INVITATION TO BID

26-046

TREE TRIMMING AND REMOVAL

July 13, 2026

OWNER:

BOARD OF COUNTY COMMISSIONERS

SANTA ROSA COUNTY, FLORIDA

BOBBY BURKETT – DISTRICT I

KERRY SMITH – DISTRICT II

RHETT ROWELL – DISTRICT III

RAY EDDINGTON – DISTRICT IV

COLTEN WRIGHT – DISTRICT V

26-046

INVITATION TO BID

TREE TRIMMING AND REMOVAL

Solicitation advertised utilizing Santa Rosa County Procurement & Purchasing Ordinance 2023-06 adopted June 19, 2023

I. Notice to Respondents II. Bid Instructions, Submittal Requirements, and General Requirements

III. Insurance IV. Scope of Work V. Pricing Table

VI. Vendor Questionnaire and Submission Attachments:

A - 26-046 Tree Trimming and Removal Services Draft Contract

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1. Notice to Respondents

1.1. Summary

MEMORANDUM

TO: Company Addressed DATE: Monday, July 13, 2026

FROM: Santa Rosa County Procurement Office

SUBJECT: 26-046 Tree Trimming and Removal

Notice is hereby given that the Santa Rosa County Board of County Commissioners is seeking bids from properly licensed and insured contractors for Tree Trimming and Removal.

A mandatory pre-bid meeting will be held on July 27, 2026, at 10:00 a.m. via Teams using the following link:

https://teams.microsoft.com/meet/28256656635351?p=PuYYF6HNULDWl0rae5

Specifications may be secured through the Santa Rosa County Procurement Portal at https://procurement.opengov.com/portal/santarosafl. Questions concerning this request should be submitted through the procurement portal by 12:00 pm on Monday, August 3, 2026.

Please submit all proposals through the procurement portal at https://procurement.opengov.com/portal/santarosafl by 10:00 am on Monday, August 10, 2026, at which time will be publicly opened.

Santa Rosa County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The Board does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.

The Board of County Commissioners reserves the right to waive irregularities in bids, to reject any or all bids for sound documented reasons, and to award the bid that it determines to be in the best interest of Santa Rosa County.

By order of the Board of County Commissioners of Santa Rosa County, Florida.

2. Bid Instructions, Submittal Requirements, and General Requirements

2.1. Pre-Bid Activity

Except as provided in this section, respondents are prohibited from contacting or lobbying the County, County

Administrator, Commissioners, County staff, or any other person authorized on behalf of the County related or involved with the solicitation. All inquiries on the scope of work, specifications, additional requirements, attachments, terms and general conditions or instructions, or any issue must be directed in writing, via the County e-Procurement Portal located at https://procurement.opengov.com/portal/santarosafl.

https://teams.microsoft.com/meet/28256656635351?p=PuYYF6HNULDWl0rae5 https://procurement.opengov.com/portal/santarosafl https://procurement.opengov.com/portal/santarosafl

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All questions or inquiries must be received no later than the last day for questions stated in 26-046Tree Trimming and Removal & Legal Notice. Any addenda or other modification to the bid documents will be issued by the County prior to the date and time of bid closing, as written addenda, and will be posted to the Santa Rosa County e-

Procurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/santarosafl.

Such written addenda or modification shall be part of the bid documents and shall be binding upon each respondent. Each respondent is required to acknowledge receipt of all addenda. No respondent may rely upon any verbal modification or interpretation.

2.2. Preparation of Bid

The respondent shall submit bids in accordance with the public notice. The respondent shall submit bids in accordance with bid documents and must be listed on the Division of Corporations website (Sunbiz) for the FEIN provided.

Any proposal which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for which shall in any manner fail to conform to the conditions of public notice may be rejected.

A bid submitted by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature). The official address of the partnership shall be shown below the signature.

A bid submitted by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown below the signature.

A bid submitted by an individual shall show the respondent’s name and official address.

A bid submitted by a joint venture shall be executed by each joint venture in the manner indicated on the bid form.

The official address of the joint venture must be shown below the signature.

The bid shall contain an acknowledgement of receipt of all addenda, the numbers of which shall be filled in on the form. The address and telephone number for communications regarding the bid shall be shown.

