TAB 25-RFQ-SP4701-20-R-0017 Final.pdf

COMBINED SYNOPSIS/SOLICITATION

REQUEST FOR PROPOSAL

(1) Action Code: N/A

(2) Date: 05/05/2020

(3) Year: 2020

(4) Contracting Office Zip Code: 19111

(5) Classification Code: 518210

(6) Contracting Office Address:

DLA Contracting Services Office Philadelphia

700 Robbins Avenue, Building #26/2, North Side

Philadelphia, PA 19111

(7) Subject: Sole Source requirement Data Subscription License Agreement for FDB

MEDKNOWLEDGE Descriptive and Pricing Information

(8) Proposed Solicitation Number: SP4701-20-R-0017

(9) Closing Response Date: 5/11/2020

(10) Contact Point: Rhonda Saunders: rhonda.saunders@dla.mil 215-737-9107

(11) Contract Award: NA

(12) Contract Award Dollar Amount: NA

(13) Contract Line Item Number: See Section (v) below

(14) Contract Award Date: NA

(15) Contractor NA

(16) Description:

mailto:rhonda.saunders@dla.mil

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposal are being requested and a written solicitation will not be issued.

(ii) Solicitation Number: SP4701-20-R-0017. This solicitation is issued as a Request for

Proposal (RFP).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58.

(iv) The North American Industrial Classification System (NAICS) code for this acquisition is 511210- Software Publishers

(v) Contract Line Item Number (CLIN) breakdown: See Section 1: Schedule

Continuation of Blocks from SF 1449

1. Block 8

Offer Due Date/Local Time: May 11, 2020 by 12:00 Noon Eastern Time.

2. Block 9

Address and Submit “mailed” offers to:

DLA Contracting Services Office Philadelphia Building 26N-9534, Attention: Rhonda Saunders

700 Robbins Avenue

Philadelphia, PA 19111 Solicitation Number: SP4701-20-R-0017F

Opening/Closing Date and Time: May 5, 2020/May 11, 2020 12:00PM

Address and Deliver “hand car ried” offers, including delivery by commercial carrier, to:

DLA Contracting Services Office Philadelphia Building 26N-9534, Attention: Rhonda Saunders

700 Robbins Avenue

Philadelphia, PA 19111 Solicitation Number: SP4701-20-Q-0036

Opening/Closing Date and Time: May 5, 2020/ May 11, 2020 12:00PM

Transmit “facsimile” offers (if authorized; see “Addendum” to 52.212 -1(b)) or offer modifications/withdrawals to: (215) 737-7942.

Offer can be emailed to the attention of Rhonda Saunders, Contracting Specialist at rhonda.saunders@dla.mil / Donald Hinkson, Contracting Officer at donald.hinkson@dla.mil.

3. Block 17a

Offeror’s assigned Data Universal Numbering System (DUNS) Number:

(If you do not have a DUNS number, contact the individual identified in Block 7a of the SF

1449 or see 52.212-1, Instructions to Offerors—Commercial Items (paragraph j) for information on contacting Dun and Bradstreet.)

Offeror’s assigned Contractor and Government Entity (CAGE) Code:

4. Block 17b

Remittance Address: (if different from Contractor/Offeror address in block 17a of the SF 1449.)

mailto:donald.hinkson@dla.mil.

SECTION 1: SCHEDULE

Data Subscription License Agreement for FDB MEDKNOWLEDGE Descriptive and Pricing

Information in accordance with Section 2 - Performance Work Statement (PWS).

CLIN SERVICES

Data Subscription

License Agreement

QTY U/I UNIT

PRICE

TOTAL

PRICE

0001 (Base Year)

Firm Fixed Price

12 MOS

Data Subscription

License Agreement

(Option Year 1)

2001 Data Subscription

License Agreement

(Option Year 2)

NOTE: All proposals shall be submitted electronically to rhonda.saunders@dla.mil.

