Tented_Vikane_Fumigation_Services_Addendum_1_Revision.pdf

INVITATION TO BID

#25-JG-040

FOR

TENTED VIKANE FUMIGATION SERVICES

Bid 25-JG-040 Posted

Thursday, February 27, 2025

Bids Due

Before 3:00 pm on April 8, 2025

All submittals are due electronically through the District’s OpenGov Procurement portal:

https://procurement.opengov.com/portal/pcsb

TABLE OF CONTENTS

SECTION 1. SCOPE OF WORK

SECTION 2. SPECIAL CONDITIONS

SECTION 3. BID SPECIFICATIONS

SECTION 4. PRICING PROPOSAL

SECTION 5. BID PROPOSAL

Attachments:

A - Pre_Post_Funigation_Checklist

B - Bid Protest Procedure

D - Insurance Specifications for Contractors

The School Board Of Pinellas County Prohibits Discrimination In All Purchasing And Contracting

Bid# 25-JG-040

SCOPE OF WORK

SCOPE

The purpose and intent of this invitation to bid is to award a maximum of (2) contractors to provide and deliver Tarpaulin Method General Fumigation using Vikane (Sulfuryl fluoride) gas for the elimination of insects and related pests, specifically Drywood Termites, to various district locations, countywide, and to secure firm, net pricing for the contract period as specified herein.

**The vendor shall obtain all equipment necessary at no additional cost to the district, as pricing shall be all-inclusive.

Bidder Due Diligence - By the submittal of a bid, the Bidder agrees that, having visited the proposed site of the project, familiarized themselves with the local conditions, nature and extent of the work (if applicable), Bidding Requirements, Contract Documents, Drawings and Specifications, including all insurance requirements, as prepared does submit the following bid to furnish all labor, materials, tools, both consumable or not, equipment, rentals, rolling stock, transportation, freight, Federal, State, County, City or local Municipal taxes of any kind, permits, licenses and fees for fuel surcharges, environmental disposal, waste management or any other fees necessary to complete the work indicated by the above referenced project and documents shall be included in your bid.

DELIVERY INFORMATION

F.O.B Destination Point:

Countywide

PURCHASING CONTACT

Any questions regarding this bid should be posted in the Questions & Answers section in the District e-

Procurement Portal, OpenGov at https://procurement.opengov.com/portal/PCSB.

The procurement contact for this solicitation is Jena Grage and can be reached at gragej@pcsb.org.

https://procurement.opengov.com/portal/PCSB

Bid# 25-JG-040

SPECIAL CONDITIONS

GENERAL TERMS AND CONDITIONS

The Pinellas County School District (District) “General Terms and Conditions” School Board Adopted

12/08/09 Revised 3/20/12, 7/24/12 can be found at the following link:

https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Condit ions%2011%2015%2024.pdf

By submitting a proposal, Proposer agrees to abide by all District Terms and Conditions.

CONTRACT PERIOD

The Contract Period shall commence on May 13, 2025, and end May 12, 2026. Prices and discounts shall remain firm for this period and shall include ALL freight and handling charges.

RENEWAL OPTION

By mutual consent of the School Board of Pinellas County, Florida, and the successful Bidders, this contract may be renewed for Two (2) additional one (1) year periods.

SUPPLEMENTAL UNILATERAL RENEWAL PERIODS

The District, through its Director of Purchasing, has the option and reserves the right to unilaterally extend the original contract term or any renewal term for up to three (3) additional thirty (30) day periods, at the same terms and conditions. Notice of the District’s intent to renew shall be provided by the District in writing to the Contractor Supplier prior to the expiration of the contract, or the renewal period if the contract has been previously renewed.

PRICE ESCALATION/DE-ESCALATION

The District will allow a price escalation/de-escalation provision within this award. The original bid prices shall remain firm for the first term of the agreement. A price escalation/de-escalation will be allowed at each renewal period, provided the Awardee notifies the District, in writing, of the pending price escalation/de-escalation a minimum of 60 days prior to the final day of the current term. The price escalation percentage change shall not exceed the previous 1-year’s percentage change of the Consumer

Price Index for All Urban Consumers (CPI-U) published by the U.S. Department of Labor’s Bureau of

Labor Statistics. If bidding discounts from list price, discounts offered may not change. Failure to comply with these instructions shall be grounds for disallowance of a price escalation as allowed herein.

If, at the point of exercising the price escalation provision, market media indicators show that the

Consumer Price Index for All Urban Consumers (CPI-U) has decreased, and that the Awardee has not passed the decrease on to the District, the District reserves the right to place the Awardee in default, cancel the award, and remove the Awardee from the District’s Bidders List for a period of time deemed suitable by the District. In the event of this occurrence, the District further reserves the right to utilize any and/or all options as stated herein.

ADJUSTMENTS TO CONTRACT TERMS & CONDITIONS NECESSITATED BY

VOLATILITY OF THE MARKETPLACE

The District may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply are affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all of the following criteria:

1. The volatility is due to causes wholly beyond the Supplier’s control https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions%2011%2015%2024.pdf https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions%2011%2015%2024.pdf

Bid# 25-JG-040

2. The volatility affects the marketplace or industry, not just the particular Supplier’s source of supply

3. The effect on pricing or availability of supply is substantial

4. The volatility so affects the Supplier that continued performance of the contract would result in substantial loss or financial hardship

The determination as to whether a situation represents “extreme” volatility of the marketplace and/or whether the effect on pricing or availability is “substantial” shall be solely at the discretion of the District.