If the respondent is an out-of-state corporation, the bid shall contain evidence of respondent’s authority and qualification to do business as an out-of-state corporation in the State of Florida. A state contractor license number for the State of Florida shall also be included on the bid form. Respondent shall be licensed in accordance with the requirements of Chapter 489, Florida Statutes.

The bid shall be based upon the completion of the Work according to the drawings and specifications, together with all addenda thereto.

2.3. Submittal of Bid

A bid shall be submitted no later than the date and time prescribed in the solicitation and shall be accompanied by the bid security and other required documents. Applicable bond documents may be uploaded, but any physical checks presented must be delivered to the Procurement Office prior to the Bid Opening. Offers by email, facsimile, or telephone will NOT be accepted.

2.4. Electronic Document Format Requirement

All electronic documents submitted in response to this solicitation shall be provided in searchable PDF format. The

County reserves the right to deem proposals that do not comply with this requirement as non-responsive or to require resubmission in the proper format within a specified timeframe. This requirement applies to all

5 | P a g e attachments, forms, and supporting documentation uploaded to the County’s Procurement Portal or otherwise submitted electronically.

2.5. Integrity of Bid Documents

Respondents shall use the original documents provided on the Santa Rosa County e-Procurement Portal and enter information only in the spaces where a response is requested. Respondents may use an attachment to the documents if sufficient space is not available. Any modifications or alterations to the original documents by the respondent, whether intentional or otherwise, will constitute grounds for rejection of a submittal. Any such modification or alteration that a respondent wishes to propose must be clearly stated in the respondent’s response in the form of an addendum to the original bid documents.

2.6. Withdrawal of Submittals

Any Respondent may withdraw its Submittal, either personally or by written request, at any time prior to the scheduled time for opening Submittals.

2.7. Interpretation

No oral interpretation will be made to any Respondent as to the meaning of the drawings or specifications. Every interpretation made to a Respondent will be in the form of an Addendum to the specifications. Addenda will be furnished to each Respondent, but it shall be the Respondent’s responsibility to make inquiry as to Addenda issued.

All such addenda shall become part of the contract and all Respondents shall be bound by such Addenda whether received by the Respondent.

2.8. Bids to Remain Subject to Acceptance

All responses will remain subject to acceptance or rejection by Santa Rosa County for sixty (60) calendar days after the day of the response opening. The County may, in its sole discretion, release any response and return the bid security prior to the end of this period.

2.9. Conditional and Incomplete Bids

Santa Rosa County specifically reserves the right to reject any conditional response.

2.10. Addition/Deletion of an Item

The County reserves the right to add or delete any item from this response or resulting contract when deemed to be in the County’s best interest.

2.11. Specification Exceptions

Specifications are based on the most current literature available. Respondent shall clearly list any change in the manufacturer’s specifications which conflict with the proposal specifications. Respondent must also explain any deviation from the proposal specification in writing. Failure of the respondent to comply with these provisions will result in respondents being held responsible for all costs required to bring the equipment in compliance with bid specifications.

2.12. Familiarity with Laws

All applicable Federal and State laws, County and municipal ordinances, orders, rules, regulations and General

Terms and Conditions of all authorities having jurisdiction over the project shall apply to the solicitation throughout, and they will be deemed to be included in the contract the same as though they were written in full therein.

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2.13. Examination of Documents and Site

It is the responsibility of the respondent to inspect the site, scope of the work, and to understand the relevant documents, such as drawings, specifications, addenda, and any other information that may affect the execution of the work and the resources needed. Respondents should ensure that they have a clear and comprehensive knowledge of all the conditions and requirements that may impact the performance of the work under the contract.

2.14. Right to Reject

The County reserves the right to waive informalities in a submission, to reject any or all submissions with or without cause, and accept the submission that in its judgment is in the best interest of the County.

2.15. Disqualification of Respondents

Any of the following reasons may be considered as sufficient for the disqualification of a respondent and the rejection of its response:

• Submission of more than one response for the same work from an individual, firm, or corporation under the same or different name. Evidence that the respondent has a financial interest in the firm of another respondent for the same work.

