UCB001328-DC-SOL-RFQ-AEC-WEB-Maintenance-2026.pdf

RFQ-AE

Rev. 01/2024 UCB Rev 10/2024

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

REQUEST FOR QUALIFICATIONS

FOR

ARCHITECTURAL/ENGINEERING/CONSULTING SERVICES

Notice Number: 25-43

For The

University of Colorado Boulder

For The

UCB001328-WEB-Maintenance-2026

UCB Rev 10/2024

REQUEST FOR QUALIFICATIONS

FOR

ARCHITECTURAL/ENGINEERING/CONSULTING SERVICES

TABLE OF CONTENTS

I. INTRODUCTION

A. Project Description/Minimum Requirements/Project Delivery B. Selection Process

1. Mandatory Pre-Submittal Conference

2. Architect/Engineer/Consultant Submittals

3. Screening Panel/ Short List

4. Oral Interviews

C. Schedule

II. SUBMITTAL REQUIREMENTS

A. Project Team B. Firm Capabilities C. Prior Experience D. Project Approach E. Work Location

APPENDICES

Appendix A: Preliminary Selection/Evaluation Form Appendix A1: Interview Selection/Evaluation Form Appendix A2: Final Ranking Matrix Appendix B: Architect/Engineer/Consultant Contract Appendix C: Acknowledgement & Attestation Form Appendix D: Scope of Work

Rev. 01/2024 UCB Rev 10/2024

ARCHITECTURAL/ENGINEERING/CONSULTING SERVICES

REQUEST FOR QUALIFICATIONS

DEPARTMENT OF HOUSING FACILITES SERVICES

University of Colorado Boulder

I. INTRODUCTION

A. PROJECT DESCRIPTION

Delivery Method will be Design/Bid/Build with a project budget of approximately $1.9 million dollars.

The Regents of the University of Colorado Boulder anticipates using a Design/Bid/Build approach to project delivery, and requests submittals for qualifications of Architectural/Engineering services for project titled UCB001328-WEB-Maintenance- 2026.The selection of an architect/engineer will be conducted in accordance with the Colorado Revised Statutes, 24-30-1401 et. seq. The process will involve two stages:

submittals will be screened and scored. A limited number of firms will be short listed and invited to participate in oral interviews. The University of Colorado Boulder will attempt to negotiate a contract with the highest ranked firm following the interview segment.

The project in Weber Hall (Bear Creek Apartment A) Building may include upgrades to mechanical system, plumbing, painting, carpet, roofing systems, student rooms, fire alarm, lighting, BAS systems and complete deferred maintenance during the summer of 2026.

Minimum Requirements for this project are:

1. Architect/Engineer team must have prior experience with projects of similar scope and size.

2. Architect/Engineer team must have prior experience with project construction schedules of

60-75 calendar days and of similar complexity.

3. Architect/Engineer team must have prior experience with and knowledge of University of

Colorado Boulder standards.

4. Architect/Engineer team must have prior experience working on Student Housing projects

5. Architect/Engineer team must have prior experience working on Design/Bid/Build projects

6. Architect/Engineer team is preferred to have prior experience working on projects requiring adherence to Buy Clean Colorado or knowledge of the program

The University of Colorado Boulder reserves the right to use this solicitation to award related similar project, within 12 months of RFQ completion.

B. SELECTION PROCESS

The selection of an architect/engineer/consultant will be conducted in accordance with the Colorado Revised Statutes, 24-30-1401 et. seq. The process will involve two stages:

submittals will be screened and scored. A limited number of firms will be short listed and invited to participate in oral interviews. The [agency/institution] will attempt to negotiate a contract with the highest ranked firm following the interview segment. Following is additional information relative to the selection process:

Rev. 01/2024 UCB Rev 10/2024

1. Mandatory Pre-submittal Conference: To ensure sufficient information is available to firms preparing submittals, a mandatory pre-submittal conference has been scheduled. The intent of this conference is to have University of Colorado Boulder staff available to discuss the project. Firms preparing submittals must attend and sign-in in order to have their submittals accepted. The pre-submittal conference will be held at:

4/15/2025 at 10AM Microsoft Teams Need help?

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2. Architect/Engineer/Consultant’s Submittals: Specific requirements for submittals and scoring criteria are detailed in II. SUBMITTAL REQUIREMENTS. In order to facilitate review, one (1) electronic (pdf) format copy of submittals must be provided.