Requests for adjustments will not be considered more than once in a one-year period. Adjustments and renewal escalation may not be exercised in the same term.

PRE-BID CONFERENCE

A pre-bid conference will be held at Walter Pownall Service Center, 11111 S. Belcher Rd. Largo, FL

33773 on Tuesday, March 25, 2025 starting at 1:00 pm. Attendance at this pre-bid conference is

MANDATORY in order for all potential Bidders to receive the benefit of answers to theirs and other’s technical questions first hand. If you are not the prime Bidders but are attending on behalf of someone else, please make note of this when signing the attendance roster where indicated. We apologize for any inconvenience this may cause you, but it is imperative that all information be disseminated in a public forum with all potential Bidders present to minimize confusion or misunderstandings. Additions or changes to the original bid documents resulting from this conference of a material nature, will be documented in the form of written addenda and distributed via the District's OpenGov Procurement portal at: https://procurement.opengov.com/portal/pcsb. Please note that if you are late to this mandatory pre-bid conference you will not be eligible to sign the attendance roster and therefore may not submit a bid. You may still, however, attend the conference if you wish.

CONTRACT VALUE

For the purposes of calculating the amount of a protest bond, this contract is valued at approximately

450,000.00, excluding renewal options. This is only an estimate and the actual amount could vary up or down. The District will not be held responsible if actual purchases are less than this amount.

BID CONTENT & SUBMITTAL

Each bid proposal shall include all information and submittals required or requested in this bid.

Incomplete bid proposals may be declared non-responsive.

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT

Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The Pinellas County School Board is a governmental entity for purposes of this statute. An affidavit is attached hereto. The affidavit shall be filled out, fully executed and returned as part of your bid/proposal response or the response shall be deemed non-responsive.

AWARD

This is an ALL or NONE. Contract will be awarded to a maximum of the (2) two lowest responsive and responsible bidders, based upon the cost per cubic foot for the total of all four categories. Vendors must bid on all four categories and complete all blanks within a category on the Pricing Proposal Form(s) in order for your bid to be considered responsive. These two (2) contractors will comprise the short list that

Bid# 25-JG-040 will provide all equipment and services described in this bid, for the contract period specified herein. An incomplete bid may be rejected.

ADDITIONAL CONDITION, IF NEEDED

Determination of lowest responsive, responsible bids

Determination of the two (2) lowest bidders for each category will be based upon the cost per one cubic foot price multiplied by a specific volume figure. This calculation will be used solely for the purposes of determining the lowest responsive and responsible bidders.

Work Allocation

Work will be rotated amongst all the approved contractors as equitably as possible based upon the contractors’ workload and ability to respond. However, there is no guaranteed volume of work any contractor may receive.

Site Security

The successful contractors will be required to provide site security for all fumigation projects. For large, permanent structures, security will be required overnight while the fumigant is in the building. For portable classroom buildings (0 to 20,000 cu. ft. volume) security will be required while fumigant is in the building, but not overnight. The cost to provide such security must be factored into your unit pricing.

BACKGROUND SCREENING

As required by The Jessica Lunsford Act [s.21 of Ch.2005-28, L.O.F.], if anyone representing a Supplier under contract with the school District will have access to school grounds when students are present, have direct contact with students or have access to or control of school funds, such personnel are required to be screened at Level 2, to include fingerprinting, statewide criminal and juvenile justice records checks through the Florida Department of Law Enforcement and federal criminal records checks through the Federal Bureau of Investigation. [s. 1012.465, Florida Statutes]

The requirements of this law must be met in order for the School Board to contract with your company.

To make an appointment to be screened by Pinellas County Schools, go to: http://fieldprintflorida.com/

For a full submission (fingerprinting and badge) use code FPPCSVendors. For a badge only (badge replacement) use code FPPCSBadge.

If Contractor/Supplier is awarded all or a portion of this bid, Contractor/Supplier hereby acknowledges and agrees to abide by the Florida Jessica Lunsford Act (1012.465, F.S.) and obtain, at its own cost, Level

2 clearance of all employees, agents, and subcontractors who (1) have access to school grounds when students are present, (2) have direct contact with students, on or off school grounds, or (3) have access to or control of school funds.

SECURITY ACCESS REQUIREMENTS

Contractors will adhere to the rights of access Pinellas County School’s (PCS) property, including any defined Easement area, and to all State of Florida statutes and Florida State Board of Education rules regarding school safety and security.

Specifically, a vendor shall not:

A. enter an occupied facility or PCS property at any time without first contacting the PCS representative or school principal;

http://fieldprintflorida.com/

Bid# 25-JG-040

B. at any time, leave a locked portion of the occupied facility or PCS property unlocked for any period of time, or;

C. allow employees without Level 2 clearance (Jessica Lunsford Act) onto the PCS area or property while school is in session.

