Trailer Mounted Combined Synopsis Solicitation.pdf

Combined Synopsis/Solicitation for Commercial Items/Services

General Information

Title: Trailer Mounted Load Bank Document Type: Combined Synopsis/Solicitation Solicitation Number: FA670322Q0009 Posted Date: 25 Aug 2023 Response Date: 6 Sep 2023 Classification Code: 6150 Set-Aside: 100% Total Small Business NAICS Code: 335999

Contracting Office Address

Department of the Air Force, Air Force Reserve Command, 94 CONF/PK, Dobbins

ARB, GA.

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Offers are being requested and a written solicitation (paper copy) will not be issued. Further, Offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

Solicitation FA670323Q0009 is issued as a request for proposal (RFP).

This solicitation document and incorporated provisions and clauses for commercial items are those in effect through Federal Acquisition Circular (FAC) 2023-04, Electronic Code of Federal Regulation (eCFR) https://gov.ecfr.io/cgi-bin/ECFRl, Department of the Air Force Federal Acquisition Circular (AFAC) 2023-0707 and Defense Federal Acquisition Regulation Supplement Publication Notice (DPN) 20230720

It is the Offeror’s responsibility to be familiar with applicable provisions and clauses.

See https://gov.ecfr.io and https://www.acquisition.gov for the full text of all provisions and clauses incorporated by reference herein.

Class deviations can be found at https://www.acq.osd.mil/dpap/dars/class_deviations.html.

This procurement is being issued as a 100% Total Small Business Set-Aside, under NAICS code 335999 – All Other Miscellaneous Electrical Equipment and Component manufacturing, and a small business size standard of 600 employees.

Dobbins Air Reserve Base (ARB), Marietta, Georgia has a requirement for One 2000-kilowatt (kW) trailer mounted load bank with operating voltage of 2400/4160 VAC.

NOTE: The load shall have the capacity to run on both 2400 & 4160 VAC. The Load Bank shall have the following characteristics:

Local operating controls that include: Power On/Off switch, Blower Start/Stop push buttons, Master Load On/Off switch, and Individual Load Step switches. Visual indicators include: Power On, Blower On, and Blower/Air Failure. In addition to local controls, the load bank will have remote operating capability. The remote controller should have full operating capacity and be provided from the manufacturer. Remote controller will allow for operation of the load bank up to 250 ft from the equipment. Must include Digital Metering to display Volts, Amps, Frequency, and kW.

Load Bank shall be constructed with materials listed under ASTM A463 for continuous outdoor weatherproof operation. Load Bank connections shall be Three (3) sets of four

(4) each (One for each phase and neutral) 200-amp 15kV Load Break Elbow Bushings (Part # LBI215).

Motor shall be internally powered, 3-phase, fully protected with fuses, motor starter contactor, and overload relay. Motor shall be rated for continuous operation.

Vertical Exhaust hatches with direct coupled cooling fan blades with a minimum of 20,000 CFM per exhaust frame. Exhaust must vent vertically. branch circuit fusing, differential pressure switch providing cooling air loss protection, load bank over-temperature sensing, blower motor circuit protection via current limiting fuses and thermal overload relays.

The load bank shall be trailer mounted with the following trailer specifications:

Integrated two (2) 10,000 pound (lb.) dual wheel axles (4 wheels per axles) with springs.

Tandem axles shall be appropriately centered on the fabricated trailer based on projected weights of equipment to be mounted to the trailer. Trailer will be equipped with an electric braking system on each axle, and shall include a breakaway braking system.

Trailer shall have DOT approved lighting schemes with approved marker, clearance, taillights, and turn signals. All lighting shall be LED lighting. Trailer will have a Gross Vehicle Weight Rating (GVWR) of 19,999 lbs. Trailer will include 2 5/16" Ball Hitch, and minimum of two (2) each 36" long, " Diameter Chain Link with Clevis Hook. Trailer shall have 12 volt powered, operated and controlled, minimum 5000 lb. rated landing gear, and capable of a minimum travel of 30". Trailer shall include battery box, battery, and wiring to operate landing gear. Landing gear shall be located at the front of the trailer for means of raising and lowering the trailer to connect to a vehicle. Heavy duty welded construction with steel deck capable of sustained highway speeds and capable of being pulled by a dual wheel pickup truck. Load bank apparatus shall be located at the rear of the trailer, with load break connections facing the rear and/or mounted at rear of trailer.

Wheels shall be a minimum of 16" in diameter. Tires will be minimum of Load Range G, minimum 14 ply, and be rated for 81 mph. One (1) additional spare tire will be provided.

Contractor will supply 9 tires total (4 per axle (2 axles), 1 spare).

Trailer frame shall be black in color.

Load Bank shall be standardized industry color.

(End of Description)

A firm fixed-price contract is contemplated with an anticipated period of performance (PoP) of 90-days ARO from the date of award.

Any/all deliveries shall be made in accordance with FAR 52.247-34 FOB Destination (NOV 1991). The place of delivery, acceptance and FOB destination point is Dobbins ARB, Marietta, GA.

Offerors shall provide at least the same warranty terms, including offers of extended warranties, offered to the general public in customary commercial practice.

Any questions generated from this solicitation or the site visit MUST be submitted in writing to Jamesia James (jamesia.james@us.af.mil) and Patrina Sheffield (patrina.sheffield@us.af.mil) by 2:00 pm EDT on Wednesday, 30 August 2023. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph that requires clarification. The Contracting Officer will provide clarification(s) through amendment(s) to the solicitation following receipt of any questions. Any questions received after 30 Aug 2022 may not be answered.

Submission of questions prior to the site visit is encouraged.