Submittals must be received attention:

Mykala Keuter, University of Colorado Boulder Project Manager Cynthia London, University of Colorado Boulder Project Coordinator

Submittals are to be submitted electronically via Bidnet at:

https://www.bidnetdirect.com/colorado/universityofcoloradodesignandconstruction

Deadline for receipt via Bidnet is 4/25/2025 at 2PM

Late submittals will be rejected without consideration. The University of Colorado Boulder and the State of Colorado assume no responsibility for costs related to the preparation of submittals.

3. Screening Panel/Short List: Submittals will be evaluated by a panel of individuals selected in accordance with state policies. The panel will review and score the submittals. Firms ranked the highest will be invited to an oral interview. It is anticipated no fewer than three (3) or no more than seven (7) will be interviewed.

4. Oral Interviews. It is anticipated that oral interviews will be conducted during the week of 5/5/2025. Interviews will be conducted at: 3500 Marine St, Boulder CO, 80309.

The time for interviews is to be determined. Key personnel from the firm and major consultants who will be directly involved with the project should attend the interview. The interview panel will, in particular, be interested in knowing about the project approach proposed and in meeting the individuals who will act as the primary contacts with the [agency/institution].

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UCB Rev 10/2024

C. SCHEDULE

Following is a detailed schedule of events for the RFQ process and an outline of the schedule for the balance of the project.

Advertisement 4/10/2025 Mandatory Pre-submittal 4/14/2025 at 10AM Date Questions Due via Bidnet 4/17/2025 at 2PM Date Answers Issued via Bidnet 4/22/2025 at 2PM RFQ Submittal Due via Bidnet 4/25/2025 at 2PM Interview List Released via Bidnet 5/2/2025 at 2PM Oral Interviews (as scheduled) 5/5/2025 to 5/9/2025

Times will be determined based on submittals

Negotiation of A/E Contract 5/13/2025 to 5/23/2025 Contract Approval (projected) 6/15/2025 Anticipated A/E Professional Services – Start 7/1/2025 Anticipated Construction Services – Start/Finish 5/26/2026 to 7/31/2026

II. SUBMITTAL REQUIREMENTS

Firms will be judged not only on their past experience for the type of work involved, but also on their ability to address issues critical to the success of the project requirements outlined in this RFQ document. (Note that the primary focus of the prequalification evaluation will be the firm(s) capability and the primary focus of the oral interview will be the proposed Project Management Team members capabilities.)

Appendix C, Acknowledgement and Attestation Form must be fully completed and certified.

The following are elements that will be used to evaluate each firm's qualifications:

A. PROJECT TEAM

Identify the project principal, the project manager, key staff and sub-consultants. Present a brief discussion regarding how the team's qualifications and experience relate to the specific project.

Qualifications and relevant individual experience.

Unique knowledge of key team members relating to the project.

Experience on projects as a team.

Key staff involvement in project management and on-site presence.

Time commitment of key staff.

Qualifications and relevant sub-consultant experience.

B. FIRM/TEAM CAPABILITIES

Are the lines of authority and coordination clearly identified?

Are essential management functions identified?

Are the functions effectively integrated? (e.g., sub-consultants’ role delineated)?

Current and projected workload.

Note: Organization charts and graphs depicting your capacity may be included.

C. PRIOR EXPERIENCE

Use this portion of your submittal to describe relevant experiences with the project type described in this RFQ document and various services to be provided.

Experience of the key staff and firm with projects of similar scope and complexity.

Demonstrated success on past projects of similar scope and complexity.

References.

Buy Clean Colorado Experience

− Describe how Buy Clean Colorado has been incorporated into your projects in the past

Note: Include the name and current telephone number of the owner’s project manager for every project listed.

D. PROJECT APPROACH

For the project and services outlined in the RFQ document, describe how you plan to accomplish the following project control and management issues:

− Budget Methodology/Cost Control.

− Establish and maintain estimates of probable cost within owner's established budget.

− Control consultant contract costs − Coordinate value engineering activities

− Quality Control Methodology.