• Evidence of collusion among respondents. Participants in such collusion will receive no recognition as respondents for any future work of the County until such participant has been reinstated as a qualified respondent.

• Incomplete work which in the judgment of the County might hinder or prevent the respondents prompt completion of additional work if awarded.

• Failure to pay or satisfactorily settle all bills due for labor and material on contracts in effect at the time of issuing the solicitation or default under previous contract.

• Listing of the respondent by any Local, State or Federal Government/Agency on its debarred/suspended vendor list.

2.16. Discrimination

An entity or affiliate who has been placed on the discriminatory vendor list may not submit a response on a contract to provide goods or services to a public entity for the construction or repair of a public building or public work, may not submit responses on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity.

2.17. Review of Procurement Documents

Per Section 119.071 (1)(b)-2., Florida Statutes, sealed bids, proposals, or replies received by the County pursuant to a competitive solicitation are exempt from public disclosure until such time as the County provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier.

2.18. Compliance with Florida Statute 119.0701

The Respondent shall comply with all the provisions of section 119.0701, Florida Statutes relating to the public records which requires, among other things, that the Respondent: (a) Keep and maintain public records; (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the

7 | P a g e records; (c) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the respondent upon termination of the contract.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO

THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS AT (850) 983-1857, susant@santarosa.fl.gov; 6495 CAROLINE STREET, SUITE M, MILTON, FLORIDA 32570.

2.19. Suspension or Termination for Convenience

The County may, at any time, without cause, order Respondent in writing to suspend, delay or interrupt the work in whole or in part for such period as the County may determine, or to terminate all or a portion of the Contract for the County’s convenience. Upon such termination, the Contract Price earned to the date of termination shall be paid to Respondent, but Respondent waives any claim for damages, including loss of profits arising out of or related to the early termination. Those Contract provisions which by their nature survive final acceptance shall remain in full force and effect. If the County orders a suspension, the Contract price and Contract time may be adjusted for increases in the cost and time caused by suspension, delay, or interruption. No adjustment shall be made to the extent that performance is, was or would have been so suspended, delayed or interrupted by reason for which

Respondent is responsible; or that an equitable adjustment is made or denied under another provision of this

Contract.

2.20. Failure of Performance/Delivery

In case of default by the Vendor, the County after due notice (oral or written) may procure the necessary supplies or services from other sources and hold the Vendor responsible for difference in cost incurred. Continuous instances of default shall result in cancellation of the award and removal of the Vendor from the response list for duration of one (1) year, at the option of the County.

2.21. Audit

If requested, respondent shall permit the County or an authorized, independent audit agency to inspect all data and records of respondent relating to its performance and its subcontracts under this bid from the date of the award through three (3) years after the expiration of contract.

2.22. Non-Collusion

Respondent certifies that it has entered into no agreement to commit a fraudulent, deceitful, unlawful, or wrongful act, or any act which may result in an unfair advantage over other respondents. See Florida Statute 838.22.

2.23. Public Entity Crime Information

Pursuant to Florida Statute 287.133, a respondent may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity more than the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

Note: For respondent’s convenience, this certification form is enclosed and is made a part of the solicitation package.

mailto:SUSANT@SANTAROSA.FL.GOV

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2.24. Investigation of Respondent

The County may make such investigations, as it deems necessary to determine the stability of the respondent to perform the work and that there is no conflict of interest. The respondent shall furnish to the County any additional information and financial data for this purpose as the County may request.

2.25. Form of Agreement

The Contract form shall be provided by the Procurement Office. The successful contractor shall, within 10 days after receipt of the Notice of Award and the contract forms or documents, sign and return to the County

Procurement Office all required contract documents. The awarded contractor shall also provide the policies of insurance or insurance certificate as required. All insurance documents shall be approved by Santa Rosa County

Risk Management before the successful contractor proceeds with the work.

The contractor is responsible for submitting along with their response any exceptions it has to the standard terms of contract, within the attached sample contract. Failure to submit exceptions at time of submittal of the bid will be considered a waiver by the respondent to contest or request exception to the contract provisions. Any exceptions to the standard terms of contract will be taken into consideration as part of the County’s review of the response. The County reserves the right to reject bids depending on the substance of the exceptions.