Contractor further understands the limitations identified in (i)-(iii) above are non-exclusive and contractor obligations may change as state statute and Florida State Board of Education rules evolve. The phrase

“locked portion of the Easement area or PCS property” is defined as any locked vehicle, pedestrian gate, or door on any PCS property.

INSURANCE

Insurance is required of all Suppliers who perform work on School Board premises. If this bid requires that you work on our premises, an attachment titled: Insurance Specifications for Contractor/Suppliers will be included giving details.

NON-EXCLUSIVE AGREEMENT

This bid does NOT establish an exclusive arrangement between the District and Supplier. The District reserves, but is not limited to, the following rights:

• The unrestricted right to use others to perform work, provide services or deliver the same or similar products as described herein when it is to the economic benefit of the District.

• The unrestricted right to separately bid any work, products or services as described herein when it is to the economic benefit of the District.

WARRANTY

A written guarantee for two (2) years is required and is to be included in the base price for the fumigation.

If infestation is found at any time during the entire warranty period, the entire structure shall be re-fumigated at no charge and in full compliance with these specifications, at the discretion and convenience of Pinellas County School Board.

INVOICES & PAYMENT TERMS

Bidders must disclose any special invoicing requirements within their bid response, which deviate from the General Bid Terms linked in this document.

BUSINESS HOURS & DAYS OF OPERATION

Regular School YearDays of operation are Monday thru Friday (excluding holidays) 8 a.m. to 4:30 p.m.

Warehouse receiving 6:30 a.m. to 2 p.m.

Summer

From approximately the 1st week of June thru the 1st week of August all schools are closed, with the exception of those that may be in summer session. Beginning the 2nd week of August, schools are once again in session. For more specific information call (727) 588-6143 to confirm if a school can accept deliveries.

Days of operation are Monday thru Thursday as follows:

Administrative Facilities and Schools: 7:30 a.m. to 5:30 p.m.

Bid# 25-JG-040

Walter Pownall Service Center: 6:30 a.m. to 5 p.m. (receiving 6:30 a.m. to 4:30 p.m.)

HOLIDAY BREAKS

Each year, schools and administrative offices are closed for Thanksgiving, winter and spring break periods. Shipments cannot be accepted during these periods. These dates will vary each year depending upon our negotiated personnel calendar and when the Holidays actually fall.

Spring Break, 2025: Schools: March 17 thru March 21, 2025

Administrative Offices: March 18 thru March 21, 2025

KEY EVENTS & DATES

Bid Posted on District's OpenGov Procurement

Portal and Initial Notifications Sent:

February 27, 2025

Pre-Proposal Meeting (Mandatory): March 25, 2025, 1:00pm

Walter Pownall Service Center, 11111 S.

Belcher Rd. Largo, FL 33773

Deadline to Additional Information or

Clarifications:

March 28, 2025, 3:00pm

Bids Due: April 8, 2025, 3:00pm

Evaluate Bids and Make Selection of

Contractor(s):

4/8/2025 through 4/18/2025

Recommendation for Award Submitted to

Purchasing by (specify school or department name):

04/21/2025

Notice of Intent to Award Posted on District's

OpenGov Procurement Portal:

on or about May 6, 2025

Submit Recommendation for Award to School

Board for Approval (estimated date of School

Board approval):

May 13, 2025

*If the time allotted to evaluate bids and make the selection of contractors as stated above proves to be insufficient, the posting of the Notice of Intent To Award and the Board approval date could both slip two weeks or more. Continue to monitor our website or contact the purchasing department for more specific information as to when the notice will be posted.

Bid# 25-JG-040

ADDITIONAL QUESTIONS/CLARIFICATIONS

During any solicitation period, including any protest and/or appeal, no contact with District officials or employees, other than with the individuals specifically identified in the solicitation, the Director of

Purchasing or the Legal Department is permitted from any Bidder. Such communication may result in an automatic disqualification for selection in the pending solicitation and any subsequent District solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal.

Additional questions or clarifications regarding this solicitation shall be directed through the project page on the District's OpenGov Procurement portal before 3:00 pm on Friday, March 28, 2025.

BID OPENING PROCEDURES

The names of all firms who have submitted a timely bid, shall be made public immediately following the bid due date and time expiring. Interested parties can view this information at OpenGov.com under the advertised bid title. Any recordings and/or bid proposals shall be exempt from public records requests until such time as the notice of an intended decision is published or until 30 days after opening the bids, proposals, or final replies, whichever occurs earlier.

If the District rejects all bids, proposals, or replies and concurrently provides notice of its intent to reissue a competitive solicitation, any recordings, bid proposals or records submitted, remain exempt from public records requests until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation, until the District withdraws the reissued competitive solicitation, or 12 months after the publication of the initial notice rejecting all bids, proposals, or replies. Section

119.071(1)(b), F.S.; and Section 286.0113, F.S.

Please be aware that any meeting at which (1) there is negotiation with a Supplier, (2) a Supplier makes an oral presentation, or (3) a Supplier answers questions, pursuant to a competitive solicitation, are closed to competitors and other members of the public. Team meetings at which negotiation strategies are discussed are likewise closed. Such meetings shall be recorded.