Caution Notices

CONTRACTOR CODE OF BUSINESS ETHICS (DEC 2010) DLA CONTRACTING

SERVICES OFFICE - PHILADELPHIA

FAR Part 3.1002(a) requires all government contractors to conduct themselves with the highest degree of integrity and honesty. Contractors should have a written code of business ethics and conduct. To promote compliance with such code of business ethics and conduct, contractors should have an employee business ethics and compliance training program that facilitates timely discovery and disclosure of improper conduct in connection with government contracts and ensures corrective measures are promptly instituted and carried out. A contractor may be suspended and/or debarred for knowing failure by a principal to timely disclose to the government, in connection with the award, performance, or closeout of a government contract performed by the contractor or a subcontract awarded there under, credible evidence of a violation of federal criminal law involving fraud, conflict of interest, bribery, or gratuity violations found in title 18 of the United States Code or a violation of the False Claims Act. (31

U.S.C. 3729-3733)

If this solicitation or contract includes FAR clause 52.203-13, CONTRACTOR CODE OF

BUSINESS ETHICS AND CONDUCT; contained elsewhere in the solicitation or contract, the contractor shall comply with the terms of the clause and have a written code of business ethics and conduct; exercise due diligence to prevent and detect criminal conduct; promote ethical conduct and a commitment to compliance with the law within their organization; and timely report any violations of federal criminal law involving fraud, conflict of interest, bribery or gratuity violations found in title 18 of the United States code or any violations of the False Claims Act. (31 U.S.C. 3729-3733

In accordance with section 4.1 (Basis for Award) of this RFP an award will be made on a fair and reasonable technically acceptable basis. Prices will be evaluated based on the total price for all items for all periods of performance (12-Month Base period and Two (2) 12-Month Option Period).

1.1 PROPOSAL SUBMISSION INSTRUCTIONS

1) It is the Government’s intention to award a contract in accordance with Federal Acquisition

Regulation (FAR) 12. This request for proposal (RFP) will be posted on the beta.Sams.gov

Federal Business Opportunities website on a sole source basis to First Databank Inc.

2) All proposals must be submitted to rhonda.saunders@dla.mil on or before May 11, 2020

12:00 PM (Eastern Time).

1.2 SUBMISSION OF QUESTIONS

Should the vendors have any questions with respect to this RFP, they should submit them, via email, to the Contracting Officer referenced in Section 3.3.

Any technical questions, requests for clarification or requests for data in connection with this RFP must be submitted in writing on or before May 07, 2020 by 12:00 PM (Eastern

Time) to allow DLA adequate time to provide correct answers to the questions submitted and to prevent any delays in the closing date of the RFP.

1.3 CONTRACTOR IDENTIFICATION

As stated in 48 CFR 211.106, Purchase Descriptions for Service Contracts, Contractor personnel shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and by displaying distinguishing badges or other visible identification for meetings with Government personnel. Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

SECTION 2: PERFORMANCE WORK STATEMENT

2.1 BACKGROUND

The DLA Troop Support Medical Directorate has a requirement to renew its existing data subscription license agreement for FDB MEDKNOWLEDGE Descriptive and Pricing

Information from First Databank, Inc. This license is required to provide drug databases that include descriptive drug information and classification in support of pharmacy procurement and analysis, which promises to lower healthcare costs and improve patient care. The database is required to provide critical classification data for DLA Troop Support on a weekly basis to enable cross references of products or equivalent products such as therapeutically equivalent products, pharmaceutically equivalent products, etc. FDB product information is also required in numerous DLA Troop Support Medical system applications as well as in downstream service customer systems and catalogs.

2.2 Performance Measurements

Performance measures will be used to assess the Contractor's performance in order to determine whether the Contractor is performing at acceptable levels. The performance measurements shall be based on timeliness and quality of the work and deliverables provided by the Contractor. These measurements are defined as:

Timeliness – The completion of taskings and/or the submission of deliverables within the schedule set forth by the Government during performance.

Quality – The quality of work completed under the resulting taskings will be measured based on the Government’s determination of the validity, accuracy, clarity, and usefulness of a deliverable or if the work performance met the expected outcomes as was communicated to the Contractor by the government.

2.3 Performance Standards. Below are the Performance Standards that will be used in evaluating performance on a monthly basis and in determining the amount of the payment owed to the Contractor. Performance standards and ratings are designed to determine if performance exceeds, meets, or does not meet a given metric and acceptable quality level.

The performance will be rated each month by the COR. These findings will be the basis for the amount paid for that month. Note: The application of these performance ratings or failure of the Government to apply these performance ratings does not waive any of the

Government’s rights to damages under this contract. The following overall ratings shall be used:

Good – Performance meets or exceeds contract requirements in terms of timeliness and quality. The COR recommends and the contracting officer will make a determination to pay the contract 100% of the invoice amount.

