Limiting-Competition-under-SAT_(REDACTED__Toad_License_Renewal)_21_April_2017.pdf

Supply Service: TOAD Licenses and Support

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold

1. Contracting Activity: U.S. Army Contracting Command, New Jersey

2. Description of Action: The proposed action is to award a new Firm-Fixed-Price (FFP) call order for Tool for Oracle Application Developers (TOAD) License Renewal and Maintenance Support on behalf of Program Executive Office Enterprise Information Systems (PEO EIS), Product Director, Army Human Resource Systems (PD AHRS).

3. Description of Services or Supplies: PEO EIS PD AHRS seeks to procure TOAD License Renewal and Maintenance Support. The PD AHRS Electronic Military Personnel Office (eMILPO), Range Facility Management Support System (RFMSS), and Installation Support Module (ISM) systems currently use TOAD, which is a Graphical User Interface (GUI) software tool that is used to view, run queries, and make updates to the Oracle databases. Additionally, TOAD is a Relational Database Tool (RDT) used for managing database daily administration tasks, from diagnosing and resolving performance bottlenecks to implementing database changes. TOAD contains Structured Query Language (SQL) Optimizer for tuning and optimizing SQL statements. TOAD is used to monitor Oracle Table spaces, data growth and data files growth, monitor/terminate current database connections, view the Oracle Dictionary, create, browse, or alter objects, find and fix database problems with constraints, triggers, extents, indexes, and grants and creates scheduled tasks. Toad Data Base Administrator (DBA) Suite for Real Application Clusters (RAC) offer screens, reports, utilities and databases.

The following is the descriptions/quantities of the Brand Name TOAD Software License Renewal and Maintenance required:

Base Period:

Item

MFR

PART #

DESCRIPTION

UNIT

QTY

Estimated

Value

1. DBD-

TOD-KS

Toad DBA suite for Oracle-RAC Edition Per Seat Maintenance Renewal Pack; v12.10

Each 2 $4,959.26

2. STD-

TOD-KS

TOAD for ORACLE Standard/Base Edition Per Seat

Maintenance Renewal

Each 21 $4,697.49

3. DBF-

TOD-TK

Toad DBA Suite for Oracle Per Seat Term License/Term Maint Pack; v6.7

Each 2 $2,398.16

Option Period 1:

Base Period: 12 months from date of award Estimated Value: $ 12,054.91 Option Period 1: 12 months from date Option Period 1 is exercised Estimated .07 Total: $ 24,986.98

Projected award is May 2017. Operations & Maintenance, Army (OMA) FY 17 funds will be used.

An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

4. Authority: FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

AHRS currently uses multiple existing TOAD software for ISM, RFMSS & eMILPO, this will ensure AHRS receives the necessary support required to perform their mission, to include any unique manufacturer specific hardware/firmware updates.

The Renewal of Toad DBA suite for Oracle-RAC Edition, TOAD for ORACLE Standard/Base Edition, and Toad DBA Suite for Oracle provides essential software support to the eMILPO account. With such an intricate software as this, eMILPO requires maintenance support to maintain fully mission capable databases around the clock. This requires the Renewal of Toad Software Support as it will provide the continued 24x7 online and remote technical support to maintain existing Toad Software, which is currently in use in eMILPO and is essential to the operation of the eMILPO environment. There are other products that could potentially replace Toad as the tool of choice for viewing and updating the databases, but some are open source, which is not optimal in the event that it needs to be patched or if you need assistance with it and others would require extensive testing before agreeing to use them. Until that time, the Government is seeking to maintain, rather than replace with new untested and unfamiliar products, as the cost for both product replacement and associated costs for implementation, testing, training (additional man-hours) qualifications and expense, Item

MFR

PART #

DESCRIPTION

UNIT

QTY

Estimated

Value

1. DBD-

TOD-KS

Toad DBA suite for Oracle-RAC Edition Per Seat

Maintenance Renewal Pack; v12.10 Each 2 $3,834.52

2. TOD-

TOD-PS

TOAD for ORACLE Standard/Base Edition Per Seat

Maintenance Renewal

Each 21 $5,308.17

3. DBF-

TOD-TK

Toad DBA Suite for Oracle Per Seat Term License/Term Maint Pack; v6.7

Each 2 $3,789.38 which are not currently planned or funded, as well as an architecture change, that would not be recovered in a re-procurement. To date eMILPO has invested over $160,000.00 in Toad Software and Support. Purchasing any product other than Toad Software, would cause a schedule slippage of three to six months to the required research, re-engineering, testing and training of new software for the eMILPO environment.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to an exception at 5.202 (a)(6) “The proposed contract action is an order placed under Subpart 16.5”.

7. Market Research:

In accordance with Army Federal Acquisition Regulation Supplement (AFARS) Part 5139.101-90(a)(1), Computer Hardware, Enterprise, Software, and Solutions (CHESS) is the mandatory source for commercial Information Technology (IT) hardware and software. Purchases of commercial hardware and software must satisfy their IT requirements by utilizing CHESS contracts and Department of Defense (DoD) Enterprise Software Initiative (ESI) agreements first, regardless of dollar value.

Market Research was conducted by Julius Hammond, AHRS and Dan Schlisserman, Contract Specialist, ACC-NJ during the period of 04 January 2017 to 03 March 2017.

Market Research consisted of submitting Requests for Information (RFI’s) to CHESS ITES-3H contract holders, CHESS Department of Defense (DoD), Enterprise Software Initiative (ESI) Oracle Blanket Purchase Agreement (BPA) contract holders and GSA Schedule 70 “General Purpose Commercial Information Technology Equipment, Software, and Services”, Special Item Number (SIN) 132 33 “Perpetual Software License” holders to determine availability of TOAD Software. Additional research was conducted by searching industry trade group web portals and publically available search engines for competing products with similar features available but none were found that wouldn’t require extensive testing before being used in the eMILPO environment.

Quest Software Products DOD ESI (W91QUZ-06-A-0004) held by DLT Solutions LLC was cancelled on 30 Sep 2016. A CHESS Statement of Non-Availability (SONA) was obtained on 03 March 2017.

The acquisition strategy is to solicit the requirement utilizing GSA Schedule 70 “General Purpose Commercial Information Technology Equipment, Software, and Services”, Special Item Number (SIN) 132 33 “Perpetual Software License”.

Below are potential offeror’s information:

CONTRACTOR

GSA CONTRACT

NUMBER GSA EXPIRATION

DLT Solutions

2411 DULLES CORNER PARK STE

HERNDON, VA 20171-6168

GS-35F-4543G

11 Apr 2021

Aprisa Technology, LLC

24 LUMBER RD STE 101

ROSLYN, NY 11576-2106

GS-35F-0536T

12 July 2017

Affigent, LLC

13873 PARK CENTER RD STE 127

HERNDON, VA 20171

GS-35F-0509S 29 June 2021

8. Other Facts:

Procurement History:

Contract: W91QUZ-06-A-0004 2T03 Contractor: DLT Solutions Award Date: 30 April 2013

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Contracting Officer Certification/Approval: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon comparison of proposed prices received in response to the solicitation and 15.404-1(b) (v) and Comparison of proposed prices with independent

Government cost estimates.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.