PLEASE NOTE: Documents and Bid Amounts initially publicized are based upon what has been provided by each bidder and serve to formalize that a public opening of bids or proposals occurred on the date identified. The information publicized is subject to change once the Purchasing Department and

District division have reviewed the bids for accuracy. Publicized documents do not convey a notice of intended action. All bids or proposals received are subject to comprehensive review to determine responsiveness and responsibility.

PUBLIC ENTITY CRIMES

As stated in paragraph 12 of the General Terms and Conditions, PUBLIC ENTITY CRIME &

CONVICTED VENDOR LIST, please complete, sign and notarize the “SWORN STATEMENT

UNDER SECTION 287.133(3)(A),FLORIDA STATUTES, PUBLIC ENTITY CRIMES” form provided in the Bid Proposal of this Invitation to Bid. This form MUST be included in your response in order for your bid/proposal to be responsive.

PUBLIC RECORD LAW

Public Records: Section 119.0701, Florida Statutes, requires that the Contractor comply with Florida’s public records laws with respect to services performed on behalf of the School Board. Specifically, the statute requires that the Contractor:

A. Keep and maintain public records required by the School Board to perform the service.

Bid# 25-JG-040

B. Upon request from the School Board’s custodian of public records, provide the School Board with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 of the Florida

Statutes or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of the Agreement if the Contractor does not transfer the records to the School Board.

D. Upon completion of the Agreement, transfer, at no cost, to the School Board all public records in the possession of the Contractor or keep and maintain public records required by the School

Board to perform the service. If the Contractor transfers all public records to the School Board upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the

Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

E. A request to inspect or copy public records relating to this Agreement must be made directly to the School Board. If the School Board does not possess the requested records, the public agency shall immediately notify the Contractor of the request, and the Contractor must provide the records to the School Board or allow the records to be inspected or copied within a reasonable time.

F. The failure of the Contractor to comply with these provisions, if applicable, shall constitute a default and material breach of this Agreement, which may result in immediate termination, with no penalty to the School Board and may also result in penalties under Section 119.10, Florida

Statutes.

G. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES TO THE CONTRACTOR’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS, ANGELA BROWN, SUPERVISOR OF

RECORDS MANAGEMENT AT 727-793-2701 X 2393, 2929 COUNTY ROAD 193,

CLEARWATER, FL 33759, brownangel@pcsb.org.

INTEGRITY OF BID DOCUMENTS

Bidders shall use the original Bid Proposal Forms provided in this Invitation to Bid and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to any of the forms in the Bid Proposal if sufficient space is not available on the original form for the Bidders to enter a complete response. Any modifications or alterations to the original bid documents by the Bidders, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modifications or alterations that a Bidders wishes to propose must be clearly stated in the Bidder’s proposal response and presented in the form of an addendum to the original bid documents.

mailto:brownangel@pcsb.org

Bid# 25-JG-040

EXCEPTIONS TO GENERAL TERMS AND CONDITIONS

Bidders taking any exceptions to the General Terms and Conditions, linked herein, will be reviewed by staff prior to evaluation of bids. Exceptions to the General Terms and Conditions may be cause for rejection of your bid.

BID FORMS

For your convenience, the forms which are required to be completed and submitted along with your bid will be provided along with this Invitation to Bid on the District's OpenGov Procurement portal. If sufficient room has not been provided on a given form to enable you to enter a complete response, please include a supplemental attachment or replicate pages in the form as necessary. All required sections of the

Bid Proposal must be completed or the portal will not allow submittal of a given bid response.

MULTIAGENCY PARTICIPATION

Pinellas County Schools reserves the right, within statutory limits, to extend the terms and conditions of this solicitation to any and all other agencies within the state of Florida as well as any other federal, state, municipal, county, or local governmental agency under the jurisdiction of the United States and its territories. This shall include but not limited to private schools, parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private colleges/universities that require these goods, commodities and/or services. This is conditioned upon mutual agreement of all parties pursuant to special requirements, which may be appended thereto. The supplier/contractor agrees to notify the issuing body of those entities that wish to use any contract resulting from this bid and will also provide usage information, which may be requested. A copy of the contract pricing and the bid requirements incorporated in this contract will be supplied to requesting agencies.

Each participating jurisdiction or agency shall enter into its own contract with the awarded Contractor and this contract shall be binding only upon the principals signing such an agreement. Invoices shall be submitted in duplicate "directly" to the ordering jurisdiction for each unit purchased. Disputes over the execution of any contract shall be the responsibility of the participating jurisdiction or agency that entered into that contract. Disputes must be resolved solely between the participating agency and the Contractor.

AWARD TERMINATION

When deemed to be in the best interest of the District, the District may cancel any award resulting from this specification by the following means:

• 10-day written notice with cause per item 52 of the District’s General Terms and Conditions; or

• 90-day written notice without cause.

The District reserves the following rights to:

• Conduct pre-award discussion and/or pre-award/contract negotiations with any or all responsive and responsible Bidders who submit bids determined to be reasonably acceptable of being selected for award; conduct personal interviews or require presentations of any or all Bidders prior to selection; and make investigations of the qualifications of Bidders as it deems appropriate, including, but not limited to, a background investigation conducted by the appropriate law enforcement agency.