3. Insurance

Vendor/Contractor agrees to carry and keep in force for the entire term of the contract with Santa Rosa County, and any extensions thereof, the following minimum levels of insurance coverage for any claims that may result from or relate to the services or products provided by Vendor/Contractor.

Workers’ Compensation: The contractor shall provide a workers' compensation insurance policy that meets the statutory requirements of the Florida Workers' Compensation Law. The policy shall also include employer's liability coverage with a minimum limit of $100,000 per accident, $500,000 per policy for occupational disease, and $100,000 per employee for occupational disease. The contractor shall furnish a certificate of insurance as evidence of such coverage before commencing work under this contract.

Commercial General Liability: The business shall maintain a commercial general liability insurance policy with minimum limits of $1,000,000 for each occurrence and $2,000,000 in the aggregate, covering bodily injury and property damage. The policy shall include the following coverages:

a. Premises/operations liability

b. Products/completed operations liability

c. Contractual liability

d. Liability for independent contractors

Business Auto Liability: The Contractor shall maintain a minimum amount of $500,000 for each occurrence of bodily injury and property damage liability. This amount may be provided by a Combined Single Limit policy or a Split limit policy with at least $500,000 per person, $500,000 per accident and $500,000 for property damage.

This policy shall cover the following types of vehicles:

a. Vehicles owned by the Contractor or its employees

b. Vehicles rented or leased by the Contractor for the performance of the contract

c. Vehicles operated by the Contractor or its employees but not owned, rented, or leased by them

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Additionally, the Contractor shall obtain a Special endorsement to extend the coverage to any contractual liability arising from the contract.

Before signing any contract or agreement, the contractor must provide certificates of insurance that meet the following criteria:

a. Santa Rosa County must be included as an additional insured on all coverages related to the contractor's work.

b. Santa Rosa County must receive a written notice at least 30 days before any cancellation or change of any insurance policy.

c. The contractor is responsible for ensuring that all subcontractors comply with the same insurance requirements.

d. These are the minimum requirements that may be modified depending on the nature and risk of the work.

If there are any exceptional circumstances, the county administrator or his designee has the authority to adjust these requirements.

3.1. Additional Insurance Required

The following outlines additional insurance coverage requirements, along with their minimum limits, for the given project. This coverage is in addition to the standard requirement.

General Requirements:

a. Carrier rating shall be A.M. best rating of B++V or better.

b. Notice of Cancellation, Non-Renewal, or material change in coverage shall be provided to Santa

Rosa County at least 30 days prior to action.

c. Santa Rosa County shall be named as additional insured on all policies except Workers'

Compensation.

3.2. Automobile Liability - including Hired and Non-owned

Automobile Liability - including Hired and Non-Owned $1,000,000 CSL

4. Scope of Work

4.1. QUALIFICATIONS OF CONTRACTORS

Prospective contractors must have a minimum of five (5) years’ experience in Right-of-Way vegetation maintenance. Contractors must be familiar with FDOT safety and temporary traffic control protocols for working within the State’s and Santa Rosa County’s right-of-way.

4.2. OBJECTIVE

The objective of this proposal is to provide the unincorporated areas of Santa Rosa County, Florida, with the ability to utilize contractual services for section tree/limb/brush trimming and removal, service requests, and street tree maintenance requirements of areas described herein.

Areas of work may include any and all county rights-of-way and county-owned easements, including medians, 10 | P a g e islands, cul-de-sacs, parks, cemeteries, and any county-owned and operated buildings.

Completed work shall be subject to field inspection by a representative from Public Works.

4.3. GENERAL

Methods of trimming and pruning are to be performed in accordance with the most current standard practices set forth by the American Association of Nurserymen, International Society of Arboriculture (ISA), the National Arborist

Association (Pruning Standard for Class I Pruning), and the American National Standards Institute A300 and Z133.1

Guidelines.

Personnel shall be experienced in tree work, using modern tools, and methods.