Fair – Performance meets contract requirements with either only minor performance issues or minor timeliness issues. The performance and/or timeliness issues do not adversely impact the mission of the Agency. The COR recommends and the contracting officer will make a determination to pay the contractor 90% of the invoice amount.

Poor – Performance narrowly meets contract requirements by at least one of the following:

bordering on unacceptability in terms of or quality of performance, bordering on unacceptability in terms of timeliness, or potentially having an adverse impact on the mission of the Agency. The COR recommends and the contracting officer will make a determination to pay the contractor 80% of the invoice amount.

Unacceptable – Performance has been at a less than acceptable level in terms of timeliness or quality. Possible issues include, but are not limited to: missed milestones, low quality documents requiring multiple reviews and rewrites, significant or serious complaints submitted by the customers, documents that do not comply with acquisition or policy regulations, or one or more cure notices have been issued. Payment will be withheld pending resolution of cure notice(s). Termination for default or cause may result.

The ratings, as described in the table above, will be based on the performance of the contractor on the timeliness and quality of the services provided using the rating scale for each criterion as shown below:

Timeliness

Good Meets or exceeds contract requirements in terms of timeliness of delivery.

Fair Minor timeliness issues that do not adversely impact the mission of the Agency.

Poor Timeliness issues that are not minor and/or borders on unacceptability. Adverse impact on the mission of the

Agency is possible.

Unacceptable Contractor failed to meet the timeliness requirements.

Possible issues include, but are not limited to; one or more deliverables not submitted on time or missed milestones. One or more cure notices may have been issued by the Contracting Officer

Quality

Meets or exceeds contract requirements in terms of quality of work performed.

Fair Performance meets contract requirements with only minor issues and the issues do not adversely impact the mission of the Agency.

Poor Performance narrowly meets contract requirements and either borders on unacceptability in terms of quality, or adverse impact on the mission of the Agency is possible.

Unacceptable Quality of performance has been at a less than acceptable level. Possible issues include, but are not limited to: low quality documents requiring multiple reviews and rewrites, significant or serious complaints submitted by the customers, documents that did not comply with acquisition or policy regulations or one or more cure notices have been issued by the Contracting Officer.

2.4 NON-PERSONAL SERVICES

The contract is for "non-personal services" as defined in FAR 37.101. It is, therefore, understood and agreed that the contractor and/or the contractor’s employees: (1) shall perform the services specified herein as independent vendors, not as employees of the Government; (2) shall be responsible for their own management and administration of work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract; (3) shall be free from supervision or control by any Government employee with respect to the manner or method of performance of the services specified; but (4) shall, pursuant to the Government's right and obligation to inspect, accept, or reject the work, comply with such general direction of the Contracting Officer, or the duly authorized representative of the Contracting Officer as is necessary to ensure accomplishment of the contract requirements.

SECTION 3: SOLICITATION CLAUSES

3.1 CONTRACT TYPE (FAR 52.216-1 (APR 1984))

The contract vehicle resulting from this RFP will be firm-fixed price (FFP) contract

3.2 CONTRACTING SPECIALIST/OFFICER

The Contracting Specialist for this procurement is:

Rhonda Saunders

Phone #: (215) 737-9107

Email Address: rhonda.saunders@dla.mil

The Contracting Officer for this procurement is:

Donald Hinkson

Phone #: (215) 737-4337

Email Address: donald.hinkson@dla.mil

3.3 PERIOD OF PERFORMANCE

The Period of Performance will consist of a 12-month base followed by (2) two 12-month option periods, if exercised, for a total of thirty six months.

Base Period: June 01, 2020– May 31, 2021

Option Period 1: June 01, 2021– May 31, 2022

Option Period 1: June 01, 2022– May 31, 2023

3.4 PLACE OF PERFORMANCE

Performance is not required on government site. All work performed shall occur on Offeror’s premises.

3.5 GOVERNMENT RIGHTS

The Government reserves the following rights:

3.5.1 Award without Discussion

The Government intends to evaluate proposals and make award without discussions. Proposal should contain the vendor’s best terms. Additionally, the Government reserves the right to conduct discussions and request proposal revisions if it is determined to be necessary.

3.5.2 No Award

The Government reserves the right not to make an award as a result of this RFP if such award is determined contrary to the best interest of the Government.