• Request that Bidder(s) modify their bid to more fully meet the needs of the District or to furnish additional information as the District may reasonably require.

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• Accord fair and equal treatment with respect to any opportunity for discussions and revisions of bids. Such revisions may be permitted after submission of proposals and prior to award.

• Waive minor irregularities in the procedures, and reject any and all proposals.

• Waive any irregularity in any bid, or reject any and all bids, should it be deemed in its best interest to do so. The District shall be the sole judge of Bidder’s qualifications and reserves the right to verify all information submitted by the Bidder. The bid selected will be that bid which is judged to be the most beneficial to the District.

• Request that Bidders submit their annual financial statements for the last three fiscal years, including company financial statement summaries, certified by a Certified Public Accountant. If the organization has been in business for a period of less than three years, Bidders may be required to submit a detailed business plan in addition to any pertinent information that would allow the District to evaluate the sufficiency of financial resources and the ability of the business to successfully perform the services enumerated in the contract. Unless otherwise stated, such requests would be made after the submission of the proposals and prior to award of a contract.

PURCHASES BY OTHER PUBLIC AGENCIES (D.O.E. REGULATION #6A1.012 (5)

With the consent and agreement of the successful Bidders(s), purchases may be made under this bid by other governmental agencies. Such purchases shall be governed by the same terms and conditions as stated herein.

ADDENDA

Bidders are required to register for an account via the District e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/PCSB. Interpretations of the bid, clarification of bid specifications and requirements or changes to the bid which have a material effect will be documented and communicated to bidders only by written addenda. Verbal responses to bidders’ questions do not constitute an official response unless documented in the form of written addenda and shall be considered inadmissible in bid protest proceedings. Failure to acknowledge addenda containing material changes may constitute cause for rejection of your bid proposal. Telegraph, facsimile or e-mail acknowledgements of addenda will not be accepted.

https://procurement.opengov.com/portal/PCSB

Bid# 25-JG-040

BID SPECIFICATIONS

TENTED VIKANE FUMIGATION SERVICES BID SPECIFICATIONS

DEFINITIONS (as used herein)

“Application of the fumigant(s)” - Release of the fumigant(s) into structure or enclosed space from outside of structure.

“Fumigation operation” - All details prior to application of the fumigant(s), the application of the fumigant(s), fumigation period and post fumigation detail as herein outlined.

“Fumigation period” - Period of time from the application of the fumigant(s) until the ventilation of structure is completed, and the structure is declared safe for occupancy.

“General fumigation” - Application of the fumigant(s) to one or more rooms or their contents in a structure or to commodities under gas-tight sheets or tarpaulins.

“Preventive treatment” - Application of measures for the purpose of preventing infestation(s) or infection(s) of structures by wood-infesting organisms.

REPAIRS TO PROPERTY DAMAGE

Existing facilities damaged during this work shall be repaired and left in as good condition as found. All repairs shall be completed without cost to the District.

The district representative will be: Austin Selby @ (727) 423-0228.

SAFETY DATA SHEETS (SDS)

In compliance with Chapter 442, Florida Statutes, any item delivered from a contract resulting from this bid, must be accompanied by a Safety and Data Sheet (SDS). The SDS must be maintained by the user agency and must include the following information:

The district requires that two (2) Safety Data Sheets be furnished upon initial purchase of any chemical or toxic substance. One Sheet is to be furnished to the District Pest Control Supervisor for each job, and one copy must be sent to:

Safety & Loss Coordinator

Pinellas County Schools, Risk Management Dept.

Box 2942

Largo, FL 34649-2942

727) 588-6078

A. The chemical name or other risks in the use of the toxic substance.

B. The hazards or other risks in the use of the toxic substance, including:

• The known acute and chronic health effects of risks from exposure, including the medical conditions which are generally recognized as being aggravated by exposure to the toxic substance; and

• The primary routes of entry and symptoms of overexposure.

C. The proper precautions, handling practices, necessary personal protective equipment, and other safety precautions in the use of or exposure to the toxic substances, including the appropriate emergency treatment in case of overexposure.

Bid# 25-JG-040

D. The emergency procedure for spills, fire, disposal, and first aid.

E. A description in lay terms of the known specific potential health risks posed by the toxic substance intended to alert any person reading this information.

F. The year and month if available that the information was compiled and the name, address, and emergency telephone number of the manufacturer responsible for preparing the information.

STRICT ACCORDANCE

All fumigation, aeration and reentry procedures shall be performed in strict accordance with these specifications, all federal, state, county and local laws and ordinances pertaining to the work, all the recommended installation practices of the manufacturer, rules of the State of Florida Board of Agriculture and the Bureau of Entomology governing fumigation, Chapter 5E-14, Entomology – Pest Control

Regulations, and the accepted practices of the trade.

If the label or laws change to conflict with the PCSB District specifications during the contract period, the label or law will take precedence. If there are any conflicts not addressed in the specifications, the bidder agrees to adhere to advice and technical information provided by Vikane manufacturer.

