USAFA Gas Chromatography-Mass Spectrometer Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS SOLICITATION

Request for Quote FA700025Q0072

U. S. Air Force Academy

USAFA Gas Chromatography-Mass Spectrometer System

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) in accordance with FAR part 12 and part 13 under solicitation number FA700025Q0072. The Request for Quotation (RFQ) number shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04, effective 11 Jun 2025, DFARS change, effective 17 Jan 2025, and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) change, effective 16 Oct 2024.

The associated North American Industry Classification Systems (NAICS) Code is 334516:

Analytical Laboratory Instrument Manufacturing, with a size standard of 1000 employees. The associated Product Service Code (PSC) is 6630 – Chemical Analysis Instruments.

The 10th Contracting Squadron at the United States Air Force Academy (USAFA) intends to award one firm fixed price contract to a manufacturer or authorized reseller that can meet the required salient characteristics for the Gas Chromatography-Mass Spectrometer (GC-MS) System.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote.

Please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors - Commercial Items, listed below and comply with all requirements for submitting a quote.

Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. The quotes will be evaluated IAW FAR 52.212-2, found herein.

I. DESCRIPTION OF REQUIREMENTS

The purpose of this combined synopsis and solicitation is for the purchase, delivery, and installation of one Gas Chromatography-Mass Spectrometer (GC-MS) System IAW the CLIN schedule below and Attachment 1 – FA700025Q0072 Gas Chromatography-Mass Spectrometer

System Salient Characteristics . Note: All CLINs are Firm Fixed Price (FFP).

Item Supplies/Service Quantity Unit Unit Price

Total Amount

Gas Chromatography-Mass Spectrometer

See Attachment 1 - FA700025Q0072 Gas Chromatography-Mass Spectrometer System Salient Characteristics

Include Standard Warranty.

Product Service Code: 6630 Pricing Arrangement: Firm Fixed Price

Each

Delivery: Delivery must be F.O.B. Destination to United States Air Force Academy, CO 80840.

Any applicable shipping costs must be factored into the unit price(s) of the line item(s). Do not include a separate line item for shipping charges.

Delivery date: 60 Days ARO

Inspection and Acceptance: The Government will inspect and accept supplies and services at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies and services. The purchase order number must be included when shipping.

II. SOLICITATION INSTRUCTIONS

1. IAW FAR 13.004, in all instances throughout this solicitation any use of the word

"proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "order".

Quotes supplied in response to this solicitation are not binding. Award of this requirement will be offered to the Quoter IAW 52.212-2, found herein.

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023), and the addenda listed below apply to this acquisition.

ADDENDA TO FAR 52.212-1

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

(1) Submit signed and dated quotes via email to:

10th Contracting Squadron

10 CONS/PKB

POCs: Email Addresses: Phone Numbers:

Ms. Katlyn Blacksten katlyn.blacksten@us.af.mil 719-333-3142 Mrs. April Delobel april.delobel.1@us.af.mil 719-351-4413

(2) Quotes must be submitted by 1400 MDT on 05 Aug 25.

b. Period for acceptance of offers. FAR 52.212-1(c) is amended as follows: The offeror agrees to hold the prices in its offer firm through 30 Sep 2025.

c. Late submissions. FAR 52.212-1(f) is amended as follows:

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

d. Interchanges. FAR 52.212-1(g) is amended as follows:

The Government intends to award a contract without interchanges with respective Offerors. The Government reserves the right to conduct interchanges with all, some, or none of the Offerors if deemed in its best interest.

e. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing via email no later than 01 Aug 25, 1400 MDT.

Answers will be compiled and posted electronically to the SAM.gov website:

https://sam.gov/. Questions may be emailed to the points of contact listed above in section II, paragraph 2a. All correspondence should reference the solicitation number.

f. Quotation preparation instructions:

(1) General Instructions. The quoter shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail and telephone number of the offeror, CAGE code, UEI number, size of business, and warranty information. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

(a) IAW FAR 12.602(a) when using the simplified acquisition procedures in FAR part 13, contracting officers are not required to describe the relative importance of evaluation factors.

(2) Specific Instructions:

(a) PRICE QUOTATION. Submit the price quote IAW the line-item structure listed in the CLIN schedule of this RFQ. Price quotes must be firm-fixed price.

Include delivery terms and schedule, any discounts, and payment terms (e.g., Net

30) with the price quote. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

If a tariff must be paid, the vendor shall state the country and tariff percentage rate with the quote submission. Tariffs must be included with the total price amount and shall not be a separate CLIN item.

(b) DESCRIPTIVE LITERATURE. In order for the quote to be considered by the Government, it shall meet the salient characteristics specified in this solicitation.

Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

Quoter must provide written documentation that shows they are an authorized reseller of the quoted product if they are not the manufacturer.

(c) CONTRACT DOCUMENTATION:

(i) IAW FAR 52.204-7(b)(1), an Offeror is required to be registered in SAM (https://www.sam.gov) when submitting an offer or quotation and at time of award (see FAR clause 52.204-13, System for Award Management Maintenance, for the requirement to maintain SAM registration during https://www.sam.gov/ performance and through final payment). Quoters that are not registered in SAM at the time the quotation is submitted will be determined non-responsive.

(ii) The vendor’s exclusions will be checked on sam.gov. In addition, the vendor’s Supplier Performance Risk System (SPRS) will be assessed IAW DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (SPRS) (Mar 2023). Authorized representatives of the Offeror for which the assessment was conducted may access SPRS to view their own summary level scores, IAW the SPRS Software User’s Guide for Awardees/Contractors available at https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf. The Government reserves the right to use any additional Past Performance history source for verification.

(iii) Quotes must include a completed copy of the following provisions that require fill-in text:

• FAR 52.212-3 The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

• DFARS 252.225-7035, Buy American—Free Trade Agreements—

Balance of Payments Program Certificate. It is USAFA’s intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial off-the-shelf items; therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. The DFARS 252.225-7035 Buy American—Free Trade Agreements—Balance of Payments Program Certificate must be completed and submitted with the quote; this certificate is included in Attachment 3 of this solicitation.

3. The addenda listed below at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021) applies to this acquisition. Pursuant to FAR

12.602 contract award will be made using Simplified Acquisition Procedures IAW FAR 13.106. Vendor’s submissions will be evaluated based upon the following:

ADDENDA TO FAR 52.212-2:

BASIS FOR AWARD.

a. In accordance with FAR part 12 and FAR part 13, the Government is conducting a competitive best value acquisition and will make the award decision based on price, past performance and technical capability of responsive quotes and may conduct comparative evaluations between quoters. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from evaluation. The Government will consider technical capabilities including the ability to meet or exceed the minimum specifications which may include warranties, delivery schedule, or special features

b. The Government reserves the right to award on an “All or None” basis.

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), and the addenda listed below applies to this acquisition.

Addendum to 52.212-4(c) Changes. Administrative changes in the terms and conditions of this contract may be written unilaterally by the Government. All other changes in the terms and conditions of this contract may be made only by written agreement of the parties.

5. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders—Commercial Products and Commercial Services (Jan 2025) applies to this acquisition. See Attachment 2 – FA700025Q0072 Provisions and Clauses

6. Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

Attachments to this Solicitation:

Attachment 1 - FA700025Q0072 Gas Chromatography-Mass Spectrometer System Salient Characteristics Attachment 2 - FA700025Q0072 Provisions and Clauses Attachment 3 - FA700025Q0072 252.225-7035, Buy American, Balance of Payments Program Certificate