− Ensure State procedures are followed − Ensure University of Colorado Standards and Housing Facilities Services

Standards are followed − Improve energy efficiency through the use of an integrated design process, life cycle costing, the use of an energy standard (current OSA energy code) and the specification of energy efficient materials, systems, and equipment

− Reduce embodied carbon emissions by utilizing and submitting Environmental Product Declarations (EPDs) that meet the OSA’s maximum acceptable global warming potential (GWP) limits

− Ensure the project is designed for durability and maintainability − Schedule.

− Manage the required work to meet the established schedule

E. WORK LOCATION

Describe where the prime and sub-consultants will do the key work elements of this project.

− Proximity of firms office as it may affect coordination with the State's project manager and the potential project location.

− Firm's familiarity with the project area.

− Knowledge of the local labor and material markets.

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Appendix A

PRELIMINARY SELECTION/EVALUATION FORM

ARCHITECT/ENGINEERING/CONSULTANT SERVICES

QUALIFICATION BASED SELECTION (This form is to be used in the first step, i.e. short listing, of an architectural/engineering/consulting services selection process.)

Evaluator #:_____________________________________ Date:_________________________ Name of Firm:_________________________________________________________________ Name of Project:_______________________________________________________________

RFQ REFERENCE

MINIMUM REQUIREMENTS Y ____ N ____

If the minimum requirements have not been met, specify the reason(s):

Acknowledgment and Attestation included: Y _____ N _____

SCORE (PROJECT SPECIFIC QUALIFICATIONS): Weight2 x Rating3 = Score

1. PROJECT TEAM1

− Qualifications and relevant individual experience. 1 x_____=____ − Unique knowledge of key team members relating to the project. 3 x_____=____ − Experience on projects as a team. 3 x_____=____ − Key staff involvement in project management and on-site presence. 1 x_____=____ − Time commitment of key staff. 2 x_____=____ − Qualifications and relevant subconsultant experience. 4 x_____=____

2. FIRM CAPABILITIES1

− Are the lines of authority and coordination clearly identified 1 x_____=____ − Are essential management functions identified? 1 x_____=____ − Are the functions effectively integrated (e.g., subconsultants’ roles delineated?) 3 x_____=____ − Current and projected work load. 2 x_____=____

3. PRIOR EXPERIENCE1

− Experience of the key staff and firm with projects of similar scope and complexity. 3 x_____=____

− Demonstrated success on past projects of similar scope and complexity. 3 x_____=____

− References. 1 x_____=____

UCB Rev 10/2024

− Buy Clean Colorado Experience 4 x_____=____

4. PROJECT APPROACH1

− Budget methodology/cost control. 5 x_____=____ − Quality control methodology. 5 x_____=____ − Schedule maintenance methodology. 5 x_____=____

5. WORK LOCATION1

− Proximity of firm’s office as it may affect coordination with the state's project manager and the potential project location. 1 x_____=____ − Firm's familiarity with the project area. 3 x_____=____ − Knowledge of the local labor and material markets. 5 x_____=____

TOTAL SCORE: ________4

NOTES:

1. Criteria: Agencies/Institutions are encouraged to include additional criteria that reflect unique characteristics of the project under each category to help determine the submitter’s overall qualifications.

2. Weights: Agency/Institutions to assign weights, using whole numbers, to all criteria on evaluation forms for inclusion into RFQ document and prior to evaluations.

3. Ratings: Evaluator to assess the strength of each firms qualifications and assign a numerical rating of 1 to 5 with 5 being the highest rating 0 is missing information. (Use whole numbers)

4. Total Score: Includes the sum of all criteria. Note: a passing score (as a percentage of the total points available) is optional and should be assigned by the agency/institution prior to evaluation.

Appendix A1

ORAL INTERVIEW SELECTION/EVALUATION FORM

ARCHITECTURAL/ENGINEERING/CONSULTANT SERVICES

QUALIFICATION BASED SELECTION (This form is to be used in the second step, i.e. oral interview, of an architectural/engineering/consulting services selection process.)

Evaluator #:_________________________________________ Date:_____________________ Name of Firm:_________________________________________________________________ Name of Project:_______________________________________________________________

SCORE (OVERALL QUALIFICATIONS)1: Weight2 x Rating3 = Score

1. PROJECT TEAM1 4 x _____ = _____

2. TEAM CAPABILITIES1 3 x _____ = _____

3. PRIOR EXPERIENCE1 5 x _____ = _____

4. PROJECT APPROACH1 2 x _____ = _____

5. WORK LOCATION1 1 x _____ = _____

TOTAL SCORE: ________4

1. Criteria: Agencies/Institutions are encouraged to include additional criteria that reflect unique characteristics of the project under each category to help determine the submitter’s overall qualifications.