The contractor will be held responsible for any direct or indirect damages or injuries resulting from any act, omission, neglect, or conduct in the execution of the work to any public or private property. Such property shall be restored to its original condition at the expense of the contractor and to the satisfaction of the County.

All work to be performed shall be assigned by the Santa Rosa County Public Works Director and/or an authorized representative and, in all respects, shall conform to the provisions and requirements of this contract. Subject to the guidelines and specifications set forth in this RFP, Contractor is responsible for determining the method and manner of performing the work.

Santa Rosa County reserves the right to add or delete, through written Task Orders, the amount of work specified by the terms of this contract.

4.4. SAFETY

All equipment being used, and all work being performed must be in full compliance with the most current revisions of the American National Standards Institute Z-133.1 for Tree Care Operations for Pruning, Trimming, Repairing, Maintaining, and Removing Trees, Removing Brush, Safety Requirements. These standards (ANSI Z-133.1) are made part of this contract by this reference.

There may be a small percentage of Right of Way (ROW) trees near utility service lines. Because of this the County would prefer contractors with Line Clearance Certifications and a copy of the certification be provided with their proposal.

The contractor shall be solely responsible for pedestrian, and vehicular safety and control within the work site. The contractor shall provide the necessary warning devices, barricades, and ground personnel needed to give safety, protection, and warning to persons and vehicular traffic within the area.

Blocking of public streets shall not be permitted unless prior arrangements have been made with the County and is coordinated with the proper departments. Traffic control is the responsibility of the contractor.

4.5. MAINTAINING TRAFFIC

Where work is carried out on streets, rights-of-way, or other public thoroughfares, the contractor shall so plan and schedule his work as to cause as little interference as possible with the general public traffic, both vehicular and pedestrian. Street surfaces shall be maintained and kept clean. Access to Fire, Police, ambulance, and other emergency vehicles shall be maintained at all times. All signing and barricading (including that of a flag man) shall be in accordance with all FDOT standards.

4.6. EQUIPMENT

The contractor shall provide with thier bid a list of all equipment to be used. The County reserves the right to inspect all equipment to be used prior to awarding a contract. Furthermore, the County reserves the right to inspect safety inspection documentation on all equipment.

All work shall be performed in a professional manner using quality equipment and materials, all of which must be maintained and operated with the highest standards.

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4.7. PERSONNEL

On site supervision experienced in tree work, with the ability to respond and make decisions, is required and must be always available by cell phone while working for Santa Rosa County.

Personnel must have applicable commercial driver's licenses (CDL). They must meet Federal, State, and local rules, regulations, and ordinances.

Personnel must be readily identified as employees of the company (i.e., uniforms, shirts, hats, etc.).

4.8. METHOD OF TREE MEASUREMENT

The size of the tree shall be determined by the diameter at breast height (DBH) which is an average diameter of the tree trunk taken at a point four and one-half ( 4-1 /2) feet above the ground. The diameter will be measured to the nearest full inch. Trees having major limbs lower than four and one-half (4-1/2) feet from the ground shall be measured at the smallest diameter below such limbs.

4.9. TRIMMING SPECIFICATIONS, WORK ORDERS, EMERGENCY RESPONSE

1. The contractor may be required to post "NO PARKING" signs, provided by the County, one day prior to commencing work. Areas will be posted once and completed before starting another area. Signs are to be removed upon completion.

2. The contractor shall regularly communicate with and provide daily updates of work performed to a Santa Rosa

County Public Works representative. Contractor shall also notify a Santa Rosa County Public Works representative of work it intends to perform and obtain approval before performing the same.

3. Emergency work will typically consist of down or blocking trees or parts thereof, trees in danger of failure or for removal to facilitate and emergency repair of a water or sewer utility. The Contractor's response time for emergencies must be within two (2) hours of initial contact.

4. Work shall not start before 7:00 a.m. and shall end no later than 7:00 p.m., Monday through Friday. Work on

Saturdays and Sundays, County or National holidays shall be prohibited, unless otherwise specifically approved by the Santa Rosa County Public Works Department.

5. Equipment shall be operated in a safe and lawful manner in accordance with all Federal, State, and local ordinances.

6. Safety precautions shall be practiced by the contractor to adequately safeguard all persons, and property from injury or damage. Federal, State, and local ordinances apply.