3.5.3 Proposal Preparation Cost

The Government shall not be responsible or liable for any costs incurred by any parties in the preparation and submission of any proposal in response to this RFP.

3.6 DLAD 52.233-9001 DISPUTES AGREEMENT TO USE ALTERNATIVE

DISPUTE RESOLUTION (ADR) (NOV 2011)

(a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute. Litigation will only be considered as a last resort when

ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute.

(b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the Contractor (see Federal Acquisition Regulation (FAR) clause 52.233-1), or, for the

Agency, by the Contracting Officer, and approved at a level above the Contracting Officer after consultation with the ADR Specialist and with legal. Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the Contracting Officer before determining

ADR to be inappropriate.

The offeror should check here to opt out of this clause:

[ ] Alternate wording may be negotiated with the Contracting Officer.

3.7 FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 3 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 36 months.

(End of clause)

3.8 FAR 52.217-8 – OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The

Contracting Officer may exercise the option by written notice to the Contractor within 3 days of contract expiration.

3.9 AMERICAN WITH DISABILITIES ACT (ADA) SECTION 508 COMPLIANCE

The Vendor’s proposed contractor support shall comply with Section 508 of the ADA available on the Web at http://www.section508.gov/. As required by Section 508 of the ADA, compliance guidance for this project can be found in 36 CFR Part 1194.1- 1194.5, 36 CFR Part 1194.21 and

36 CFR Part 1194.22 (http://www.access-board.gov/sec508/guide/index.htm).

3.10 DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS

(DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for

Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF

Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based

Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

http://www.section508.gov/ http://www.access-board.gov/sec508/guide/index.htm http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm https://www.acquisition.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(1) Document type. The Contractor shall use the following document type(s).

____________2-in-1_______________________________________________

(Contracting Officer: Insert applicable document type(s).

Note: If a “Combo” document type is identified but not supportable by the Contractor’s business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

____F.o.b. Destination________________________________________________________

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable.”)

(3) Document routing. The Contractor shall use the information in the Routing

Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC SL4701

Issue By DoDAAC SP4701

Admin DoDAAC SP4701

Inspect By DoDAAC SPM400

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC) SPM400

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS

Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

douglas.trostel @dla.mil

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

douglas.trostel @dla.mil

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

INVOICE INSTRUCTIONS

The contractor shall submit a proper invoice by the 10the of each month for services delivered the previous month through Wide Area Workflow (WAWF). All invoices shall be submitted in accordance with clauses DFARS 252.232-7003 and 252.232-7006 included in this RFP.

This invoice shall contain:

The contract number

A unique invoice number

The month services were delivered

Name and address of the contractor

A separate entry for each call order with a description of the service

A separate entry for mileage for each call order

The date of each call order

Duration of each call order

The rate of payment for each entry

A total amount invoiced for each call order and mileage entry

A total amount invoiced for all services, including mileage, for the invoice

A description of the service provided for each call order

Name of government contact person

Name of government customer

Notation indicating cancelled call order

Payment will be made by Defense Finance Accounting Service (DFAS) as listed in box 18a of the SF1449.

The invoice shall comply with the requirements identified below:

The Government intends invoicing to be done electronically in accordance with DFARS clause

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. The

Government will utilize the Department of Defense Wide Area Workflow (WAWF) Receipt and

Acceptance (RA) System to accept supplies/services delivered under this task order. This web-based system is located at https://wawf.eb.mil and provides technology for DOD vendors and authorized DOD personnel to generate, capture, and process receipt and payment related documentation in a paperless environment. Invoices for supplies/services rendered under this

IDIQ shall be submitted electronically through WAWF.

The requirements for invoicing are subject to FAR 52.232-25 Prompt Payment. Invoices for goods received or services rendered under this Task Order(s) shall be submitted electronically through WAWF. Hard copy invoices cannot be accepted. The vendor’s failure to include the necessary information will result in invoices being rejected. Back up documentation can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. The Maximum size limit of each attachment is 2

Megabytes (MB). Total size limit for all files is 5MB.

The vendor is required to utilize the system when processing invoices and receiving reports under this contract/order. Unless the provisions at DFARS 252.232-7003(c) applies, the vendor shall (1) ensure an Electronic Business Point of contact is designated in the System for Award

Management (SAM) at https://www.sam.gov and (II) register to use WAWF-RA at the https://wawf.eb.mil site within ten (10) calendar days after award on this contract/order or modification. Step by step procedures to register are available at the https://wawf.eb.mil site.

