your quote shall include the additional information requested in paragraph 6a-6b above. Failure to provide this information with your quote may deem your quote to be technically unacceptable and/or non-responsive.

7. The Hotel(s) presented to the Government must be Federal Emergency Management Agency

(FEMA) approved.

Hotel(s) location shall be within a 15-mile radius of Building 8402, B Ave & 27th Street, Fort

Lee, VA 23801. The distance will be estimated by utilizing the commercial search engine;

Google Maps.

No smoking rooms required. Price does not cover nor include personal expense items, and, or services in guest rooms such as long distance phone charges, internet, movie rentals, laundry, room services, etc., will be paid directly by the guest, and shall not be billed under the resultant purchase order.

https://www.sam.gov/portal/public/SAM/

8. AMENDMENTS: Vendors are responsible to check the website below for amendments and changes to this solicitation: Federal Business Opportunities (FOB) website at https://www.fbo.gov

9. This procurement is being issued as a total small business set-aside. Only small businesses under NAICS Code 721110 are being solicited resulting in a COMPETITIVELY awarded purchase order contract. The small business size standard for NAICS code 721110 is $32.5

Million or less.

10. PLEASE PROVIDE A RESPONSE BY 1:00 PM (EST) on 31 January 2017. Quotes are to be emailed to Dennis Sughrue, Contract Specialist at dennis.c.sughrue.civ@mail.mil Please direct all questions about this request for quote to the Contract Specialist at the email address listed above.

PERFORMANCE WORK STATEMENT

Performance Work Statement

Lodging in Kind (LIK)

Fort Lee, VA.

GENERAL: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services necessary to provide lodging services for Soldiers during their Training at the Total Army School System (TASS)

Training Center (TTC) Lee/Eustis.

This is a non-personal services contract to provide lodging services. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government.

1. PURPOSE: The Army Standards for Housing for the Soldiers training is two (2) Soldier per room. The facility should support the requested amount of double rooms during any Soldier attending the Total Army School System (TASS) Training Center (TTC) Lee/Eustis.

Billeting: Hotel(s) location shall be within a 15-mile radius of Building 8402, B Ave & 27 th

Street, Fort Lee, VA 23801. The distance will be calculated by estimating the distance from the hotel to the exact address provided above.

The period of performance is as follows:

Base Period: 19 February 2017 through 27 March 2017.

Option Period One (Estimated): February 2018 through March 2018 (Actual dates TBD)

Option Period Two (Estimated): February 2019 through March 2019 (Actual dates TBD)

2. DESCRIPTION: All rooms must be at no more than two facilities and must be within https://www.fbo.gov/ mailto:dennis.c.sughrue.civ@mail.mil an 8-mile-radius of one another. Both hotels must still be within the 15-mile-radius

(indicated in paragraph one above) of Building 8402, B Ave & 27th Street, Fort Lee, VA

23801. If the quote is split between two facilities, the entire CLIN must be housed at the same facility for the duration of the stay. Splitting of the CLINS will be considered a non-responsive quote.

Double type room shall have 2 standalone beds (a pullout sofa bed does not constitute as a bed).

Rooms shall be constructed and finished to provide good light and sound attenuation.

Sufficient electrical outlets shall be available and in good working condition.

All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks. Each room occupant shall be provided with a room key. Access to sleeping rooms shall be via interior corridors.

Bathrooms must be in a sanitary condition. Bathrooms must contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms should have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtains. Preferred sink and shower area separated by door.

Rooms shall have adequate heating and cooling capabilities.

Each room must contain at a minimum; a television with cable access, internet access, iron and ironing board, alarm clock, a refrigerator, a microwave, and a lockbox.

Laundry facilities on site with more than one washer and dry available.

A Health and Fitness Center and Business Services Center available at no cost to the soldiers.

Recreational facilities (ie. Pool) is preferred but not required.

Daily custodial services shall include, but is not limited to, room cleaning, bed making, linen change (as required), adequate quantities of soap, bath towels, hand towels, sanitized drinking glasses, facial tissues, and a cloth bath mat.

3. SECURITY/HEALTH: The approved facility must have an accessible parking area and be located in a low crime area, free of drugs and prostitution with security cameras or security guard on property for after hour protection.

All rooms will be non-smoking, and free of bed bugs, lice, rodents or anything that will make the living conditions unsafe and/or unhealthy.

All items specified in the SOW must be present for the Facility Assessment of the Hotel and are subject to verification at time of quote submission.

4. ROOMING LIST: A complete room list will be provided to the Lodging Facility prior to the required start date.

5. INVOICING/BILLING: Only occupied rooms will be accepted when invoiced.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 12-Jan-2017 03:00 PM to 31-Jan-2017 01:00 PM.

(End of Summary of Changes)