2. Weights: Agency/Institutions to assign weights, using whole numbers, to all criteria on evaluation forms for inclusion into RFQ document and prior to evaluations.

3. Ratings: Evaluator to assess the strength of each firms qualifications and assign a numerical rating of 0 to 5 with 5 being the highest rating. (Use whole numbers), 0 is missing information.

4. Total Score: Includes the sum of all criteria. Note: a passing score (as a percentage of the total points available) is optional and should be assigned by the agency/institution prior to evaluation.

Appendix A2

FINAL RANKING MATRIX

QUALIFICATION BASED SELECTION

(Use this form to rank and determine the most qualified architectural/engineering/consulting services firm for both the preliminary and interview evaluations.)

FIRM

QUALIFICATIONS SCORE1

CUMULATIVE2

TOTAL SCORE

RANK3

EVAL

#1

EVAL

#2

EVAL

#3

EVAL

#4

EVAL

#5

EVAL

#6

1. Insert total score from each evaluator's PRELIMINARY SELECTION or INTERVIEW SELECTION/EVALUATION FORMS. The scores from the

Preliminary Selection process are not used to determine the final score or ranking unless there is a tie score during Phase 2.

2. Add all evaluators' total scores to determine the cumulative score. NOTE: Each firm's cumulative total score should be as a percentage of the total points available.

3. Rank all firms with the highest scoring firm being the most qualified.

Appendix B

ARCHITECT/ENGINEER/CONSULTANT CONTRACT

(AE SC-5.1, AE-CM/GC SC-5.2, Consultant SC-5.3)

Sample forms can be found at the following link:

https://osa.colorado.gov/state-buildings/project-management-policies-guidelines/contract-forms https://osa.colorado.gov/state-buildings/project-management-policies-guidelines/contract-forms https://osa.colorado.gov/state-buildings/project-management-policies-guidelines/contract-forms

Appendix C

ACKNOWLEDGMENT AND ATTESTATION FORM

(Partnership Format)

By responding to this RFQ, the respondent(s) certify that he/she has reviewed the contents of this RFQ and addenda, and has agreed that the terms and conditions are expressly acceptable without change or modification.

We certify and declare that the foregoing is true and correct.

Subscribed on at Date City

, State of

County State

1) Partner Signature

Typed Name:

2) Partner Signature

Notary: ______________________________________________ ______________ Date

Commission Expires: _____________________________________

Note: Add additional signatures if there are more than two partners.

(Sole Proprietorship Format)

By responding to this RFQ, the respondent(s) certify that he/she has reviewed the contents of this RFQ and addenda, and has agreed that the terms and conditions are expressly acceptable without change or modification.

We certify and declare that the foregoing is true and correct.

Subscribed on at Date

City

Respondent Date

Notary:

Date

Commission Expires:

(Joint Venture Format)

By responding to this RFQ, the respondent(s) certify that he/she has reviewed the contents of this RFQ and addenda, and has agreed that the terms and conditions are expressly acceptable without change or modification.

We certify and declare that the foregoing is true and correct.

Subscribed on at

Date City

1) Venture Partner Binding Signature Date

Typed Name

Type of Business Title

Witness Date

2) Venture Partner Binding Signature Date

Type of Business Title

Notes:

1. Add additional venture partners as necessary.

2. Witnesses of venture partners shall be corporate secretary for corporations, partners for partnerships, and notaries for sole proprietorships.

3. Attach venture agreement.

4. Type of business shall identify the venture partner as a corporation, venture, partnership, sole proprietorship, or other legal entity.

ACKNOWLEDGEMENT AND ATTESTATION FORM

By responding to these guidelines, the respondent(s) certify that he/she has reviewed the Agreement and its Exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.

I certify and declare that the foregoing is true and correct.

Subscribed on ________________________ at _________________________, Date City ____________________________, State of ____________________________, Applicant or Corporate Officer Signature Date

NOTE: Use full corporate name and affix corporate seal (if available).

(Seal)

Appendix D

SCOPE OF WORK

E. WORK LOCATION

FIRM