7. Cleanup, and disposal of all trimming debris generated from this program shall be the responsibility of the contractor unless otherwise specified by the Santa Rosa County Public Works Department.

8. All work sites shall be left clean, and free of trimming debris at the end of each working day UNLESS permission is given by the County for extenuating circumstances.

9. Access to residential driveways must be always maintained.

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10. The contractor shall remove all dead limbs and branches, "hangers,", “leaners”, water sprouts, broken, and interfering branches. Cut all stubs at the branch collar.

Note: Not all trees requiring trims will need elevation trims. Branching habit, broken and storm-damaged limbs, stubs, leaners, suckers, water sprouts, and deadwood two (2) inches in diameter or larger are to be removed or corrected on each and every tree assigned according to specifications unless direct permission is granted by the

County.

11. Trees requiring elevation trimming shall be trimmed using a selective removal of branches, and limbs to keep the normal balance of height and width. No tree limbs over 48" in diameter shall be removed without approval of

County staff.

12. Elevating branches to maintain balance and appropriate clearance:

Clearance over curbs and streets – 16-18’

Clearance over lawns, walks and drives – 8’-10’

Clearance from roofs and structures – 10’

Clearance around traffic signs – 5’

Clearance around streetlights – 10’

Clearance of trees near street lighting and/or clearance of tree limbs under utility lines will be assessed by County staff.

Note: Height may vary depending upon road/street width and species of tree. Any variance is to be approved by

County staff. Trees shall be trimmed according to specifications of the International Society of Arboriculture (ISA), and ANSI standards for street trees.

13. Trees identified as having structural weakness, decayed trunks, split crotches, or are otherwise unsafe SHALL

IMMEDIATELY BE REPORTED to the Santa Rosa County Public Works Department.

14. The contractor and his/her employees are expected to respond to the public in a respectable and courteous manner. The contractor or his employees are to refer the citizen(s) to the Department of Public Works.

15. Emergency tree removals shall be measured in DBH.

16. Stumping grinding shall be done to a depth of 12", unless otherwise noted by County staff. Stump grinding shall be done to a width of 3' from the edge of the trunk. Obvious, visible surface roots shall be "chased" to a minimum of eight (8) inches. Stump grindings shall be removed to grade and replaced with 3" of topsoil. FDOT grass seed mix shall be added to the stump area. Stump size will be determined using DBH.

17. The Santa Rosa County Department of Public Works will contact the contractor and provide a list of locations/areas with trees to be trimmed, removed and/or stump removal. Separate list will be provided for each service. Trees will be listed by address, location, or general area. The county will include descriptions of the required work in a Task Order format. Work descriptions will be for limb/vegetation trimming, tree removal, tree and stump removal or stump removal only, and onsite grinding of the cut vegetative material as needed.

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The County will determine the size of the trees to be removed, trimmed, or stumped and designate the size according to the below referenced chart.

Classification DBH Tree Service

A 0-12” Caliper

B 13-18” Caliper

C 19-24” Caliper

D 25-30” Caliper

E 31-36” Caliper

F 37-42” Caliper

G 43” + Caliper

5. Pricing Table

Lump Sum Bid Statement

The quantities and bid item descriptions included in the bid tab are the engineer's ESTIMATE ONLY and are to be used as a guide. All quantities are in-place measures unless otherwise stated. The contractor shall provide their price for each item, which shall include incidentals, labor, transportation, compaction, etc. The schedule of unit prices must be included in the bid package. If bid items are not included in the bid tab, it will be the contractor's responsibility to identify the items and include the item with a unit price in the bid package. Scrivener errors or other bid tab errors must be brought to the attention of the County during the open question period. No adjustments will be made to the bid tab after the question period closes.

The contractor shall provide a bid price based on the plans and specifications. The unit prices provided by the contractor in the bid tab are for informational purposes only and will be used for change orders and progress payments.

