INVITATION TO BID

Tree Removal Services Department: Public Works

Issue Date: October 21, 2025

Pre-Bid Question Deadline: November 10, 2025

Deadline for receipt of Bids: Wednesday, November 12, 2025, 2:00 PM

EST

Bids must be received and in the possession of the City Clerk’s office by the Deadline for Receipt of Bids, at:

City of Cadillac City Clerk’s Office 200 N. Lake Street Cadillac, MI 49601

Purchasing Contact: Owen Roberts, Director of Finance Email: oroberts@cadillac-mi.net Phone: 231.779.7333

Technical/Specifications Contact: Gabe Marine, DPW Assistant Operations

Manager Email: gmarine@cadillac-mi.net Phone: 231.878.2087 mailto:oroberts@cadillac-mi.net mailto:gmarine@cadillac-mi.net

CITY OF CADILLAC FINANCIAL SERVICES DEPARTMENT

200 N. Lake Street, Cadillac, MI 49601 • (231) 775-0181

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I. PROCEDURES

A. SUBMISSION AND RECEIPT OF BID: In order for a bid to receive consideration, it must be received prior to the deadline above. No bids will be accepted after the time specified as the deadline for bids. The City reserves the right to postpone the bid opening for its own convenience. Bids must be clearly labeled “TREE REMOVAL BID” and shall be sealed when submitted. Bids shall be mailed or delivered to the City of Cadillac, Attn: Owen Roberts, Director of Finance, 200 N. Lake

Street, Cadillac, MI 49601. Bids are considered received when in the possession of the City Clerk’s office. It is the proposer’s responsibility to ensure that bids are received in the proper location.

B. OFFICIAL DOCUMENTS: The City of Cadillac, Michigan officially distributes bid documents from the Financial Services Department through the Michigan Intergovernmental Trade Network

(MITN). Official documents can be obtained on-line at www.mitn.info. Copies of all official documents will also be available at the Cadillac Municipal Complex, 200 N. Lake Street, Cadillac, MI 49601. The City of Cadillac cannot guarantee the accuracy and is not responsible for any errors contained in any information received from alternate sources.

C. INTERPRETATION OF BID AND/OR CONTRACT DOCUMENTS: Any interpretation to a proposer regarding the Bid or any part thereof is valid only if given by the City’s Director of Finance.

Any information given by departmental contacts is unofficial. Interpretations may or may not be given orally (may be written) depending on the nature of the inquiry. Interpretations that could affect other proposers will be in writing and issued by the Director of Finance. All inquiries shall be made within reasonable time prior to the stated deadline in order that a written response in the form of an addendum, if required, can be processed before bids are opened. Inquires received that are not made in a timely fashion may or may not be considered. Any inquiries related to bid or product specifications should be sent to the Director of Finance, 200 N. Lake Street, Cadillac, MI 49601 or made by phone at (231) 775-0181.

D. CHANGES AND ADDENDA TO BID DOCUMENTS: Each change or addendum issued in relation to this bid will be posted on the MITN website and will also be on file in the City Clerk’s

Office. It shall be the proposer’s responsibility to make inquiry as to the changes or addenda issued.

All such changes or addenda shall become part of the contract and all proposers shall be bound by such changes or addenda.

E. ALTERNATES: Proposers are cautioned that any alternate bid, unless requested by the City, or any changes, insertions, or omissions to the terms and conditions, specifications, or any other requirements or this bid, may be considered non-responsive, and at the opinion of the City, may result in rejection of the bid.

F. AWARD: The contract will be awarded to that responsible, responsive firm whose bid, conforming to this solicitation, will be most advantageous to the City, price and other factors considered. The

City reserves the right to accept or reject any or all bids, in part or whole and to waive informalities and minor irregularities in bids received. Unless otherwise specified in the document the City reserves the right to accept any item in the bid on an individual basis. Proposers may submit bids on http://www.mitn.info/

Invitation to Bid – Tree Removal Services (October, 2025) Page | 3 any item or groups of items provided unit prices are clearly shown and a notation is made on the document clearly indicating Proposer’s intent.

G. WITHDRAWAL: Bids may only be withdrawn by written notice prior to the date and time set for the opening of bids. No bid may be withdrawn after the deadline for submission.

H. DEFAULT: No bid or proposal shall be accepted from any party (contractor) who is in default on the payment of taxes, licenses or other monies due the City.

I. TO COMPLY: For failure to deliver or perform in accord with the accepted bid, the City may consider the contractor in default and take steps to protect the City's interest. The City may, without impairing its other rights and benefits, purchase all or part of the contract goods or services on the open market and charge any additional costs to the contractor or his surety.

J. NON-COLLUSION CLAUSE: By signing and submitting this bid, proposer states that his bid is genuine and not collusive or sham; such proposer has not colluded, conspired, connived, or agreed, directly or indirectly, with any proposer or person, to put in a sham bid, or that such other person will refrain from proposing and has not in any manner, directly or indirectly, colluded, conspired, connived, or agreed, with any person, to fix the price of affiant or any other proposer, or to fix any overhead, profit or cost element of said bid price.

K. NON-DISCRIMINATION CLAUSE: By signing and submitting this bid for consideration of an award by the City of Cadillac, the contractor and any subcontractor covenants not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, marital status or a disability that is unrelated to the individual's ability to perform the duties of a particular job or position. Breach of this covenant may be regarded as a material breach of the contract.

L. DELIVERY: Shipping terms are to be FOB Destination unless otherwise stated in the solicitation specifications.

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II. SPECIFICATIONS

The City of Cadillac is inviting bids from experienced and insured tree removal contractors to remove 37 large trees at Kenwood Park. These trees vary in species from white pine, beech, oak, and maple, and are damaged, diseased, or dead.

Scope of work to include:

• Cut down, clean up, and haul away all wood and debris

• Grind stumps to 6” below grade, and remove all debris

• Restore site with topsoil

All trees are now marked, but interested bidders should contact Gabe Marine, Assistant DPW

Operations Manager, at 231.878.2087 for a tour of the site and identification of the trees to be removed.

The contractor is responsible for ensuring that their work does not damage any road, fence, playground equipment, or any other part of the park. An insurance certificate naming the City of

Cadillac as an additional insured party must be provided to the City prior to the work commencing.

It is hoped that this work can be completed by December 31, 2025, but it is understood that some of the work will be weather dependent.

Attached bid form must be completed and signed by an authorized representative of the contractor and returned to the City in a sealed envelope prior to the deadline listed on Page 1.

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BID FORM

TO: CITY OF CADILLAC

I hereby state that all of the information I have provided is true, accurate, and complete. I hereby state that I have authority to submit this bid, which will become a binding contract, if accepted by the City of Cadillac. I hereby state that I have not communicated with, not accepted nor offered anything of value from or to any official or employee of the City of Cadillac, which would tend to destroy or hinder free competition.

I hereby state that I have read, understand, and agree to be bound by all terms of this bid document.

Project Bid

Removal of 37 trees, including all brush and debris

Stump grinding/debris removal

Site restoration, topsoil

TOTAL BID

BIDDER: _________________________________ TITLE: ____________________________

PHONE NUMBER: _______________________ EMAIL: __________________________________

COMPANY: ______________________________

ADDRESS: _____________________________ DATE: _____________________________

SIGNATURE: ____________________________