The vendor will submit invoices and performance reports as required by the PWS electronically in accordance with the requirements specified for WAWF. All invoices will clearly identify the period of performance. The approval of invoices will be based on the performance standards included in the requirements of the PWS. All discrepancies from Task Order requirements will be highlighted and raised to the attention of the Contracting Officer within 15 business days from date of submission to the COR.

The COR will approve invoices which demonstrate that the vendor has met the deliverables for the period.

The vendor is directed to use the “2-In-1” format when processing invoices and receiving reports.

For those vendors who are unfamiliar with WAWF, contents for this information can be located on the Defense Finance and Accounting Services (DFAS) Website at:

http://www.dfas.mil/Contractororpay/electroniccommerc/ETToolBox.html http://www.dfas.mil/contractorpay/electroniccommerc/ETToolBox.html

After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear.

This screen contains a “Send More E-Mail Notifications” button. Click on this button and add the email addresses for the COR, and others as desired. Notification shall be provided for each invoice submitted.

In some situations, the WAWF-RA system will pre-populate the “Issue By DoDAAC,” “Admin

By DoDAAC,” and “Pay DoDAAC.” Vendors shall verify those DoDAACs automatically entered by the WAWF-RA system match the above information. If these DODAACs do not match, then the vendor shall correct the field(s) and notify the Contracting officer of the discrepancy (ies). On the vendor Interface page click on “WAWF-RA” header at the top of the page. Under downloads on the WAWF-RA page that appears, click the appropriate documents either “Combo”, “2-in-1,” or “Cost Voucher” to download the instructions.

Note to Vendor:

Before closing out an invoice session in WAWF-RA, but after submitting the document(s), the vendor will be prompted to send additional email notifications. Vendors shall click on “Send

More Email Notification” on the page that appears. Add the acceptor’s/receiver’s email address

(Note this address is their work address and not their WAWF-RA organizational email address) in the first email address block and add any other additional email addresses desired in the following blocks. This additional notification to the Government is important to ensure the acceptor/receiver is aware that the invoice document(s) have been submitted into the WAWF-RA system.

The POC’s identified above are for WAWF-RA issues only. Any other contracting questions/problems should be addressed to the Contracting Officer or other person identified in the contract/order to whom questions are to be addressed.

WAWF Tools and Help

(a) The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866-618-5988. Once activated, the vendor should self-register at the web site https://wawf.eb.mil <https://wawf.eb.mil> .

(b) Vendor training is available at: http://www.wawftraining.com

<http://www.wawftraining.com> . Additional support can be obtained by calling the DISA

Ogden Help Desk at 1-866-618-5988 or e-mailing to cscassig@ogden.disa.mil

<mailto:cscassig@ogden.disa.mil> .

(c) WAWF Vendor “Quick Reference” Guides are located at:

https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solution s/wawf_overview/vendor_information

<https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutio ns/wawf_overview/vendor_information>

Payment information can be accessed from the Defense Finance and Accounting Service (DFAS) website at http://www.dfas.mil. The contract/order number and invoice number is required when inquiring about the status of a payment. Questions concerning payment should be directed to the DFAS at 1-800-756-4571.

3.11 DFARS 252.201-7000 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 1991)

(a) Definition. “Contracting officer's representative” means an individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the contracting officer to perform specific technical or administrative functions.

(b) If the Contracting Officer designates a contracting officer's representative (COR), the Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

3.12 PRIVACY ACT CLAUSES:

3.12.1 FAR 52.224-1 -- PRIVACY ACT NOTIFICATION (APRIL 1984)

The Contractor will be required to design, develop, or operate a system of records on individuals, to accomplish an agency function subject to the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C.552a) and applicable agency regulations. Violation of the Act may involve the imposition of criminal penalties.

3.12.2 FAR 52.224-2 -- PRIVACY ACT (APRIL 1984)

(a) The Contractor agrees to --

(1) Comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act in the design, development, or operation of any system of records on individuals to accomplish an agency function when the contract specifically identifies --

(i) The systems of records; and

(ii) The design, development, or operation work that the contractor is to perform;

(2) Include the Privacy Act notification contained in this contract in every solicitation and resulting subcontract and in every subcontract awarded without a solicitation, when the work statement in the proposed subcontract requires the redesign, development, or operation of a system of records on individuals that is subject to the Act; and

(3) Include this clause, including this subparagraph (3), in all subcontracts awarded under this contract, which requires the design, development, or operation of such a system of records.