EMERGENCY TREE REMOVAL

Line Item Classification Description Unit of

Measure Emergency

Price Unit Cost

1 A 0 – 12" diameter Each

2 B 13 – 18” diameter Each

3 C 19 – 24” diameter Each

4 D 25 – 30” diameter Each

5 E 31 – 36” diameter Each

6 F 37 – 42” diameter Each

7 G 43” Plus Each

REGULAR TREE REMOVAL

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Line Item Classification Description Unit of

Measure Regular Price Unit Cost

1 A 0 – 12" diameter Each

2 B 13 – 18” diameter Each

3 C 19 – 24” diameter Each

4 D 25 – 30” diameter Each

5 E 31 – 36” diameter Each

6 F 37 – 42” diameter Each

7 G 43” Plus Each

EMERGENCY TREE TRIMMING

Measure Emergency

Price Unit Cost

1 A 0 – 12" diameter 1

2 B 13 – 18” diameter 1

3 C 19 – 24” diameter 1

4 D 25 – 30” diameter 1

5 E 31 – 36” diameter 1

6 F 37 – 42” diameter 1

7 G 43” Plus 1

REGULAR TREE TRIMMING

Measure Regular Price Unit Cost

1 A 0 – 12" diameter 1

2 B 13 – 18” diameter 1

3 C 19 – 24” diameter 1

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Regular Price Unit Cost

4 D 25 – 30” diameter 1

5 E 31 – 36” diameter 1

EMERGENCY STUMP REMOVAL

Measure Emergency

Price Unit Cost

1 A 0 – 12" diameter 1

2 B 13 – 18” diameter 1

3 C 19 – 24” diameter 1

4 D 25 – 30” diameter 1

5 E 31 – 36” diameter 1

REGULAR STUMP REMOVAL

Measure Regular Price Unit Cost

1 A 0 – 12" diameter 1

2 B 13 – 18” diameter 1

3 C 19 – 24” diameter 1

4 D 25 – 30” diameter 1

5 E 31 – 36” diameter 1

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Regular Price Unit Cost

PERSONNEL AND EQUIPMENT

Line Item Description Unit of Measure Unit Cost

1 Tree maintenance/removal rate per crew (3 persons).

Including all equipment, saws, vehicles, aerial lifts, Chipper and traffic control devices.

Hourly

2 Additional Personnel Hourly

6. Vendor Questionnaire and Submission

All electronic documents submitted in response to this solicitation shall be provided in searchable PDF format. The

County reserves the right to deem proposals that do not comply with this requirement as non-responsive or to require resubmission in the proper format within a specified timeframe. This requirement applies to all attachments, forms, and supporting documentation uploaded to the County’s Procurement Portal or otherwise submitted electronically.

6.1. Solicitation Requirements*

I certify that I have read through the solicitation, in its entirety, and verify that I understand all materials provided.

☐ Please confirm

*Response required

6.2. Scrutinized Company Certification*

I certify this respondent is not participating in a boycott of Israel, is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, and it does not have business operations in Cuba or Syria.

☐ Please confirm

*Response required

6.3. Certificate of Insurance*

Please upload a copy of current required insurance declaration page with Santa Rosa County named interest or

Letter of Insurability from carrier stating the the levels of coverage will be obtained.

*Response required

6.4. Certificate of Authority to do business from the State of Florida (SunBiz)* Please upload Certificate of Authority to do business here.

*Response required

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6.5. Bid Guarantee*

Each bid shall be accompanied by a certified cashier's check, or bid bond, in the amount of 5% of the total bid price, payable to Santa Rosa County, as the guarantee that the respondent, if the bid is accepted, will promptly execute the Agreement. The respondent shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

Please upload your Bid Bond.

*Response required

6.6. System of Award Management (SAM)*

Please upload certification of active SAM status.

*Response required

6.7. Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes on Entity Crimes.* Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Sworn_Statement.pdf

*Response required

6.8. References*

Please download the below document, complete, and upload.

• REFERENCES.pdf

*Response required

6.9. Conflict of Interest*

Please download the below document, complete, and upload.

• Conflict_of_Interest.pdf

*Response required

6.10. Proposed Subcontractors

Please provide names and addresses for any proposed subcontractors to be utilized for work on this project. (if applicable)

6.11. Any additional attachments.

Please upload any additional documents for your submission.

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