ToM Security System bid specifications.pdf
PDF 299 KB Posted
- Attached to
- Town Hall Security System State and local contract opportunity
- Solicitation number
- 2025-04
- Issued by
- Pueblo County, Colorado
About this file
The document is a Request for Bid (RFB) issued by the Town of Meeker, Colorado, seeking a comprehensive security camera system for multiple municipal facilities. The project requires a turn-key solution covering Town Hall (all three interior floors and exterior), Town Shop, Water Load-Out Building, Animal Shelter, and Police Evidence Bay, all located at 111 3rd Street, with exterior camera coverage. The bid mandates a site visit on Wednesday, August 6, 2025, at 11:00 am, which is required for bid eligibility, and seeks a vendor to provide hardware, software licenses, installation services, configuration, training, and ongoing support for a modern video-surveillance platform.
The bid specifications outline detailed technical requirements, including hybrid-cloud architecture, end-to-end encryption, multi-factor authentication, and advanced analytics capabilities such as people and vehicle detection, license-plate recognition, and heatmaps. Vendors must provide 20 hours of training for 10 staff members, maintain Workers' Compensation and $1,000,000 in General Liability insurance, and be an authorized reseller of the proposed platform. The evaluation criteria will focus on technical compliance, total cost of ownership, vendor experience, warranty terms, and project timeline, with bidders required to submit an executive summary, compliance matrix, project schedule, detailed bill of materials, references, and a proposed training agenda.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| ToM Security System Invitation to Bid.pdf |
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Text version
TOWN OF MEEKER
INVITATION TO BID
BID SPECIFICATIONS
Town Hall Security System
Technical Scope & Vendor Requirements
1 Project Overview
The Town of Meeker, Colorado, seeks a qualified vendor to provide a turn‑key security‑camera solution covering:
Facility Address Coverage
Town Hall 345 Market St. All three interior floors & building exterior
Town Shop 111 3rd St. Exterior
Water Load‑Out Building 111 3rd St. Exterior
Animal Shelter 111 3rd St. Exterior
Police Evidence Bay 111 3rd St. Exterior
The awarded contractor will supply all hardware, software licenses, installation services, configuration, training, and ongoing support necessary for a fully operational, modern video‑surveillance platform.
2 Solution Architecture & Security
Requirement Minimum Standard
Cloud Architecture Hybrid‑cloud preferred; transparent upfront pricing.
Data Protection End‑to‑end encryption (in transit & at rest).
Authentication Single‑Sign‑On (SSO) integration and Multi‑Factor Authentication
(MFA).
User Management >5 admin users; granular role & site‑based permissions; temporary accounts; multiple email‑domain login.
Warranty ≥5‑year manufacturer warranty on all cameras and hardware (excludes legacy PTZ/older dome models).
Physical Ratings IK08 or higher vandal resistance; IP66 or higher for outdoor units.
On‑Board Storage ≥48 h full‑quality video buffer per camera.
Retention & Archiving 30–365 days selectable retention plus unlimited cloud archiving (no expiry).
Recording Modes Continuous & motion; adaptive quality (higher during motion, lower when static); audio capture enabled.
Night Performance Integrated IR: ≥10 m (33 ft) standard, ≥30 m (98 ft) desirable; PTZ up to 100 m (328 ft).
Frame Rate ≥24 fps default.
Bandwidth Optimization Ability to multiplex a single stream from cloud to 100+ concurrent remote viewers.
Encryption for Remote Access
Secure protocols only (HTTPS/TLS, SRTP, etc.).
3 Monitoring, Analytics & Footage Management
Category Mandatory Capabilities
24/7 Monitoring Live video monitoring & verification by operations center; included in base cost.
Edge Analytics People & vehicle detection, license‑plate recognition, tamper alerts.
Search Tools Region‑based motion search; trajectory tracking; loitering detection;
virtual line‑crossing; hot‑spot identification.
Heatmaps Live & historical activity heatmaps.
Mobile Access Full live view, search & analytics (iOS and Android).
Floor‑Plan Integration Upload floor plans, place cameras, display motion overlays.
Incident Workflow Consolidate, annotate, and securely share footage; export in open standards (MP4/MKV/Other) without proprietary viewer.
Sentry/Auto‑Zoom Automatic zoom on detected subjects in large areas.
Alerting Unified inbox; real‑time alerts for POI/faces, crowding, system faults;
delivery via email and/or SMS.
Sharing Secure live or recorded‑clip links for first responders or external stakeholders.
4 Support & Maintenance
• Technical Support: 24 × 7 × 365 (phone, email, chat) at no additional charge, including weekends & holidays.
• RMA: Advance replacement at no cost for warranty issues.
• Software Updates: Continuous firmware & feature upgrades included.
5 Installation & Configuration Scope
• Turn‑Key Delivery – Provide all cameras, mounts, conduit, additional cabling, licenses, and accessories.
• Network Coordination – Work with Town IT to integrate with existing networks.
• Camera Setup – Supplier to propose naming convention (building‑location), frame‑rate/compression balance, motion‑detection thresholds, and confirm field‑of‑view with staff.
• Documentation – Supply detailed cut‑sheets (manufacturer, model, specs), maintenance guidance, and warranty certificates.
• Authorized Partner – Bidder must be an authorized reseller/partner of the proposed platform.
6 Future Integration
System must be open‑API capable for future integration with:
• electronic access‑control (doors/gates),
• intercom/visitor‑management solutions.
7 Training
Include proposals for 20 hours of on‑site or virtual training for 10 staff members. (Vendors may recommend hours based on system complexity.)
8 Insurance & Compliance
The successful bidder shall maintain, for the project duration:
• Workers’ Compensation coverage in statutory limits.
• General Liability insurance ≥ US $1,000,000 per occurrence.
Certificates of insurance shall be furnished prior to contract award.
9 Mandatory Site Visit A mandatory pre-bid site visit will be held to give prospective vendors an opportunity to review building layouts, camera locations, and site conditions. Attendance is required for bid eligibility.
Date: Wednesday, August 6, 2025 Time: 11:00 am Location: Town Hall – Main Entrance Lobby Address: 345 Market Street, Meeker, CO 81641
Vendors must sign in at the start of the site visit. Failure to attend the mandatory visit will result in disqualification from the bidding process.
Bid Requirements & Evaluation
Bid Submission Checklist
Executive summary and system overview.
Compliance matrix addressing every requirement in Sections 2–5 (use “Comply / Partial / Not
Compliant” with comments).
Project schedule with key milestones.
Detailed BOM with unit and extended pricing.
Proof of authorized‑reseller status.
Three (3) relevant municipal references.
Proposed training agenda.
Signed acknowledgement of insurance requirements.
Evaluation Criteria
• Technical compliance & expandability.
• Total cost of ownership (hardware, licenses, support).
• Quality of references & vendor experience.
• Warranty & support terms.
• Project timeline and staffing plan.
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