The vendor shall have in its possession, applicable insurance, licenses, permits, etc. that may be required by

Federal, State or County law to furnish services under the scope of this contract. The vendor must not be in violation of any zoning or other ordinances in the performance of this contract.

Vendor shall make a written report to the PCSB representative specifying areas of visible damage or infestation.

The vendor shall fully comply with terms of the current Douglas Products Vikane gas fumigant specimen label specifying procedures for the use of this product.

**The vendor shall obtain all equipment necessary at no additional cost to the district, as pricing is all-inclusive.

The vendor shall use only tarpaulins in good repair, free of holes, rips and tears.

No direct nailing or nails strips shall be used.

AWARD VENDOR(S) WILL BE REQUIRED TO SUBMIT PROOF OF INSURANCE PRIOR TO

COMMENCEMENT OF CONTRACT. See enclosed insurance guidelines for details.

The vendor must furnish a company representative OR security guard at each location while the structure is tented during the fumigation operation, as well as during the aeration of the structure, until the atmosphere within the structure is deemed safe for human occupancy. Security personnel will be instructed to contact vendor AND School Board representative in the event of an emergency (blow-down, unauthorized entry, etc.).

The Pest Control Department will supply phone numbers of all School Board employees involved in each job, to the vendor and security personnel. The District will deduct (25) percent of the total cost of fumigation if a company representative or security guard is not present during the entire time that the structure is undergoing fumigation/aeration and is unsafe for human occupancy.

Payment will be made to the vendor only after the premises have been inspected by school personnel. All work is to be approved by the School Board's designated representative, the Supervisor of Pest Control. If any live infestation is discovered, no payment will be made until the entire building has been tented and fumigated again, according to the bid specifications and at the convenience of the School Board. Re-fumigation work cannot be done while school is in session. No portion of the fumigation service may be subcontracted, Bid# 25-JG-040 including installation and removal of tarpaulins without prior approval from the Pinellas County

Schools Pest Control Representative. The Pinellas County Schools Representative reserves the right to cancel any scheduled work for any reason they deem necessary, such as inclement weather, unforeseen circumstances, or potential failure of the contractor to accomplish the work in a timely manner.

Vendors are expected to examine the specifications, drawings, and all special and general conditions. No plea of ignorance by the vendor of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the vendor to make the necessary examinations and investigations, or failure to fulfill in every detail the requirements of the contract document, will be accepted as a basis for varying the requirements of the District or the compensation to the vendor.

Vendors will be responsible for measuring buildings and submitting all required items pertaining to specification checklist. The information used to determine pricing, to include but not be limited to total cubic footage of all structures, amount of gas to be introduced and exposure period in hours. The information can be in the same format as will be submitted in the Fumiguide calculator. This information will be used at the time of actual gas introduction (specifically cubic footage and exposure period).

The Douglas products FUMIGUIDE* calculator(s) shall be used to determine that a correct ounce/hour relationship has been accomplished prior to aeration.

PRE-FUMIGATION

All work shall be performed between Friday at 6:00 PM and Monday 6:00 AM or during regular school

Holidays. All work dates and times are to be coordinated through the Pest Control Supervisor. Five (5) days prior to the starting date the vendor shall provide the Pest Control Supervisor the following information:

A. Specific written instruction for preparations by school personnel prior to fumigation.

B. The proposed written schedule for the setup, tarpaulin installation, fumigant introduction, monitoring, tarpaulin removal, aeration of the structure and security measures.

C. A graph of the structure to be fumigated indicating proposed location of shooting fans, circulatory fans, and sampling points (monitoring lines.) The sample point locations will be coded on the graph and given to the Pest Control Supervisor prior to monitoring.

SAMPLING POINTS:

District Pest Control Department will determine number and placement of monitoring lines. Monitoring lines shall be supplied by vendor, at a rate of at least 2 lines per structure under 100,000 cubic feet, and one (1) per every 100,000 cubic feet thereafter. The vendor is responsible for supplying power at all sampling points.

All food, feed, and medicinals (including items in refrigerators and freezers) which cannot be removed from the fumigation site must be sealed in highly resistant containers such as glass, metal, or double bagging with nylon polymer bags such as Nylofume. Cost of these products shall be included in the bid. Items in original, factory sealed, airtight containers may remain.

No gases (Vikane) or liquids (Choropicrin) shall be introduced into the building until after a complete walkthrough of the building has been accomplished by the Vendor AND a representative of the Pest Control

Department.

FUMIGATION

During fumigation, Electronic analysis using a FUMISCOPE, and Spectros Instruments SF400/SF-ReportIR

/1012 or other approved Douglas Products monitoring devices will be used to determine the ounces of

Vikane per thousand cubic feet, and thus, the establishment of a proper ounce/hour relationship. Monitoring equipment must be placed in a location assessable to Pinellas County School Board Pest Control

Bid# 25-JG-040

Representative. When two (2) Fumiscopes or listed monitoring devices are used, the average of the readings will determine ounces to be entered for calculating. Using the Fumiscope to determine the exact exposure period, an additional 10% of exposure period will be added (110% total exposure period) to ensure that the recommended exposure periods will be exceeded. Any deviation from this procedure will be at the sole discretion of the PCSB Pest Control Representative.