(b) In the event of violations of the Act, a civil action may be brought against the agency http://www.acq.osd.mil/dpap/dars/dfars/html/current/201_6.htm#201.602-2 involved when the violation concerns the design, development, or operation of a system of records on individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of the agency when the violation concerns the operation of a system of records on individuals to accomplish an agency function. For purposes of the Act, when the contract is for the operation of a system of records on individuals to accomplish an agency function, the Contractor is considered to be an employee of the agency.

(c)

(1) “Operation of a system of records,” as used in this clause, means performance of any of the activities associated with maintaining the system of records, including the collection, use, and dissemination of records.

(2) “Record,” as used in this clause, means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history and that contains the person’s name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a fingerprint or voiceprint or a photograph.

(3) “System of records on individuals,” as used in this clause, means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.

Note: Additional information on the Privacy Act may be found at:

http://www.defenselink.mil/privacy/.

3.13 FAR 52.252-1 --Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

https://www.acquisition.gov/content/regulations

FAR 52.203-3, Gratuities (APR 1984) (10 U.S.C. 2207)

FAR 52.204-7 System for Award Management (Oct 2016)

FAR 52.204-13 – System for Award Management Maintenance (Oct 2016)

FAR 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016)

FAR 52.212-1, Instructions to Offerors -- Commercial Items (Jan 2017)

FAR 52.212-4, Contract Terms and Conditions – Commercial Items (Jan 2017) http://www.defenselink.mil/privacy/ https://www.acquisition.gov/content/regulations

FAR 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) FAR 52.233-2 Service of Protest (Sep 2006) FAR 52.237-3 Continuity of Services (Jan 1991)

FAR 52.246-25 Limitation of Liability -- Services (Feb 1997)

DFARS 252.204-7000 DISCLOSURE OF INFORMATION (Oct 2016)

DFARS 252.232-7010 LEVIES ON CONTRACT PAYMENTS (DEC 2006)

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP

2011)

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

(JUN 2012)

DFARS 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (JUN

2013) (Section 1038 of Pub. L. 111-84)

DFARS 252.243-7002, Requests for Equitable Adjustment (DEC 2012) (10 U.S.C. 2410)

DFARS 252.245-7003 Contractor Property Management System Administration (APR 2012)

DFARS 252.245.7004 Reporting, Reutilization, and Disposal (MAR 2015)

DLAD 52.233-9000 Agency Protests (NOV 2011)

FAR 52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (AUG 2011)

FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD

MANAGEMENT (JUL 2013)

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV

2011)

DFARS 252.204-7005 Oral Attestation of Security Responsibilities (NOV 2001)

DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

(MAY 2016)

DFARS 252.219-7010 Notification of Competition Limited to Eligible 8(a) Concerns—

Partnership Agreement (MAR 2016)

DFARS 252.219-7011 Notification to Delay Performance (JUN 1998)

DFARS 252.239-7009 Representation of Use of Cloud Computing (SEP 2015)

DFARS 252.239-7017 Notice of Supply Chain Risk (NOV 2013)

DFARS 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished Property

(APR 2012)

DFARS 252.245-7002 Reporting Loss of Government Property (DEC 2017)

DFARS 252.245-7003 Contractor Property Management System Administration (APR 2012)

DFARS 252.201-7000 Contracting Officer’s Representative (OCT 2016)

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP

2011)

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (SEP 2013)

DFARS 252.204-7003 Control of Government Personnel Work Product (APR 1992)

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

(OCT 2016)

DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

(OCT 2016)

DFARS 252.205-7000 Provision of Information to Cooperative Agreement Holders (DEC 1991)

DFARS 252.209-7004 Subcontracting with Firms That Are Owned or Controlled by the

Government of a Terrorist Country (OCT 2015)

DFARS 252.222-7007 Representation Regarding Combating Trafficking in Persons (JUNE

2015)

DFARS 252.223-7004 Drug Free Work Place (SEP 1988)

DFARS 252.223-7006 Prohibition on Storage and Disposal of Toxic and Hazardous Materials

(SEP 2014)