The provision at FAR 52.212-1, Instructions to Offerors – Commercial Items applies to this acquisition. Written proposals are required (oral offers will not be accepted).

Submission of proposals must be in accordance with FAR 52.212-1, Instructions to Offerors - Commercial Items and any addenda to the provision.

Addenda to the following paragraphs of 52.212-1 are:

(b) Submission of Offer: Written proposals/quotes MUST be submitted via email to Jamesia James, jamesia.james@us.af.mil with a copy to Patrina Sheffield, patrina.sheffield@us.af.mil no later than 2:00 pm EDT on 6 Sep 2023. Quotes/Proposals must be valid for 60-days.

(b)(4) Submit a technical description of the items being offered.

(b)(8) Representations/Certifications. Utilizing the provision below (52.212-3 -- Offeror Representations and Certifications – Commercial Items) Offerors shall complete the necessary fill-ins, representations and certifications as set forth in the solicitation (Attachment XX) and submit a copy with the quote.

(b)(11) Quote/Proposal must include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(g) Contract award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; and waive informalities and minor irregularities in offers received.

The provision at FAR 52.212-2, Evaluation - Commercial Items applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: See Addendum to FAR 52.212-2

Addenda to the following paragraphs of 52.212-2 are:

a) The Government intends to award one (1) firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) technical capability of the item offered to meet the Government requirement; and (ii) price.

The provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items applies to this acquisition. Offerors are required to complete the electronic annual representations and certifications at the System for Award Management https://www.sam.gov, as well as the following:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.209-7, Information Regarding Responsibility Matters

52.229-11 Tax on Certain Foreign Procurements—Notice and Representation

252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to this acquisition:

52.203-6, Restrictions on Subcontractor Sales to the Government, Alternate I 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

52.209-6, Protecting the Government Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.219-6, Notice of Total Small Business Aside 52.219-8, Utilization of Small Business Concerns

52.219-14, Limitations on Subcontracting (DEVIATION 2021-O0008)

(g) The Contractor shall comply with the limitations on subcontracting as follows: by the end of the performance period for the order.

52.219-28, Post Award Small Business Program Re-representation 52.222-3, Convict Labor 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers With Disabilities 52.222-37, Employment Reports on Veterans 52.222-40, Notification of Employee Rights Under the National Labor Relations Act 52.222-50, Combating Trafficking in Persons 52.222-54, Employment Eligibility Verification 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.223-20, Aerosols 52.224-3, Privacy Training 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment By Electronic Funds Transfer—System For Award Management 52.239-1, Privacy or Security Safeguards

The following additional FAR and FAR Supplement provisions and clauses also apply:

52.203-3, Gratuities 52.203-17 – Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-21, Basic Safeguarding of Covered Contractor Information Systems 52.204-22, Alternative Line Item Proposal 52.212-4, Contract Terms and Conditions -- Commercial Items 52.228-5 Insurance-Work on a Government Installation 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.247-34, FOB Destination 252.203-7000, Requirements Relating to Compensation of Former DoD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7004 DoD Antiterrorism Awareness Training for Contractors 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls 252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020, Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7022, Expediting Contract Closeout 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism.

252.211-7003, Item Identification and Valuation 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors.

252.223-7008, Prohibition of Hexavalent Chromium 252.225-7000, Buy American--Balance of Payments Program Certificate 252.225-7001, Buy American and Balance of Payments Program 252.225-7012, Preference for Certain Domestic Commodities 252.225-7048 Export-Controlled Items 252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten 252.225-7972, Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems (DEVIATION 2020-O0015) 252.225-7973, Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems—Representation (DEVIATION 2020-O0015) 252.225-7974 Representation Regarding Business Operations with the Maduro Regime.

(DEVIATION 2020-O0005)

252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns 252.227-7015, Technical Data--Commercial Items 252.227-7037, Validation of Restrictive Markings on Technical Data 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area Workflow Payment Instructions 252.232-7010, Levies on Contract Payments 252.232-7017, Accelerating Payments to Small Business Subcontractors—Prohibition on Fees and Consideration 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel 252.239-7010, Cloud Computing Services 252.239-7017, Notice Of Supply Chain Risk 252.239-7018, Supply Chain Risk

DFARS 252.239-7098, Prohibition on Contracting to Maintain or Establish a Computer Network Unless Such Network is Designed to Block Access to Certain Websites— Representation (DEVIATION 2021-O0003) 252.243-7001 Pricing of Contract Modifications 252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items 252.246-7003, Notification of Potential Safety Issues 252.246-7004, Safety of Facilities, Infrastructure, and Equipment for Military Operations 252.246-7008, Source of Electronic Parts 252.247-7023, Transportation of Supplies by Sea – Basic (10 U.S.C. 2631(a))

5352.201-9101, Ombudsman (Jun 2023) is hereby incorporated into this solicitation. The Ombudsman for this acquisition is Ombudsman: Col Brandon Douglass, HQ AFRC/DSD, 555 Robins Parkway, Suite 250C, Robins AFB GA 31098, Comm: 478- 327-1008, Email:brandon.douglass.2@us.af.mil.

5352.223-9001, Health and Safety on Government Installations

5352.242-9000, Contractor Access to Air Force Installations.

Note that the clause at 252.232-7003 is included in this solicitation. DoD requires all payment requests (with a few exceptions) to be submitted and processed electronically.

All vendors/contractors must familiarize themselves with this clause and DFAR 232.7003 for specific procedures. The DoD preferred electronic form for transmission is Wide Area Workflow accessed through the Procurement Integrated Enterprise Environment (PIEE) website (https://piee.eb.mil). Wide Area Workflow Training may be accessed online at https://piee.eb.mil.

All responsible organizations may submit a proposal, which shall be considered.