The fumigation company must provide documentation that the Fumiscope(s) used to test the fumigated structure have been calibrated within the calendar year.

After introduction of fumigant, the vendor shall provide the Pest Control Supervisor or his assigned representative with the schedule for sampling fumigant. The first sampling will be taken one or more hours after introduction of Vikane Ô is completed. At least two additional sampling intervals will be conducted. The exposure period will not be considered to start until equilibrium has been obtained. Equilibrium will be when all sampling points are within two (2) ounces from the lowest to the highest reading obtained during monitoring. Fumiscope readings should document that the appropriate number of oz-hours have accumulated in all areas sampled to control target pests. When using calculator to determine exposure, the lowest ounce readings will be used to determine the need for more gas, or if exposure period is sufficient. Should the above test samples indicate a need for additional fumigant, or additional time, or both to accomplish a correct ounce/hour relationship, then additional fumigant, or additional time, or both shall be affected at no additional cost.

All seams of tarp shall have warning signs. In addition, all sides of structure shall have a minimum of one (1) warning sign. After tarp is removed, all doors shall have warning signs until structure is cleared for occupancy. The fumigation company is responsible for providing visual security at all times for any open doors or windows on the first floor of all buildings during the aeration period.

AERATION PROCEDURES

All structures must remain posted until cleared for re-entry.

The building shall be designated as completely aerated no fewer than twelve hours (12) prior to occupancy by students and school personnel.

The fumigation company must provide documentation that the Spectros Instruments SF-ExplorIR, Interscan(s) MIRAN Saphire or other Douglas Products approved gas analyzer used to test the fumigated structure for clearance have been calibrated per Vikane label and manufacturers requirements.

AERATION PROCEDURE 1

Step (1) - Aerate structure with operable windows and doors open, aided by the use of one or more fans, for a minimum of one hour. Each fan shall be capable of displacing 5,000 cubic feet per minute.

Step (2) - Secure structure and do not allow reentry for a minimum of eight (8) hours from the start of aeration

(first opening of the seal). During this time structure must remain posted.

Step (3) - After the minimum eight (8) hour waiting period, measure the sulfuryl fluoride (Vikane) concentration in breathing zones of each room on each floor. In addition, measure Vikane concentrations in at least three (3) smaller rooms on each floor such as restrooms or small offices or rooms that have more absorptive materials (such as stuffed furniture, storage containers) than other rooms. If sulfuryl fluoride concentration is greater than 1 ppm, ventilate structure with operable doors open for a minimum of 1 hour. Close operable doors and windows and proceed to Step 4.

Step (4) – After a minimum of thirty (30) minutes with operable doors and windows closed, take another reading of the Vikane concentration from the same rooms used in Step 3. If the Vikane concentration is more than 1 ppm wait another thirty (30) minutes and retest the same rooms tested in Step 3. If the

Vikane concentration is greater than 1 ppm in any room tested, ventilate the structure by opening doors and windows for at least thirty (30) minutes and repeat Steps 3 & 4. Confirm concentrations are 1 ppm or less before the structure is reoccupied.

Bid# 25-JG-040

THE STRUCTURE IS CLEARED FOR RE-ENTRY WHEN VALIDATION STEPS 1 – 4 ARE

COMPLETED, AND THE VIKANE™ CONCENTRATION IS 1PPM OR LESS AND HAS NOT

INCREASED BY MORE THAN 1 PPM IN ANY ROOM TESTED OVER A MINIMUM THIRTY (30)

MINUTE WAITING PERIOD.

POST FUMIGATION

The fumigation company shall provide all information listed on the standard Fumigation Log. This information includes:

1. The volume of structure in thousand cubic feet.

2. Slab or sub-area soil temperature in degrees Fahrenheit measured immediately prior to fumigant introduction.

3. Estimated HLT.

4. Date and time of fumigant introduction.

5. Total pounds of fumigant introduced.

6. Date and time first seal was opened for aeration.

7. Fumiscope readings of all sampling locations and intervals.

8. Total oz-hours accumulated and actual HLT at each sampling location.

The information shall also include the aeration procedure used.

This specification shall be used for all tent fumigation’s, regardless of size of job. Any variations or changes must be submitted in writing and approved by the Pest Control Department.

PORTABLE CLASSROOMS

During the school year, portables will be wrapped on Friday afternoon/evenings. Gas cannot be introduced until after all students are off campus. This will normally involve multiple portables at multiple sites

(Normally, no more than 3 portables total). Exposure period will be 12 hours or less. There will be no security required overnight, and the portables will be taken down and aerated the following day. If school is not in session, portables can be wrapped and gas introduced earlier in the day (as long as no students are on site), and the exposure period can be lengthened, up to 18 hours, at the PCSB Pest Control Representatives discretion.

Bid# 25-JG-040

PRICING PROPOSAL

CATEGORY 1: ON SLAB: 0 - 20,000 CUBIC FEET - **ALL-INCLUSIVE PRICING; LABOR,

EQUIPMENT, SUPPLIES, ETC.