DFARS 252.225-7021 Trade Agreements (DEC 2017)

DFARS 252.225-7031 Secondary Arab Boycott of Israel (JUN 2005)

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (JUN

2012)

DFARS 252.232-7006 Wide Area Workflow Payment Instructions (May 2013)

DFARS 252.232-7010 Levies on Contract Payments (DEC 2006)

DFARS 252.237-7017 Prohibition on Interrogation of Detainees by Contractor Personnel (DEC

1991)

DFARS 252.239-7001 Information Assurance Contractor Training and Certification (JAN 2008)

DFARS 252.239-7010 Cloud Computing Services (OCT 2016)

DFARS 252.239-7018 Supply Chain Risk (OCT 2015)

DFARS 252.243-7001 Pricing of Contract Modifications (DEC 1991)

DFARS 252.245-7004 Reporting, Reutilization, and Disposal (DEC 2017)

DFARS 252.246-7000 Material Inspection and Receiving Report (MAR 2008)

DFARS 252.213-7000 Notice to Prospective Suppliers on Use of Past Performance

Information Retrieval System—Statistical Reporting in Past Performance Evaluations (Jun 2015)

DFARS 252.225-7974 Representation Regarding Business Operations with the Maduro Regime.

(Deviation 2020-O0005)

SECTION 4: EVALUATION OF PROPOSAL

4.1 BASIS FOR AWARD

The Government intends to make a single firm fixed price sole source award in accordance with

FAR 12. Award will be made to an eligible, responsible, contractor based upon a technically acceptable offer at a fair and reasonable price which does not exceed fair market price as described in FAR 12. Per FAR 6.302-1, other than full and open competition is permitted for this sole source award.

The offeror is responsible for providing adequate documentation to enable a thorough evaluation of its proposal. The offeror shall submit a proposal that clearly and concisely describes and defines the offeror’s proposal to meet the objectives/requirements contained in the RFP and

PWS;

Technical Acceptability will be determined based on the following:

Demonstrates a thorough understanding of the scope and complexity of the work PWS

Vendor’s shall explain their understanding of the required support and present their approach to this requirement given the purpose and tasks described in the PWS.

Price:

The Offeror’s total proposed price will be reviewed in order to determine if the price is fair and reasonable, the prices proposed by the offeror will be compared to the

Independent Government Cost Estimate (IGCE) as well as a comparison to similar services offered in the market.

The total acquisition price will be determined by summing the total proposed price for the one year base plus the two one-year option period.

SECTION 5: REPRESENTATIONS AND CERTIFICATIONS & ADDITIONAL

SOLICITATION PROVISIONS

52.212-2 Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical

Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS (DEC

2019)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(a) Definitions. As used in this provision -

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service -

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following:

Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except -

(1) PSC 5510, Lumber and Related Basic Wood Materials;

https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=f9c411036987ae8cc04997585ee5cd23&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=f9c411036987ae8cc04997585ee5cd23&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=80fb588108eda34822560ae27fdc9a0d&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3 https://www.law.cornell.edu/cfr/text/48/52.204-25 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=968a5b4de9973418d4e70b996d5b2a1b&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=3ef557ba0ee1fe84e8c2a7e26dc8e2ac&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=7fee42b5c357636fb6bdac6efa992acc&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=05798b00227a9a3cb859ce4e18bcc650&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3 https://www.law.cornell.edu/cfr/text/13/part-127 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=4e844c537457149a27a94427b43e7320&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=6060c961bb42eeccb767c4ab90545cee&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=6060c961bb42eeccb767c4ab90545cee&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=5b9c7efe371a2a09bae628ebcbd859af&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=5b9c7efe371a2a09bae628ebcbd859af&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=a78bd960c6114cc1bd364926762fde33&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=968a5b4de9973418d4e70b996d5b2a1b&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=f913668b813a3528a8f5dc53083c0cbf&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=d37e715123e7e1f1ad30a775ab975c2d&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3 https://www.law.cornell.edu/uscode/text/6/395#b https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=f913668b813a3528a8f5dc53083c0cbf&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3 https://www.law.cornell.edu/uscode/text/6/395#c https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=65787975ffa1ac19f5d8599831e7dbad&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=e69b95bd682271811cd372b51b7b258d&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate -

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology -

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically -https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=4bcb6f2f2be5dbc175fd9e8734a41145&term_occur=999&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-3…