(*)This category is primarily for portable classroom fumigations. During the school year, portables will be wrapped on Friday afternoon/evenings. Gas cannot be introduced until after all students are off campus. This will normally involve multiple portables at multiple sites (Normally, no more than 3 portables total). Exposure period will be 12 hours or less. There will be no security required overnight, and the portables will be taken down and aerated the following day. Provided no students are on site and school is not in session, portables can be wrapped and gas introduced earlier in the day and the exposure period can be lengthened up to 18 hours at the PCSB Pest Control Representatives discretion. **All-inclusive pricing; labor, equipment, supplies, etc.

Line Item Description Quantity Unit of

Measure Unit Cost per Cubic

Foot

Total

1 *Fumigation Services 15,000 Cubic Foot

2 Tape and Seal 15,000 Cubic Foot

TOTAL

CATEGORY 2: ON SLAB: 20,001 - 100,000 CUBIC FEET - **ALL-INCLUSIVE PRICING;

LABOR, EQUIPMENT, SUPPLIES, ETC.

Line Item Description Quantity Unit of

Measure Unit Cost per Cubic

Foot

Total

1 Fumigation Services 100,000 Cubic Foot

2 Tape and Seal 100,000 Cubic Foot

CATEGORY 3: ON SLAB: 100,001 - 750,000 CUBIC FEET - **ALL-INCLUSIVE PRICING;

Line Item Description Quantity Unit of

Measure Unit Cost per Cubic

Foot

Total

1 Fumigation Services 200,000 Cubic Foot

Bid# 25-JG-040

Line Item Description Quantity Unit of

Measure Unit Cost per Cubic

Foot

Total

2 Tape and Seal 200,000 Cubic Foot

CATEGORY 4: ON SLAB: 750,001 & ABOVE CUBIC FEET - **ALL-INCLUSIVE PRICING;

Line Item Description Quantity Unit of

Measure Unit Cost per Cubic

Foot

Total

1 Fumigation Services 500,000 Cubic Foot

2 Tape and Seal 500,000 Cubic Foot

CATEGORY 5: ON CRAWL: 0 - 20,000 CUBIC FEET - **ALL-INCLUSIVE PRICING; LABOR,

EQUIPMENT, SUPPLIES, ETC.

(*)This category is primarily for portable classroom fumigations. During the school year, portables will be wrapped on Friday afternoon/evenings. Gas cannot be introduced until after all students are off campus. This will normally involve multiple portables at multiple sites (Normally, no more than 3 portables total). Exposure period will be 12 hours or less. There will be no security required overnight, and the portables will be taken down and aerated the following day. Provided no students are on site and school is not in session, portables can be wrapped and gas introduced earlier in the day and the exposure period can be lengthened up to 18 hours at the PCSB Pest Control Representatives discretion.

Line Item Description Quantity Unit of

Measure Unit Cost per Cubic

Foot

Total

1 *Fumigation Services 15,000 Cubic Foot

2 Tape and Seal 15,000 Cubic Foot

CATEGORY 6: ON CRAWL: 20,001 - 100,000 CUBIC FEET - **ALL-INCLUSIVE PRICING;

Bid# 25-JG-040

Line Item Description Quantity Unit of

Measure Unit Cost

Per Cubic

Foot

Total

1 Fumigation Services 100,000 Cubic Foot

2 Tape and Seal 100,000 Cubic Foot

CATEGORY 7: ON CRAWL: 100,001 - 750,000 CUBIC FEET - **ALL-INCLUSIVE PRICING;

Line Item Description Quantity Unit of

Measure Unit Cost per Cubic

Foot

Total

1 Fumigation Services 200,000 Cubic Foot

2 Tape and Seal 200,000 Cubic Foot

CATEGORY 8: ON CRAWL: 750,001 & ABOVE CUBIC FEET - **ALL-INCLUSIVE PRICING;

Line Item Description Quantity Unit of

Measure Unit Cost per Cubic

Foot

Total

1 Fumigation Services 500,000 Cubic Foot

2 Tape and Seal 500,000 Cubic Foot

Bid# 25-JG-040

BID PROPOSAL

BIDDER'S CONTACT INFORMATION*

Please download the below documents, complete, and upload.

• Bidder's_Contact_Informatio...

*Response required

SUBCONTRACTOR INFORMATION*

Please list all subcontractors that you are planning on utilizing on this Project. For each individual or company listed please provide:

• Name of Subcontractor

• Work to be Performed or Goods to be Provided

• Contact Information for Named Person or Company (email and contact phone number)

*Response required

VERIFICATION OF EMPLOYMENT STATUS*

Contractor must provide to School Board evidence of compliance with Florida law regarding E-Verify.

Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

Pursuant to Section 448.095, F.S., the Contractor is required to be registered with the U.S. Department of

Homeland Security’s E-Verify system prior to entering into a contract with the Pinellas County School

Board. The Contractor shall use the E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the contract term. The Contractor shall include an express provision in all of its subcontracts requiring subcontractors, who perform work or provide services pursuant to the contract, to use the E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. For more information on this process, please refer to United States Citizenship and Immigration Service site at:

http://www.uscis.gov/portal/site/uscis

Only those employees determined…